Unit 5:Elements of A Viable COOP Capability (cont.) Define and explain the terms tests, training,...

Unit 5:Unit 5: Elements of A Elements of A Viable COOP Viable COOP CapabilityCapability (cont.)(cont.)

Define and explain the terms tests, training, and exercises (TT&E)

Explain the importance of a COOP TT&E program

Sub-unit Objectives:Sub-unit 5i: Tests, Training, and Exercises

Unit 5—Elements of a Viable COOP Capability

DefinitionDefinition

Measures to ensure that an agency’s Measures to ensure that an agency’s

COOP program is capable of supporting COOP program is capable of supporting

the continued execution of its essential the continued execution of its essential

functions throughout the duration of a functions throughout the duration of a

COOP situation COOP situation


Create a TT&E ProgramCreate a TT&E Program

To ensure that all TT&E events share the common, To ensure that all TT&E events share the common, overall goal of mission readiness overall goal of mission readiness

To provide a framework or structure for readiness To provide a framework or structure for readiness activities that will ensure consistency and activities that will ensure consistency and uniformityuniformity

It is essential that COOP test, training, and exercise events be conducted as part of a program


You can achieve the goal of mission You can achieve the goal of mission readiness by ensuring your TT&E program:readiness by ensuring your TT&E program: Trains COOP members in the appropriate Trains COOP members in the appropriate

functional areas of mission readiness functional areas of mission readiness Provides opportunities for COOP Provides opportunities for COOP

members to acquire the skills and members to acquire the skills and knowledge needed to perform their knowledge needed to perform their assigned roles on the team assigned roles on the team

Builds team unity (e.g., allows team Builds team unity (e.g., allows team members to meet regularly and to members to meet regularly and to develop positive working relationships) develop positive working relationships)

Goal of TT&E ProgramGoal of TT&E Program


You can achieve the goal of mission readiness You can achieve the goal of mission readiness by ensuring your TT&E program (cont.):by ensuring your TT&E program (cont.): Includes tests and exercises (to determine Includes tests and exercises (to determine

team readiness, verify the effectiveness of team readiness, verify the effectiveness of training and overall program, identify training and overall program, identify deficiencies/problems/issues requiring deficiencies/problems/issues requiring corrective action)corrective action)

Reflects lessons learned from TT&E Reflects lessons learned from TT&E events and current COOP information and events and current COOP information and the training needs of your membersthe training needs of your members

Goal of TT&E Program Goal of TT&E Program (cont):(cont):


To be effective, the program must include To be effective, the program must include activities representative of each of the activities representative of each of the three components:three components:

TestsTests TrainingTraining ExercisesExercises

TT&E Program DefinedTT&E Program Defined


A A testtest is an evaluation of a capability is an evaluation of a capability against an established and measurable against an established and measurable standard.standard. Examples:Examples:

Communications testCommunications testAlert and notification testAlert and notification testDeployment testDeployment test

TT&E Program Defined TT&E Program Defined (cont):(cont):


TrainingTraining is instruction in core competencies and is instruction in core competencies and skills and the principal means by which skills and the principal means by which individuals achieve a level of proficiency. individuals achieve a level of proficiency. Training provides the tools needed to accomplish Training provides the tools needed to accomplish a goal, meet program requirements, or acquire a a goal, meet program requirements, or acquire a specified capability. specified capability. Examples:Examples:

Workshops Workshops OrientationsOrientationsSeminarsSeminarsConferencesConferencesWeb-based coursesWeb-based courses



ExercisesExercises are events that allow participants are events that allow participants to apply their skills and knowledge to to apply their skills and knowledge to improve operational readiness and allow improve operational readiness and allow planners to evaluate the effectiveness of planners to evaluate the effectiveness of previously conducted tests and training previously conducted tests and training activities. activities. Examples:Examples:

Tabletop exerciseTabletop exerciseFunctional exerciseFunctional exerciseFull-scale exerciseFull-scale exercise



