V. 3 UNITED STATES POSTAL SERVICE Published Since March 4, 1880 bulletin PB 21798—September 19, 1991—48 Pages Message From the Postmaster General FIRE PREVENTION WEEK We in the United States Postal Service join the nation each October in observing Fire Prevention Week. This year's event, October 6-12, coincides with the Great Chicago Fire anniversary and focuses on the theme: Fire Won't Wait, Plan Your Escape. Fires in American homes and workplaces claim more than 5,000 lives each year. Four out of five die in their own homes. These statistics are grim and unnecessary. Planning for the possibility of fire at home and on-the-job eliminates hazards that lead to fires and ensures that you know exactly what to do if a fire occurs. Certainly, we should be alert to fire hazards throughout the year, but Fire Prevention Week is an excellent time to take an extra, in-depth look at your home and workplace for fire dangers. Are there overloaded electrical outlets? Is your chimney clean? Are matches and lighters stored out of children's reach? Do you have smoke detectors, and have you tested them recently? It is also a good time to plan precisely how to escape in case of fire. Review your fire escape plans at work and at home. If you don't have a plan for your home, sit down with your family and plan step-by-step for escaping a fire. Plan two ways out of every room, especially bedrooms. Walk through your escape route and check for barriers. Be certain that everyone can unlock and open the doors and windows quickly, even in the dark. Decide on a meeting place outside for the family to gather. Make sure each family member knows how to call the fire department. Then, practice your plan with fire drills in your home. I ask you to join me in celebrating Fire Prevention Week and in making fire safety a priority all year long. / ANTHONY M. FRANK, Postmaster General. CONTENTS DEPOSITORY Page 5 1991 Definitive Stamp Packets 1991 Nondenominated Contemporary and Traditional Christmas Stamps 12 1991 Nondenominated Contemporary and Traditional Christmas Booklets 14 50-Cent America Airmail Stamp 11 APO/FPO Changes 2 APO/FPO ZIP Code Alignment and Address Standardi- zation 15 Capitalizing Initial Capital Property Purchases 14 Changed Source of Supply for P.O. Box Locks 33 Conditions Applied to Mail Addressed to Military Post Offices Overseas .". 25 Correct Format for Numeric ZIP + 4 Code (DMM Notice) 11 Customer Complaints 40 Dead Mail (Reminder) 40 Distribution Labeling List Exhibit Changes (DMM Notice) 34 Domestic Orders 39 Domestic Registered Mail—Padded Envelopes (DMM Notice) 40 Express Mail International Service—Updated Proce- dures 10 Fire Prevention Week (Message From the Postmaster Gener- Imprest Fund Purchase Limit Increase Increased Competitive Threshold (Publication 41 Revi- sion) 13 at). Form 1223, Earnings Statement Highway Contract Route Box Delivery Service International Money Order Service (IMM Revision) 9 Invalid Express Mail Corporate Account Numbers 44 Mail Alert 38 Missing Children Poster 17 Missing Money Orders—U.S 43 Money Order Branch—Telephone Number Correction (DMM Revision) 7 National POW/MIA Recognition Day 3 Position Restricted to Veterans Preference Eligibles (Handbook EL-311 Revision) 40 Post Office Changes Number 7 36 Preparation Requirement Changes for First-Class Mail (DMM Notice) 6 Resumption of EMS to Kuwait 2 Second-Generation Address Change Service 4 Stamp Poster 91-55 (Space Exploration Stamps) 19 Stamp Poster 91-56 (AMERICA Stamp) 21 Stamp Poster 91-57 (Notre Dame Postal Card) 23 Travel/Relocation Vouchers (Reminder) 12 USPS Stamp Ornaments: Purchase and Distribution 3 Undeliverable Postal Cards and Postcards 11 Uniform Allowance Program 7 Weight Limit and Barcode Reflectance Requirements.... 3 Withholding of Mail Orders 2
Transcript
V. 3
UNITED STATESPOSTAL SERVICE Published Since March 4, 1880
bulletinPB 21798—September 19, 1991—48 Pages
Message From the Postmaster General
FIRE PREVENTION WEEKWe in the United States Postal Service join the nation each October in observing Fire
Prevention Week. This year's event, October 6-12, coincides with the Great Chicago Fireanniversary and focuses on the theme: Fire Won't Wait, Plan Your Escape.
Fires in American homes and workplaces claim more than 5,000 lives each year. Four out offive die in their own homes. These statistics are grim and unnecessary. Planning for the possibilityof fire at home and on-the-job eliminates hazards that lead to fires and ensures that you knowexactly what to do if a fire occurs.
Certainly, we should be alert to fire hazards throughout the year, but Fire Prevention Week isan excellent time to take an extra, in-depth look at your home and workplace for fire dangers. Arethere overloaded electrical outlets? Is your chimney clean? Are matches and lighters stored out ofchildren's reach? Do you have smoke detectors, and have you tested them recently?
It is also a good time to plan precisely how to escape in case of fire. Review your fire escapeplans at work and at home. If you don't have a plan for your home, sit down with your family andplan step-by-step for escaping a fire. Plan two ways out of every room, especially bedrooms. Walkthrough your escape route and check for barriers. Be certain that everyone can unlock and open thedoors and windows quickly, even in the dark. Decide on a meeting place outside for the family togather. Make sure each family member knows how to call the fire department. Then, practice yourplan with fire drills in your home.
I ask you to join me in celebrating Fire Prevention Week and in making fire safety a priority allyear long.
/
ANTHONY M. FRANK,Postmaster General.
CONTENTS DEPOSITORYPage
51991 Definitive Stamp Packets1991 Nondenominated Contemporary and Traditional
Christmas Stamps 121991 Nondenominated Contemporary and Traditional
Christmas Booklets 1450-Cent America Airmail Stamp 11APO/FPO Changes 2APO/FPO ZIP Code Alignment and Address Standardi-
zation 15Capitalizing Initial Capital Property Purchases 14Changed Source of Supply for P.O. Box Locks 33Conditions Applied to Mail Addressed to Military Post
Offices Overseas .". 25Correct Format for Numeric ZIP + 4 Code (DMM
Notice) 11Customer Complaints 40Dead Mail (Reminder) 40Distribution Labeling List Exhibit Changes (DMM
Notice) 40Express Mail International Service—Updated Proce-
dures 10Fire Prevention Week (Message From the Postmaster Gener-
Imprest Fund Purchase Limit IncreaseIncreased Competitive Threshold (Publication 41 Revi-
sion) 13
at).Form 1223, Earnings StatementHighway Contract Route Box Delivery Service
International Money Order Service (IMM Revision) 9Invalid Express Mail Corporate Account Numbers 44Mail Alert 38Missing Children Poster 17Missing Money Orders—U.S 43Money Order Branch—Telephone Number Correction
(DMM Revision) 7National POW/MIA Recognition Day 3Position Restricted to Veterans Preference Eligibles
(Handbook EL-311 Revision) 40Post Office Changes Number 7 36Preparation Requirement Changes for First-Class Mail
(DMM Notice) 6Resumption of EMS to Kuwait 2Second-Generation Address Change Service 4Stamp Poster 91-55 (Space Exploration Stamps) 19Stamp Poster 91-56 (AMERICA Stamp) 21Stamp Poster 91-57 (Notre Dame Postal Card) 23Travel/Relocation Vouchers (Reminder) 12USPS Stamp Ornaments: Purchase and Distribution 3Undeliverable Postal Cards and Postcards 11Uniform Allowance Program 7Weight Limit and Barcode Reflectance Requirements.... 3Withholding of Mail Orders 2
Page 2, 9-19-91, 21798 POSTAL BULLETIN
Withholding of Mail OrdersEnforced by postmasters at cities listed.
State/city
WV, Weirton 26062-3456.
WV, Weirton 26062-1443.
WV, Weirton 26062-1713.
CA, Vista 92084-3613.
CA, San Diego92105-1328.
CA, San Diego92108-4349.
CA, San Diego92138-7288.
PA, Philadelphia19144-1809.
PA, Dormont 15216-0914.
IL, Arlington Heights60004-2339.
IL, Arlington Heights60004-4008.
IL, Rockford61108-2001.
IL, Northbrook60062-2129.
Names covered
Any and all of various names otherthan the surnames Liberto, Pauland the name Vip Travel & FashionConsultants, 1509 PennsylvaniaAvenue, Apt. 5
Any and all of various names otherthan the surnames Liberto, Pauland the name Vip Travel & FashionConsultants, P.O. Box 2243
Any and all of various names otherthan the surnames Liberto, Pauland the name Vip Travel & FashionConsultants, P.O. Box 2513
Any and all of various names otherthan Duncan McGilvray, GloriaMcGilvray, B. McGilvray, H.McGilvray, and M. McGilvray, 1833Queens Way
Steve Jackman, Francis Doyle, JessieLange, Frank Gordon, ChaseMathew, Keith Willis, Danny Col-lans, David James, Adam Thomas,& Diane Anderson, 4120 40thStreet
Veronica Beason, 5694 MissionCenter Road, Suite 211
Karla Hertzog, P.O. Box 87288
The surname Slinka, 4926 RubicanStreet
Western Pennsylvania Police News,P.O. Box 7914
Paul Paula, 1022 W. Rand Road,Suite #158
Kelvin Johnson, Box 166, 824 E.Rand Road
Errick P. Lewis, 3821 E. State Street,Suite 166
Robert Williams, 4171 Dundee Road,Suite 112
—Judicial Officer, 9-19-91
Resumption of EMS to KuwaitEffective immediately, the suspension of Express
Mail International Service (EMS) to the country ofKuwait is lifted. All offices may accept Express Mailitems destined to Kuwait.—Delivery, Distribution, and
Transportation Dept., 9-19-91
APO/FPO ChangesThe following changes appear highlighted in the
table entitled Conditions Applied to Mail Ad-dressed to Military Post Offices Overseas in thisissue (see page 25). These changes are either newchanges since the last Postal Bulletin 21797, 9-5-91,or corrections to previously published information.
