Into the future with us.With our software you will revolutionise your Human Resources Management.› attract › assign › develop › retain

umantis inspires.

What we offer p. 4What your advantages are p. 5

umantis features.

Overview software packages, modules and services, p. 7–8Our packages: «Employee Management», «Recruiting»,«Recruiting Agencies», «Alumni Management» from p. 9Our modules: «Applicants», «Objectives», «Development», «Events», «Succession», «Knowledge», «Alumni», «Customers» from p. 14Our services p. 23

umantis integrates.

Technical data p. 25Privacy, data and investment security p. 27

umantis presents itself.

umantis Ltd. p. 29 Our customers and partners p. 30 Contact p. 31

umantis supports.Recruit, develop, place and retain employees: umantis is the ideal software for all HR processes. umantis supports you with simple and flexible HR software. No matter whether you’re an SME, international company, university or association. We offer a customised solution.

Purchase. Install. Get started.

No matter whether you’re an SME, international company, university or association. We offer a customised solution. In order to use umantis for your everyday work, you don’t need any tech-nical knowledge or training. The software is web-based and maintained by umantis Ltd so that you don’t have to make any additional acquisitions.

Around your process.

Eight independent software modules cover a number of process steps in human resources management. For a complete solution, we recommend one of the industry specific packages.

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The eight software modules support your process from recruiting to networking alumni.

«Technology revolutionises the way people work together. The role of HR changes dramatically from administration to platform providing. We offer intelligent concepts in simple solutions. And we do not believe, that software solves everything.»Hermann Arnold, CEO.

umantis adds up.You can save time and money and sustainably reduce administrative costs. Its simple handling guarantees successful implementation and high acceptance amongst employees.

As simple as surfing the Internet.

No more complicated installations, long trainings or complex user interfaces. The software is so simple, uncomplicated and flexible that you’ll get to the desired infor-mation with just a few clicks.

Work where and when you want.

umantis is completely web-based. You can access your data via the Internet wherever and whenever you like: either at the office, at home or on the go.

A flexible solution.

Eight independent software modules that can be combined with one another support your HR processes. The modules have been perfectly coordinated with one another and can be expanded as desired.

Effortlessly adjustable.

umantis is completely geared towards your needs: you can change the look, language and terminology in the software as you like and hide functions that you don’t need.

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Flexible modular system.umantis offers optimal support for every need. Our software modules can be used individually or combined. Complete packages that consist of several modules are the ideal solutions if you want to cover your HR processes entirely.

The right package for you.

Every company has its own needs. In order to meet these needs, we offer packages to suit various industries. No matter whether you’re a company, HR service provider, university or association: with the professional software from umantis you’ll receive optimal support in your work. (Package details starting on p. 9)

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Step by step to success.

You only want to support individual processes? Then select the suitable module and start using it immediately. You can add additional modules at any time. (Module details starting on p. 14)

Professional services.Our specialists offer assistance in the implementation of umantis. We would be glad to advise and support you with configuration, implementation and data transfer, as well with setting up interfaces.

Using any module or package, you’ll benefit from additional services for free.We support you in successfully taking your first steps with umantis so that you are able to work with the software as soon as possible. We offer you free of charge:

Introduction documentation for self-installation

Regular expansion of functions and updates

Secure operations and reliable data back-up

Technical support and user assistance via phone and e-mail

Regular online seminars

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From A as in analysis to Z as in zest.

Our packages and modules have been used for years and are constantly being further devel-oped. In further development we work closely together with our customers to meet their needs even better. (Services details p. 23)

What we do for you:

Process and system consulting

Configuration and implementation

Data transfer and interfaces

Introduction and training

Customer service

Operation and maintenance

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Included free of charge.

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New!

Package «Employee Management» Recruiting the right employees, placing them in the right positions and continuously supporting them is a big challenge. The «Employee Manage-ment» package is software that accompanies the employee and his line manager from the time he begins working for the company to the time he leaves the company. This is a plus for any company.

The package «Employee Management» includes the modules:

Is aimed particularly towards:

Companiesofanysize

Internationalcorporations

Organisationsandinstitutions

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New «Employee Management for SMEs»

Thenewpackage«EmployeeManagementforSmallandMediumEnterprises»(SMEs)istheidealentryintosoftwaresupportedhumanresourcesmanagement.

Determinethescopeoffunctionsyourself.Selecttwoofthefivemodules.Itispossibletoexpandatanytime.

