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2010 UNDER 18 COCA-COLA

CRAVEN WEEKWELKOM

INFORMATION GUIDE TO THE 46th

COCA-COLA CRAVEN WEEK

Information Guide to the 46th Coca-Cola u/18 Craven Week

1 Local Organizing Committee 32 Accommodation for parents and visitors 53 Accreditation 54 Registration and Team entries 75 Reception and Program 116 Photographs 117 Fixtures 138 Hospitality suites for unions and tertiary institutions 149 Referees 1410 Medical 1411 Hostel allocation and rules 1612 Laundry Service 1813 Transport 1814 SA RUGBY Letter 19

2010 Coca-Cola u/18 Craven Week – WELKOM Page 2


1. Local Organizing Committee

Chairperson A. Vorster Tel: 057-2124343 (w)Fax: 057 -2125610Cell: 0833885203Email: [email protected]

Tournament directorCommunication with SARU

E. van Wyk Tel: 057-3526482 (w)Fax: 057 - 3573703Cell: 0824489103Email: [email protected]

Tournament secretaryFinances

K. Kassellman Tel: 057-3542906 (w)Fax: 057 -3982688Cell: 0827886690Email: [email protected]

Accommodation of teams: Laundry

F. Crauwcamp Tel: 057-3523255 (w)Fax: 057 -3529772Cell: 0828249089Email: [email protected]

Registration and Accreditation B. Morgan Tel: 056-2125433 (w)Fax: 057 -2125434Cell: 0766317191Email: [email protected]

Facilities, fields, changing roomsGolf day

V. Campher Tel: 056-2125433 (w)Fax: 056 -2125434Cell: 0828827701Email: [email protected]

Security, Admittance, Parking

G. Viljoen Tel: 057-3881884 (w)Fax: 057 -3884882Cell: 0825603247Email: [email protected]

Referees K. Horn Tel: Fax: 012 -3441208 Cell: 0824995095Email: [email protected]

Advertisement, Marketing and Media

H. Van Vuuren Tel: 057-3523255 (w)Fax: 057 -3529772Cell: 0833082603Email: [email protected]

Photos M. Els Tel: 057-7330153 (w)Fax: 057 -7331371Cell: 0829277356Email: [email protected]


mailto:[email protected]











Transport K. Kalsbeek Tel: 057-8991858 (w)Fax: 057 -8991177Cell: 0832050145Email: [email protected] [email protected]

Functions and entertainment B. Beneke

S. Scheurkogel

Tel: 057-3527187 (w)Fax: 057 -3529218Cell: 0836367630Email: [email protected]

Tel: 057-3542906 (w)Fax: 057 -3982688Cell: 0845805840Email: [email protected]

Meals P. Sauer Tel: 057-3523758 (w)Fax: 057 -3521875Cell: 0836350315Email: [email protected]

SARU registration Andrew Louwrens Cell: 0824572332Email: [email protected]

SARU Medical Clint Readhead Tel 021 – 6596931Email: [email protected]

Volksblad Hannes Nienaber Tel: 051- 4047708Fax: 0866903362Cell: 0721725455Email: [email protected]

Marketing Gerhard Marais Tel: 057-3526482 (w)Fax: 057 -3571117Cell: 0725919320Email: [email protected]












2. ACCOMMODATION FOR PARENTS AND VISITORS

Please visit Welkom Publicity’s website at www.welkompublicity.co.za or contact 0573529244 for more information.

3. ACCREDITATION

Accreditation passes are the only form of identification for participants and those otherwise involved. Accreditation passes are issued to individuals in their names. Accreditation passes must be worn at all times during all matches and official occasions. Accreditation passes

are not transferable. The organising committee of the Coca-Cola Craven Week 2010 reserves the right to refuse any application for

accreditation and withdraw any accreditation already issued. Accreditation passes remain the property of the LOC of the Coca-Cola Week 2010 until after the tournament.

Lost passes will not be replaced. Temporary accreditation, which will be valid for one day only, will be issued in exceptional cases. The application for accreditation of all players and officials must reach the Coca-Cola Craven Week 2010

Secretariat before or on 13 June 2010.

