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TUTORIAL16:ManagingYourRecordsInthistutorialyoulearnhowtomanageyourrecords,includinghowtocopy,deleteorprintthem.
1 GettingStarted
FromwithinanyrecordintheEAMENAdatabase,clickonthe‘Manage’menuintheupperleftcorner(Figure1).
Figure1
Thiswillrevealthe‘Manage’menu,whichhasfiveoptionsformanagingyourrecord(Figure2).
Figure2
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2 CopyResource
NOTE:Currentlyunderdevelopment.DONOTusethisfunctionuntilyouaretoldbyyourTrainingManagerthatitisworking.
Whenthisfunctionisready,youwillbeabletoclickon‘CopyResource’tomakeanexactduplicateofyourrecord.Thisisveryusefulforwhenyouareenteringdataforanumberofsiteswhichhaveidenticalorsimilarattributes,e.g.aseriesofindividualcairns.
Onceyouclickon‘CopyResource’youwillgetanotificationsaying‘ResourceSuccessfullyCopied’(Figure3).
• Click‘Ok’.
Figure3
Asofnow,thedatabasedoesnotcurrentlytakeyoutooropenapagewithyourcopiedresource(thisiscurrentlyindevelopment).
• UsetheSearchpagetofindyourcopiedresource.• WerecommendusingtheTimeFilterandsearchforrecordsmadeinthelastday.• Ifyoudothisimmediatelyaftercreatingyourcopy,gotothelastpageandentryofthe
searchresultsandthiswillmostlikelybeyourrecord.o SeeTutorial17:SearchingtheDatabase(Advanced)formoreinformationon
searching.• Open the resource to check it is the copyyouhavemadeand thenbegin editing it as
necessary.
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3 DeleteResource
Click‘DeleteResource’todeleteyourrecordentirely.
• Makesurethatyouarecompletelysureyouwanttodeleteyourresourcebecauseitisnotpossibletoundothisaction.
• Youwillreceiveawarningmessage(Figure4).• Click‘Ok’todeleteyourresource.
Figure4
4 ReviewEditHistory
Clickon‘ReviewEditHistory’toseewhenarecordwascreated.
• OnlynewrecordscreatedsincethelaunchEAMENAv3willhaveaResourceRecordCreateddate(Figure5).
o Recordsthathavebeenmigratedfromolderversionsofthedatabasewillnotshowthisinformation.
• CurrentlyonlyEAMENAstaffcanseethefulllistofeditsandchangesmadetotherecords.Wearecurrentlydevelopingawayforotheruserstoseealistofeditsmadetorecords.
Figure5
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5 JumptoReport
Clickon‘JumptoReport’toopenandviewtheresourcereportpageforyourrecordinanewtab.
• Atthetopofthepageisasatelliteimageshowingthelocationforyoursiteandanygeometriesrecordedforit.
o Usetheoptionsontherightsideofthewindowtochangethebasemap,switchtheoverlaysonandoff,andseethelegend.
• Thispageshowsafullreportofyourrecordwithallthefieldsoftheresource.• Youcanchoosetohideanyblankfieldsbytogglingthe‘HideNullValues’switchinthe
upperrightcorner(Figure6).
Figure6:ResourceReportpage,with‘HideNullValues’switchindicatedinred
FromtheResourceReportpageyoucanalsochoosetoeditorprintyourrecord.
• Clickonthe‘pencil’iconintheupperrightcornertogodirectlytotheeditingpagefortherecord.
• Clickonthe‘printer’iconintheupperrightcornertoopenaprintdialoguewindowtoprintacopyofyourresourceorsaveitasapdf(Figure6).
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NOTE:UndertheGeographysection,youwillcurrentlyseeamessagesaying‘Thesedataareprovisionalandpendingreview”andanumberofMapfields.
Pleaseignorethesefieldsanddon’taddanyinformationhere.Thisisabugwhichweareworkingonfixingandthissectionwillberemovedfromthereport(Figure7).
Youcanclickthe‘HideNullFields’switchdescribedabovetohidethesefields.
Figure7:Pleaseignorethesectionshighlightedinred.
6 PrintReport
Clickon‘PrintReport’toprintorsaveapdfofyourrecord.
• TheReportPagewillopeninanewtabandaprintdialoguewindowwillautomaticallyopen.
• Selectandchangetheoptionstoprinttherecordorsaveitasapdf.