JUNE 1 IS THE DEADLINE TO HAVE YOUR POWERPOINT AND AUDIO COMPLETED AND UPLOADED TO
THE VIRTUAL PLATFORM
WORKSHOP ORGANIZERGUIDE
Presented by
University of Maryland
OVERVIEWPOWERPOINT SHOW• Allpresentationswillbea“PowerPoint
Show”thatis converted to an MP4
• ClickHEREtoaccessthePowerPoint templatefortheASEEvirtual conference
• You can use this template for all your PowerPoint presentation, if you’d like
MODERATOR• Workshop organizers will also act as
The moderator. You will need to field questions from the “virtual audience“ who will be able to text in questions.
SESSION TIME SLOTS• Thetimeslotthatyouareassigned
toisa90minutelivesessionforaninteractiveQ&A
• Yourpre-recordedpresentationwithembeddedaudiowillbeavailableasastaticlinkforattendeestoviewbefore,duringandafteryourlivesession
LIVE SESSION FORMAT• The90minutetime-slotwillbebroken
downasfollows
• The presenter will be live, the audiencewill be virtual.
• Alllivesessionswillberecordedandavailabletoallattendeesaftertheconclusionofthesession
SESSION DETAILS • Sessiondetailscanbefoundat
www.asee.org/oslACCESSIBILITY Pleaserefertothelinksbelowtoadd
captionstoyouraudiopresentation.
CaptionsandSubtitles-LINK1
CaptionsandSubtitles-LINK2
MakeyourPowerPointaccessibletopeoplewithdisabilities-LINK3
• A link to upload your presentation/sto the virtual platform will be emailedto you directly
• Please do not contact ASEE for yourupload link. ASEE HQ will not havethis information
LINK TO POWER POINT TEMPLATE - HTTPS://BIT.LY/2W4GDDT
ASEE‘S VIRTUAL CONFERENCEWORKSHOP ORGANIZER GUIDE
HOW TO CREATE A POWER POINT SHOW - 20 MINUTES MAXVideo L ink: https://b i t . l y/2z9xGXg
RECORD NARRATION AND TIMINGS1. SelectSlide Show > Record Slide Show.
2. Choosefromtwooptions:
• Start Recording from Beginning-torecordfromthebeginningofapresentation.
• StartRecordingfromCurrentSlide-torecordfromaspecificslide.
3. Selectorclearwhatyou’dlikeforyourrecording,andthenselectStart Recording.
4. Startspeakingoraddmarkingstoyourpresentation.
Note:Audiowon’trecordwhenslidetransitionshappensolettheseplayfirstbeforeyoustartspeaking.
MANAGE RECORDINGSThere are different ways to manage recordings in your presentation:
• Pause-topausearecording.
• Close-toendarecording.
• Laser Pointer, Pen, Highlighter, or Eraser- tousethepointer,ink,eraser,orhighlightertoolsinyourrecording.
REMOVE RECORDINGSA sound icon appears on a slide to show when a recording is available.
You can also remove recordings from slides.
1. SelectRecord Slide Show > Clear.
2. Choosefromfouroptions:
• Clear Timing on Current Slide-todeletetimingsonthecurrentslide.
• ClearTimings onAllSlides-todeletetimingsfromallslidesatonce.
• ClearNarrationonCurrentSlide-todeletenarrationonthecurrentslide.
• ClearNarrationonAllSlides-todeletenarrationonallslidesatonce.
SAVE RECORDINGSWhen you’re done recording, save and share your presentation as a PowerPoint Show. Your recording will automatically play when someone opens the presentation.
1. Select File > Save As.
2. Selectwhereyou’dliketosaveyourpresentationto.
3. UnderSaveastype,selectthedropdownarrowandthenselectPowerPointShow.
4. SelectSave.
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ASEE‘S VIRTUAL CONFERENCEWORKSHOP ORGANIZER GUIDE
HOW TO TURN A POWER-POINT SHOW INTO A MP4 VIDEO FILE1. CreateyourPowerPointpresentation
asnormalandsaveit.
