1 UBT151X Plan a showcase event Unit reference number: M/507/5506 Level: 3 Guided Learning (GL) hours: 40 Overview This unit will provide learners an opportunity to demonstrate their ability to fulfil a significant production role. It is important that the production skills include the management of some of the production team. Learning outcomes On completion of this unit learners will: LO1 Know professional production roles and responsibilities LO2 Understand the venue and legal requirements LO3 Be able to complete planning tasks for a production LO4 Be able to participate in the production of a showcase event LO5 Be able to participate in the evaluation of showcase event Version 6
Transcript
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UBT151X Plan a showcase event
Unit reference number: M/507/5506
Level: 3
Guided Learning (GL) hours: 40
Overview
This unit will provide learners an opportunity to demonstrate their ability to fulfil a significant production role. It is important that the production skills include the management of some of the production team.
Learning outcomes
On completion of this unit learners will: LO1 Know professional production roles and responsibilities
LO2 Understand the venue and legal requirements
LO3 Be able to complete planning tasks for a production
LO4 Be able to participate in the production of a showcase event
LO5 Be able to participate in the evaluation of showcase event
Version 6
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Assessment requirements
Learners must produce a portfolio of evidence which includes: 1. Service portfolio 2. Summative practical assessment
1. Service portfolio
Learners must produce a service portfolio which contains assessed evidence covering all the theory assessment criteria in the unit. The service portfolio must also contain evidence relating to the practical assessment criteria. At a minimum the practical evidence contained in the portfolio must cover all of the following:
Participated in the planning and production of each of the production types - Fashion show
- Theatrical, musical or dance production
- Film Evidence from the one summative practical assessment must also be presented in the service portfolio. The service portfolio must be completed prior to learners undertaking the one summative practical assessment.
2. Summative practical assessment
Learners must carry out a complete showcase event which will be observed and marked by centre assessors. Learners must achieve all assessment criteria in order to pass and achieve the unit. The practical assessment must take place in a real or realistic working environment. At a minimum the summative practical assessment for this unit must cover:
Participation in the planning and production of one of the following events: a fashion show, a theatrical, musical or dance production or a film.
Recorded professional discussion can also be used as an assessment method attached to the practical assessment and is particularly useful for gathering evidence for criteria related to evaluation and reflection. Professional discussions should be planned and recorded.
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Unit content
LO1 Know professional production roles and responsibilities
Describe tasks associated with selected professional production roles:
Production roles to include - Lighting technician
- Stage manager
- Costume designer
- Make-up artist
- Hair designer
- Choreographer
- Sound engineer
- Apprentices
- Work experience personnel Explain the importance of clearly defining the roles and responsibilities of those involved in planning a showcase event:
The importance of allocating roles and responsibilities to match an individual’s competence levels
The importance of gaining an individual’s commitment and agreement to undertake a role in the showcase event
The types of foreseeable problems that occur and ways of resolving them
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LO2 Understand the venue and legal requirements
Explain the practical requirements and restrictions of any venue:
Contract requirements, local bye-laws and legislation which could restrict the promotional activity in any venue used
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LO3 Be able to complete planning tasks for a production
Complete agreed production planning tasks for a specified production role:
Planning tasks - Production for an audience
- Designs
- Meeting notes
- Production process
- Budget
- Resources
- Staff
- Production design brief
- Face designs
- Hair designs
- Costume designs
- Themes
- Detailing tasks associated with selected roles. Produce production documentation and materials in the production process:
Examples of paperwork - Documents and materials, e.g. tickets
- Programmes
- Call sheets
- Scripts
- Written accurate treatment records
- Continuity – sequential order Charts
Sketches
Photographs
Adaptations
Modifications
Recommendations
Requirements
Design plans
Use of multimedia Use production documentation and materials in the production process:
Paperwork, documents and materials - Share design plans
- Sell tickets and programmes for the event
- Provide call sheets, script (if required)
- Provide written accurate treatment records (if required)
- Provide continuity sheets (if required)