Box Delivery ServiceIn accordance with the provisions of section
134.27, Handbook PO-504, Highway ContractRoutes—Box Delivery Service, administrative officials(AOs) must conduct surveys of contract box deliv-ery routes during the fall of each year by physicallyriding the routes and performing a 1-week count ofmail during the survey period, which begins in Sep-tember and continues until the end of October.
AOs receive guidelines for performing thesurvey and count from the contracting officer, whois the transportation management service center(TMSC) manager for the geographic area in ques-tion. The TMSC manager must approve in advancevariations in methods or dates of inspections.
Report findings to the TMSC manager on Form5406, Box Delivery Contract Route Survey. Record mailcount information on the Route Data VolumeCount form furnished by the TMSC manager. For-ward both forms to the TMSC manager before theend of October. —Delivery, Distribution, and
Transportation Dept., 9-19-91
POSTAL BULLETIN 21798, 9-19-91, Page 3
Weight Limit and BarcodeReflectance Requirements
Domestic Mail Manual (DMM) 521.3, Issue 40, 9-15-91, states that the maximum weight of eachmailpiece in a ZIP + 4 or ZIP + 4 Barcoded ratemailing is 2.5 ounces. The accompanying Exceptionto DMM 521.3 states that the Postal Service haspublished a proposed rule in the June 25, 1-991,Federal Register affecting the maximum weight forsome automation-based rate mailings with a pro-posed effective date of September 15, 1991. Theexception states further that the Postal Service willcontinue to accept mailpieces weighing a maximumof 3.0 ounces in all automation-based rate mailingsuntil a final rule on this subject is published.
Since the final rule has not yet been published,all mailers involved in preparing and post officesinvolved in verifying automation-compatible mail-pieces are reminded that the Postal Service willcontinue to accept mailpieces after September 15,1991, that weigh up to and including 3.0 ounces inboth ZIP + 4 and ZIP + 4 Barcoded rate mailings,and will continue to do so until the Postal Bulletinpublishes the final rule and definite effective date.
DMM 551.42 also states that a 30-percent printcontrast ratio (PCR) is required between the back-ground material of the mailpiece and the barcodeto qualify for ZIP + 4 Barcoded rates. The accom-panying exception states that a 30-percent print re-flectance difference requirement has been proposed toreplace the PCR requirement with a proposed ef-fective date of September 15, 1991. The exceptionstates further that until a final rule on this subject ispublished, mail meeting either minimum standardis acceptable. i '
Since the final rule has not yet been published,all mailers involved in preparing and post officesinvolved in verifying ZIP + 4 barcoded mailpiecesare reminded that the Postal Service will continueto accept mailpieces after September 15, 1991, thatmeet either the minimum print reflectance differ-ence or print contrast ratio requirement, and willcontinue to do so until the Bulletin publishes thefinal rule and definite effective date.
—Marketing and Customer Service Group, 9-19-91
Imprest Fund Purchase Limit IncreaseEffective immediately, the Imprest Fund pur-
chase increases from $1,000 to $2,000. Capital pur-chase restrictions, accountability, and replenish-ment procedures remain unchanged.
The next update to Handbook F-19, Accountabil-ity of Disbursing Officers, will reflect the increase inthe purchase limit.—Dept. of the Controller, 9-19-91
USPS Stamp Ornaments: Purchaseand Distribution
For the past 2 years, different versions of USPSStamp Ornaments have existed—those purchasedby the Postal Service for mail-order sales only andcoded HQS for Headquarters, and those pur-chased by some 40 divisions for sale in their areasand coded with abbreviations of division names.
The 1991 USPS Stamp Ornaments containingthe Christmas Contemporary and Christmas Tradi-tional stamps, which go on sale October 18, alsohave different versions. However, this year all orna-ments will be purchased by the Postal Service at thenational level.
All divisions will receive, at no cost, supplies of theornaments containing Christmas Contemporarystamps (Item No. 8951) and Christmas Traditionalstamps (Item No. 8952). As before, each division'ssupply includes a unique code engraved on theback that identifies the division and the quantity ofornaments made for that division.
Also, the 1991 USPS Stamp Ornaments are phil-atelic products, and divisions receive philatelicproduct revenue credit for all ornaments sold byreporting sales in AIC 092 of Form 1412-A, DailyFinancial Form, and on the appropriate line on Form1079, Philatelic Product Physical Inventory Recap.
Divisions that purchased ornaments last year andthat participated in a survey of estimated 1990 saleswill receive quantities of 1991 ornaments based ontheir reported 1990 sales. Divisions that purchasedornaments last year but did not respond to thesurvey will receive approximately half as many or-naments this year as they purchased in 1990. Mostdivisions that did not purchase ornaments in 1990will receive 100 each of the 1991 ornaments.
A future Postal Bulletin notice will include com-plete details about the 1991 USPS Stamp Orna-ments.—Philatelic and Retail Sales Dept., 9-19-91
National POW/MIA Recognition DayNational POW/MIA Recognition Day is Friday,
September 20. The Veterans Administration,which sponsors the day, produced the poster onpage 47 and mailed it to post offices on Septem-ber 1. Offices may place it on bulletin boards untilthe end of September.
SECOND-GENERATION ADDRESS CHANGE SERVICEDelivery unit and Computerized Forwarding
System (CFS) employees should follow the processfor handling Address Change Service (ACS) mail.ACS is a national program primarily designed toprovide First-, second-, third-, and fourth-classACS mailers with address correction informationelectronically, rather than by hard copy—Forms3547, Notice to Mailer of Correction in Address, and3579, Undeliverable 2nd, 3rd, 4th Class Matter. Theyalso expect to pay 20 cents for each electronic cor-rection, rather than the hard copy price of 35 cents.
Delivery units should submit undeliverable-as-addressed ACS mail, bundled by reason for return,to the CFS unit. They should identify bundles bythe one character computer code listed below. Mailreceived with return reasons other than those listedwill be returned to the delivery unit for proper han-dling. Carriers should not make any corrections tothe address on the mailpiece. Nixie (difficult to de-liver) mail will be processed by return reason code,in the CFS unit without regard to the carrier routenumber.
ACS Second Generation/NixieReturn Reason Codes
Returncode
ABQ.
DEILMNXPRSuVw
Reason for return
Attempted—Not Known.Return for Better Address.Not Deliverable as Addressed (Forwarding Order
Expired).Outside Deliverable Limits.In Dispute.Insufficient Address.Illegible.No Mail Receptacle.No Such Number.No Such Office.Return for Postage.Refused.No Such Street.Unclaimed.Vacant.Temporarily Away.
Compliance levels with this program are ofmajor concern to ACS participant mailers. Nixiemail generates an ACS record containing thereturn reason code, ACS participant ID, the key-line, and a printed label stating: Do Not Forward/Do Not Return. Valid nixie mail, which must be sub-mitted to CFS operations, consists of pieces thatsatisfy all the following conditions.
1. Mail that is undeliverable-as-addressed forreasons other than a customer move. (Thevalid reasons for nondelivery are in DMMExhibit 159.14.)
Two conditionss must be met beforeACS NIXIE mail can be sent to CFS:
1) Must have ACS PARTICIPANT CODE2) Must have ACS KEYLINE
Key Line
This ACS mail piece CANNOT be sent because:
1) It does not have a KEYLINE.
Participant Code
Participant Code
#BXBJDM 5 DIGIT 22030
#JAN84 000 #CA15081T 52 20 30
STEPHANIE MASON3915 CHAIN BRIDGE RDFAIRFAX VA 22030-3999
STEPHANIEJUWSON3915 CH/fiN BRIDGE RDFAHfFAX VA 22030-3999
2. Mail contains a pound (#) or numbersymbol on both the first and second linesof the address label in the left-most posi-tion.
3. Second generation/nixie ACS candidatemail can be either second-, third-, orfourth-class mail.
Personnel should not send mail that does notcontain all the characteristics noted above to CFS.
They should handle it as ordinary nixie mail at thelocal delivery unit.
ACS provides electronic address correctionsmore efficiently than manual processing. Thisprocess eliminates the costly, labor-intensivemanual process of returning address correction in-formation. It enables mailers to purge addressesfrom their mailing lists, thus reducing both mailerand Postal Service costs.
—Address Information Services, 9-19-91
1991 DEFINITIVE STAMP PACKETS
The 1991 Definitive Stamp Packets B and C,Items 8847 and 8848, respectively, go on sale thefirst week in October at all philatelic centers and bymail order from the PHILATELIC SALES DIVISION, BOX449997, KANSAS CITY, MO 64144-9997.
