Unit 16: Outreach and Resources

Unit Introduction and Overview

Unit objective: To identify existing outreach programs related

to COOP and opportunities to partner within or outside your agencies.

Unit 16: Outreach and Resources

Unit Introduction and Overview Existing programs:

Headquarters-based groups

Regionally based groups

Agencies with COOP responsibilities

“Inreach” Programs under development Individual responsibilities

Unit 16: Outreach and Resources

Headquarters-Level COOP Groups Interagency COOP Working Group Individual department and agency headquarters

COOP assets Small and Independent Agency COOP Working

Group

Unit 16: Outreach and Resources

Regional-Level COOP Groups Federal Executive Boards and Associations Regional Interagency Steering Committees

(RISCs) FEMA and GSA contacts

Unit 16: Outreach and Resources

Agencies With COOP Responsibilities Department of Homeland Security/FEMA General Services Administration (GSA) Individual agencies

Unit 16: Outreach and Resources

Agencies With COOP Responsibilities DHS – FEMA: Serves as Lead Agent for the Federal Executive

Branch COOP. Coordinates COOP activities of Federal

Executive Branch departments/agencies. Issues COOP guidance. Chairs the Interagency CWG. Conducts periodic assessments of Executive

Branch COOP capabilities.

Unit 16: Outreach and Resources

Agencies With COOP Responsibilities GSA: Maintains a database of alternate operating

facilities. Acts as the Federal government’s landlord and

supplier.

Unit 16: Outreach and Resources

Organizational Responsibilities All Federal agencies: Appoint an agency COOP program POC. Develop a COOP MYSPMP. Develop, approve, and maintain agency COOP

plans and procedures. Conduct TT&E for agency COOP plans.

Unit 16: Outreach and Resources

Organizational Responsibilities All Federal agencies: Participate in interagency COOP exercises. Notify the FEMA Operations Center (FOC) upon

COOP implementation. Provide updates on COOP status to the FOC as

designated or if status changes. Coordinate intraagency COOP efforts.

Unit 16: Outreach and Resources

“Inreach” Marketing the COOP program internally Partnering with other segments of the

organization Demonstrating results Bringing credit to the organization

Unit 16: Outreach and Resources

Support for COOP Program Managers

Support from leadership: Establish COOP planning as an agency priority. Appoint a COOP Program Manager. Identify and prioritize essential functions. Approve the COOP plan. Conduct strategic planning sessions. Approve the Multi-Year Strategy and Program

Management Plan (MYSPMP).

Unit 16: Outreach and Resources

Support for COOP Program Managers

What are senior leaders’ main COOP

planning responsibilities?

Unit 16: Outreach and Resources

Support for COOP Program Managers

Leaders are responsible for: Establishing order of succession and

delegations of authority. Coordinating intraagency COOP efforts and

initiatives.

Unit 16: Outreach and Resources

Support for COOP Program Managers

Leaders are responsible for: Ensuring that backup copies of vital records

are current and safeguarded. Designating the individual responsible for the

“Go Kit”. Ensuring agency participation in internal and

interagency COOP exercises. Ensuring that all IT requirements are

identified. Promoting family support planning.

Unit 16: Outreach and Resources

Support for COOP Program Managers

Leaders are responsible for: Activating the COOP. Notifying the designated operations center of

COOP implementation. Providing updates on COOP status. Ensuring that ERG members report to the

relocation site. Submitting daily reports.

Unit 16: Outreach and Resources

Support for COOP Program Managers

Leaders are responsible for: Ensuring that time and attendance procedures

are in place. Assigning a reconstitution point of contact. Planning for and assisting in the reconstitution

process.

Unit 16: Outreach and Resources

More Program Manager Responsibilities Lead by example. Seek opportunities to learn. Participate in networking opportunities.

Unit 16: Outreach and Resources

More Program Manager Responsibilities

What can you do tomorrow? Write down your goals. Call your local FEB Executive Director. Recruit a board of directors.

Unit 16: Outreach and Resources

Available COOP Resources Training Colleagues and counterparts Templates

Unit 16: Outreach and Resources

Activity: COOP Outreach 1. Work in your table groups to complete this

activity.

2. Read and complete your task assignment.

3. If asked, present your group’s responses to the class.

You will have 10 minutes to complete this activity.

Unit 16: Outreach and Resources

SummaryThis unit covered: Resources for COOP Planning

Next unit: Pandemic Influenza Planning Discussion

Unit 16: Outreach and Resources

Summary

Questions?