- Record sequential order
- Use charts, sketches, photographs
- Use of multimedia
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LO4 Be able to participate in the production of a showcase event Fulfil management responsibilities for a specified production role with some guidance and support:
Management of staff and processes - Marketing
- Ticket sales
- Budgets
- Hair designer
- Costumes
- Designer
- Make‑up designer
- Co-ordinator
- Production manager
- Lighting technician
- Stage manager
- Costume designer
- Performers
- Choreographer
- Sound engineer Co-ordinate the clearing away of props, products and equipment at the end of the showcase event:
Ensure that the venue is left clean and tidy
Identify any equipment that needs servicing or products that need replacing
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LO5 Be able to participate in the evaluation of showcase event
Use the methods agreed in the showcase event plan to gain feedback from the relevant sources:
Collate and record the information gained from the feedback using a clear and concise format and method of presentation
Make recommendations for improvements to any future showcase events based upon the outcomes of the evaluation:
Analyse and evaluate the experience, identifying the strengths and limitations of the showcase event
Draw accurate and clear conclusions on the effectiveness of the promotional activity in meeting the agreed objectives
Participate in discussions giving a clear and well-structured summary of the results of the evaluation
Record evidence of the evaluation
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Employability skills to be demonstrated throughout the practical assessment
Communication:
Adapt and tailor approach for different clients, e.g. new and existing clients, male and female clients
Allow sufficient time for the consultation and communicate clearly and concisely to explain the concept of the treatment/service, encouraging clients to ask questions; offer reassurance
Use positive verbal communication, e.g. speaking manner and tone of voice, being supportive, respectful, sensitive to client, using open questioning to obtain information
Use positive non-verbal communication, e.g. eye contact, body language, actively listening
Promote goodwill and trust by using good communication Customer service:
Have an awareness of the principles of customer service, e.g. quality, keeping promises, managing customer expectations, customer satisfaction, speed of services and treatments, offering reassurance
Show good practice in customer service, e.g. meeting and exceeding customer needs and expectations, demonstrating a willingness to please the customer, treating the customer as an individual
Invest time in explaining the concept of the treatment/service clearly but concisely to the client, encouraging them to ask questions
Deal quickly and effectively with any complaints or issues, e.g. know whom to refer to if needed
Know the importance of customer service to a business, e.g. professional image, reputation, customer retention, customer satisfaction, customer relationships
Know the impact of poor customer service, e.g. dissatisfied customers will seek out competitors, loss of reputation, loss of profit, frequent complaints
Manage client expectations and identify requirements
Commercial and environmental awareness:
Adopt eco-friendly and cost-efficient use of resources, minimising waste, e.g. all products measured correctly; efficient use and correct disposal of consumables; recycling where possible
Be aware of others and protect their ‘space’ when using products, specifically aerosols, e.g. sprays used in nail treatments or hair services
All used products will be disposed of in accordance with the salon rules and legislative guidelines
Ensure all electrical equipment switches are turned off when not in use
Identify opportunities to promote and sell additional products and treatments, e.g. during consultation or when providing aftercare advice
Talk and actively listen to gain knowledge of client preferences and routines so that the retail selling approach is personalised
Be aware of competitors for commercial success, e.g. local salon offers and promotions, new treatments/services
Know the unique selling points of treatments/services to offer the most appropriate advice
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Know business goals and sales targets to encourage focus on the vision of the business and its long term goals, e.g. seasonal promotional offers
Know how to advertise and display special offers, promotions, e.g. local newspaper stories, awards, photographs, thank you letters/cards
Promote any loyalty schemes or special offers for repeat/new clients and the benefits of other products and services, e.g. buy one get one free, introductory offers
Offer new/additional products and services to existing or new clients to promote self/salon experiences
Ensure the cost reflects the time taken to provide the treatment/service, reflecting commercial times allocated, e.g. tailor cost to client characteristics
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Assessment criteria
In order to Pass this unit, learners must achieve all Pass criteria. The pass criteria relate to the proficient demonstration of skills and knowledge.