The stamp packets offer customers a convenientway to acquire the year's definitive and airmailissues. Packet B is priced at $28, the face value ofthe nine definitive booklet panes it contains. PacketC is priced at $26.85 and includes the three high-value stamps issued in 1991—the $2.90 PriorityMail stamp, the $9.95 Express Mail stamp, and the$14 International Express Mail stamp.
Packet A, Item 8846, goes on sale the day afterthe issuance of the last definitive stamp in the 1991program, which is projected for early November.Priced at $12.10, Packet A will contain 29 singlestamps and 18 pieces of stationery. The Bulletinwill include specific details regarding Packet A assoon as they are available.
Similar to the handling of previous stamp pack-ets that were part of mint sets, the contractor willship the Definitive Stamp Packets B and C (which
are accountable) in master cartons of 125 andboxes of 25 (in bundles of 25 each) to post officesserving philatelic centers in their areas. No facilitiesor locations other than philatelic centers shouldsell definitive stamp packets.
Offices that serve more than one philatelic centerwill receive appropriate quantities and shouldsupply each center with 25 each of packets B and C.Most offices receive one shipment each of packetsB and C, for a total of two shipments.
All offices must verify receipt of the stamp pack-ets, as recorded on their Advice of Shipment. Installa-tions should report any differences between quan-tities shown on the Advice of Shipment and those ac-tually received, as outlined in Handbook F-l, PostOf/ice Accounting Procedures, section 426.3.
Offices should report all sales of these packets inAIC 092, Philatelic Product Sales, and on Form1412-A, Daily Financial Form, and include them onthe quarterly Form 1079, Philatelic Product PhysicalInventory Recap, as required.
—Philatelic and Retail Services Defit., 9-19-91
Page 6, 9-19-91, 21798 POSTAL BULLETIN
DMM Notice, See Exhibit 122.631 on page 41
PREPARATION REQUIREMENT CHANGES FORFIRST-CLASS MAIL
Effective with Domestic Mail Manual (DMM) Issue41 (12-15-91), DMM 364.135, 364.136, 364.154,364.155, and 364.16 redesignate the mail process-ing facilities to which trays of ZIP + 4 BarcodedFirst-Class Mail are directed after preparation ofsectional center facility (SCF) trays in nationalmailings. These changes are needed to facilitateautomated processing of barcoded mail, which re-quires a somewhat different and denser networkthan the area distribution center (ADC) networkthat is based on mechanized processing.
Accordingly, the existing ADC and mixed ADCsortation levels for national mailings will be desig-nated as automated area distribution center(AADC) and mixed AADC, respectively. Thesechanges will direct ZIP + 4 Barcoded First-ClassMail to the appropriate automated facilities forprocessing. A separate labeling list for this mail isadded as DMM Exhibit 122.63t to specify the facili-ties to which these trays are to be labeled. DMMExhibit 122.63t is substantially similar to DMM Ex-hibit 122.63e; however, additional destinations areincluded. No change is made in eligibility require-ments or the required presort method.
In addition, DMM 364.134, 364.135, 367.232,and 367.24 are revised to encourage mailers to pre-pare SCF and ADC (or AADC) trays for thosepieces destinating within the local SCF and ADC(or AADC) of the entry post office regardless ofvolume.
DMM 364.135, 366.223, and 367.24 are also re-vised to direct trays destinating within the localADC (or AADC) of the entry post office to the localSCF for processing. The current practice of includ-ing local overnight committed volume within ADCand/or mixed ADC trays has resulted in servicedelays.
364 ZIP + 4 Barcoded First-Class Mail
364.1. National Mailings—Presort Requirements
364.13 Five-Digit ZIP + 4 Barcoded Rate Tray ingRequirements
the Note at end of section to read:)Note: Trays that are less than 3A full must not be
prepared, with the exception of those packagesdestinating in the SCF that serves the entry postoffice.
364.135 Automated Area Distribution CenterTrays
a. Trays Destinating Beyond Origin AADC. When,after traying in accordance with 364.132 through364.134, there are enough five-digit packages re-
maining for the same automated area distributioncenter (AADC) to fill at least % of a tray, an AADCtray must be prepared. Trays that are less than 3Afull must not be prepared with the exception ofthose packages destinating in the AADC that servesthe entry post office (see 364.135b). A list ofAADCs and the areas they serve is in Exhibit122.63t. A tray label in the format shown belowmust be firmly affixed to the end of the tray:
Line 1: The label information as shown in Ex-hibit 122.63t.
Line 2: FCM Z + 4 B/C MXD 5DLine 3: Mailer, mailer location
Sample:DIS ST PAUL MN 550FCM Z + 4 B/C MXD 5DFR JC CO BOSTON MA
b. Trays Destinating at Origin AADC. Packages desti-nating in the AADC that serves the entry post officemust be labeled to the origin SCF as follows:
Line 1: Label information for the SCF thatserves the entry post office as shown inExhibits 122.63c and 122.63d.
Sample:SCF BOSTON MA 021FCM B/C RESID MXD 5DFRJC CO BOSTON MA '
It is recommended that a pressure-sensitive red 9(Label 14, Nine-Digit Encoded Mail), be affixed to thelower right portion of the tray label before insert-ing it into the label holder.
364.136 Mixed AADC Trays. Five-digit packagesremaining after traying in accordance with 364.132through 364.135 must be prepared in mixed AADCtrays. A tray label in the following format must befirmly affixed to the end of the tray:
Line 1: Label information of the AADC thatserves the entry post office as shown inExhibit 122.63t.
Sample:SCF BOSTON MA 021FCM B/C RESID MXD 5DFRJC CO BOSTON MA
It is recommended that a pressure-sensitive red 9(Label 14, Nine-Digit Encoded Mail), be affixed to thelower right portion of the tray label before insert-ing it into the label holder.
prescribed in 364.135a, except change "5D" to"PKS" on the second line of the tray label.
b. Trays Destinating at Origin AADC. Prepare as pre-scribed in 364.135b, except change "5D" to "PKS"on the second line of the tray label.
364.155 Mixed AADC Trays. Prepare as pre-scribed in 364.136, except change "5D" to "PKS"on the second line of the tray label.
364.16 Preparation Requirements for the Residu-al Portion. (Existing text remains, except all references toADC are changed to AADC. Line 1 of the label changes asfollows:)
Line 1: Label information as shown in Exhibit122.63t.
Line 2: FCM Z + 4 B/C RESIDLine 3: Mailer, mailer location
* * * * *366.223 AADC Tray Preparation and Labeling.
(Existing text remains, except add the following to end ofsection:)
Trays containing mail destinating in the AADC
that serves the entry post office must be labeled tothe local SCF for processing. Line 2 of the labelmust read:
FCM Z + 4 PRESORT RESID
367.232 Trays. (Existing text remains, except for thelast paragraph which changes as follows:)
Presorted mail left over after filling SCF traysmust be prepared into packages. It is recommend-ed that these packages be placed in area distribu-tion center (ADC) trays.
Note: SCF trays that are less than full may beprepared for mail destinating in the SCF that servesthe entry post office.
367.24 Optional Area Distribution Center Trays.(Existing text remains, except add the following to end ofsection:)
Note: ADC trays that are less than full may beprepared for mail destinating in the ADC thatserves the entry post office. These trays must belabeled to the local SCF for processing. Line 2 ofthe label must read:
Effective immediately, Domestic Mail Manual(DMM) 941.36d is amended to correct the com-mercial telephone number shown for the St. LouisPostal Data Center Money Order Branch. DMMIssue 41 (12-15-91) will incorporate this correc-tion.
941.36 Examination of the Order by PostalEmployee
941.36d
* * * * *Note: If in doubt as to the date or amount on a
domestic money order, verify the information bysending an inquiry to: MONEY ORDER BRANCH,POSTAL DATA CENTER, US POSTAL SERVICE, PO BOX82453, ST LOUIS MO 63182-9453; or telephone theMoney Order Branch at PEN (314) 436-4795 orcommercial (314) 436-4795.
—Office of Information Services, 9-19-91
BUY U.S. SAVINGS BONDS
Uniform Allowance ProgramEmployees covered under the 1991-1994 USPS-
APWU/NALC National Agreement who are eligi-ble to receive annual clothing allowances, as speci-fied in Employee and Labor Relations Manual (ELM)932.1, are entitled to an increased annual allow-ance effective on allowance anniversary dates oc-curring on or after June 12, 1991.
Regular Uniform Program (ELM 932.11). Annualallowances increased from the present $229 perannum to $252 per annum and from the present$98 per annum to $108 per annum for eligible em-ployees. A newly eligible employee entering theprogram will receive an additional amount to theemployee's allowance as follows:
$58 if entitled to $252 per annum$13 if entitled to $108 per annum
Work Clothes (ELM 932.13). Eligible employeeswill have their annual allowance increased from$44 to $49 per annum.
To achieve maximum benefit from their allow-ance, employees with a uniform allowance date thatfalls between June 12 and the effective date of up-dating by St. Louis should refrain from making auniform or work clothes purchase until that time.Upon notification of the actual processing date, thefield will receive a fax notice for posting on em-ployee bulletin boards.
—Labor Relations Dept., 9-19-91
Page 8, 9-19-91, 21798 POSTAL BULLETIN
Effective Pay Period 20-91, the earnings statement for rural carriers will be modified to replace therate schedule code and level with the route type and route number (see below). The evaluated hours areadded to the Equipment Maintenance Allowance data.
