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DYC CLASSIFIED SENATE MEETINGAugust 24, 2011

Unapproved Minutes /'

Council Members Present: Lesley Ag~afiqUI ~n; Scott Heiden: Ann p~Monica Pope; Nancy~e;Council Members Absent: Wendy Hell; Chris Meadors; Ad. Qrig ,. aGuests: Michael Gong: Triveni Gorur, judy K1ein-Flynri; Liling Lin; Sue Rohlicek; Nancy Ryanen-Grant; Ted Wieden

1. APPROVAL OF THE MAY 18, 2011 MINUTES & AUGUST 24, 2011 AGENDAACTION: Minutes of May 18 were approved as submitted.NOTE: re: June 15, 2011: Due to lack of aquorum, no actions were taken and there are no minutes.ACTION: Agenda of August 24 was approved as submitted.

2. PUBLIC COMMENT (infonnatioo)• Lin suggested programs or orientations for staff who are new to DVC as aresult of the current budget situation and

resultant reassignments andlor layoffs.• Patton would like more classified staff -specific programs in Staff Development. She will raise this with President

Garcia.• Pope will bring the issue to the Staff Development Committee.• Members noted that departmental managers are responsible for job-specific training.

3. ANNOUNCEMENTS (inlonnation)• None

4. ACCREDITATION FOCUSED MID-TERM REPORT (discussion/action)• Ted Wieden invited comments on the Report, which will be presented first to the College Council and then to the

District Board. He thanked Sue Rohlicek for her contributions.• In response to questions, he noted that substantive change proposals include:

~ For Fall: the addnion of the new Medical Laboratory Technology program; and the addition of degrees and/orcertificates with significant online content.

~ For Spring: preparation for comprehensive self-evaluation.• Members suggested:

~ Planning Agenda Item 4: include what will be done In time of negative/reduced resources~ Planning Agenda Item 18: include infonnation on classified staff participation in the June, 2011 Classified

Leadership Institute. Patton will provide Wieden with details.~ Planning Agenda Item 22: include infonnation on the Classified Senate paying for substitutes, so that classified

can attend meetings of college-wide and district-wide committees.• Additional comments should be emailed to Patton, who will forward them to Wieden.• If there are any drastic changes to be made in the Report, Wieden will present it to the Board at the October meeting,

rather than in September.ACTION: Council voted to endorse the Accreditation Focused Mid-teRn Report.

5. IPC AND THyswpENT EQUITY PLAN (infonnation/discussion)• Micha~s a member 01 the Institutional Planning Committee (IPC), which oversees the development; scheduling,

coordination, and validation of college-wide plans.• The Student Equity Plan is overdue and not yet written. The last plan was updated in 2009.• --'Fh~ IPC will gather data and provide the framework but will not write the plan.• Do gasked members for suggestions on how acampus-wide plan should be made. Members suggested using other

ans as a template, e.g., the Workforce Development Plan.• ..Inconsistencies in reports andlor data present achallenge.• (9ngwelcomes classified input. He noted that campus commillee plan documents are on the UDrive.

6. PRESIDENT'S REPORT (infoRnation/discussion)• Pallon deferred her report, noting that College Council has met only once and other committees haven't met yet.

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DVC CLASSIFIED SENATE MEETINGAugusI24,2011

Unapproved Minules

7. 2011·12 CLASSIFIED SENATE BYLAWS COUNCIL MEETING SCHEDULE (Information/discussion)• Patton noted the importance of scheduling meetings so lhat all council members are able to attend.• She will coosull with council members by email to finalize meeting dates and times.

8. CLASSIFIED LEADERSHIP INSTITUTE RECAP (information/discussion)• In response to Patton's request for feedback on lhe June Classified Leadership Institute (CLI) in Ventura. council

members noted that:» Workshops and discussions were informative. Topics included: accreditation. stress-reduction during budget

reductions and the resullant negative impact on staff; and processes at other community college classifiedsenates from across California.

» CLI helped to buiid camaraderie and trust.» This was a worthwhile and meaningful experience.

• Patton will share budget information for 2011-12 when the figures are available, and noted that the CLI is anopportunity to develop leadership for amore effective Senate.

• Those willing to volunteer to assist in planning next year's CLI should contact Jocelyn Iannucci, DVC's area rep.

