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UC Open Access Policy: Tools to support faculty participation November 15, 2013 University of California More information at uc- oa.info
More information at uc-oa.info
UC Open Access Policy: Tools to support faculty participation
November 15, 2013 University of California
More information at uc-oa.info
Scope of the UC Policy
Covered:• Tenure-track faculty
• “Scholarly articles,” including materials published in journals, conference proceedings, etc.
• Articles with a publication agreement signed after July 24, 2013
Not covered:• Students• Adjuncts• Visiting professors• Post-docs and researchers
• Books• Popular, non-scholarly articles• Fiction and poetry• Lecture notes• Articles published before the
policy was passed
More information at uc-oa.info
When to Deposit• Faculty on all UC campuses may deposit now.• Faculty at UC Irvine, UCLA, and UCSF are expected to
deposit as of November 1, 2013.• Faculty on the remaining campuses will be expected to
deposit in Fall 2014 (pending Academic Senate review).• An automated harvesting system is being built to make
deposit even easier. This system will:– Gather information about articles published by UC-affiliated
authors– E-mail faculty to verify the data, collect the publication (where
necessary), and approve deposit
More information at uc-oa.info
TimelineNov 1, 2013 Faculty deposit implemented for UCSF, UCLA, UCI;
OSC site releasedMay 2014 6-month review by Academic SenateJune 2014 Harvesting tool project completed for UCSF,
UCLA, UCIJuly/Aug 2014 Review of harvesting tool by Academic
SenateNov 1, 2014 Faculty deposit implemented for remaining UC
campuses, contingent on Senate reviewsJune 2015 Harvesting tool implemented for remaining UC
campuses, contingent on Senate reviews, funding
More information at uc-oa.info
How to DepositFrom uc-oa.info:
More information at uc-oa.info
More information at uc-oa.info
4. Enter a few details about your work. (Tip: Entering a DOI or PubMed ID will automatically complete the form for you!)
5. Provide a file. You can upload your manuscript or, if your manuscript is already openly available, provide a link.
6. Specify how others may reuse your work, acknowledge the deposit agreement, then click Submit.
Publishers Have Been Notified
• Over 600 publishers have been informed about the policy
• Some will require authors to waive the policy, or get an embargo (delay public access). uc-oa.info will be updated with publisher information as it is gathered and verified.
More information at uc-oa.info
More information at uc-oa.info
Responding to Publishers
1. Go to uc-oa.info or osc.universityofcalifornia.edu
2. Navigate to the “Get a Waiver/Embargo” page
3. Fill out basic information and generate a letter to give to publishers
FAQsWhat do faculty need to do to comply with this policy?The policy automatically grants UC a license to make any scholarly articles available in an open access repository. UC will not do so, however, until an author takes the action of depositing an article in UC’s eScholarship repository or confirms the availability of the article in another open access venue – i.e., a repository (such as PubMed central, ArXiv or SSRN) or an open access journal.
What version of their article should Faculty submit to the repository?The policy requires that the author submit the “final version,” which safely means the manuscript copy post-peer review but before a publisher typesets and finalizes it.
Does this policy require that faculty publish in particular journals or pay fees or “Article Processing Charges” to publish?No. Faculty are strongly encouraged to continue to publish as normal, in the most appropriate and prestigious journals. No fee is associated with the deposit of an article in eScholarship. Faculty are welcome to publish in journals that charge a fee to make an article open access at the journal website if they choose to do so, but that is not the requirement or the intent of this policy.
More information at uc-oa.info
More information at uc-oa.info
For further reading…Visit the Office of Scholarly Communication website for:
• The full text of the policy• Answers to dozens of Frequently Asked Questions
• Campus contacts/resources
• And more!
uc-oa.info
More information at uc-oa.info
Get the Word Out!• Watch a 90-second video at: http://osc.universityofcalifornia.edu/
More information at uc-oa.info
Get the Word Out!
• Link to information about the policy from your website with transferable ads
More information at uc-oa.info
Publication Harvesting Tool
• Coming soon (June 2014)! – Automated collection of bibliographic information
about faculty articles– Informed by campus HR feeds and a publisher
information database– Could be used as a tool to create faculty profiles,
send articles to PubMed in fulfillment of NIH requirements, and more
More information at uc-oa.info
More information at uc-oa.info
Ideas? Questions? [email protected]
• Berkeley Jean McKenzie, [email protected] Phillips, [email protected]
• DavisOpen Access support team, [email protected]
• IrvineCarol Hughes, [email protected]
• UCLAAngela Riggio, [email protected]
• MercedSusan Mikkelsen, [email protected]
• RiversideRhonda L. Neugebauer, [email protected]
• San DiegoNancy Stimson, [email protected]
• UCSFAnneliese Taylor, [email protected]
• Santa BarbaraSherri Barnes, [email protected]
• Santa CruzScholarly Communications and eResearch Team, [email protected]