The following items change within the detail earnings portion of the earnings statement:1. Under the column for RSC the R and B are replaced with route type.2. Under the column for LEV 00 or 05 are replaced with the route number.3. Under the column RSC/LEV for the equipment maintenance allowance, EM-E, EM-G, EM-P are
replaced with the route type and number.4. Under the column CODE, the route number on the line for EMA data are replaced with E, G, or P
and the two-digit evaluated hours of the route.
Rurdl Example - Old FormatPAM.OC 1 F I N A N C E NO EMPLOYEE NAME
i V K
2?111?21
NSC L K V
RRRRR
EM-EU-EM-FMEM'!
0!ins05OSn^
-F.-GLphF--G
DETAIL EARNINGSRATE
1183
to
J
11831 1R37 9 4432025929944380
CODE
780Z8Q7807807RnQQ4oo/002OQ4oo/
TYP
wwwwwTMTTH
HOURS
28j 806: 0081 80
19: 20fij nn3* 00
48! 00li 002- 005i ooi
ji
!;
PAY
SOCIAL SECURITY NO
GROSS TO NETTHIS PERIOD
GROSS PAY
FED TAX
STTAX
RETIRE
FICA/MED
i
PAY PERIOD
Y E A R T O D ^ T E
I
SERIAL NUMBER
LEAVE STATUSA N N U A L LEAVE
FROM PREV YR
EARNED
USK1)THIS
THIS YR
BAL
YR
PP
Ii
!i
BALANCE !
SICK LEAVE
FROM PRKV YR
F.ARNKD THIS YR
USEDTHIS
Y R
PP
1I
BAl.AMT. !
L E A V E WITHOUT PAY
THIS PP
Cl Ml LAT1VF.
ii
BOND DATA
I N A P P l . BAL ]
NO ISSUED |
USPS RETIREMENT
Rurdl Example - New FormatPAYLOC 1 FINANCE NO. EMPLOYEE NAME
DETAIL EARNINGS*K
2?
27
1
RSC LEV
KAKKAKAKKA
004on?00?004007Q04nn700?004007
RATE
11831 1R31 18311831 1832944
3?n2S92994A
38O
CODE
7807Rn78fl7807RO
I 48: 1 9> 44?. A8? 19
TYP
W
W
tf
inTfvfrr^
HOURS
28! 80A! nnft! An
19! 906! 003 'on
4ft! noi j nn9 i nnsi nni
iiii;
PAY
i
SOCIAL SECURITY NO PAY PERIOD
GROSS TO NETTHIS PERIOD
GROSS PAY
FED TAX
STTAX
RETIRE
FICA'MED
i -
YEAR-TO-DATE
I
SERIAL NUMBER
LEAVE STATUSA N N U A L LEAVE
FROM PREV YR
E A R N E D
USEDTHIS
THIS YR
BAL
YR
PP
Ii
!ii
BALANCE !
SICK LEAVE
FROM PREV YR
EARNED THIS YR
USEDTHIS
YR
PPii
BALANCE j
LEAVE WITHOUT PAY
THIS PP
CUMULATIVE
!i
BOND DATA
UNAPPL BAL j
NO ISSUED |
USPS RETIREMENT
—Dept. of the Controller, 9-19-91
POSTAL BULLETIN 21798, 9-19-91, Page 9
IMM Revision
INTERNATIONAL MONEY ORDER SERVICEEffective October 1, 1991, direct international
money order service is available from the UnitedStates to Costa Rica and El Salvador. This newservice provides purchasers of money orders great-er control over the transfer of funds. The clerkgives the money order and receipt to the purchas-er, who sends the money order to payees in CostaRica and El Salvador.
The following procedures apply only to postalmoney order service to Costa Rica and El Salvador.They do not affect procedures for handling moneyorders with other countries. The postal administra-tion of Costa Rica and El Salvador will not issuemoney orders for payment in the United States.
Preparation Instructions
Issuing clerks should:1. Prepare the pink international money order
form (MPI) on the money order imprinter and sellit directly to the purchaser. The form set consists ofthe customer receipt, the money order, and thevoucher.
2. Follow the issuance procedures in DomesticMail Manual (DMM) 941.13. In addition, retain thevoucher for end-of-the-day reporting. Accountingfor these money orders is the same as for domesticorders, except the clerk makes the entries foramounts and fees to AIC 102 and 103, respectively.
2. Submit voucher copies to the St. Louis PostalData Center, Money Order Branch, as separategroups in the same envelope, package, or box asdomestic vouchers.
Fees
Amount of money order
$0.01 to 700.00
Fee
$3.00
For spoiled or incorrectly prepared moneyorders, follow the procedures in DMM 941. 15.
Inquiries
Process inquiries about payment and/or lost,damaged, or improperly endorsed money orders inaccordance with the procedures in International MailManual (IMM) 39 1.723.
Effective with this notice, the IMM is revised asfollows:
391.2 Availability
c. International Postal Money Order (MPI). Thismethod uses the pink MPI form for the direct ex-change of international money orders with CapeVerde, Costa Rica, Dominican Republic, Ecuador,El Salvador, Honduras, Japan, Mexico, Nigeria,
Panama, and Sierra Leone. The MPI cards issuedin Japan for payment in the United States must showthe value in U.S. dollars preceded by the capitalletters "USD." There will be no money ordersissued in Cape Verde, Costa Rica, Dominican Re-public, Ecuador, El Salvador, Honduras, Mexico,Nigeria, Panama, and Sierra Leone for payment inthe United States.
391.3 Fees. The fee for countries with whichmoney order business is transacted on an interna-tional basis is $3 per money order. The applicabledomestic (U.S.) fee would apply for countries thataccept domestic (U.S.) postal money orders (see391.2a).
* * * * *391.413 Postal Money Orders to Cape Verde,
Costa Rica, Dominican Republic, Ecuador, il Salva-dor, Honduras, Japan, Mexico, Nigeria, Panama, andSierra Leone. For money orders payable in CapeVerde, Costa Rica, Dominican Republic, Ecuador,El Salvador, Honduras, Japan, Mexico, Nigeria,Panama, and Sierra Leone, use the pink interna-tional money order MPI form. Follow the issuanceprocedures in DMM 941.
* * * * *391.423 Postal Money Orders to Cape Verde,
Costa Rica, Dominican Republic, Ecuador, El Salva-dor, Honduras, Japan, Mexico, Nigeria, Panama, andSierra Leone. When the pink international moneyorder MPI form is issued for payment in CapeVerde, Costa Rica, Dominican Republic, Ecuador,El Salvador, Honduras, Japan, Mexico, Nigeria,Panama, and Sierra Leone, follow instructions forpreparing domestic money orders in DMM 941.
* * * * *391.431 Domestic Postal Money Orders. For do-
mestic money orders and pink international moneyorders (MPI) payable in Cape Verde, Costa Rica,Dominican Republic, Ecuador, El Salvador, Hon-duras, Japan, Mexico, Nigeria, Panama, and SierraLeone, follow instructions for preparing domesticmoney orders in DMM 941.
* * * * *391.723 Inquiries or Requests for Replacement
of International Money Orders. Inquiries or re-quests for replacement of international moneyorders (MPI) for payment in Cape Verde, CostaRica, Dominican Republic, Ecuador, El Salvador,Honduras, Japan, Mexico, Nigeria, Panama, andSierra Leone are filed using Form 6401, DomesticMoney Order Inquiry, in accordance with DMM 941.4,except that only the purchaser may file and receivepayment. Replacement will not be made until 6months after the date of issuance.
These changes will appear in Issue 10 of theInternational Mail Manual.
—International Postal Affairs Dept., 9-19-91
Page 10, 9-19-91, 21798 POSTAL BULLETIN
EXPRESS MAIL INTERNATIONAL SERVICE—UPDATED PROCEDURESThe system for processing inbound Express Mail
International Service (EMS) revised in Postal Bulle-tin 21762, 5-3-90 is being changed because it doesnot provide the necessary delivery information onthe Electronic Marketing Reporting System(EMRS). Effective September 21, 1991, the guide-lines existing before 5-3-90 are reinstated andmodified as noted below.
Summary. All inbound EMS will be overlabeledwith Label 11-F, Express Mail: Post Office to Addressee(B Label). This label will be affixed to each incom-ing EMS piece as close as possible to, but not cov-ering, the foreign mailing label.
Exchange Offices. Exchange offices processing in-bound EMS will receive detailed instructions. Inbrief, they should follow the procedures below:
1. Preprint Label 11-F, prepared for inboundEMS, with the following: Origin AMF, Date andTime of Arrival, Dispatch Number, Country ofOrigin, City of Origin. (The personal computers atthe exchange offices are programmed to do this.)
2. Affix Label 11-F to all incoming items.a. Incoming items with the item number in bar
code readable format will have the foreign numberscanned, followed by the B Label number.
b. Foreign items without a readable bar code or
no bar code will have the item number eithermanually entered into the Telxon PTC-701 scan-ners or into the personal computers at the ex-change offices. Following each foreign itemnumber entry, the corresponding B Label numberwill be entered into the same equipment.
Delivery. Follow current procedures—modified asnoted—for overlabeled items, specifically:
1. New Procedure: The accountable clerk or other desig-nated employees enter the delivery ZIP Code in the To block.The carrier obtains the delivery signature, notesthe date and time of delivery (and attempted deliv-ery, if appropriate), and detaches the delivery copyof the B-Label, not the foreign label.