9. COLLEGE PRESIDENT'S OPENING MEETING WITH CLASSIFIED (information/discussion)• Patton and Pope met with President Garcia to discuss lhe formal for Convocation, whicl1this year was for faculty only.• Members noted that many classified slaff fell excluded and thai Convocation should welcome all, including staff, as

was done in previous years.• Patton encouraged all to attend the Presidenrs meetings with classified on September 12 and 13. Staff suggested lhal

the format should not attempt to recreate a Convocation geared toward staff. Rather, the meetings should beinformative and productive, including question and answer sessions with various representatives from lheAdministration, Student Services, Instruction, etc.

• Patton reminded members that President Garcia also has drop-in hours scheduled.• Some noted that given the demands of lheir units, especially since the staff reductions due to budget cuts, it is difficult

if not impossible for them to attend meetings.

10. COLLEGE·WIDE COMMIITEES (information/discussion)• Patton noted that there are vacancies for two representatives on the Council, one from San Ramon. Due to lack of

time, additional discussion was deferred to the next meeting.

11. CLASSIFIED SENATE BYLAWS AND CONSTITUTION (information/discussion)• Due to lack of time, discussion of lhis item was deferred to the next meeting.

12. ADJOURNMENT - NEXT MEETING TBDACTION: Pallon adjourned the meeting at 10:45am. She will consult members reo the meeting schedule, as

noted above in item 7.

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OVC CLASSIFIED SENATE MEETINGSeptember 21, 2011

Unapproved Minutes

Council Members Present: Lesley Agostino, Rafiqul Bhuiyan; Ann Patton; Monica Pope; Nancy PurcilleCouncil Members Absent: Wendy Holt, Scott Heiden, Chris MeadorsGuests: Triveni Gorur, Judy Klein-Flynn, Heather Lee, Sue Rohlicek, Nancy Ryanen-Grant

1. APPROVAL OF THE, AUGUST 24, 2011 MINUTES & SEPTEMBER 21, 2011 AGENDAACTION: Minutes of August 24, 2011 were approved as amended:

In Item 5, correct spelling of Michael Gong's name so that the second, fourth, and fifth bulleted itemsread as follows:• Michael Gong is a member of the Institutional Planning Committee (IPC), which oversees the

development, scheduling, coordination, and validation of college-wide plans.• Gong asked members for suggestions on how a campus-wide plan should be made. Members

suggested using other plans as a template, e.g., the Workforce Development Plan.• Gong welcomes classified input. He noted that campus committee plan documents are on the U Drive.

Under Council Members: Ade Origunwa has been assigned to work at Los Medanos; remove hername from the list of "Council Members Absent".

ACTION: Agenda of September 21, 2011 was approved as submitted.

2. PUBLIC COMMENT (infonmation)• None

3. ANNOUNCEMENTS (information)

• None

4. COLLEGE·WIDE COMMITTEES (information/discussion)• As Pope advised in her recent email to all classified staff, there are vacancies on the following committees:

r Budget Committeer Classified Senate Councilr Foundations for College Success Committeer Integration Councilr Safety Committeer Selection Subcommitteer Student Equity Committeer Sustainability Committeer Tutoring Advisory Committee

• Members noted that Pope's email was well-presented, concise, and informative.• They asked whelher there are sufficient classified 10 serve on alilhe committees, given recenl budgel and staff cuts.• Patton mel recently wilh Student Service Managers re: classified participation. When asked whether staff serving on

committees might engender resentment among their co-workers, she noted that those who serve represent allclassified.

• Council members were urged 10 encourage co-workers to serve; forward names 10 Pope.

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DVC CLASSIFIED SENATE MEETINGSeptember 21, 2011

Unapproved Minutes

5. PROFESSIONAL DEVELOPMENT COMMITTEES (information/discussion)• The Professional Development Committee has been split in to two committees: one for faculty and one for classified

staff.• Pope advised that the staff Professional Development Commillee has developed a proposal for a Mother's Room,

which would be available 10 all staff, both classified and faculty.• Members noted that

They support Ihe concept but asked why classified professional development funds of approximately oneIhousand dollars should be used if the campus is legally required to provide it They asked about the possibility ofbeing reimbursed by the campus.

r Faculty have offices which they can use.Does the law requiring a Mother's Room also apply to sludents?

• Pallon noted that commillee proposals should come before the Council for approval prior to being presented toPresident Garcia.

6. PRESIDENT'S REPORT (information/discussion)• Pallon advised that College Council, which is comprised of representatives from the four campus constituencies ­

managers, faCUlty. staff, and students - has approved the merger of the Institutional Planning Council and theInstitutional Effectiveness Commillee. The Council also:r accepted the Accreditation Focused Mid-term Report;r is reviewing its charge, function, and processes; andr recenlly hosted a budget scenario workgroup.

