CRC Officer Positions & Duties

Created by: Jerad Stahlinski & Alex Delegas

•UMass CRC

•Officers

Basic Identities

•

• Will work toward this goal through a program of nonviolent political action and community organization, in an effort to educate and expand the consciousness of UMass students in regards to cannabis and its many uses.

• Is not affiliated with any other organization, however its membership, from time to time may vote to work in coordination with the activities of other groups with similar goals

Is a pro-choice organization of people who seek the re-legalization of cannabis (hemp) in its industrial, medicinal, and recreational forms for moral, environmental, and economic reasons.

Umass CRC

● Faces of the CRCo You represent us everywhere you go

How you

• Act

• Present yourself

• Talko Everything you do reflects back on us as a whole group

● You are the role models and leaders for the club and members look up to youo Your actions demonstrate who/what you want the CRC to beo Event: Your job to lead the activity i.e.

Colloquium/Cabin Trip/etc..

Officers

● Officers work best when:o Stick to your roll:o Communication

Communication is key between officers so were not doing the same job twice

o Stick to your job● Therefore we must all work together in order to help

strengthen, promote, and work towards the CRC’s end goals

Officers cont...

Derek Sivers How to start a movement TED talks

Leadership

•Secretary

•Marketing/PR

•Treasurer

•Vice President

•President

Positions/Duties

Secretary

Secretary Responsibilities Include:

•Recording of Agendas

•Taking Minutes at meetings

•Weekly/Newsletter “Smoke Signals”

•Brownie Points

•Responsible for any duties delegated by the President

•The most effective secretary is organized and does their job regularly

Secretary

Responsibilities/Duties cont...

•Recording of Minutes/Officer Dutieso Officer meetings

Minutes can be broken down into

• Agenda

• Delegations

• Newsletter informationo event details, etc.

o General Body Meetings Minutes

• policy positions, haps, finalized events, etc.

Secretary

Responsibilities/Duties cont...

•A Newsletter/Weekly Email: “Smoke Signals” o Weekly Email

Must include

• Events

• Haps

• Minutes from the meeting Newsletter

• Try and coordinate with members and get them to contribute

• Can contain anything about marijuana, stories, drawings, etc...

Secretary

Responsibilities/Duties cont...

•Brownie Pointso This helps keep track of the most active members

Helps us realize who is committed to club

• New Officers for next yearo For special events brownie points can be used to pick the

most active members for first come first serve basis events (Cabin Trip)

•Responsible for any duties delegated by the President

Secretary

Public Relations / Marketing

Public Relations & Marketing Responsibilities Include:

•Organize Flyering

•Press Releases

•Communications In General

•Advertising

•Duties Delegated By President

Public Relations/Marketing

Responsibilities/Duties cont...

•Organize Flyeringo Make sure design is created (who ever was delegated that

task)

o Make sure they're printed (Treasurer/President responsibility)

o Have flyers printed 3-4 weeks prior to any event

o At least 200 must be printed for correct distribution

See P/R officer duties word doc for more extensive details

Public Relations/Marketing

Responsibilities/Duties cont...

•Communications in generalo You will have to contact various press people

throughout the semester•They are also responsible for any duties delegated by the President

Public Relations/Marketing

•Booking rooms•Political coordinator•Delegated tasks assigned by President

What to do:

Vice President

Booking rooms•Book meeting rooms through campus pulse

o You can also go to the 9th floor and book them in person

o You must book rooms 4 weeks in advance Every week you should also book another

room to make up for the one you usedo Also responsible for booking officer

meeting rooms, if office can’t be use

Vice President cont...

Political Coordinator•Keeps track of news

Easy way to keep track of everything is to use Google News, and set google alerts, as well as customize your google news to bring up marijuana related articles in your sidebar

o “Haps” News articles related to marijuana

o Billso Policy Makerso Activities of other interest groups

Vice President cont...

What to do:•S/R (signature responsibility)•Manage funds•Create annual budget•Delegated tasks assigned by President

Treasurer:

S/R •Working with the President in order to submit P/O’s (purchase orders)•Ensure the quote and invoice process get to the right people

o P/O must be submitted with account specialist

•Deposit funds into our revenue account

Treasurer

Manage Funds•Keep track of all the spending•Deposit money

o Money should be deposited as soon as its recievedo Same person should not collect and deposit money

for safety reasons •Fee account

o Used to cover structural fees that are required for an event

o Not used to cover fun events, or items we make profit from

Treasurer cont...

Manage funds cont…o Revenue account

Can be used for every purchase You want to use Fee account first above all things

if it comes under Fee account guidelines because we lose the Fee account money we don’t use

o Petty cash Used for things like buying pizza every week Party favors for cabin trip Safety net to buy purchases that come up

unexpectedly

Treasurer cont...

Create annual budget•Work with the President in order to create an annual budget for the next year

o Ask members how to plan and allocate money, other ideas to spend money

•Usually SGA will send an email at the end of the spring semester in order to fill in the budget•It is VERY IMPORTANT that you fill in the budget correctly

o It is also important to OVERESTIMATE the money we’re going to use By overestimating you will be granted more money:

usually ½ - ⅔ of what you request will be granted for next years budget

Treasurer cont...

• Main Dutieso Delegate Taskso Communicate with outside groupso Chair officer and CRC meetingso Signature Responsibility for the groupo Event Coordinator/Leadero Architect

Agenda Settero Be in contact with our RSO advisor

President

• Delegate Taskso After/during every officer meeting your job is to delegate

tasks• Responsibility

o Your are responsible for making sure all tasks get done• Useful tips

o Remind officers throughout the week of their dutieso Have them debrief youo Give feedback

Start with positive feedback Accentuate what they could do better Dont give negative feedback, unless necessary

President cont..

•Liaisono Communicate with outside groups/peopleo Represent the CRC outside of the University

•Tipso Identify yourself, Be respectful, write/speak clearly, avoid punctuation and grammar errors, know your audience

President cont...

• Chair Meetingso Keep meeting on tracko Set agendao Keep people focussedo Engage members in discussion

Formulate questions with few answers Broad questions lead to, broad answers which can

make things more complicated• Officer Meetings

o Are times to communicate with each other, not to do busy work

President cont...

• Signature Responsibilityo Authorizes spending, booking events, annual budget

• You have limited liability for the CRCo CRC and UMass are most liable for your actions

• Event Coordinator/Leadero Your job is to create events through campus pulseo Be in contact with anyone involved in the event regularly

throughout the creation of the event to the day of the event

o Events should be processed 1 ½ -2 months prior to an event date, in order to coordinate all parts to prepare for the event ie. creation of flyer, flyering, event booking

President Cont...

• Architecto Agenda Setter

Pick a goal Think about how you can get everything done Plan it out task by task

• Weekly goals will help make the planning of any event easier so you don’t feel overwhelmed and feel like you are doing all the work

Consult officers and members

• Bounce ideas off members and officers to achieve best outcome

President Cont...

Be in contact with our RSO advisor•In order to figure out how to plan any events, order supplies, and or need help with anything•RSO advisor is your “best friend”

o Our advisor will help and guide you in order for you to accomplish your goals

President cont...

•Don’t be scaredo Information is out there you can learn to do

everything Google, Lloyd, Docs, etc

o Ask questions Everyone is here to help each other, ask

old officers, members, professors, parents,o No one goes into this job knowing everything

Officers