2. The carrier returns these to the delivery unit.From there, the information goes to the EMRS dataentry unit daily with other Express Mail .receipts.
3. EMRS Data Entry Unit. Follow the currentpractice for entering delivery information from a BLabel. Enter only the item number for the Label 11-F (B Label). EMRS data entry units must not enterany foreign item number.
Once the new program is implemented, addresssystem questions to the Customer Support Branchat the San Mateo Postal Data Center: PEN 415-377-1110.
POST OFFICE TO ADDRESSEE EXPRESS MAIL fNEJCTVAY SERVICE ? ^=^
GBb23CHfl025US
[ | Next Day Delivery or [ | Second Day Delivery
MAILING LABEL-Service Analysis & Proof of Delivery
OBTAIN ADDRESSEE SIGNATURE ANDENTER DELIVERY ZIP CODE.
—International Postal Affairs Dept., 9-19-91
A motorist should always drive so that his license
will expire before he does!
POSTAL BULLETIN 21798, 9-19-91, Page 11
Undeliverable Postal Cardsand Postcards
Postal cards and postcards that are undelivera-ble-as-addressed are not always handled in the pre-scribed manner. The rules that apply to such cardsare stated below and are based on the provisions ofExhibit 159.15la and sections 159.32, 159.47, 391,and 392 of the Domestic Mail Manual.
When personnel know the new address, theymust forward at no charge for a period of 1 year, allFirst-Class Mail, including postal cards and post-cards. A card that cannot be delivered as addressedand cannot be forwarded must be returned at nocharge to the sender with the reason for nondeliv-ery placed on it.
If a postal card or postcard is endorsed AddressCorrection Requested and is undeliverable as ad-dressed, return it at no charge to the sender withthe new address of the addressee or the reason fornondelivery placed on the mailpiece. When the en-dorsement Forwarding and Address CorrectionRequested is used, forward the card to the newaddress and notify the sender on Form 3547, Noticeto Mailer of Correction in Address. Charge the addresscorrection fee for the notification. Do not providetemporary changes of address.
If a postal card or postcard bearing the endorse-ment Do Not Forward is undeliverable-as-ad-dressed, personnel must forward the card. Theyshould return it at no charge to the sender with theaddress correction or reason for nondelivery on it.
If a postal card or postcard undeliverable-as-ad-dressed cannot be forwarded or returned, person-nel must treat it as dead mail. They should destroythese cards by shredding or an equivalent method,if the post office has facilities to destroy them. Onlyif the post office has no way to destroy the undeliverablecards, should personnel send them to the dead mailbranches.
—Marketing and Customer Service Group, 9-19-91
50-Cent America Airmail StampThe 50-cent America Airmail stamp goes on sale
October 12 in Anchorage, Alaska. This stampdesign features how the "new world" may have ap-peared to those crossing between Asia and NorthAmerica, over what is now the Bering Strait to whatis now Alaska. The 50-cent America stamp is thefifth issuance by the United States in the AmericaSeries initiated in 1989 as a cooperative effortamong Postal Union of the Americas, Spain, andPortugal (PUASP) members.
Do Not Place on Sale Before October 15, 1991
Copyright U.S. Postal Service 1991
Issued in panes of 50 stamps.Manufactured by Bureau of Engraving and Printing.Collector information is on page 21.
Supply. Post offices with authorized philateliccenters receive their standard automatic distribu-tion quantities based on a 50-subject stamp issueonly. Those post offices should requisition addi-tional stamps for their regular window transac-tions. All other post offices should order sufficient quanti-ties to meet philatelic demand.
Bulk Quantities. CAG A-G post offices requiring25,000 or more stamps should immediately submitForms 3356, Stamp Requisition—Bulk Quantities, tothe Bureau of Engraving and Printing using Item5579. They must submit requisitions in the stand-ard ordering quantities for a 50-subject stamp tothe maximum quantity of 1-million stamps per req-uisition.
Less-Than-Bulk Quantities. All other post offices re-quiring fewer than 25,000 stamps should requisi-tion them immediately from their designated stampdistribution offices on separate Forms 17-A, Ac-countable Items Requisition From Stamp DistributionOffice.—Philatelic and Retail Services Dept., 9-19-91
DMM Notice
Effective with Domestic Mail Manual (DMM) Issue41 (12-15-91), DMM 122.61 is revised and DMM534.3 added to specify that the only correct formatfor a numeric ZIP + 4 code is five numbers, ahyphen, and four numbers. When printed on amailpiece claimed at a ZIP + 4 rate, a numericZIP + 4 code must also meet the requirements ofDMM 542.4.
122.6 ZIP Code System122.61 Description
122.611 General. The ZIP Code system is anumbered coding system that facilitates efficientprocessing of mail. The most complete ZIP Code isa nine-digit number, consisting of five numbers, ahyphen, and four numbers, for which the Postal
Service has adopted the term ZIP + 4 as its trade-mark. The only correct format for a numeric ZIP +4 code is five numbers, a hyphen, and four num-bers. When printed on a mailpiece claimed at a ZIP+ 4 rate, a numeric ZIP + 4 code must also meetthe requirements of 542.4.
122.612 Significance of Numbers in the ZIP + 4Code. (Text of final five sentences in existing 122.61.)
* * * * *534.3 Format of Numeric ZIP + 4 Code. A nu-
meric ZIP + 4 code must consist of five numbers, ahyphen, and four numbers and, when printed on amailpiece claimed at a ZIP + 4 rate, must meet therequirements of 542.4.
—Marketing and Customer Service Group, 9-19-91
Page 12, 9-19-91, 21798 POSTAL BULLETIN
1991 NONDENOMINATED CONTEMPORARY AND TRADITIONALCHRISTMAS STAMPS
The 1991 nondenominated contemporary andtraditional Christmas stamps go on sale October17. The contemporary stamp depicts a Santa Glausdescending into a chimney. This stamp will beissued in Santa, Idaho. The traditional stamp fea-tures the Madonna and Child and will be issued inHouston, Texas.
Do Not Place on Sale Before October 18, 1991
Copyright U.S. Postal Service 1991
Issued in panes of 50 stamps.A future issue will include collector information.
Supply. Post offices with authorized philateliccenters receive the following quantities:
Offices receiving four-positionstock in these quantities
20,00040,000125,000250,000625,000750,000
Will receive six-position stockin these quantities
30,00060,000
150,000300,000750,000750,000
All other post offices will receive the followingquantities:
Santa. Claus: Since a private company, AmericanBank Note Company, is the contractor for thisstamp, the Bureau of Engraving and Printing (BEP)will not honor supplemental requisitions. Stampdistribution offices (SDOs) requiring additionalquantities of the Santa Claus issue must order fromtheir regional accountable paper depositories(RAPDs) using Form 17-A, Accountable Items Requisi-tion From Stamp Distribution Office. All other post of-fices must order from their SDO using Form 17-A.Limited quantities of stamps for filling supplemen-tal orders will be shipped to the RAPDs.
Madonna and Child: SDOs requiring 25,000 ormore additional stamps should immediately requi-sition them on Form 3356, Stamp Requisition—BulkQuantities, from BEP. Requisitions must be submit-ted in the following ordering quantities: 25,000;50,000; 75,000; 100,000; 150,000; multiples of150,000 to maximum quantity of 5,100,000stamps. BEP will hold requisitions for additionalbulk quantities of the Madonna and Child stampsuntil the automatic distributions are completed. Allother post offices requiring additional stampsshould immediately order them from their SDOsusing Form 17-A.
The SDOs will receive printouts and invoicesfrom the New York Postal Data Center (NYPD) forboth initial shipments dated October 7, and asecond set for the Santa Claus, dated November 7,1991 .—Philatelic and Retail Services Dept., 9-19-91
Shipment
121
Item
554455445545
Description
ContemporaryContemporaryTraditional
Automatic distributionto SDOs
4 Times Standard ....3 Times Standard4 Times Standard
Automatic distributionto AOs
4 Times Standard3 Times Standard4 Times Standard
Manufacturer
ABNABNBEP
Reorder from
RAPD/SDORAPD/SDOBEP/SDO
ReminderTRAVEL/RELOCATION VOUCHERS
The article Postal Fiscal Year 1991: Closing In-structions in Postal Bulletin 21795, 8-8-91 (page44), reminds all employees to submit travel andrelocation vouchers as follows.
E. Travel and Relocation. All travel and relocationvouchers must be promptly submitted through theproper administrative channels to the San MateoPDC on or before the scheduled due dates below.If employees travel at the beginning of the account-ing period and do not anticipate any further travelrequirements before the close of the accountingperiod, they should submit the voucher immediate-iy-
1. The San Mateo PDC must receive vouchers forall travel through September 20, no later than Sep-tember 25.
Note: It may be necessary for the traveler to re-
quest a hotel/car rental bill, etc., as of September20 and submit a travel voucher for all expensesincurred as of September 20. There will be no ac-crual memorandum for these expenses.
2. Employees must submit travel vouchers in-volving movement of household goods and otherrelocation expenses incident to a permanentchange of duty station, when the expense is in-curred on or before September 20, no later thanSeptember 24. There will be no accrual memorandum forthese expenses.
The Headquarters Assets and Payables SystemsDivision will make arrangements to accrue ex-penses incurred for transportation of householdgoods and home sale services under the RelocationManagement Firm program.