Is convincing thanks to functions such as:

Targetagreements

Classifyinghighpotentials

Developmentandcareerplanning

Skillgapanalysis

Onlineeventdirectory

Resourceadministration

Identifyingkeypositions

Interactivesearchforsuccessors

Dynamicknowledgedatabase

Interactivesearchforexperts

Package «Recruiting» No matter whether it’s a traditional or an online application: the admin-istration effort involved in recruiting employees is lot of work. With this package you’ll revolutionise your entire employee recruitment process. Your time and effort will be reduced and you’ll give your applicants a pro-fessional and positive impression.

The package includes the module:

Is particularly aimed towards:

Companiesofanysize

Internationalcorporations

Organisationsandinstitutions

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Wewouldliketoshowyouhowthesoftwarecanmeetyourneeds.Contactusat:

Tel. +41 71 224 01 01info@umantis.comwww.umantis.com

30-day free trial.

Is convincing thanks to functions such as:

Onlineandprintvacancypublication

Interfacestomediaagencies

Jobnewsletter

Applicantcomparison

Letter,e-mailandonlineapplication

Staffingrequestandapproval

Paperlessforwardingofdossiers

Evaluateandconfirm

Talentpoolswithcriteria

Tasklistsforthehiringprocess

Appointmentmanagement

Reminderfunction

Exportofreportsanddocuments

Searchalldataanddocuments

Branchofficemanagement

Multi-lingual

Package «Recruiting Agencies» You want to present suitable candidate profiles to your clients quickly? umantis offers you a proven industry solution. Besides to traditional per-sonnel recruitment, we also offer you the additional functions of «Executive Search» and «Job Market». The perfect hub between your client and the candidate.

The package includes the modules:

Is particularly aimed towards:

HRconsultantsandrecruiters

Executivesearchers(head-hunters)

Temporaryemploymentspecialists

Universitiesandinstitutes

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Wewouldliketoshowyouhowthesoftwarecanmeetyourneeds.Contactusat:

Tel. +41 71 224 01 01info@umantis.comwww.umantis.com

30-day free trial.

Is convincing thanks to functions such as:

Supportforthebusinessprocess

Clientandcandidatemanagement

Accessforclientsandcandidates

Onlineandprintvacancypublication

Onlineapplications

Automaticcandidatecomparison

Candidateandtalentpool

Timerecording

Dataimportsandexports

Searchfordataanddocuments

Exportofreports

Preselectionusingshortquestions

Appointmentmanagement

Reminderfunction

Multi-lingual

Package «Alumni Management» Use the enormous potential of your alumni. Former employees and graduates are important ambassadors and potential sponsors for your projects. Accompany your alumni and commit them to your company or institution. As an additional function, we offer you the «Career Services» function.

The package includes the modules:

Is particularly aimed towards:

Universitiesandinstitutes

Vocationalschoolsandtechnicalcolleges

Educationalinstitutions

Associations,organisations,foundations

Non-profitorganisations

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Is convincing thanks to functions such as:

Internetplatformthatcanbeupdated

Onlinememberdirectory

Self-administrationofgroups

Personalisedcommunication

Reminderfunction

Collectaddresses

Eventmanagement

Skillplatform

Discussionforumsandphotogalleries

Fundraising

Jobmarkets

Multi-lingual

Importandexportofdata

Wewouldliketoshowyouhowthesoftwarecanmeetyourneeds.Contactusat:

Tel. +41 71 224 01 01info@umantis.comwww.umantis.com

30-day free trial.

Module «Applicants»From the request to the approval and publishing, to the filling of a posi-tion, you can rely on the «Applicants» module. Leave the administration up to umantis and use the time you save for personally contacting your applicants.

Publication made easy.

Forget about cumbersome advertisement placements. Rely on the automatic post-ing of jobs on your homepage, internet job markets and in print media. You can publish your advertisement with the click of a button.

Talent management.

Set up a database with potential candi-dates for future positions. Unsolicited applications can be easily managed with umantis. Applicants even have the option to subscribe to a newsletter with mat-ching job offers.

Involvement of the line.

With umantis, cooperation between HR experts and line managers is easier than ever before. From the staffing request and approval to the forwarding of applications and evaluation by line managers, the process is completely electronic. Even cooperation with the branch office is entirely paperless.

No more piles of paper.

With umantis you can reduce the number of paper applications you receive: with the online application option you can manage your documents more easily and always have an overview of the status of applica-tions no matter where you are.

Your benefits.

• Paperless application process• Simple communication with the line• Speed up processes• Transparent selection process• Less administration

Easy vacancy publication on your homepage

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Module «Objectives»This module reliably supports HR experts, line managers and employees with agreements on objectives and evaluations. The achievement of one’s own objectives, as well as subordinate objectives is transparent and shows where measures need to be taken. This way you always know where you stand.

