TYPE 3 I-SUITE SETUP & COMPLETION

Objectives: Provide Instructions

Prepare Local Unit Computers for I-Suite use

Set up Computers: Server, Clients

Set up I-Suite Pre-season Incident Databases

Set up/Link Computers at Home Unit

Incident Database Backups

ROSS Import

Incident Close-out, Repository Upload

Prepare Local ComputersDetermine PC to be used as Server, Clients

SERVER PC: will need IP address or PC Name

Obtain Admin Privileges on each ComputerFS CHD: search “gadgets”, promote ME!BLM: check with local computer support for setup

If PC previously used as SERVER: Detach & copy databases to be retained to folder outside of c:\Program Files\I-Suite folder

Un-install previous versions I-Suite Program: use Uninstall feature under: Start/Programs/I-Suite After un-installing, delete the c:\Program Files\ISuite\bin if it exists

If PC was used previously as CLIENT: Use Un-install I-Suite Program by selecting: Start/Programs/I-Suite

Recommend downloading SERVER Version on all PCs

Download current I-Suite Full SERVER Version and most recent Patch from I-Suite website: http://isuite.nwcg.gov/Download/index.html

and: I-Suite Patch11-1 Server 32, Version 11.01.02, released 11/28/2011

*Note: Two versions (depends on PC Operating System)

Windows 7 or XP with 32 bit OP or: Windows 7 with 64 bit OP

Install/Quick Reference Card: http://isuite.nwcg.gov/User_Support/

As of 4/19/12: this is full 11.01.00

Set up Computers: Server, ClientAfter installing ISUITE, change SERVER PC configuration to CLIENT PCs by:

Right click I-Suite Shortcut Click Properties In TARGET filed, add a space –c to end of Target

Location: (e.g., “C:\Program Files\Isuite\Isuite.exe” –c)

To return to SERVER functionality, remove the space –c

Each unit (within one office) needs one SERVER device, many CLIENT devices can be set up within the same office. I-Suite Server device must be turned ON or Client devices will not work. Best to NOT use Server for I-Suite work.

Reminder: if SERVER PC is “encrypted” laptop, user must have logged onto laptop at least once to establish LOGON ID (Windows logon)

Set up Pre-season Database

SERVER PC: Initial I-Suite Login after Installing I-Suite

1. Launch I-Suite Application

2. Leave User Name and Password boxes blank

3. Click Initial Server Setup button

4. On New User dialog Box, complete all of the boxes for new DB Admin User. Click OK button to save user to database

5. Accept the Rules of Behavior

6. When I-Suite opens, can Attach, Copy, or Create new database

7. A database password is required

8. To create a new incident, open the Data Admin module on Main Menu

Setting up Database for Unit: Choose Modules – Database Admin - Click on Copy/New DB Click on Create New Database

Enter New Database Name: 2012_t345_[unit] example: 2012_t345_so or 2012_t345 _och

Enter Database password: xxxxxxxx *Note - contact Unit Incident Business or Finance lead for established Unit Database Password. If ‘NO’ established Database password, record Database Name, Database Password, place in secure location

Use Unit (i.e.: so, nzd, nzs, lom, sis) and standard names for:

Databases: 2012_t345_so or 2012_t345_lomUser Names: will_admin# or will_user# or rcase Passwords: Will_admin2! or Willamette2! or Ochococase1!

Choose Modules – Database Admin - Click on Users Create Users:

Regular Users: Admin Users:User Name: will_user# User Name will_admin#First Name: Willamette First Name: WillametteLast Name: User# Last Name: Admin#Password: Will_test123! Password: Will_test123!

Set up same password for all users initially At first login, users required to change their password

Regular Users: Check box ‘Active’ & ‘All Rights’Admin Users*: Check box ‘Active’ & ‘DB Admin, Data Admin’ *cannot access to other modules when logged in as DB AdminRegular Users – ‘All Rights’ does not include DB Admin

Click on SAVE

Changing Passwords: Log in to I-Suite as each of users created (regular and admin) – normal I-Suite login screen

User Name: enter valid username (will_admin# or will_user#) Password: enter initial password for user (Will_test123!) Server: choose (LOCAL)\ISUITE2 from drop-down on server device choose SERVER IP address\ISUITE2 if logon from client device Database: 2012_t345_[unit]

Prompted to change password:Regular users: change to match user# , example: Willamette2!Admin users: change to match admin# , example: Will_admin2!

Repeat for all users created, - regular and admin

Once completed and user logs in, SERVER and Database Name will enter automatically. Remember, password goes with all users attached to database, works from either server or client devices.

Incident Set-up: Establish incidents in each unit database as standard - ABC Misc, Severity, etc. Log in as admin user (or regular user with Data Admin privileges).

Select Modules – Data Admin

Enter incidents (ABC Misc example): Incident Name WIF ABC MISCIncident Number OR-WIF-110001Incident Jurisdiction FSLocation Willamette NFState ORStart Date 01/01/2012End Date {leave blank}Agency FSAcct Code P6EK2RRegion/Unit 0618

Click on SAVE (after each incident)

Enter next incident (Severity example): Incident Name WIF SEVERITYIncident Number OR-WIF-110002Incident Jurisdiction FSLocation Willamette NFState ORStart Date 01/01/2012End Date {leave blank}Agency FSAcct Code S69999 (National)

S61111 (Regional)Region/Unit 0627

*To add second accounting code to WIF Severity, choose Accounting Codes (left side), make sure correct incident is chosen (top right), then ADD new accounting code.