—Dept. of the Controller, 9-19-91
POSTAL BULLETIN 21798, 9-19-91, Page 13
Publication 41 Revision
INCREASED COMPETITIVE THRESHOLDThe Procurement Policy Committee (PPG) has
raised the dollar threshold requiring adequatecompetition among potential offerers. The thresh-old was $2,000. Except for facilities-related pur-chases, effective immediately, the threshold is 10percent of the simplified purchasing ceiling, currently$50,000. As a result, competition is not requiredfor any purchase under $5,000, except for facilities-related procurements costing $2,000 or more.Local purchasing authorities have not changed.The PPG has also precluded the use of basic pricingagreements for repairs and alterations. Thischange reflects that decision.
Except as noted above, the new competitionthreshold applies to all Postal Service procure-ments. Contracting officers must ensure and docu-ment that prices offered for noncompetitive, sim-plified purchases are reasonable. Further, the in-crease in this threshold does not raise other thresh-olds such as those imposed by the Service ContractAct, the Walsh-Healy Public Contracts Act, andothers.
In addition to Publication 41, Procurement Manual,this change affects a number of directives, includ-ing Handbooks AS-707, Procurement Handbook; PO-513, Mail Transportation Procurement Handbook; andother handbooks and management instructionsconcerned with Postal Service procurement(except for those concerned with facilities-relatedprocurements). All relevant directives will includethis change as they are revised. Until then, con-tracting officers should use pen-and-ink to changethe competition threshold from $2,000 to 10 percentof the simplified purchasing ceiling, as they encounter itin Postal Service procurement directives.
All Procurement Manual users, however, shouldimmediately make the following changes in Chap-ter 4, Purchasing Methods. The affected sectionsshould now read:
4.1 Competitive Purchasing
* * * * *
4.2.1 Simplified Purchasing
* * * * *d. Competition:1. The competitive threshold is 10 percent of
the simplified purchasing ceiling, except for facili-ties-related procurements, for which it is $2,000.
2. Competition must be sought to the extentpracticable for purchases above the competitive
threshold. Proposals or quotations must be solicit-ed from a sufficient number of qualified sources(normally at least three) to ensure that the price isfair and reasonable. Adequate competition for sim-plified purchases can normally be obtained withoutsoliciting outside the local trade area of the pur-chasing office or receiving activity. If sources out-side the local trade area are solicited, source listsmust be maintained in accordance with A.3.
3. Solicitations may be limited to one source ifthe contracting officer determines that only onesource is available, subject to the requirements ofSubchapter4.3.
4. For purchases under the competitive thresh-old, competition is not required if the contractingofficer determines that the prices received are rea-sonable. Where practicable, noncompetitive pur-chases must be distributed equitably among quali-fied suppliers, and a quotation must be obtainedfrom other than the previous supplier before plac-ing a repeat order.
4.2.5 Basic Pricing Agreements
* * * * *e. Restrictions. The following apply to the use of
BPAs:* * * * *
2. BPAs may not be used for new constructionor for repairs and alterations.
* * * * *5. Competition must normally be obtained when
placing orders exceeding the competitive thresh-old, although the competition may be limited tocontractors having BPAs. If competition is not pos-sible, the purchase file must show the reason, andthe order is subject to the requirements of Sub-chapter 4.3.
4.3.1 Noncompetitive Purchasing
* * * * *c. Applicability. This section applies to all pur-
chases except:* * * * *
6. Purchases not exceeding the competitivethreshold (see4.2.1.d).
The next transmittal letter to Publication 41, Pro-curement Manual, will include these changes.
—Procurement and Supply Dept., 9-19-91
Pile sacks evenly to avoid damage and to conserve space
The 1991 nondenominated contemporary andtraditional Christmas stamp booklets go on saleOctober 17. The contemporary booklet containsfive panes; one design per pane of four stamps for atotal of 20 stamps per booklet. Each design depictsscenes reminiscent of Santa's visit on ChristmasEve: Santa Glaus waving as he descends into achimney, checking a Christmas list, placing gifts be-neath a Christmas tree, ascending out of a chimney,and riding his sleigh into the wintry night.
This booklet will be issued in conjunction withthe contemporary stamp issue in Santa, Idaho. TheMadonna and Child booklet contains two panes of10 stamps each. It will be issued in conjunctionwith the traditional stamp issue in Houston, Texas.
Do Not Place on Sale Before October 18, 1991
Copyright U.S. Postal Service 1991
Issued in booklets of 20 stampsA future issue will include collector information.
Supply. Post offices with authorized philateliccenters receive the following quantities:
Offices receiving four-positionstock in these quantities
(Stamps)
20,00040,000
125,000250,000625,000750,000
Will receive booklets in thesequantities (Booklets)
300600
1,5001,500
45,00022,500
Contemporary Booklet (Item 6644). All post officesreceive automatic distributions of three bookletsfor each pane of a 50-subject commemorativestamp furnished on a standard distribution. Onlystamp distribution offices (SDOs) receive a second
shipment beginning September 27 and completedby November 1, 1991.
Since a private company, American Bank NoteCo., is the contractor for this booklet, the Bureauof Engraving and Printing (BEP) will not honorsupplemental requisitions. SDOs requiring addi-tional quantities of these booklets must order fromtheir regional accountable paper depositories(RAPDs) using Form 17-A, Accountable Items Requisi-tion From Stamp Distribution Office. All other post of-fices must order from their SDOs using Form 17-A. They must submit requisitions to their SDOs inthe standard ordering quantity. Limited quantitiesof booklets for filling supplemental orders will beshipped to the RAPDs.
Traditional Booklet (Item 6645). All post offices re-ceive automatic distributions of five booklets foreach pane of a 50-subject commemorative stampfurnished on a standard distribution.
Because these booklets are seasonal issues, limit-ed inventories are available at BEP for filling sup-plemental requisitions. Supplemental requisitionsfor bulk quantities will be held until the automaticdistributions are completed.
Bulk Quantities. GAG A-G post offices requiring1,500 or more Christmas booklets should immedi-ately submit Form 3356, Stamp Requisition—BulkQuantities, to BEP. They must submit requisitions inthe standard ordering quantity: 1,500 booklets;3,000 booklets; 4,500 booklets; and multiples of4,500 to the maximum of 135,000 booklets per req-uisition.
Less-Than-Bulk Quantities. All other post offices re-quiring fewer than 1,500 booklets should requisi-tion them immediately from their designated SDOson a separate Form 17-A, Accountable Items Requisi-tion From Stamp Distribution Office.
The SDOs receive printouts and invoices fromthe New York Postal Data Center (NYPD) for bothshipments dated October 7, 1991.
—Philatelic and Retail Services Dept., 9-19-91
CAPITALIZING INITIAL CAPITAL PROPERTY PURCHASESEffective September 21, 1991, all offices making
an initial purchase of a capital item/system that in-cludes the purchase of items normally expensedwill treat the total purchase as capital.
These purchases include all component itemscurrently expensed because their unit cost is lessthan $1,000 or component items that are difficultto track and control regardless of cost (e.g., soft-ware, training, technical manuals, modular furni-ture). Offices may capitalize add-ons to an initiallycapitalized item/system regardless of cost, if theycan be physically/permanently attached to the ini-tial item and if the office gives the capital propertyID number of the initial item to the San Mateo
Postal Data Center (PDC). Note: software pur-chased after the initial buy is considered an ex-pense for accounting purposes.
Offices should reexamine budgets to ensure thatappropriate funding is available to meet these re-quirements.
In addition, purchases of system componentsfrom multiple vendors brought together to createone item of capital property must be clearly docu-mented and cross-referenced on Document Gener-ator System printouts and further explained viacover memorandum to the San Mateo PDC.
—Dept. of the Controller, 9-19-91
POSTAL BULLETIN 21798, 9-19-91, Page 15
ATTENTION
APO/FPO ZIP CODE ALIGNMENT AND ADDRESS STANDARDIZATION
On July 15, 1991, the military APO/FPO overseas ZIP Codes were aligned to reflect theoverseas location of the ZIP Code. Addresses served by the military postal system will have astandardized address format.
The three-digit areas are:
090-092 Germany094 United Kingdom095 Atlantic/Mediterranean ships096 Italy, Spain097 Other Europe098 Middle East, Africa
340
962963964965966
The Americas (except UnitedStates and Canada)
Korea
PhilippinesOther Pacific and AlaskaPacific/Indian Ocean ships
No currently active ZIP Code is assigned to a new office location. The new ZIP Codes areactivated and coexist with those ZIP Codes they replace. Mail addressed to ZIP Codes that willeventually be replaced will be delivered for the next 12 months to allow addressees time to notifycorrespondents of their new addresses. The APO/FPO table entitled Conditions Applied to MailAddressed to Military Post Offices Overseas, in Postal Bulletin 21796, 8-22-91 (page 53), reflects allcurrent and new ZIP Codes.
Address standardization changes the last two lines of military addresses to conform toaddressing practices for other U.S. mail. Military ZIP Codes now have three new state designations.AA, AE, and AP replace the previous designations—New York, Miami, San Francisco, and Seattle.AE is the designation for ZIPs 090-098, AA for ZIPs 340, and AP for ZIPs 962-966.
The last line of the standardized address may read: APO AE 09081. The term APO (or FPO) isthe equivalent of a city, AA (or AE or AP) the equivalent of a state, and the ZIP Code.