Systematic process.

The «Objectives» module allows line man-agers and employees to systematically agree on objectives and evaluate them. Evaluations and agreements from previ-ous periods can be accessed at any time. Simplify and standardise the agreement process at your company.

An overview of achievement.

With umantis, all employees always have access to their own objectives and dead-lines. Thanks to a reminder function that can be activated, no objectives will be forgotten.

Support for line managers.

Use company-specific predefined lists and help texts, to guide line managers and employees through the process. You thus increase the quality of the agreements and comparability in the achievement of objectives.

Always up-to-date.

Create simple and meaningful analyses with spreadsheet reports. Graphics and a «traffic light» system help you to always keep an overview of the status of achieve-ment and the progress of the process.

Your benefits.

• High transparency• Consistent agreement on objectives• Comparable evaluation• Regular performance review• Delegation of administration

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Status and achievement simply displayed

Module «Development»The right employees are a company’s most important capital. Supporting them and thus making them loyal to the company for the long term places high demands on line managers and HR experts. The «Develop-ment» module helps you to systematically analyse the requirements for development and educational measures and implement the necessary measures.

Grouping of job profiles.

You can create target profiles with comprehensive skill requirements. The grouping of positions with the same requirement ensures comparability and simplifies the determination of develop-ment measures.

Requirements analysis.

The individual comparison between current and target profiles reveals the per-sonal need for development for individual employees. A company-wide analysis al-lows structural problems to be recognised early on and for these to be counteracted with appropriate measures.

Systematic employee evaluation meetings.

The systematic determination of the devi-ation between current and target profiles supports line managers in carrying out employee evaluation meetings and in agreeing upon objectives and measures.

Measuring performance.

The «Development» module supports systematic evaluation feedbacks in order to verify the benefits of the planned devel-opment measures. Previous measures and their evaluation can be accessed at any time.

Your benefits.

• Make skills visible• Recognise skill deficits• Balance out training deficits• Systematic development• Higher employee satisfaction

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Guided step by step through the evaluation meeting

Module «Events»The module «Events» supports learning and education experts in the planning, publishing and administration of courses. No matter whether it’s publishing, registering or informing the participants: a practical online event directory is available to carry out the process.

Publish your own events.

Every learning expert can publish his course offerings himself in the online event directory. Participants can directly register via the intranet or your homepage.

Planning and execution.

Plan the offerings using the determined need for development and training. Em-ployees and superiors can apply to attend courses and have them approved. The software subsequently supports you in the organisation and implementation of the courses.

Manage resources.

Training suppliers, hotels, seminar rooms and materials can be managed directly in the software. Conditions and evaluations that you have saved provide you with as-sistance in selecting suitable infrastructure.

Access rights for external trainers.

Outside instructors can be granted access so that they can manage their courses and registrations themselves.

Your benefits.

• Easier administration• Overview of the course offerings• Efficient organisation• Lean participant administration• High professionalism

All current information at a glance

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Module «Succession»Succession and career planning is an indispensable instrument to en- sure that key positions are filled. With the help of umantis, you can identify key expert and management positions in order to promptly fill them with qualified successors. With career planning you can display career paths and give your employees clear perspectives for their professional development.

Define key positions.

With the help of umantis, you can define your key positions and always know where shortages could arise due to people leaving the company. You engage in active risk management and plan to fill vacancies early on.

Identify high potentials.

Classify your employees systematically.With the help of umantis, you can identify potential in order to be able to leverage it. You can thus always see whether you have employees on your team who are suitable for a key position.

Systematic filling of positions.

Identify potential successors early on so that you can specifically prepare them for their new tasks. You thus ensure that you already have a capable successor when positions must be filled.

Support career planning.

Show talented employees in-house career paths in order to specifically support them and make them loyal to the company for the long term.

Your benefits.

• Identify key positions• Systematic promotion• Central talent pool• Employee loyalty• Higher employee satisfaction

Easily find the right successor

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Module «Knowledge»Make knowledge transparent and accessible, develop and find knowl-edge. umantis offers more than just regular knowledge management.Knowing who knows what and not just where something was documented is the basic idea behind the «Knowledge» module.

Make knowledge visible.

The career of an employee, his skills and the knowledge recorded in documents provide information about the expertise and experiences an employee has. umantis makes implicit knowledge visible, easily accessible and thus useable.

Exchange knowledge.

