Date post: | 24-Dec-2015 |
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UNIT 3: DOCUMENT FORMATTING
3.2 - PROOFREADING
INTRODUCTION
In this lesson you will learn:
◦What proofreading is
◦Who does proofreading
◦Why proofreading is done
◦How proofreading is done
◦Commonly used proofreading marks
INTRODUCTION CONT.
After this lesson you will be able
to
◦Proofread a document and apply
appropriate proofreading marks
◦Correctly key a document that has
proofreading marks applied to it
◦Accurately identify common
proofreading marks
Review Proper Posture
Fingers are deeply curved and upright (not slanting)
Eyes are on copyWrists are low, but
not resting on the keyboard frame
Bodies are erect (not slumping)
Unit 3: Lesson 13
Review proper procedures
Keystrokes are quick and sharp (not sluggish).
Spacing thumb taps down and in and then moves quickly back to its “at rest” position.
Hard returns are made with the little finger without hand movement.
Unit 3: Lesson 13
Proofreading
Proofreading is the skill of detecting errors in written documents for:
◦Accuracy Spelling, grammar, punctuation, etc.
◦Impression Tense, tone, intent
◦Professionalism Overall appearance, clarity, conciseness
Who uses Proofreader’s Marks and Why they use them
Authors (You and I)◦Ensure accuracy◦Prevent giving a bad impression◦Help put best foot forward
Business professionals◦Ensure the message is clear, concise,
and accurate◦Give the reader a good impression of
the company◦Ensure proper response and avoid
legal issues
Steps to Good Proofreading
Prepare for the task◦Clear your work area & Remove
distractionsRead for understanding
◦Ask yourself what is my intent ◦Does the wording make sense &
does it flow smoothly◦Are there grammar, spelling, usage,
or punctuation errorsRead before changing content
9 Steps to Good Proofreading
Use the software Spell-Check feature. Proofread a document on screen, scrolling through it
line by line. Be sure you did not introduce new errors while making
corrections and use the Spell-Check feature again. Use a guide to proofread printed copy one line at a
time. Correct any errors on the rough draft using
proofreader’s marks/symbols. Try to allow time between writing and proofreading
documents. Use guides to proofread keyed documents line by line
against original rough drafts to be sure that you corrected all errors.
Proofread numbers aloud or with someone else.
Proofreader’s Marks/Symbols
Unit 3: Document Formatting – (3.2) Proofreading
Proofreader’s Marks/Symbols are used to indicate errors that need to be corrected when re-keying a copy/document.
Common Proofreaders’ Marks/Symbols
Align copy; also, make these items parallel
Begin a new paragraphCapitalize
Close up
Delete
Delete space
Do not begin a new paragraph
Insert
Common Proofreader’s Marks/Symbols
Insert comma
Insert period
Insert quotation marks
Insert space
Insert apostrophe
Let it stand; ignore correction
Lowercase
Common Proofreader’s Marks/Symbols
Move down; lower
Move left
Move right
Move up; raise
Spell out
Transpose
Underline or italic
Rough-Draft Copy
Unit 3: Lesson 14