UFCD IDinc Event ReportingBBP (Occupational) Exposure-

General User

Access IDinc

Through axiUm Links:

Select Patient Safety Report

Select Job Position

Select Category

Select Subcategory

Correct selection of subcategory ensures relevant questions will be asked

For this example, we will select Percutaneous (AKA “needlestick”)

Event Report-1st Page

Event report 1st page divided into 4 sections:

• When? Event Identification-date & time of event and type of subject

• Who? Subject- identifies the subject

• Where? What? Event Context- location and description of event

• How severe? Event classification

– Verifies category and subcategory

– Requires user to enter severity of event

When? Event Identification

The date of event is the date the event occurred. Ideally the event report is entered as soon as possible so that more details are remembered.

The date of discovery defaults to today’s date. Please update if needed.

“Physician” is the default selection for occupational exposures. The category “Physician” covers ALL providers in UFCD: faculty, students, residents, and hygienists

If the subject of the event is a staff member, select employee. All DMD students are searchable under “Physicians”, so student is not used.

Who? Identify Subject

Identify the “Physician” (provider)

Either first or last name may be used to search for provider

Where? What? Event Context

Select the correct location of the event.

Please do not use “DN-Student Clinical Teams” for DMD Teams events. Instead select DN-Team. Expand list to select correct team.

ALL events that occur in the DMD Teams clinics should have the team number as the location!

What? Event Context

Enter the facts of the event in the “Event Description” field:

The field allows 500 characters. Event descriptions should be brief and factual.

How severe? Event Classification

Select the severity of the event.

The Category and Subcategory have auto-populated based upon earlier entries.

Event Report- 1st Page Completed

To add a document, such as a letter, select the “Attach Document” button.

Add PartyThis section allows the user to add any parties who were involved or witnessed the event:

Click on “Add Party”

A “party” could include patients, patient’s family members, passersby, providers, staff, etc.

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Add Party

These are the dropdown menu choices for relationship to subject

ALL providers (students, faculty, residents, and hygienists) will be found in “Physician”Staff members are listed under “Employee”

Search for a provider by entering their last and/or first name:

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Add Party

Any providers with that name will appear here

Next add the party’s involvement:

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Add Party

• Continue to add as many parties as needed

• Only the pink sections are required information

• Additional information may be entered in white sections if desired

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Add Party

Add Party

Edit or delete parties as needed:

Enter information about:• Device (i.e. needle, bur)

• Type of agent/fluid (blood, saliva)

• Body part harmed

• Blood testing

Additional Questions

Additional Questions

Device:

If “Other” is selected, enter device name.

Additional Questions

Type of agent/fluid:

If “Other” selected, enter type of agent/fluid

Additional Questions

Body part harmed:

Blood Testing:

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Additional Questions

Event Completion

Click “Done” to complete the event:

Enter NameAlthough the option exists to enter events anonymously, if more information is needed, it is very helpful to have the name of the reporter of the event.

Remember, our purpose is to improve patient care!

Confirmation

Questions?

Please contact Stephanie Grantham at sgrantham@dental.ufl.edu if you have questions.

Thank you!

Accurate reporting helps us provide great dental care to our patients!