7. PROPOSAL FOR CLERICAL SUPPORT FOR CLASSIFIED SENATE (discussion/action)• A proposal has been received for hiring hourly support staff for the Classified Senate Council.

r It would utilize a former permanent staff member whose position has been reduced.r Ten hours per week for background and administrative support, including organization and updating the website,

would cost approximately four thousand dollars annually.• Members suggested further discussion of the proposal.

8. DISTRICT-WIDE SENATE COUNCILS RETREAT (infonmation/discussion)• The four Classified Senate Councils (including the District Office, DVC, ecc, and LMC) met recently. A presenter

facilitated a workshop on communication styles and personality types. This was intended to offer insight on interactionand enhancing the effectiveness of commillee membership.

9. COLLEGE PRESIDENT'S OPENING MEETING WITH CLASSIFIED (information/discussion)• President Garcia hosted two meetings with classified staff earlier in September, as this year's Convocation was for

faculty only.• Members noted the need for one, inclusive event They asked about the possibility of scheduling an all-college day on

a date when no classes are in session so that all can participate.

10. CLASSIFIED SENATE BYLAWS AND CONSTITUTION (information/discussion)• Due to lack of time, this item will be carried forward to a future meeting.

11. ADJOURNMENTACTION: Patton adjourned the meeting at 11:45am. Next meeting will be held October 19, 2011.

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Classified Senate MeetingWednesday. October 19, 2011Draft of minutes

Meeting called to order 10:12 a.m.

Council members present: Ann Patton, Monica Pope, Rafiqul Bhuijan, LesleyAgostino, Scott Heiden

Council members absent: Chris Meadors, Wendy Holt; N~ t>ur~

Guests: Nancy Ryanen-Grant, Judy Klein Flynn, Teresa Molnar, Lisa Martin

President's report: Ann PattonCollege Council: Ann Patton reported that the CC reviewed and passed on to thepresidcnt, self-evaluations from the Equal Opportunity Committee and theCollegewide Professional Development Committee. Two other self-evaluations wereput on hold pel' the request of President Garcia. The Sustainability Committeeevaluation will be further discussed at a later meeting. Various people wereinterested in the disposition of this committee. Suggestion was made to combine itwith the Facilities Committee thereby providing Sustainability with more "teeth".

The IC report was reviewed with further review scheduled for the next CC meeting.Positives in the report as well as clarifications needed in the report were discussed.

CSCC: No quorum at that meeting but funding for representatives on statewideconferences was discussed. CSCC will fund the expenses for Jocelyn Iannucci toattend the CCLC. Classified Senate president received and approved a request fromJocelyn Iannucci for funding for a substitute to replace her at DVC while she attendsthe CCLC. Availability of funding for substitutes in future years is uncertain.

DGC: Policies approved including re: public participation at governor's boardmeeting.

Equity issues (re: classified employees) were impacted due to layoffs.

Decorum in public meetings was discussed in reference to Project Labor Agreement.(The agreement, which, if approved, will only allow the district and colleges toaccept bids from union contractors for jobs over a prescribed amount of money. )

Gener:al issues:Funding: There is $18,000 in classified senate budget. It is possible that there will bemOl'e staff development funds to be divided among the 3 colleges. Possibly up to$40,000 total. These funds can be used for various purposes including fundingconf'crences, classes now funded by CEEP and re-instating a classified retreat.

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Mothers room: Ann Patton and Monica Pope spoke to Peter Garcia, with theregulations in hand, and he will look into it further, but tentatively reported that thisshould be a college or district expense. Some alternatives to a specially designated,new area were discussed in the senate meeting.

Classified senate support position: this position was advertised for two hours perweek and went out on 10-18-11. The person in this position will address classifiedsenate clerical issues.

Classified expel-tise:Ann Patton proposed that a group of classifieds be created to discuss best practicesand campus processes so as to eliminate redundancies and share information thatcan simplify classified tasks when possible. It was pointed out that PET committeesdo something similar. These are ongoing and try to coordinate processesdistrictwide. However the success of this committee has been reported to be spotty.

Discussion of how to implement this process revealed suggestions including havinga workshop at jobLinks and setting up a special email group. Ann Patton will sendout an emaill-equesting suggestions for proceeding and asked classified senate repsto discuss this issue with their constituents.