Accreditation catergories

CATEGORY A (GOLD CARD)

Entrance to the stadium 5 luncheons at the stadium. Functions: Sunday and Wednesday. An official programme.

The following individuals will be accredited at the cost of SARU. Executive members and officials of SARU as supplied by the union. Sponsors and members of the media as arranged by the organizing committee. Executive members and Cellectors of SASRA (South African Schools Rugby Association). Tournament referees. Officials and executive members of the Border Rugby Football Union. The permanent representatives of the sixteen provincial high schools rugby unions, Namibia, Zimbabwe,

Griqualand West Country Districts and Eastern Province Country Districts. Reservations must be done through Elmare Harper at SARU on 021 659 6700 and accommodation cost will be for their Union’s account.

Two coaches per team and one team manager per team. (These officials will be accommodated and have lunch with their teams at their hostels)

Official announcer.


http://www.welkompublicity.co.za/


All individuals not mentioned on the previous page who wants to be accredited, will have to apply for ONE of the following:

CATEGORY B (Choose one option)

OPTION 1 (Purple card) Cost: R2 000

This includes: Entrance to the stadium Five luncheons at the stadium Two evening functions (Sunday & Wednesday) An official programme Accommodation at hostel – same hostel as players

If a team is accompanied by an additional official an amount of R2000 will be payable to the organising committee. (This includes accommodation and meals with the team in the hostel, entrance to the stadium, functions)

OPTION 2 (Black card) Cost: R 1 250

This includes: Entrance to the stadium Five luncheons at the stadium Two evening functions (Sunday & Wednesday) An official programme No accommodation is included

OPTION 3 - BUS DRIVERS (White Card) Cost: R1500

This includes: Entrance to the stadium Meals at the hostel or with the team An official programme Accommodation at same hostel as team



4. REGISTRATION AND TEAM ENTRIES

(This takes place before the Week, at SA Rugby)Registration for all SARU Youth Week’s must be done prior to the Week, and this takes place at SA Rugby, as follows:

I am addressing this to the Unions. Please forward to the relevant people dealing with the Youth Weeks. AS SOON AS POSSIBLE. Especially Unions with Country District teams.

It is Youth Week time again. The following are the procedures to be followed regarding the Registration of Players.

Firstly:

Registration for the U18 Coca-Cola Craven Week must be done prior to the Week, and this takes place at SA Rugby, as follows: How to Register: All Team Managers visit www.sarugby.co.za and proceed to the Tournaments tab, under the Main Menu. When you place your mouse over the relevant Youth Week given Six (6) options, “Fixtures”, “How to Register” and “Registration Forms”, “Craven Week Player Profile Forms”, “Team Declarations”, “Information” and “Team for Program”. You can download these forms.

Download the Registration form and make enough copies for you entire team. Make sure the form is filled in correctly and completely. Managers to check they are complete and have not left out information. Attach a recent photo of the player and a certified COPY (DO NOT SEND ORIGINAL) of his ID in the relevant places on the form. For teams from outside South Africa, like Namibia and Zimbabwe, please attach a Photograph and a Photostat copy of their Passport, instead of ID, showing their names and Date of Birth. Make COPIES of all documents for yourself (in case the forms are lost). Place ALL the forms in an envelope and COURIER (DO NOT POST, OR USE POSTNET, they get lost) to the following: Andrew Louwrens/ Allie AbrahamsSA Rugby5th Floor Sports Science CentreBoundary Road Newlands7700 Telephone 021-659 6700 / 082-457 2332.


http://www.sarugby./


All of the above should also be couriered to:

Brian MorganKroonstad High SchoolDu Toit StreetKROONSTAD9499Tel 0766317191

ALL Profiles must be in my possession by 2nd June 2010

WHEN YOU HAVE THE FINAL 4 TRIALS TEAMS GET THEM TO FILL IN THE PLAYER PROFILE FORM, THEN ONCE YOUR FINAL TEAM IS COLLECTED YOU WILL ALREADY HAVE THEIR FORMS – TIME IS IMPORTANT. We have to register all players, in all 4 Youth Weeks, and this takes time, so YOUR co-operation will be appreciated

IMPORTANTIf you want me to check any ID’s before you pick your final team, send me their names and ID number to [email protected] or fax to 021-413 0757. You can send me your last 4 trial teams with their ID’s and I will check them for you. I have already checked some teams this year; so DON’T leave it until the last minute.