Tabletop Exercise—Tabletop Exercise—a low-stress, slow-paced a low-stress, slow-paced discussion of issues, plans, policies, and procedures discussion of issues, plans, policies, and procedures that provides an opportunity to resolve questions of that provides an opportunity to resolve questions of coordination and responsibility. coordination and responsibility. Application:Application:

Useful for developing, training and testingUseful for developing, training and testingnew personnel or new operational procedures, new personnel or new operational procedures, processes, issues, relationships, and functionsprocesses, issues, relationships, and functions

Can be used at any organizationalCan be used at any organizationallevellevel

Relatively inexpensive, requiring onlyRelatively inexpensive, requiring onlybasic resourcesbasic resources





Functional Exercise-a simulation of a real emergency under high-stress conditions with limited deployment of personnel or resourcesApplication:

Useful for testing specific functions, processes, and proceduresTest the application of seldom used resourcesCan be used at any organizational levelLess expensive than a full scale exercise



Full Scale Exercise-a simulation of a real emergency that involves an organization’s operations, plans, processes, and procedures in a stressful and realistic environment; involves the mobilization of personnel and resources.Application:

Useful for full and realistic testing of all aspects of planning, coordination, and integration, and the demonstration of organizational functions, processes and proceduresBest used at higher/broader organizational levels due to cost, resources, and preparation requiredTrue test of full capabilities

Why are exercises important?Why are exercises important? Test & evaluate Test & evaluate

plans, policies, and plans, policies, and proceduresprocedures

Reveal planning Reveal planning weaknessesweaknesses

Reveal gaps in Reveal gaps in resources resources

Improve intra- and Improve intra- and inter-agency inter-agency coordination & coordination & communicationscommunications

Clarify roles and Clarify roles and responsibilitiesresponsibilities

Train personnel in Train personnel in roles and roles and responsibilitiesresponsibilities

Improve individual Improve individual performanceperformance

Gain public recognition Gain public recognition & support of officials& support of officials

Satisfy government Satisfy government requirementsrequirements

Exercising Your COOP


TT&E activities will likely fall into one of two TT&E activities will likely fall into one of two broad categories:broad categories: Standard, recurring events—activities Standard, recurring events—activities

conducted on a fairly regular schedule (e.g., conducted on a fairly regular schedule (e.g., orientations, seminars, workshops, orientations, seminars, workshops, communications tests, alert & notification communications tests, alert & notification drills)drills)

Special events—activities not conducted on a Special events—activities not conducted on a regular schedule or activities for which the regular schedule or activities for which the purpose, audience, and content change purpose, audience, and content change considerably each time they are conducted considerably each time they are conducted (these are usually exercises)(these are usually exercises)

A viable, effective TT&E program will consist of A viable, effective TT&E program will consist of a standard, core group of activities a standard, core group of activities supplemented by special eventssupplemented by special events

Structure of TT&E ProgramStructure of TT&E Program


ESTABLISHING THE BASE

PROGRAM EVALUATION & CRITIQUE

• Review Plans, Policies, Procedures

• Conduct Needs Assessment• Define Program Scope• Select Event Types• Develop Program Purpose• Develop Program Schedule• Establish a Corrective Action

Program (CAP)• Assign Tasks, Schedules &

Responsibilities• Monitor Corrective Action Progress• Prepare Multi-Year Development

Plans

• Identify Resources• Define Objectives, Key Events,

Points of Review• Develop Materials (COOP TT&E

Plan, Training Schedule)• Prepare Facilities & Logistics• Identify & Train Participants

PROGRAM DEVELOPMENT

• Conduct TT&E Events• Market TT&E Program• Coordinate with Staff and TT&E

Planning Group

PROGRAM FOLLOW-UP

PROGRAM MANAGEMENT & IMPLEMENTATION• Review and Analyze

Participant Questionnaires & Critiques

• Review Notes From Evaluators & Observers

• Review After-action/Evaluation Reports

Program Development Process


Exercise DocumentsExercise Documents

Exercise Plan

Control Plan

Evaluation Plan

Player Handbook

After-Action Report


Exercise Documents Exercise Documents (cont.)(cont.)