2. Ifyou’reusingnarrationforyourpresentation,record the narration andadd timings to the slideshow.
3. SelecttheFilemenuandclick on export
4. UndertheSave&Sendmenu,findandclick onCreate a Video.
5. ClickontheFullHDDisplaysoptiontocustomizethevideosizeandquality(small,mediumandlargesize&quality).
6. ClicktheUseRecordingTimingsandNarrations.Remember 15 minute max
7. ClickCreate Videoandanotherdialogueboxopens
8. Enterappropriatefilenameandsavinglocationtosaveyournewlycreatedvideo.
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ASEE‘S VIRTUAL CONFERENCEWORKSHOP ORGANIZER GUIDE
TIPS AND TRICKSBEST PRACTICES• Makesureyouknowhowtouseall
necessary hardware and software.Taketimebeforethemeetingtofamiliarizeyourselfwiththeequipmentyouwillneed.
• Use a headset. Thesoundqualitywillbebetterforeveryoneinvolvedifyoudon’tusethemicrophoneandspeakersonyourlaptop
• Rememberspeak slowly and enunciateclearly,withoutpausing.
• Don’tovercrowdslideswithtext
• Usebulletpoint
ALIGN ALL YOUR GRAPHICS• Selectalloftheobjectsyouwantbyclicking
onone,thenholdshiftandselecttherestofthem.
• Atthetop,findandclickAlign.ItalsomaybelabeledDistribute.
• Choosewhatevertypeofalignmentyou’dlike.Theimagesshouldlineupappropriatelyinawaythatyoujustcan’tdobyeyealone.
FORMAT YOUR PICTURES• RightclickonanimageandselectFormat
Picture.
• Ontherightside,abarwillpopupwiththeformattingoptions.
TRANSITION DURATION• ClickontheTransitiontab.
• Inaboxtotherightsideistheabilitytochangethetimeonthetransitions.
CONTACTFOR QUESTIONS EMAIL US AT [email protected]
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ASEE‘S VIRTUAL CONFERENCEWORKSHOP ORGANIZER GUIDE
HOW TO EMBED A VIDEO IN A POWERPOINTVIDEO FROM A FILE 1. Inthetopmenubargotoinsert,
click Video > Video from PC.2. Findthevideoyouwant
toaddandclick Insert.
VIDEO FROM YOUTUBE• Copy the Embed code.Makesureit’stherightcode—if it starts with “http”, it’s the
wrong code,findthebuttonmarkedEmbed.Make sure it starts with <iframe>
• Switch toPowerPointandselecttheslideyouwanttoaddavideoto.Click onthe video Icon,andselectonlinevideo.Pasteyourcodehere.
You need to Be online when you hit Play. You’ll need the Internet for your video to work.
ASEE‘S VIRTUAL CONFERENCEWORKSHOP ORGANIZER GUIDE
1. Elect Insert>Audio.Select Audio on My PC.
HOW TO ADD/DELETE AUDIO TO YOUR POWERPOINTADD AUDIO FROM YOUR PC
2. SelectInsert.
RECORD AUDIO
1. SelectInsert>Audio>RecordAudio 2. Typeinanameforyouraudiofile,selectRecord,andthenspeak.
3. Toreviewyourrecording,selectStopandthenselect Play.
4. Select Recordtore-recordyourclip,orselect OKifyou’resatisfied.
5. Tomove your clip,selectanddrag the audioicontowhereyouwantitontheslide.
6. SelectPlay.
NOTE: You will need a microphone in order to record audio.
ASEE‘S VIRTUAL CONFERENCEWORKSHOP ORGANIZER GUIDE
CHANGE PLAYBACK OPTIONS1. WiththeIconselectedgo
toPlaybackatthetop2. Totrimtheaudio,select Trimandthenusethered
and green sliderstotrimtheaudiofileaccordingly.
3. To fade in or fade out audio,changethenumberintheFadeDurationboxes.
4. Toadjustvolume,selectVolumeandselectthesettingyouprefer.Inthesamepanel,youcanchoosehowtheaudiofilestarts,selectthedropdownarrowandselectanoption:
• In Click Sequence:Playstheaudiofileautomaticallywithaclick.
• Automatically:Playsautomaticallyonceyouadvancetotheslidethattheaudiofileison.
• When Clicked On: Playsaudioonlywhentheiconisclickedon.
5. Tochoosehowtheaudioplaysinyourpresentation,selectanoption:
• Play Across Slides:Playsoneaudiofileacrossallslides.
• Loop until Stopped: Playsanaudiofileonloopuntilit’sstoppedmanuallybyclickingthePlay/Pausebutton.
6. Tohavetheaudio play continuouslyacrossallslidesinthebackground,selectPlay in Background.
DELETE AUDIO1. Todeleteanaudioclip,select the audio iconontheslideandpress Delete.