REMEMBER EVERY PLAYER HAS TO BE ENTERED IN OUR DATABASE AND HIS ID CHECKED. THIS TAKES TIME SO PLEASE SEND IN YOUR TEAMS AS SOON AS IS POSSIBLE.

I WILL LET YOU KNOW IF ANY PLAYERS HAVE FALSE ID’S, SO YOU CAN CORRECT THE SITUATION BEFORE YOU ARRIVE AT THE YOUTH WEEK.

Secondly:

Please send us ASAP to [email protected] OR Fax to 021-413 0751. The Full Names of your Manager of your team that will attend the Craven Week2. His Cell Number3. His e-mail address and4. His Fax number

Thirdly: Please complete your “Team for Program”, (Download from website, one of the 6 options) Full Names and Positions and any previous Youth Weeks they have attended, to Andrew Louwrens, [email protected] together with your registration Forms AND to the Local Organising Committee – Brian Morgan – [email protected]. This is very important information for the Official Program.2010 Coca-Cola u/18 Craven Week – WELKOM Page 8





Fourthly:The “Team Declarations” form is for you to download from the website, (one of the 6 options), one for each game, and they have to be handed in before each game you play.

Thank you for your co-operation. I do look forward to hearing from you

Andrew Louwrens082-457 [email protected] [email protected]: 021-413 0757/086 652 3855/

The above information, plus a fully completed team list, must also be faxed to the LOC, fax no 0562125434, attention: Brian Morgan

NO DOCUMENTATION - NO PLAY

1. Team managers must note that u/18 Coca Cola Craven Week 2010 is a tournament forPlayers not exceeding the age of 18, in other words under 18 on 1 st January 2010. A player is regarded under 18 as long as he does not become 19 during the year of participation (in this case 2010). A player may therefore only be born in 1992 or thereafter.

2. The name and membership number of every player's medical aid fund as well as other relevant information must be indicated on the medical registration form. This form must also be accompanied by a copy of the medical aid card.

3. Every team manager will sign a written statement at registration in which he will declare his full understanding of the information on this website, pertaining to conditions of accommodation, as well as his full acceptance of the duties and responsibilities laid upon him.

TEAM ENTRIES

Team Managers are requested to download the Team Declaration, from the website These lists are to contain the following:

Names of players, coaches, managers, physiotherapist, permanent representative. Number of bus drivers if any. Number of Halaal requirements Number of diabetic requirements.

These completed forms must then be couriered to SA Rugby, Andrew Louwrens) together with the Registration forms (Player Profile Form), not later than the 2nd June 2010, to the following address:




Andrew LouwrensSA Rugby5th Floor, Sports Science CentreBoundary RoadNewlands7700Telephone 021-6596700

NB: Team managers are requested to take note that the same Team Declaration must ALSO be couriered before or on 2nd June 2010 to the LOC:

Brian MorganKroonstad High SchoolDu Toit StreetKROONSTAD9499

PAYMENT

ACCREDITATION MONEY MUST BE PAID BEFORE OR ON 13 th JUNE 2010

Name of Bank : ABSA BANKAccount number : 1109250186 CHEQUE ACCOUNTName of account : GRIFFONS RUGBY UNIONBranch : WELKOM (632005)

Proof of transaction must be faxed to: Mr K KASCELLMAN 0573982688 as well as Mr. B MORGAN 056225434. Payment must be transferred via internet payment. NO PAYMENTS WILL BE ACCEPTED ON THE DAY OF REGISTRATION. NO LATE ACCREDITATION WILL BE ACCEPTED.

