Once you click on the russhelp link you will be directed to the
UGA RUSS page. Click on the Log into RUSS link found on the
left
Slide 4
After logging in you will be directed to the CAS authentication
page and will log in using your MYID and password:
Slide 5
On the RUSS Main Menu select Off Campus Equipment Request found
on the left.
Slide 6
On this page you will enter the inventory number of the item(s)
requested for off campus use.
Slide 7
As you can see, I selected two items to use off campus, entered
a requested date to remove the items and a return date. I also
listed the purpose for which I need the items off campus and
checked the box that indicates there is no sensitive data on these
items.
Slide 8
The only step left is to submit the request. Once I did this
the page refreshed and at the top you can see the notification that
the request was submitted successfully.
Slide 9
At this point the requestor is done. Email notification will be
sent to the first approval level (department level) that a request
is pending approval.
Slide 10
After receiving an approval notice and logging into RUSS,
approvers will see a screen like this and they will be able to
approve, disapprove or reload the request. They will also be able
to edit the request (add/delete items from the request, edit the
requested and return dates, or edit the purpose field).
Slide 11
Once that person approves the request a notification will be
sent to the next approval level (dean level). Once this level
approves the request the initial requestor will receive
notification that his/her request has been approved.
Slide 12
For a department to be set up in RUSS Property Control will
need the following information: 1. Department name and number. 2.
Name of the individual in the department approval position. This
can be the department head or his/her designate. 3. Name of the
individual in the dean approval position. 4. Name of the AICO
(inventory contact individual). This individual can also be in an
approval position. He/she will be able to access the system to
review the requests, return items that were previously used off
campus, and check the status on pending requests. 5. All current
off campus requests (paper forms) will have to be cancelled by
Property Control and users will need to access RUSS to start new
approvals. The amount of time to accomplish this depends on the
number of items currently authorized for off campus use by your
department. This can be accomplished in phases if that works best
for your department.