UBCTravelSmart

AGENDA

• What is UBCTravelSmart

• Website Resources and Travel Services

• Duty of Care & What to Know Before You Travel

• New UBC Visa Card and Online Payment Tool

Payment & Procurement Service

Enter to Win 2 United Airline Tickets

Answer 10 questions:https://www.surveyfeedback.ca/surveys/wsb.dll/s/1g2a9f

The answers can be found on these websites:www.supplymanagement.ubc.ca/travelhttp://finance.ubc.ca/about-te

CONTEST

DiscountsAirCarHotel

Booking OptionsFull ServiceSelf-Service

Service

Savings

Sustainability

Security

UBCTravelSmart

UBCTravelSmartwww.supplymanagement.ubc.ca/travel

How do I book

my travel? How do I pay

for my travel?

How do I reconcile my

travel?

UBC Payment & Procurement Serviceshttp://finance.ubc.ca/about-te

Everything you need to know in order to purchaseGoods, Services and Travel for University related business

Links

Travelling Outside of Canada

UBC Extended Health

Coverage

Traveling with Students

“Safety Abroad Travel

Registry”

Info

Air & Hotel Programs

Car Rental & Insurance

Options

YVR Airport Parking

Contacts

Booking Tool ProfileMore Secure

UBCTravelSmart & Concur Online www.supplymanagement.ubc.ca/travel

Informed Buying DecisionEfficient Process

SupportSeat Sales, Web Fares & UBC Rates

PROFILE

• Travel Preferences

• Frequent Travel no.

• Credit Card • Encrypted

• Add An Assistant

• Individual Profiles

Book UBC Guests

Planning

Pre-Authorizations

Legal Full Name

UBCTravelSmart Agency

Supports UBC’s Online Booking Tool

Value and peace of mind for all your travel

24/7 Emergency service & proactive measures

Access to all UBC rates, seat sales, web fares

Search capabilities - more efficient and complete than the internet or airline websites

Personalized services and problem resolution

20 Plus years of experience supporting UBC staff and faculty

Full Service

Without the UBCTravelSmart Program

You’re on your own

Duty of Care

UBCTravelSmart Program

13,800 faculty & staff

Unexpected Events

Emergency Situations

Weather

Political

TIPIf you have UBC extend medical coverage with

Sunlife and you are travelling outside of

Canada Always travel with your

SunLife Travel Card

Identify your travel health risks before you take off

UBC Agreements

Only UBC’s Full Service or

Self Service vendors have access to the

UBC agreements

• American Express travel card & Pcard will

be phased out

• New Visa card, University liability

• No more UBC VISA Card late fees

New UBC VISA Card

Low value commodity Goods & Services

Travel Expenses

Online Payment Tool (OPT)Beta Testing

OPT Process

Digital Receipts

UBC VISA Card Data

Charge Travel

Allocate Accounts & Speed Charts Attach Digital Receipts

Employees

Online Approval

PPSAudit & Review

Reimbursement & Reconciliation

14

Judith FograscherUBC Travel Program Manager604-822-5878judith.fograscher@ubc.ca

www.supplymanagement.ubc.ca/travel

ServiceService SavingsSavings SecuritySecurity SustainabilitySustainability

UBCTravelSmart & Concur Online

Be Informed

Travel Safely

Save Time

Save Money

UBCTravelSmartThank You!