UNAIDS Workshop Cairo, Egypt, 3-6 May 2010 Round 10 proposal process Key elements for a successful...

UNAIDS WorkshopCairo, Egypt, 3-6 May 2010

Round 10 proposal process

Key elements for a successful application


Proposal development process & eligibility requirements

TRP and the proposal review process

What makes a good proposal?

Results for the region

Q&A

Overview


Proposal development process & eligibility

requirements


Proposals Process: Overview

Board: Call for Proposals

Secretariat: Screening

TRP: Technical ReviewSignature &

First Disbursement

Board Approval

CCM: TRP clarifications(as required)

Phase 2: Extension of initial 2 yr Funding

1 - Recommended

2 – Rec. Minor changes

3 - Re-submission

4 - Rejected

PR: Grant Agreement Negotiations

Applicant: Proposal Development


Call for Proposals

Board: Call for Proposals

4 - Rejected

• Normally once per year

• Proposal forms and guidelines prepared for each Round

• Clearly established submission deadline

• Clearly established eligibility criteria


Proposal development

• Start early

• Consult broadly and inclusively

• Identify barriers

• Share potential priorities

• Invite contributions

• Consolidate knowledge

• Review the application

Applicant: Proposal Development


Pre-Technical Review

Secretariat: Screening

6 minimum eligibility requirements reviewed at proposal submission

• Members representing the non-government sectors must be selected by their own sector

• Evidence of membership of people living with and/or affected by the diseases

• Have documented and transparent processes to:

• Solicit and review submissions of proposals for possible integration into a consolidated national proposal

• Ensure the input of a broad range of stakeholders

• Nominate the Principal Recipient (s)

• Conflict of Interests plan in place


Technical Review Panel & the proposal review process


Technical Review Panel

Who:• Group of independent technical experts appointed by the Board.• Diverse geographic and programmatic backgrounds • Consists of disease experts and cross-cutters, and experts with gender

and sexual minorities experience

Review:• The TRP looks for proposals that reflect:

– Soundness of approach– Feasibility– Potential for sustainability & impact

TRP: Funding recommendations to the Board


Budget review

• Specialist independent review of budgets, as in Round 9

• TRP may request an independent budget review during clarifications

• TRP requested through its TORs to review Value for Money

• TRP to examine under spending in existing grants

TRP: Funding recommendations to the Board


TRP review process

Small groups of 4 members:2 disease experts + 2 cross-cutters

Plenary session of 40 members:Recommendations discussed & finalized

If necessary, second review:Additional TRP members asked to provide

2nd recommendation

Final plenary :Last day for quality assurance + lessons learned


TRP recommendation categories

Category Description Timeline clarifications

1Recommended for funding with no or only minor clarifications

Within 8 weeks of notice

2(incl. 2B)

Recommended for funding provided that clarifications are met within a limited time frame

(2B: weaker on grounds of technical merit, issues of feasibility, likelihood of effective implementation)

6 weeks for initial response & then up to a further 3 months to complete clarifications process

3Not recommended for funding in its current form but encouraged to re-submit a revised version of the same proposal

N/A

4 Rejected N/A


Successful Proposals


What makes a good proposal?

• Input from a broad range of stakeholders, based on a national strategy

• Interventions respond directly to current, documented, epidemiological situation

• Coherent strategy with robust gap analysis

• Appropriate implementation arrangements

• A clear plan for how to monitor activities and evaluate the impact of interventions

• Detailed budget and clear work plan

• The Board will accept proposals from Non-CCMs in certain cases

• For more information: TRP Reports from Rounds 8 and 9.


Key weaknesses (in no particular order)

• Proposal sections not well aligned or incomplete

• Strategies proposed for major scale-up without prior testing/evaluation

• Weak demonstration of Value for Money

• No gap analysis

• Inappropriate Performance Frameworks and quality indicators

• Problems with budgets

• Unclear additionality/complementarity

• Missing or inadequate M&E Plan

• Problems with PR/SR and implementation


Results for the region


Round 9 Outcomes – MENA

Disease proposal

Number eligible

Number recommended

Success

rate

2 Year Recommended

(US$)

5 Year Recommended

(US$)

HIV 7(only the HSS part of 1 HIV proposal) 0% 27 m 53 m

TB 6 2 33% 26 m 54 m

Malaria 5 2 40% 34 m 53 m

Total 18 5 28% 87 m 159 m

Key Messages:• Most applicants submitted more than 1 disease• Low success rate for proposals• No HIV proposal recommended for funding


Recommended Proposals – MENA

Country Disease Category Funding Upper ceiling, 2 years

(US$)

Funding Upper ceiling, 5 years

(US$)

Sudan, Southern Sector

HIV/HSS (only HSS approved)

2 27 m 53 m

Chad M 2 30 m 44 m

Djibouti M 2B 3 m 10 m

Yemen TB 2B 11 m 25 m

Iraq TB 2B 15 m 29 m

TOTAL 87 m 159 m


Middle East & North Africa - Rounds 1 to 9


Top 10 weaknesses for MENA: Cat 3 & 4 proposals

The budget information was inaccurate, questionable and/or not sufficiently detailed

56%

Proposed activities are inappropriate 44%

Sections of the proposal are unaligned and/or incomplete 39%

Budget is imbalanced compared to the proposed program 39%

Proposed indicators are inappropriate 33%


Top 10 weaknesses in MENA: Cat 3 & 4 proposals

Proposed activities are insufficiently described33%

Program is too ambitious and unrealistic33%

Financial Gap insufficiently analyzed 28%

Additionality / complementarity with existing grants is not clearly described

28%

No strategy presented and lack of information regarding strategic approaches

28%


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Q & A

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