Learning outcome
The learner must:
Assessment Criteria
The learner can:
LO1 Know professional production roles and responsibilities
P1 Describe tasks associated with selected professional production roles
P2 Explain the importance of clearly defining the roles and responsibilities of those involved in planning a showcase event
LO2 Understand the venue and legal requirements
P3 Explain the practical requirements and restrictions of any venue
LO3 Be able to complete planning tasks for a production
P4 Complete agreed production planning tasks for a specified production role
P5 Produce production documentation and materials in the production process
P6 Use production documentation and materials in the production process
LO4 Be able to participate in the production of a showcase event
P7 Fulfil management responsibilities for a specified production role with some guidance and support
P8 Co-ordinate the clearing away of props, products and equipment at the end of the showcase event
LO5 Be able to participate in the evaluation of showcase event
P9 Use the methods agreed in the showcase event plan to gain feedback from relevant sources
P10 Make recommendations for improvements to any future showcase events based upon the outcomes of the evaluation
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Assessment guidance
Assessors must use the amplified assessment guidance in this section to judge whether assessment criteria have been achieved.
P4 Complete agreed production planning tasks for a specified production role
Learners must produce an agreed plan for the activities to include the type of showcase event e.g. fashion show, theatrical, musical or dance production or film; the objectives of the activity, allocation of roles and responsibilities of others involved, the resource requirements, ensure enough products and equipment are available, preparation and implementation activities, realistic timescales, allocate the budget, methods of evaluation, e.g. client surveys, questionnaires.
P5 Produce production documentation and materials in the production process
Learners must produce a range of production documentation and materials to meet the requirements of the production. Examples of paperwork, documents and materials that may be included are tickets, programmes, call sheets, scripts, written accurate treatment records, continuity – sequential order, charts, sketches, photographs, adaptations, modifications, recommendations, requirements, design plans, use of multimedia. The learner must use a minimum of 6 different examples.
P6 Use production documentation and materials in the production process
The learner must use different forms of paperwork, documents during the planning of a showcase event.
P7 Fulfil management responsibilities for a specified production role with some guidance and support
The learner should start the showcase event on time. The learner must adapt the showcase event, when necessary, in response to changed circumstances and/or any issues that may arise. The learner must use the resources effectively throughout the showcase event according to the agreed plan. The learner must use suitable methods of communication to ensure that the specific roles allocated are carried out effectively.
P8 Co-ordinate the clearing away of props, products and equipment at the end of the showcase event
The learner must assist in the clear-up process of the venue to ensure that the area used is left clean and tidy and ready for use for the next event planner. Props must be stored safely and in line with any legislation or rules and regulations of the venue.
P9 Use methods agreed in the showcase event plan to gain feedback from the relevant sources
The learner must collate and record the information gained from the feedback from the client, using a clear and concise format and method of presentation.
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P10 Make recommendations for improvements to any future showcase events based upon the outcomes of the evaluation
The learner must participate in discussions giving a clear and well structured summary of the results of the evaluation. The learner must analyse and evaluate the promotional activity and identify the strengths and limitations. The learner must draw accurate and clear conclusions on the effectiveness of the promotional activity in meeting the agreed objectives and record the evidence correctly.
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Resources
The special resources required for this unit are access to a real or realistic working environment which supports the provision of planning a showcase event.
Delivery guidance
Teachers are encouraged to use innovative, practical and engaging delivery methods to enhance the learning experience. Learners may benefit from:
Meaningful employer engagement so they relate what is being learned to the real world of work and understand commercial competence and the use of products, tools and equipment for planning a showcase event
Work experience within a commercial environment so they can practise to hone their skills in a real environment
Using interactive information and technology, systems and hardware so they can learn about concepts and theories; research current trends; research product knowledge and produce visual aids
Links with other units
This unit is closely linked with the following units:
UBT126M Media make-up
The Plan a showcase event unit closely links with the media make-up unit. By understanding the concepts and constraints of planning an event, the learner will gain a greater insight as to how following a given design brief ties into a greater picture of event planning.
UBT118M Photographic make-up
The Plan a showcase event unit closely links with the photographic make-up unit. By understanding the concepts and constraints of planning an event, the learner will gain a greater insight as to how following a given design brief ties into a greater picture of event planning.