Discussion forums support exchange between experts. Publications and ques-tions can be discussed online. Voluntary professional exchange between employees improves work results because the knowl- edge of many people can be used.

Find knowledge.

The integrated full text search and the user-friendly presentation of the search results make it easy to find knowledge and experts. The transparent address and employee directory also makes it easier to get in contact with the right people.

Network knowledge.

Employees can network in virtual work-groups and share their knowledge. The networks within a company can be re-cognized and made accessible. Additional experts with similar knowledge are thus easier to find and knowledge is not lost.

Your benefits.

• Comprehensive knowledge database• Expert directory• Search data and documents• Virtual workgroups

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Evaluate and emphasise skills

Module «Alumni»Professional alumni networking isn’t only valuable for universities and institutes of higher education. Many companies also use the potential of turning former employees into ambassadors, sponsors, contractors or rehirees.

Network members.

The «Alumni» module supports you in making and cultivating contacts, as well as networking the members of a club, associ-ation or organisation. With letter or e-mail templates, you can communicate with individual members or send personalised newsletters.

Self management.

All alumni can update their personal data on their own using umantis. All authorised users can thus contact each other and renew old friendships.

Your benefits.

• A useful network• Image gain• Alumni loyalty• Generate sponsoring funds• Active communication

Quick search and contact

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Discussion forums and photo galleries.

Discussion forums offer the opportunity for members to exchange information with one another. It is easy to subscribe to the forums in order to always be informed about the latest entries. Photo galleries for publishing event photos can also be integrated.

Contributions and donations.

The alumni organisation can raise con-tributions and donations directly using umantis. Thanks to the option of sending personalised letters and e-mails, the admin-istrative effort is reduced to a minimum.

Module «Customers»

The «Clients» module supports you in acquiring orders and managing customer relationships. You’ll always have an overview of all orders and the needs of your customers.

Customers and orders at a glance.

You can support a number of customers at the same time. In a jiffy, you have an overview of the customer and his orders.

Gain commissions.

Classify your customer according to your own criteria and priorities. Reminders promptly let you know that it’s time to make contact with the customer. You’ll be updated with no effort at all.

Protected customer cockpit.

With umantis, you can, if necessary, grant your customers password-protected access to their data, orders and your proposals. Thanks to online collaboration with the customer, you’ll save time and money.

Don’t forget anything.

Manage your tasks and communication directly in umantis. With templates, mailing lists and a mass mailing function, your correspondence will be simple on a standardised quality.

Your benefits.

• Satisfied customers• An overview of all orders• Current status is highly transparent• Efficient collaboration with customers• Systematic performance review

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All contact people at a glance

More than software.Additional services complete the offer. Our team is always available to assist you if you need professional support. We provide you with process-oriented consulting and create the foundation to optimally use umantis.

Process and system consulting.

From the conception to requirement analysis to specifications, we can support you with competent consulting services. Create a solid foundation prior to intro-ducing your umantis software.

Configuration and implementation.

umantis is pre-configured so that you only have to change a few settings before getting started. You can completely adjust the software to meet your needs. If you need help in doing this or would like to add new functions, we would be glad to provide you with advice and assistance.

Data transfer and interfaces.

We offer various interfaces for the smooth importing of data from already existing databases. We will gladly support you during the entire process and will set up interfaces for you.

Introduction and instruction.

We would be glad to train your administra-tors or users so that they can learn about the entire scope of functions. During the introduction, we will support you in order to ensure that things run smoothly.

Customer service.

Whether by telephone or e-mail: our customer service is there for you. We will competently and quickly help you with problems, concerns or suggestions about expanding functions.

Operation and maintenance.

umantis offers a service contract that is customised to meet your needs and ensures the optimal operation of your software. So that your costs will not increase due to hardware purchases, we offer the service of running umantis on our own servers. In doing so, we take over the hosting, operations and data back-up for you.

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Invest in your future.umantis combines the most modern technologies with the latest trends in business applications. The IT guidelines at your company will always be taken into consideration.

Software as a service.

You can start using umantis without downloads or installation. All you need is internet access, as well as a web browser. The software is serviced and regularly updated by umantis, without you having to do anything.

Open source.

umantis works with open source software. This means that no additional acquisition or licensing costs will be incurred. The costs will thus remain transparent and can be planned even after the acquisition.

Multi-subscriber architecture.

umantis software is based on multi-sub-scriber architecture. On a platform shared with other customers, umantis can be completely designed to meet your needs.

Stand alone software.

