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UPDATED 03.12.12 UAB ENROLLMENT MANAGEMENT FUNCTIONS & RESPONSIBILITIES
UPDATED 03.12.12
UAB ENROLLMENT MANAGEMENT FUNCTIONS & RESPONSIBILITIES
UPDATED 03.12.12
UAB ENROLLMENT MANAGEMENT
This document will assist you in understanding the various functions of Enrollment Management as well as provide you with contact information for each specific area.
Before current students are directed to individual areas within Enrollment Management, they should
first be directed to One Stop Student Services.
ONE STOP STUDENT SERVICES Current Location: Hill University Center 118
Relocating in May to: Resource Learning Center (RLC) [email protected]
205.934.3400 855.UAB.1STP (822.1787)
205.975.2300 8:00 am – 5:00 pm, Monday – Thursday
9:00 am – 5:00 pm, Friday
UPDATED 03.12.12
UAB ENROLLMENT MANAGEMENT
Office of the Associate Provost for Enrollment
Management
Enrollment Opera8ons
Veteran Recruitment and Student Services
Tes8ng Center
Student Communica8ons
Office of Undergraduate Admissions
Office of the Registrar
UAB Transfer Center
New Student Programs
Office of Financial Aid
Interna8onal Recruitment and Student Services
organizational structure
UPDATED 03.12.12
UAB ENROLLMENT MANAGEMENT
The Office of the Associate Provost for Enrollment Management is responsible for the following:
• Oversight of all enrollment management functions, including undergraduate admission, registrar, international recruitment and student services, new student programs, processing operations, financial aid and scholarships and marketing communications for prospective students as well as current student communications as it pertains to Enrollment Management.
The Office of the Registrar is responsible for the following:
• Applications for degree • Forgiveness forms • Residency (Undergraduate) • Exception to policy (Undergraduate) • Academic room scheduling • Undergraduate Catalog • GPS Degree Audit • Pre-requisite overrides for non-degree students • Posting of credit for Alternative Credit Exams (CLEP, DSST, AP, IB, Credit through Prior
Learning and Credit by Portfolio, military credit) • Registration • Academic Records • Class Schedule
associate provost
registrar OFFICE OF THE REGISTRAR Registrar: Tina Collins 1605 Building 205.934.8228 [email protected]
OFFICE OF THE ASSOCIATE PROVOST FOR ENROLLMENT MANAGEMENT Associate Provost: Dr. Brent Gage Hill University Center 531 (Relocating to AB 374 is early July) 205.934.4073
UPDATED 03.12.12
UAB TRANSFER CENTER Transfer Center Coordinator: Jessica Griffin Bumpus Hill University Center 204 (Relocating to the Smolian House in May) 205.996.2344 [email protected]
UAB ENROLLMENT MANAGMENT
The UAB Transfer Center is responsible for the following:
• Transfer student services and transfer student recruitment • Course evaluation and articulation • AGSC/STARS and Area V
The Office of Financial Aid is responsible for the following:
• Award and process of federal, state, institutional, and agency aid • Review of appeals for financial aid special circumstances • Review of Satisfactory Academic Progress (SAP) • Review appeals for Satisfactory Academic Progress (SAP) • Verification of financial information on FAFSA • Federal work study • Emergency loan requests • Study Away/ Consortium Agreements • TEACH Grant • State Grants • GRE Fee Waiver forms • Private loans • Medical, Dental, Optometry financial aid • Process certain departmental scholarships • Process agency scholarships • Undergraduate scholarships (current UAB students) • GAANN Eligibility • Athletic Scholarships • Whitehead/ State Nursing Scholarships
transfer center
financial aid OFFICE OF FINANCIAL AID Director: Jan May Hill University Center 317 (Relocating to the ground floor of Lister Hill in June) 205.934.8223 [email protected]
UPDATED 03.12.12
UAB ENROLLMENT MANAGMENT
The Office of Undergraduate Admissions is responsible for the following:
• Undergraduate scholarships (incoming students) • Dual/Concurrent enrollment • High Ability recruitment • In-state recruitment • Out-of-state recruitment • Requests for recruitment materials