ALL ENQUIRIES IN CONNECTION WITH ACCREDITATION MUST BE ADDRESSED TO:Mr Brian MorganTel. 0766317191Fax:0562125434 Email: [email protected]

ACCREDITATIONA chaperone (SCAS) will be appointed as a liaison officer to each team during registration.Accreditation will take place at the Goldfields Casino, Stateway, Welkom on 27 June 2010 between 9H30 and 14H00 .

5. RECEPTION AND PROGRAMME




SUNDAY 27 June 2010 Reception, registration and accreditation between 09:00 and 14:30 at the Goldfields Casino, Stateway, Welkom

09:00 GRIFFONS & FREE STATE10:00 GOLDEN LIONS & FALCONS 10:30 BLUE BULLS & BORDER11:00 PUMAS & LEOPARDS11:30 GRIQUALAND WEST CD & BORDER COUNTRY DISTRICTS12:00 SHARKS &EASTERN PROVINCE12:30 LIMPOPO BLUE BULLS & GRIQUAS13:00 WESTERN PROVINCE & BOLAND CAVALIERS13:30 SWD EAGLES & EP COUNTRY DISTRICTS14:00 NAMIBIA & ZIMBABWE

Managers meet at 15h30 – Goldfields Casino, Stateway, WelkomSupper for the players and management at 17:00 at the hostel of their stay.Evening programme will begin at 18h30. Church service Function for all the officials of SARU, guests of honour, sponsors, and chairmen of unions (schools), media, collectors, coaches, team managers and members of LOC at 20:00 at the THS Welkom.

SARU program Tuesday 29 June – High Performance – All teams that played Monday - Welkom High. Tuesday 29 June 19:00 – “Anti doping” and Boksmart for ALL teams - Welkom High.Wednesday 30 June– High Performance – All teams that played Tuesday - Welkom High.

Please note that invitations to the other functions during the week will be given to you on registration.IT IS EXPECTED FROM OFFICIALS TO ATTEND THESE FUNCTIONS.

6. PHOTOGRAPHS

RULES OF ORDER1. The team photographs will be taken at the Goldfields Casino, Stateway, Welkom on Sunday 27 June 2010 as per the schedule below.2. The dress for the group photographs will be determined by their Union.3. The cost will be R60 per photo. Please note that this additional cost must be paid into the Griffons account as mentioned at the accreditation section of this document. This payment must be made made before 13 June.4. The group photos are taken in time slots of fifteen minutes each. Team managers must ensure that the players line up in time from tall to short with the captain and vice-captain in front. The scheduled time will not be adjusted.

ACTION PHOTOGRAPHS1. Action photographs will only be available for purchase during the week. (28 June to 3 July 2010)



2. These photographs will be on display. You will be required to pay for your photographs when you place your order.

PHOTOGRAPHS TIME SCHEDULESUNDAY 27 JUNE 2010 -GOLDFIELD CASINO

Time Province09h30 GRIFFONS09H45 FREE STATE10h00 GOLDEN LIONS10h15 FALCONS10h30 BLUE BULLS10H45 BORDER11h00 PUMAS11h15 LEOPARDS1130 GRIQUAS CD11H45 BORDER CD12:00 SHARKS12:15 EP12:30 LIMPOPO BLUE BULLS12:45 GRIQUAS13:00 WP13:15 BOLAND CAVALRIES13:30 SWD EAGLES13:45 EP CD14:00 NAMIBIA14:15 ZIMBABWE



7. FIXTURES

DATE TIME TEAM 1 TEAM 2

28 June

09:20 Border CD Namibia10:40 BOLAND CAVALIERS LIMPOPO BLUE BULLS12:00 EP BLUE BULLS13:30 OPENING CEREMONY14:30 WESTERN PROVINCE GOLDEN LIONS15:50 GRIFFONS EP COUNTRY DISTRICTS