Sample standardized addresses follow:
MAJOR JEFF CAMERON7024 AIRPSPSC 1 BOX 2051APO AE 09021
CAPTAIN STEVE PARKERCOMPANY A, 122 SIG BNUNIT 20511 BOX 4290APO AA 34049
PCI TIM LARSONX-l DIV/ADMINUSS RANGER (CV-61)FPO AP 96633-2730
Customers may obtain a military ZIP Code directory identifying the APO and FPO ZIP Codechanges by calling the National Address Information Center in Memphis, TN, at 1-800-238-3150.
Other Address Information Systems (AIS) products will be revised to reflect the new militarycity and state designations (i.e., APO AE) during the September product release. The ZIP + 4 filewill be updated with the January 1992 product release.
PLEASE POST ON ALL BULLETIN BOARDS
rPOSTAL BULLETIN 21798, 9-19-91, Page 17
SEPTEMBER 1991
Have you seen any of these children?
Participate in the NALC/USPS Child Alert Program. Tear out this page and carry it withyou. If you have information on any of these missing children, tell your postal supervisor.
Wendy EatonBorn: 05-26-59Date Missing: 05-17-75From: Media, PA
Kimberly Alice KingBorn: 10-21-66Date Missing: 09-16-79From: Warren, MI
Nicole Louis MorinBorn: 04-01-77Date Missing: 07-30-85From: Etobicoke, Ontario, Canada
Sarah Ruth RobertsBorn: 07-30-75Date Missing: 10-22-90From: Tulsa, OK
Zachary Carl Rolando RodriguezBorn: 04-26-85Date Missing: 06-30-87From: Carpentersville, IL
Galvin Lee SiddenBorn: 08-23-71Date Missing: 07-23-82From: North Wilksboro, NC
Please Call the National Center for Missing and Exploited Children—HOT LINE 1-800-843-5678
Page 18, 9-19-91, 21798 POSTAL BULLETIN
Missing Children Poster Display Instructions
Please display this poster prominently on bulletin boards in retail lobbies of main post offices,classified stations, and branches. Please remove and discard previous versions. At their option,operators of contract postal units also may display this poster.
Companion posters, authorized for display on bulletin boards maintained by employeeorganizations, appear periodically in The Postal Record, a publication for members of the NationalAssociation of Letter Carriers.
This poster is published in cooperation with the National Center for Missing and ExploitedChildren, the United States Department of Justice, and the National Association of Letter Carriers.Information appearing on this poster is selected solely by the National Center for Missing andExploited Children. For policy and information on Postal Service support in efforts to recover missingchildren, see POSTAL BULLETIN 21536, page 1, October 17, 1985.
Missing Children Posters are available from the U.S. Postal Service only through periodic issues ofthe POSTAL BULLETIN.
POSTAL BULLETIN 21798, 9-19-91, Page 19
Copyright U.S. Postal Service 1991
Issue Date: October 1, 1991First Day City: Pasadena, CADesigner: Ron Miller, Fredericksburg, VAArt Director and Typographer: Howard Paine,
Size: .84 x 1.41 in/21.3 x 35.8 mm (image area).99 x 1.56 in/25.1 x 39.6 mm (overall)1.98 x 7.80 in/50.3 x 198.1 mm (full pane)
Plate Numbers: SixStamps per Booklet: 20 (2 panes of 10)
Space Exploration StampsThe Postal Service will issue its 29-cent Space
Exploration commemorative stamps October 1 inPasadena, California. The 10 stamps feature thenine planets and the Earth's Moon, along withunmanned spacecraft that have visited each (withthe exception of Pluto). The stamps' issuance kicksoff National Stamp Collecting Month.
Procedures for ordering first-day postmarks fol-low.
Customers Affixing Stamps. The Postal Service en-courages customers to purchase the Space Explora-tion stamps and affix them to their envelopes.Covers bearing stamps receive preferential service.Customers must affix stamps approximately V* inchfrom the top and right edges, address envelopes (tothemselves or others) on the right side at least %inch from the bottom, insert a card of postcardthickness for sturdiness, tuck in the flap, place theenvelopes in a larger envelope addressed (using all
capitals and no punctuation, except the hyphen inthe ZIP + 4 Code): CUSTOMER AFFIXED ENVELOPES,SPACE EXPLORATION STAMPS, POSTMASTER, 600 LIN-COLN AVE, PASADENA CA 91109-9991. Requests mustbe postmarked by October 31. Once the first day ofissue postmark is applied, the envelopes will bereturned through the mail. There is no charge forthe postmark.
Postal Service Affixing Stamps. The price is $2.90 persingle pane of 10 booklet stamps (the Postal Serviceonly affixes single panes of 10 stamps). Customersmust use a number 9 or larger envelope. The PostalService accepts checks and money orders in theexact amount up to the limit of 50 customer-supplied self-addressed envelopes. Customersshould not send cash or postage stamps. Ordersmust be postmarked by October 31 and addressedto: SPACE EXPLORATION STAMPS, POSTMASTER, 600LINCOLN AVE, PASADENA CA 91109-9992.
A Philatelic Catalog, listing all available stamps and other philatelic items, isavailable here or from the PHILATELIC SALES DIVISION, PO BOX 449997, KANSAS CITY MO64144-9997.
USPS Stamp Poster 91-55Remove after October 31
PLEASE POST ON BULLETIN BOARD
POSTAL BULLETIN 21798, 9-19-91, Page 21
FIRST AMERICANS CROSSEDO
Copyright U.S. Postal Service 1991
Issue Date: October 12, 1991First Day City: Anchorage, AKDesigner: Richard Schlecht, Arlington, VAArt Director and Typographer: Richard Sheaff,
(PUASP logo) Postal Union of the Americas,Spain and Portugal. Union nations agreed toissue stamps in the AMERICA series with acommon theme. Pre-Columbian Voyages ofDiscovery is the 1991 theme.
Stamps per Pane: 50
AMERICA StampThe Postal Service will issue its 50-cent AMER-
ICA stamp October 12 in Anchorage, Alaska. Thisis the fifth in a series issued in tribute tothe upcoming 500th anniversary of ChristopherColumbus' arrival in America.
Procedures for ordering first-day postmarks fol-low.
Customers Affixing Stamps. The Postal Service en-courages customers to purchase the AMERICAstamps and affix them to their envelopes. Coversbearing stamps receive preferential service. Cus-tomers must affix stamps approximately 1A inchfrom the top and right edges, address envelopes (tothemselves or others) on the right side at least %inch from the bottom, insert a card of postcardthickness for sturdiness, tuck in the flap, place the
envelopes in a larger envelope addressed (using allcapitals and no punctuation, except the hypen inthe ZIP + 4 Code): CUSTOMER AFFIXED ENVELOPES,AMERICA STAMP, POSTMASTER, 344 W THIRD AVE,ANCHORAGE AK 99510-9991. Requests must be post-marked by November 11. Once the first day of issuepostmark is applied, the envelopes will be returnedthrough the mail. There is no charge for thepostmark.
Postal Service Affixing Stamps. The price is 50 centsper stamp. The Postal Service accepts checks andmoney orders in the exact amount up to the limit of50 customer-supplied, self-addressed envelopes.Customers should not send cash or postage stamps.Orders must be postmarked by November 11 andaddressed: AMERICA STAMP, POSTMASTER, 344 wTHIRD AVE, ANCHORAGE AK 99510-9992.
A Philatelic Catalog, listing all available stamps and other philatelic items, isavailable here or from the PHILATELIC SALES DIVISION, PO BOX 449997, KANSAS CITY MO USPS Stamp Poster 91-5664144-9997. Remove after November 11
PLEASE POST ON BULLETIN BOARD
POSTAL BULLETIN 21798, 9-19-91, Page 23
Copyright U.S. Postal Service 1991
Issue Date: October 15, 1991First Day City: Notre Dame, INDesigner: Frank Costantino, Winthrop, MATypographer and Art Director: Richard Sheaff, Design
Coordinator, Citizens' Stamp Advisory CommitteePostal Service Manager: Joseph Brockert,
Notre Dame Postal CardThe Postal Service will issue its 19-cent Notre
Dame postal card October 15 in Notre Dame,Indiana. This Historic Preservation postal card,depicting a front view of the university's MainBuilding, kicks off Notre Dame's year-long sesqui-centennial celebration.
Procedures for ordering first-day postmarks fol-low.
Customer Prepared Postal Cards. The Postal Serviceencourages customers to purchase the NotreDame postal cards and prepare them for postmark-ing. Customer prepared postal cards receive pref-erential service. Customers must address postalcards (to themselves or others) on the right side atleast % inch from the bottom, place the postalcards in an envelope addressed (using all capitalsand no punctuation, except the hyphen in the
ZIP + 4 Code): CUSTOMER PREPARED POSTALCARDS, NOTRE DAME POSTAL CARD, POSTMASTER, POBOX 9998, NOTRE DAME IN 46556-9991. Requests mustbe postmarked by November 14. Once the first dayof issue postmark is applied, the postal cards willbe returned through the mail. There is no chargefor the postmark.
Postal Service Prepared Postal Cards. The price is 19cents per postal card. The Postal Service acceptschecks and money orders in the exact amount upto the limit of 50 postal cards. Customers shouldnot send cash or postage stamps. Customers alsomust provide pressure-sensitive, self-addressedlabels for each postal card for return mailing.Orders must be postmarked by November 14 andaddressed: NOTRE DAME POSTAL CARD, POSTMAS-TER, PO BOX 9998, NOTRE DAME IN 46556-9992.