Company IT guidelines often prohibit business-critical data from being man-aged by a third-party service provider. We take this into consideration: umantis can be completely integrated into your company’s system landscape and be operated from there.

Maximum independence.

umantis is purely web-based and can be accessed from any location at any time without additional installation. The use of pure HTML ensures the universal usability of the system with all web browsers, secu-rity levels and end devices.

Smooth integration.

Interfaces to leading ERP and HR sys-tems allow for the complete integration into your company’s existing software landscape.

HR solutione.g. local service provider

Financese.g. SAP

umantisinterface

PackageEmployee Management

ModuleAlumni

Integration of umantis (example)

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Safety first.The security of your data, as well as the safety of your investment make umantis a secure value for your company. Concentrate on your core business and we’ll take care of the software.

Certified security.

Employee data is particularly worth protecting. Independent inspectors regu-larly certify the security of umantis at the application, system and network level. All employees are carefully selected and trained in how to handle delicate data.

umantis grows with your company.

The modular layered architecture of umantis allows for the specific expansion of individual components. As your compa-ny and data volumes grow, the infrastruc-ture expands without the need for data migration or additional effort on your part.

Time is money.

The demands on the speed of business applications are constantly increasing. umantis Ltd continues to expand the software’s performance. In doing so, the areas of software, network and hardware are equally taken into consideration.

Include your own wishes.

The software is constantly being further developed. Customer needs, as well as current market trends have an influence on research and development. Actively contribute your own ideas and design future functions based on your needs.

Updates included.

All new functions are available to you without additional costs. By simply dis-playing or hiding functions, you determine yourself which functions you actually would like to use. Your individual software settings will also be saved in an update.

Web 2.0 in HR management.

Web 2.0 also changes HR processes and thus the demands on HR software. In umantis, the principles of Web 2.0 are al-ready anchored in the software today. We place particular focus on user interaction. Only a consistently simple user interface guarantees utilisation and thus secures your investment.

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Discretion and trust is the umantis business foundation.

About us.Since umantis Ltd was founded in the year 2000, we have been developing and implementing user-friendly software to optimally support human resources management. In doing so, we place our focus on people – both as users and as the most valuable resource.

Responsible management.

umantis Ltd was founded by Hermann Arnold and Nicole Herzog. In addition to the two founders, Hans Schlegel, member of the board of directors at SAP for many years, and Les Hayman, former global HR director at SAP, manage umantis Ltd as members of the supervisory board. The management has the goal of creating an environment in which all employees can excel.

Maximum benefits thanks to team spirit.

The umantis Ltd team consists of experts with a solid educational background and many years of experience in consul-ting, project management and software development. Partners and independent professionals strengthen the team. To- gether we generate maximum benefits for our customers.

Well invested.

The majority of umantis Ltd belongs to management and employees. Institu-tional and private shareholders not only contribute capital but also their personal networks and experiences.

Simplicity is our philosophy.

Customer satisfaction is our number one priority. We develop simple, flexible and user-friendly software that focuses on the needs of the end-user. umantis thus supports cooperation between people and efficiently carries out their decisions. umantis is a software that puts itself in the back seat.

umantis is an officially recognised apprentice training company

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References that speak for themselves.umantis Ltd supports over 150 customers, including global companies. More than 1,000,000 users work with the software, which can be imple-mented in all industries. The modules and packages are distributed directly by umantis Ltd and via an international partner network.

Our customers.

Satisfied customers determine one’s success. Thanks to the simple, flexible software for various industries, umantis Ltd has been able to win a large customer base. Our references speak for themselves:

Our partners.

A strong partner network makes it possible to distribute the software modules and pack-ages internationally and support customers worldwide. The partners of umantis Ltd are:

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Would you like to know more?We would be pleased to show you how umantis can support you with your work.

Consulting and ordering.

Our customer consultants will gladly work with you to come up with the ideal solution for your company.Tel. +41 (0) 71 224 01 01 info@umantis.comwww.umantis.com

Customer service.

Our customer service is available whenever you need it.Tel. +41 (0) 71 224 01 23support@umantis.com

30-day free trial.

Contact us at:www.umantis.com/trialor call us atTel. +41 (0) 71 224 01 01 info@umantis.com

Our software enables a paperless office. umantis Ltd is actively committed to protecting resources. This brochure was produced in a manner so as not to impact climate change and printed on FSC certified paper.

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671-53173-0808-1008

umantis Ltd

Teufener Strasse 11 | 9001 St.GallenT +41 71 224 01 01 | F +41 71 224 01 02info@umantis.com | www.umantis.com

simply, your software.