Evacuation Emergency preparedness feedback:Members discussed some problems encountered during the recent gas leak andsome suggestions for improvement. These included the topics of communicatingprocedures needed to be followed, informing staff, faculty and students of theincident, and egress from campus by automobile. Chris Knox, co-chair of the SafetyCommittee is taking all suggestions and will compile them for the president. NancyRyanen-Grant compiled comments she has received from classifieds. These will bepassed on to Chris Knox. A meeting is planned for DVC officials, CCCCD police,Pleasant Ilill police and Pleasant Hill officials.

Lisa Martin, past DVC site coordinator for safety monitors, was present and spoke tosevered issues I-egarding the present safety monitor organization, and the problemsencountered with building an efficient and effective monitor presence on campus.She also presented information about the evacuation experience during this recentincident. She stressed being prepared for oneself and ones family as well as for thecollege.

DVC is a designated shelter area for disasters in the community. AM ~o

--0..0 ~ula.L"C::... ~\o~ w~ <:lAD oWlSill& m_-Meeting was adjourned at 11:35 a.m.

DVC CLASSIFIED SENATE MEETINGNoveDlber16,2011

Unapproved Minutes

Meeting called to order at 10:05am.

Council Members Present: Lesley Agostino; Scott Heiden; Arn Patton; Monica Pope; Nancy PurcilleCouncil Members Absent: Rafiqul Bhuiyan; Wendy Holt; Chris MeadorsGuests: Judy Klein-Flynn; Liling Lin; Nancy Ryanen-Grant; Bill aye

1. APPROVAL OF THE OCTOBER 19, 2011 MINUTES & NOVEMBER 16, 2011 AGENDAACTION: Minutes of October 19, 2011 were approved as amended.

On page 2 under "Evacuation Emergency preparedness feedback", include the following sentence in thethird paragraph: "All public employees are hereby declared to be disaster service workers subject to suchdisaster service activities,lI

ACTION: Agenda of November 16, 2011 was approved as submitted.

2. PUBLIC COMMENT (informafion)• None

3. ANNOUNCEMENTS (information)• Heiden announced that a meeting was held to discuss campus change. This was initiated by the Institutional Planning

Committee. Atask force will be named to work with an independent contractor (who is a DVC alum) to identifyproblems and develop solutions, e.g., brainstorm ways to improve campus communication, planning processes,morale, and work environment.

• Council members asked about the funding source for this initiative. They noted that although classffied staff were laidoff due to bUdget cuts. 81 classes were restored in fall, more classes will be added in spring, and the administrationhas suggested equipment purchases in spring. However, no classified positions have been restored and there may beadditional staff reductions in summer.

4. CLASSIFIED SENATE PRESIDENT'S REPORT (information/discussion)• Patton advised that College Council discussions have included:

" Developing recommendations for the budget resource allocation process, with input from the Budget Committeeand the Integration Council, to be sent to the President in January;

~ Environmental Sustainabilily Committee is currently on hiatus pending reorganization. It is not being dissolved; itneeds to be restructured and made stronger; and

" Integration Council's report on updafing technology recommendations.

5. STUDENT SUCCESS TASK FORCE REPORT (information/discussion)• Postponed

6. STUDENT CODE OF CONDUCT PROPOSED CHANGES (information/discussion)• Dean of Student Life Bill aye invited suggestions on amendments to the Code of Student Conduct, which was last

significantly revised in 2004. Campus input is needed before the revised Code is presented to the District in spring.Issues under discussion include:" Electronic bullying~ Violence and sexual harassment" Disruptive behavior" Shoplifting in the campus bookstore>- Pets, skateboards, bikes, and smoking on campus. Members asked about enforcement by campus police." Food and drinks in classrooms and labs" Academic integrity issues have been discussedwith the FaCUlty Senate.

• Patton will collect suggestions from classified staff and forward them to aye.

7. SELECTION COMMITTEE UPDATE (Information/discussion)• Postponed

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DYC CLASSIFIED SENATE MEETINGNovember 16, 2011

Unapproved Minutes

8. STAFF DEVELOPMENT FUNDING (information/discussion)• Patton noted that there are no funds available for classified staff development in 2011-12. The budget is used to fund

the staff development coordinator's salary.• Classified staff have no funding for a Mother's Room, which was discussed at the September 21, 2011 Classified

Senate Council meeting. As this is legally mandated, it will be raised at the District level.• Members noted the need for transparency in funding, with programs dedicated to classified staff development as well

as to faculty.• Patton and Pope will request from President Garcia a report detailing each department's or unit's expenditures on

classified staff training in the last year.

9. ADJOURNMENT - NEXT MEETING TBDACTION: Patton adjourned the meeting at 11 :45am. Next meeting date to be determined.

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