29 June 10:10 Zimbabwe GRIQUAS CD11:30 FALCONS GRIQUAS12:50 SWD EAGLES PUMAS14:10 SHARKS LEOPARDS15:30 FREE STATE BORDER

30- June10:10 Match 111:30 Match 212:50 Match 314:10 Match 415:30 Match 5

1 July 10:10 Match 111:30 Match 212:50 Match 314:10 Match 415:30 Match 5

2 July REST DAY

3 July 09:00 Match 1 (THS Welkom – Tegnies Hoërskool)10:20 Match 2 (THS Welkom - Tegnies Hoërskool)09:00 Match 3 (Griffons Stadium B field)10:20 Match 4 (Griffons Stadium B field)11:40 Match 5 (Griffons Stadium B field)09:05 Match 6 (Griffons Stadium A field)10:25 Match 7 (Griffons Stadium A field)

3 July11:45 Match 8 (Griffons Stadium A field)13:05 Match 9 (Griffons Stadium A field)

CLOSING CEREMONYFinal (Griffons Stadium A field)



8. HOSPTALITY SUITES FOR UNIONS AND TERTIARY INSTITUTIONSNo suites are available during the course of the week.

9. REFEREES

MANAGER REFEREES: Andrè WatsonREFEREES LIAISON OFFICER: Kosie HornREFEREES MANAGER (Griffons): Abé van Rooyen

10. MEDICAL

GENERAL Full medical services are available for the duration of the tournament. Team managers must provide for less serious cases, like headaches etc. Transportation via ambulance and admission to the hospital are for the account of the injured player

and/or his union. Team managers must be in possession of a copy of the parents/guardians medical aid fund

membership card or the membership number of the particular fund before any medical services are supplied.

Plasters, bandaging and strapping will only be supplied for injuries sustained during matches and not for routine bandaging.

Random tests for the use of forbidden stimulants as prescribed by SARU can be done by a qualified doctor.

SICK PARADE Team managers are responsible for arranging meals for players in the sick rooms. If a sick player

stays behind in his hostel room, it must be brought to the attention of the hostel manager immediately. The doctor on duty at the onsite clinic will refer sick or injured players to a Private or Provincial Hospital for further treatment if necessary.



AT PLAYING FIELD A medical doctor and trained Emergency staff will be on duty during every match.

INJURIES DURING MATCHES Members of the ER24 medical team will treat players injured during matches. If any injury necessitates it, the player will be stabilised on the field and treated by the on duty

medical doctor at the onsite medical clinic and/or transported directly to the closest appropriate medical facility.

Such a player must be accompanied by an authorised adult/Team Manager.

MEDICAL SERVICES AVAILABLE Ambulances and medical staff will be on duty at the field on the match days. A medically qualified doctor will be on duty on the match days. A pharmacy and dentist will be available off site if required.

COSTSPlayers with Medical Aid: Please note that all players’ medical information must accompany the team. Their parents/guardians will be responsible for payments of accounts for ambulance transportation

and/or admission to a medical facility.

Players without Medical Aid: Any injury incurred at the tournament will be treated by the medical doctor at the onsite medical

facility and if further medical intervention is required, the player will be referred to a Provincial Hospital or to a Private Hospital and the costs incurred at these facilities will be for the account of the player and/or the union he represents.

STRAPPING The application of strapping for preventative measures will be done by the medical personnel, free

of charge provided the player supplies his own strapping.

The on duty Medical Doctor and the Paramedics will decide whether a player should be taken to the hospital.

For all other injuries and medical emergencies outside rugby matches, the following can be contacted: ER24 on 084 124.

11. HOSTEL ALLOCATION AND RULES



HOSTEL ALLOCATION FOR PLAYERS

Wessel Maree - Odendaalsrus THS Welkom Goudveld High SchoolGriffons Griquas WPEP Country Districts Blue Bulls Boland CavaliersNamibia Griquas CD Limpopo Blue Bulls

Welkom Gymnasium Welkom High School Unitas High School - WelkomPumas SWD Eagles ZimbabweFree State Falcons Border CDLeopards Sharks Border

St DominicsEPGolden Lions

Provincial Unions are responsible for the payment of R2000-00 damage deposit. A cheque must be made out in the name of the hostel where the team will stay during the course of the week. The cheque will be handed back to the union should there be no damages.