Exercise Plan

Is the principal plan or roadmap for the exercise

Contains:PurposeObjectivesScopeConceptResponsibilitiesScenario

Artificialities and Simulations

Management StructureData Collection

MethodologiesSafety and SecurityAdministration and

Logistics InformationMilestones and Schedule



Control Plan (Control Staff Instructions)

Contains:Overview of the exerciseExercise control structureRoles and responsibilities of

Controllers, Response/Simulation Cell members, and Evaluators

Communications directory for Controllers/Evaluators

Scenario and master scenario events list


Exercise DocumentsExercise Documents (cont.)(cont.)

Evaluation Plan Provides a framework for the

evaluation effort and subsequent after-action report

Explains the evaluation process and methodology and evaluators’ responsibilities

Contains forms evaluators will complete as they observe exercise events



Player HandbookIs a guide for all exercise

participants, especially the playersProvides an overview of the exercise

concept, objectives, and scheduleExplains responsibilities of players

before, during, and after the exercise

Usually contains scenario that leads up to the start of the exercise



After-Action Report Is developed from the information collected

during and after the exercise

Includes a brief summary or overview of exercise purpose, objectives, concept, and scenario

Focuses on the accomplishment ofestablished objectives

Describes strengths and shortcomings

Identifies requirements for correctiveaction


Why Evaluate?Why Evaluate? Evaluation can identify:Evaluation can identify:

Whether objectives were achievedWhether objectives were achievedNeeded improvements or changes in Needed improvements or changes in

the COOP Plan and proceduresthe COOP Plan and proceduresTraining needsTraining needsStaffing deficienciesStaffing deficienciesResource and equipment deficiencies or Resource and equipment deficiencies or

problemsproblemsNeed for new policy or guidance or for Need for new policy or guidance or for

revisions in existing policy and revisions in existing policy and guidanceguidance


Sources of Information for Sources of Information for Evaluation EffortEvaluation Effort

Exercise controllersExercise controllers Exercise evaluatorsExercise evaluators Exercise participantsExercise participants

1. Evaluation forms used by evaluators and data collectors

2. Player observation or critique forms

3. Hot wash session

1. Evaluation forms used by evaluators and data collectors

2. Player observation or critique forms

3. Hot wash session


Hot WashHot Wash

Involves all exercise participantsInvolves all exercise participants Occurs immediately after exercise to Occurs immediately after exercise to

capture initial impressionscapture initial impressions Is a facilitated discussionIs a facilitated discussion Provides data for after-action report Provides data for after-action report

(data collectors will record (data collectors will record comments/discussion during Hot Wash)comments/discussion during Hot Wash)


Evaluation Team MeetingsEvaluation Team Meetings Compare notesCompare notes Analyze findingsAnalyze findings Develop accurate account of what Develop accurate account of what

worked and what did notworked and what did not Prepare after-action reportPrepare after-action report


Implementing ChangeImplementing Change

Are the procedures sound?Are the procedures sound? Are resources sufficient to support Are resources sufficient to support

procedures and operations?procedures and operations? Are personnel adequately trained to Are personnel adequately trained to

follow procedures and use resources?follow procedures and use resources?

The purpose of an exercise is not achieved until the recommendations from the evaluation effort are implemented


COOP Planning COOP Planning Worksheets Worksheets (cont):(cont):ANNEX R

TRAINING, TESTING AND EXERCISES

TRAINING PROGRAM PLAN

Program Methods Audience Frequency Cost Orientation Classroom Senior

Management Yearly $5000

EXERCISE PROGRAM PLAN

Type Participants Frequency Cost Location

Orientation Seminar

New hires Monthly $2000 Training room

Drill Successors Quarterly TBD

Tabletop Senior management Annual TBD

Functional COOP Teams Annual TBD

Full-Scale Central office and regional COOP teams

Annual TBD


Questions?Questions?

Date post:	27-Dec-2015
Category:	Documents
Upload:	archibald-morris
View:	214 times
Download:	0 times