Click on SAVE (after each incident)

To create DATABASE TEMPLATE:

Choose Modules – Database Admin – Backups

Create Backup of database, name it: 2012_t345_will_template

This creates file in: C:\Program Files\Database\Backup

2012_t345_will_template.bak.gpg

Template can be used to create New Database or as set up for other units, locations using backup and restore/rename process. Same process can be used when transitioning with incoming team.

Set up: Type 3 Separate DatabaseCost Share, Potential Litigable (billable) Fires, Incidents with potential transition to Type 1 or Type 2 IMT, Track COSTS

Enter incident (example): Incident Name 0815 ALDER SPRINGSIncident Number OR-OCF-000815Incident Jurisdiction FSLocation Ochoco NFState ORStart Date 09/22/2011End Date {leave blank}Agency FSAcct Code P6GG03Region/Unit 0607

*To add second accounting code, choose Accounting Codes (left side), make sure correct incident is chosen (top right), then ADD new accounting code.

Click on SAVE

Database BackupBackups must be set manuallyOnly DB Admin user can perform backupsMust be done from I-Suite SERVER deviceUnit determines frequency of backups

Choose Modules – Database Admin – Backup

Backup filed on SERVER: c:\Program Files\ISuite\Database\Backup

Choose ‘Backup Now’ to Start the backup

Import ROSS Data FileUninstall previous version ROSS Production

Download current version ROSS Production – current version 2.14.1. Once ROSS Prod is updated, log in to ROSS and follow Quick Reference Card/Import ROSS report instructions.

Link: http://ross.nwcg.gov/

Obtain ROSS User ID, Password and request ‘IMT role’ from NAP website. Follow Request for New Account or Reset ROSS password. May contact ROSS Helpdesk for assistance.

Open Internet Explorer, enter address box: http://rossReports.nwcg.gov/cognos/c8/cgi-bin/cognos.cgi

From Namespace dropdown on Logon page, select ROSSLDAPPSSL and click OK button

Enter ROSS User ID and Password

On Public TAB, select Incident, select FILTER, select Create I-Suite Extract (use default file type *.html), Select SAVE. Note file location on SERVER device.

Follow steps for ROSS Import on Quick Reference Card, can ‘import’ when creating incident or selected resources: http://isuite.nwcg.gov/User_Support/QRC_Ver11/ISUITE-ROSS_Import_Quick_Reference_2011.pdf

Incident Close-out, Repository Upload

I-Suite Close Out Requirements A CD copy of the database should be made for the host unit as part of the Final Incident Package (ref. NWCG memorandum 7/19/2004). The CD must include the database admin password. NWCG Repository: Units are asked to upload the I-Suite database (@NITC) at the end of the incident.

Regional Repository Upload

Additional analysis is performed on incident data for PNW Region. IMTs required to upload the final backup file to R6 Repository.

Follow steps below for Type 3 Incidents (not required for ABC Misc, Severity, Preposition)

1. Prior to closing out the database at end of incident or transition with another team, create a back-up I-Suite file

2. Upload back-up file to the FTP site: ftp://ftp.nifc.gov/ISuite/2012_Incidents

3. R6 FTP site is password protected and secure. Username and Password shared annually in R6 Incident Business Guidelines

4. Send separate e-mail or word document with database name and password for back-up file to FS Regional Incident Business Specialist, or Brenda Johnson if BLM fire (b5johnso@blm.gov).

Tips: Load FULL Server version and latest patch from download page from I-Suite Support website:

http://isuite.nwcg.gov/Download/index.html

Check ‘Manage all incidents as one’ when logging into Database

Units may have ‘established Database password’, check with Incident Business or Finance contact

Client login: use SERVER device IP address or PC Server Name (I-Suite Login: right click Properties to see IP: 166.6.84.94\ISUITE2)

When incident transitions from IMT back to home unit, continue to report accruals to ASC/IF, and cost reporting until release of contract, ADs, or until end of incident.

I-Suite program uses SERVER, CLIENT device default printer – change default printer if needed

I-Suite setup above utilizes FS intranet (LAN) for connectivity between SERVER, CLIENT devices

For others, using ‘stand-alone’ computers - seek assistance from computer specialist for setup and additional equipment (i.e. router, internet connection, printer).

Select location in office to manage Incident Traffic (contractors, fire personnel, etc)., minimize impact to others.

Primary use: prepare Contract Payments (OF-286) and Non-Local Agency Resources FTRs (OF-288)

Arrange with Fire Duty Officer, Staging Area Manager, and/or IC for scheduled transport of Finance documents (EERAs, I-BPAs, Inspections, Shift Tickets, CTRs, performance evaluations, etc), or attend briefings or arrange for scheduled times to collect documents.

Use I-Suite Quick Reference Cards, Guides found at: http://isuite.nwcg.gov/User_Support/index.html

Handouts: Check-in Form: Overhead, Equipment, Line

Resources WIL Type 3 Check-in Form WIL Finance/Demob Checklist I-Suite Database Set-up Form

QUESTIONS?