Bedding will be provided for officials and bus drivers. Players should see to their own bedding. The Free State is very cold during this time of the year!

On arrival at the hostel, the team manager together with the team chaperone and the hostel representative must inspect the conditions of all rooms allocated to the team before the team moves into the rooms. All defaults must be documented and signed by the Inspection Committee. Any breakages must immediately be reported to the chaperone.

When the team leaves the hostel at the end of the week, the team manager together with the liaison officer, the chaperone and the hostel representative, must once again inspect the condition of all rooms to check for any missing items or possible damage, in which case the team will be held responsible for the damage or missing items.

# No team will be allowed to leave the hostel before such inspection has taken place and the necessary forms have been completed by both parties (Manager and Superintendent). Players are advised to leave the keys at the hostel’s kitchen. The hostel management or school does

not accept any responsibility for loss, damage or injury resulting from the presence of the team in the hostel.

No parties, smoking or drinking are permitted in the hostel. Occupants of each room are responsible for the neatness and cleanliness of the room. Rooms will be

cleaned by the hostel staff. Rugby boots may not be worn in the hostel. No ball games may be played in the hostel. Wet clothing must not be hung out of the windows. The use of fire hoses, except for the purpose of fire fighting, is a serious offence. A fine of R2 000 will

be levied if this rule is broken. Meals are provided only at the stipulated times. The chaperone / manager must accompany the

team to all meals.



Dress at all meals must be uniform and neat. Shoes/sandals must be worn. No property or equipment belonging to the hostel may be removed from the hostel. No crockery or cutlery may be removed from the dining room. Team managers and chaperones are responsible for their team equipment and behaviour of their

teams at all times. Team managers are responsible for arranging meals for players in the sick room. If a player stays behind in his hostel room, it must be brought to the attention of the hostel manager

immediately. All hostel rules will apply during the duration of the Craven week. Team managers must ensure that rooms are left tidy when teams depart. Accreditation cards must be displayed at all times.

Enjoy your stay!

MEALS

1. BREAKFASTBreakfast will be served at the hostel: Monday to Friday 07:00, Saturday 06:30

2. LUNCHLunch will be served at the fields: Monday to Thursday 12H00 to 14H00. Should a team require lunch packs, it must be arranged via their liaison officer at least 12 hours in advance. (Friday and Saturday = lunch packs)

3. SUPPERSunday 27 June 17:00 - hostelMonday - Friday 18:30 hostel



12. LAUNDRY SERVICE

1. Laundry numbers: In the order of teams as for the photo session.2. Only match jerseys, socks and shorts handed in directly after the game will be washed.3. Laundry will be handed in at the laundry tent (please see map) directly after the match. (Within 10 minutes.)4. Team managers must sign the control sheet, and must sign in all the clothes handed in. The control sheet must be put into the laundry bag for office use.5. All washing, will be ready the following day till Friday.6. It is very important that the clothes should be marked to make checking more convenient.7. Team managers are to ensure that all clothes are marked with permanent ink as explained below: on the inside of the collar of the jersey. at the back of the rugby shorts at the label. both socks on the outside of the foot.

8. A laundry bag will be provided for your team.9. All loose articles, eg. Gum guards, must be removed from the pockets of shorts, before going to the laundry.10. Marking of clothing: example:Jersey: 1/11 (1 = the teams laundry number) (11 = number on the back of the jersey)Shorts 1/11Socks : 1/11

TEAM MANAGERS DO NOT HAVE TO MAKE COPIES OF THE CONTROL LISTS. CONTROL LISTS WILL BE PROVIDED.

13. TRANSPORT

Teams who travel by aeroplane or train: To arranged with SARU for collection etc.Teams travelling by bus to arrange this in collaboration with SARU.

For arrangements contact Mervin Green, Manager: Playing the Game, SA Rugby. Tel no 021 659 6914, fax no: 021 689 8205 or email [email protected]





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