New Student Programs is responsible for the following:
• Campus Tours for prospective students • UAB TrailBlazers • New Student Orientation • Orientation Leaders • Special Events for prospective students
admissions OFFICE OF UNDERGRADUATE ADMISSIONS Director: Kirk Kluver 1701 Building on 11th Avenue South 205.934.8221 [email protected]
events, tours, & orientation NEW STUDENT PROGRAMS Director: DeeDee Bruns Burns University Boulevard Office Building 110 Tours: 205.934.9098 Orientation: 205.975.7999
UPDATED 03.12.12
UAB ENROLLMENT MANAGEMENT Veteran Recruitment and Student Services is responsible for the following:
• Recruits veterans and their dependents to UAB Attending community events involving veterans
• Assists veterans and their dependents with VA educational benefits • Builds and maintains relationships with all military education counselors • Processes and distributes advance payments • Reports all enrollment changes of VA students • Providing Student Accounting with list of Voc Rehab and POST 9/11 students • Maintains and makes available all VA student records for inspection by VA and the State
Approving Agency • Knowledgeable on current VA Rules • Assists VA Certifying Official from other schools for dual enrollment of VA student • Assists VA students with ANGAP, Tuition Assistance, Alabama GI Dependents’ Scholarship,
and Work Study questions • Supports current students that are veterans or their dependents in various situations
International Recruitment and Students Services is responsible for the following:
• Recruiting international students to UAB • International student advising (F-1 student advising, Optional Practical training, cultural issues,
info sessions/orientations) • Work visa (H1-B) and green cards processing and advising, some J-1 visa advising • Tax advising and preparation • J-1 advising and processing, some H-1B work • Admissions communications, some international transfer recruitment
veterans VETERAN RECRUITMENT & STUDENT SERVICES Coordinator: Walter Stewart Hill University Center 531 (Relocating to The Smolian House in May) 205.934.8804 [email protected]
international INTERNATIONAL RECRUITMENT & STUDENT SERVICES Director: Philip Perkins The Smolian House 205.934.3328 [email protected]
UPDATED 03.12.12
UAB ENROLLMENT MANAGEMENT Enrollment Operations is responsible for the following:
• “Back-End” work study processing • Financial aid scanning and tax transcript/verification entry • Transcript/enrollment/degree requests • Ad-hoc registrar letters • Transient request processing • “Change of…” processing (name, citizenship, address, contact information) • Undergraduate Admissions Application processing for freshman, transfer, post-bacc
(degree/non-degree), readmit, transient, temporary, concurrent/dual enroll • International Undergraduate Admissions Application processing • Transfer coursework posting
The Testing Center is responsible for the following:
• Institutional Exams - Residual ACT, COMPASS, CLEP, DSST, MAT • National Exams - ACT, APTTP, GRE Subject Exam, LSAT, NBEO, PRAXIS, SAT • Placement Tests - English, English as a Second Language (ESL), Math
operations ENROLLMENT OPERATIONS Executive Director: Chenise Ryan Hill University Center 218 (Relocating to 1629 11th Ave. S. in April) 205.934.4076
testing TESTING CENTER Program Manager: Cathy Shelton-Kimbrel Hill University Center 470 (Relocating to 936 19th St. S in June) 205.934.5503 [email protected]
UPDATED 03.12.12
UAB ENROLLMENT MANAGEMENT Student Communications is responsible for the following:
• Marketing communications for prospective students as well as current students as it pertains to Enrollment Management
• Hobsons Connect Customer Relationship Management System • Ensuring brand continuity through all communications
communications STUDENT COMMUNICATIONS Director: Brandi Rhea Robinson Hill University Center 470 (Relocating to 1629 11th Ave. S. in April) 205.934.8803 [email protected]
