United Independent School District Kronos Time Management System

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

PRESENTER

TECHNOLOGY: Norma Perez Kronos Manager

Welcome to Kronos TCS Training


What’s NEW for Kronos ?What’s NEW for Kronos ?

CampusCampus SubstitutesSubstitutes will now be on will now be on Kronos .Kronos .

SUBS may choose SUBS may choose ANY CAMPUS LOCATIONANY CAMPUS LOCATION [ North or South – Priority or (non) Priority][ North or South – Priority or (non) Priority]

[ [ SUBSTITUTESUBSTITUTE ] function key will now punch SUBS by SHIFT (am - pm). ] function key will now punch SUBS by SHIFT (am - pm).

[ [ SHIFTSHIFT ] means (1 punch = ½ Day) (2 punches = Full-Day) Scheduled Job. ] means (1 punch = ½ Day) (2 punches = Full-Day) Scheduled Job. ((NONO in and out punch) in and out punch)

When will this start?When will this start?

Effective 2014-2015 School YearEffective 2014-2015 School Year

What’s NewWhat’s New

North

South

U.I.S.D. Substitutes were LIMITED to accept jobs between

Kronos System now OPENS jobs for BOTH

North

South

Smart-Find Express will show ALL available campus jobs

Nye Elementary

101 E. Del Mar Blvd

Perez Elementary

500 Sierra Vista Dr.

North

South

Once a Substitute CONFIRMS the job selected, a

JOB# is assigned,

and a SCHEDULE is posted in KRONOS…

Perez Elementary

500 Sierra Vista Dr.

>>> Schedule


How does this change affect Campus ?How does this change affect Campus ?

When a SUB accepts a job, the When a SUB accepts a job, the

to to ScheduledScheduled SUB to be viewed at campus (in Kronos) SUB to be viewed at campus (in Kronos)

SUBS Sign in (as usual) but must SUBS Sign in (as usual) but must PUNCHPUNCH once per once per SHIFTSHIFT to verify worked shifts to verify worked shifts

note: ½ Day assignment = 1 punch upon arrivalnote: ½ Day assignment = 1 punch upon arrival Full Day assignment = 1 punch upon arrival + 1 punch after lunchFull Day assignment = 1 punch upon arrival + 1 punch after lunch

Note: Note: Priority CampusPriority Campus (determined by campus clock) Priority Bonus [ $10 / Day ] (determined by campus clock) Priority Bonus [ $10 / Day ]

LET’S REVIEW the SUB PUNCH . . .LET’S REVIEW the SUB PUNCH . . .

Kronos SUBS TrainingKronos SUBS Training

JOB#

How do SUBS register a How do SUBS register a SHIFTSHIFT at a Campus ? at a Campus ?

Hit Function Key #1 [ SUBSTITUTE ] Hit Function Key #1 [ SUBSTITUTE ]

oror Enter their 4-5 digit emp # Enter their 4-5 digit emp # andand [Enter] [Enter]

What will they see ?What will they see ?On the clock screen:On the clock screen:

Edit Date: (Edit Date: (today’s datetoday’s date) )

Enter Hours: (shift hrs) Enter Hours: (shift hrs)

Enter Badge ID: (Enter Badge ID: (your employee#your employee#) ) Validation :Validation :

Read the screen: Read the screen: “preparing…please wait”“preparing…please wait”

* Follow instructions: (place finger on sensor)* Follow instructions: (place finger on sensor)

HALF- Day Schedule:HALF- Day Schedule:

Pay Code Hours Edit

Edit Date 07-28-2014

Enter Hours 04:00

Enter Badge ID 12345

They swipe their employee IDThey swipe their employee ID


<enter><enter> Biometric Verification

Preparing biometric validation. Please wait

Place right thumb finger on sensor.

AcceptedFinal Score: 90

Accepted

Punch

YOUR NAME – SUB

IN

7:15 AM

Tue Jul-29-14


What does that mean for the Campus TCS ? What does that mean for the Campus TCS ? Time is importantTime is important: Timecard supervisor needs to : Timecard supervisor needs to

help SUBS help SUBS punchpunch in their shift(s) in their shift(s)BEFORE THEY LEAVE YOUR CAMPUS BEFORE THEY LEAVE YOUR CAMPUS ..

Finger ScansFinger Scans: : verifyverify the SUB emp#. the SUB emp#.

Hyperfind QueryHyperfind Query: [Substitutes] lists Scheduled SUBS : [Substitutes] lists Scheduled SUBS use hyper-find query to verify Sub Schedule = Shifts worked.use hyper-find query to verify Sub Schedule = Shifts worked.

Verify DailyVerify Daily: This process affects SUBS : This process affects SUBS Pay$Pay$ ! !

IntroductionIntroduction

SUB signs in as usual.

7:15am : SUB Punches on Kronos for SHIFT #1 (upon arrival)

1:00pm : SUB Punches on Kronos for SHIFT #2 (after lunch)

If SUB punches at a Priority Campus, Kronos will verify at 4:30pm daily to add the bonu$ per shift

SmartFind: SUB emp= SmartFind: SUB emp= 66996699 AAccepted: ccepted: FULL DAYFULL DAY assignment (8) assignment (8) Campus = Campus = KazenKazen Elementary (117) Elementary (117) Job# =Job# =123456123456

Kronos:Kronos: A A SCHEDULESCHEDULE is assigned to SUB with Job# at Kazen for FULL DAY. is assigned to SUB with Job# at Kazen for FULL DAY.

Notice PRIORITY$ pay code = Notice PRIORITY$ pay code = MONEYMONEY (not hours) (not hours) $5.00 $5.00 per Shiftper Shift


Example 1Example 1

Substitute

FULL DAY

Priority Campus pays: additional $10 per day*

*Bonus amt subject to change


2

This is a Substitute SCHEDULE editor view:

MONDAY 7/28

In this example,

the Substitute Accepted 2 jobs

WEDNESDAY 7/30 for Full Day

1

for Half Day

Substitute

substitute

IF the Substitute arrives on Monday and Job is “canceled ”

TCS deletes the Schedule* * if Sub punched…please delete the punch also.

note: only Punched hours count (not scheduled-in case of no-shows) Priority$ (by shift) register based on priority campus clock punch (run at 4:30pm)

Timecard Supervisors: new hyper-find genie [SUBSTITUTES]Substitutes Schedules

Should match Worked Shifts(purple

font)

TCS view SUBS who worked or scheduled at your campus


Things to Keep in MindThings to Keep in Mind

United Independent School DistrictUnited Independent School DistrictKronos ClockKronos Clock

SUBS Shifts punched into this little “black box”

Determines their pay !


Any Questions?

Date post:	03-Jan-2016
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United Independent School District Kronos Time Management System

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