A Philatelic Catalog, listing all available stamps and other philatelic items, isavailable here or from the PHILATELIC SALES DIVISION, PO BOX 449997, KANSAS CITY MO USPS Stamp Poster 91-5764144-9997. Remove after November 14
PLEASE POST ON BULLETIN BOARD
POSTAL BULLETIN 21798, 9-19-91, Page 25
Conditions Applied to Mail Addressed to Military Post Offices OverseasMail addressed to, from, or between military post offices overseas is subject to certain conditions or
restrictions of mailing regarding content, preparation, and handling. The table below outlines theseconditions by APO/FPO (army post office/fleet post office) ZIP Code through the use of footnotedmailing restriction codes, which appear on the last page of the table.
Whenever mail is presented to them, acceptance clerks must use this table in conjunction with theintegrated retail terminal (IRT) to verify whether the APO/FPO ZIP Code is active and what conditionsof mailing apply. For Express Mail Military Service (EMMS) availability, refer to Handbook PO-514,Express Mail Military Service, and the local EMMS directory.
The entire table appears in the second regularly scheduled Postal Bulletin of each month. Changesoccurring between issues, as well as those that take effect with the monthly issuance, are highlighted inbold print.
B-C-D-UB1B-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UNot ActiveB-C-D-L-UB-C-DB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-U3B-C-D-UB-C-DB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-U3B-C-D-UB-C-D-UB-C-D-UNot ActiveB1B-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-D-UB-C-DB-C-D-UB-C-D-UB-C-DB-C-D-UB-C-D-UB-C-D-UNot ActiveB-C-D-UB-C-D-UB-C-D-UB-C-D-UNot Active
Conditions Applied to Mail Addressed to Military Post Offices Overseas (continued)
Acceptance clerks: Use this table in conjunction with the integrated retail terminal (IRT) to determinewhether an APO/FPO ZIP Code is active and what conditions of mailing apply. For Express Mail MilitaryService availability, refer to Handbook PO-514, Express Mail Military Service, and the local EMMSdirectory.
Conditions Applied to Mail Addressed to Military Post Offices Overseas (continued)
Acceptance clerks: Use this table in conjunction with the integrated retail terminal (IRT) to determinewhether an APO/FPO ZIP Code is active and what conditions of mailing apply. For Express Mail MilitaryService availability, refer to Handbook PO-514, Express Mail Military Service, and the local EMMSdirectory.
Conditions Applied to Mail Addressed to Military Post Offices Overseas (continued)
Acceptance clerks: Use this table in conjunction with the integrated retail terminal (IRT) to determinewhether an APO/FPO ZIP Code is active and what conditions of mailing apply. For Express Mail MilitaryService availability, refer to Handbook PO-514, Express Mail Military Service, and the local EMMSdirectory.
Conditions Applied to Mail Addressed to Military Post Offices Overseas (continued)
Acceptance clerks: Use this table in conjunction with the integrated retail terminal (IRT) to determinewhether an APO/FPO ZIP Code is active and what conditions of mailing apply. For Express Mail MilitaryService availability, refer to Handbook PO-514, Express Mail Military Service, and the local EMMSdirectory.
Conditions Applied to Mail Addressed to Military Post Offices Overseas (continued)
Acceptance clerks: Use this table in conjunction with the integrated retail terminal (IRT) to determinewhether an APO/FPO ZIP Code is active and what conditions of mailing apply. For Express Mail MilitaryService availability, refer to Handbook PO-514, Express Mail Military Service, and the local EMMSdirectory.
Conditions Applied to Mail Addressed to Military Post Offices Overseas (continued)
Acceptance clerks: Use this table in conjunction with the integrated retail terminal (IRT) to determinewhether an APO/FPO ZIP Code is active and what conditions of mailing apply. For Express Mail MilitaryService availability, refer to Handbook PO-514, Express Mail Military Service, and the local EMMSdirectory.
Conditions Applied to Mail Addressed to Military Post Offices Overseas (continued)
Restrictions
LEGEND
Form 2966-A, Parcel Post Customs Declaration-UnitedStates of America (one part customsdeclaration)
Form 2966-B, Parcel Post Customs Declaration andDispatch Note (three part customs declaration)
AAFES = Army and Air Force Exchange ServiceAPO = Army/Air Force Post OfficeBox R = Retired military personnelFPO = Fleet Post OfficeDMM = Domestic Mail ManualMOM = Military Ordinary MailMPO = Military Post OfficePAL = Parcel AirliftPSC = Postal Service CenterSAM = Space Available MailUSDA = United States Department of Agriculture
Note: Mail order catalogs are prohibited as SAM or PAL mail.
A. Securities, currency, or precious metals in their raw,unmanufactured state are prohibited. Official shipments areexempt from this restriction.
8. Form 2966-A is required. Prepaid mail from a contractoraddressed to a military organization for official use need not beara customs declaration, but must be endorsed "Contents ForOfficial Use-Exempt from Customs Requirement." Official mailfrom government agencies does not require a customs declara-tion or an exemption endorsement.
B1. Form 2966-B is required. Articles are liable for customsduty and/or purchase tax unless they are bona fide gifts intendedfor use by military personnel or their dependents. When thecontents of a parcel meet these requirements, the mailer mustendorse the customs form, "Certified to be a bona fide gift,personal effects, or items for personal use of military personneland dependents," under the heading, Description of Contents.
B2. Form 2966-A is required except on official mail, whichdoes not require customs declaration or exemption endorsement.The AAFES will furnish a computer listing of all items mailedfrom its activities to Philippine APOs. Other major order com-panies must either use Form 2966-A on each item or providecomputer lists. Computer listings must include a description ofthe items, the dollar value of the items, a complete addressincluding the PSC box number and APO of the addressee, thedate of mailing, the insurance or registry number, if applicable,and the serial number of any item over $25 in value and anyelectrical item with a plug over $15 in value.
B3. Form 2966-A is required for mailing between MPOs.Prepaid mail from contractors addressed to a military organiza-tion for official use need not bear customs declaration, but mustbe endorsed, "Contents for Official Use-Exempt from CustomsRequirement." Official mail from government agencies does notrequire customs declaration or exemption endorsement.
C. Cigarettes and other tobacco products are prohibited.D. Coffee is prohibited.E1. Medicines or vaccines not conforming to French laws are
prohibited.E2. Any matter containing religious materials contrary to
Islamic faith or depicting nude or seminude persons, porno-graphic or sexual items, or nonauthorized political materials areprohibited.
E3. Radio transceivers or cordless telephones are prohibited.F. Firearms of any type are prohibited in all classes of mail.
See definition of firearms in DMM 124.5. This restriction doesnot apply to firearms mailed to or by official U.S. government
agencies.F1. Privately owned weapons addressed to an individual are
prohibited in any class of mail.F2. Importation of firearms is restricted to one shotgun and
one single shot .22 caliber rifle per individual.G. Only First-Class letters, second- and third-class mail is
authorized.H. Meats, including preserved meats, whether hermetically
sealed or not, are prohibited.H1. Pork and/or pork by-products are prohibited.I. Mail of all classes may not exceed the following dimensions:
Length42" 72" length and girth combined.over 42" to 44" 24" girthover 44" to 46" 20" girthover 46" to 48" 16" girthMaximum length 48"
h. This restriction does not apply to registered mail.12. This restriction does not apply to official government mail
marked MOM.K. Mail which includes in the address the words, "Dependent
Mail Section," may consist only of letter mail, newspapers,magazines and books. No parcel of any class containing anyother matter may be mailed to the Dependent Mail^Section. Thisrestriction does not apply if the address does not include thewords "Dependent Mail Section."
L. All official mail is prohibited.M. Fruits, animals, and living plants are prohibited.N. Registered mail is prohibited.0. Personal mail addressed to vessels using this number is
limited to unregistered First-Class Mail and certified mail. Otherclasses of mail are prohibited.
P. APO is used for the receipt and dispatch of official mailonly.
Q. Mail may not exceed 66 pounds, and size is limited to 42inches maximum length and 72 inches maximum length and girthcombined.
R. All alcoholic beverages, including those mailable underDMM part 124.42 are prohibited.
T. Mailings of case lots of food and supplemental householdshipments must be approved by the sender's parent agency priorto mailing.
U. Parcels must weigh less than 16 ounces when addressedto Box R. This restriction does not apply to mail endorsed "FreeMatter for the Blind or Handicapped."
U1. Mail is limited to First-Class Mail weighing 12 ounces orless when addressed to Box R. This restriction does not apply tomail endorsed "Free Matter for the Blind or Handicapped." Videotapes are prohibited when addressed to Box R regardless ofweight.
U2. Mail is limited to First-Class letters only when addressedto Box R.
U3. Mail is limited to First-Class correspondence (includingvoice and video cassettes), newspapers, magazines, photo-graphs, not exceeding 16 ounces, when addressed to Box R.
W. Meat products, such as dried beef, salami, and sausagemay be mailed, provided they remain in their original, hermeti-cally sealed packages and bear USDA certification. Other meats,bones, skin, hair, feathers, horns or hoofs of hoofed animals,wool samples, tobacco leaves, including chewing and pipe to-bacco, snuff, cigars, and cigarettes, or obscene material, includ-ing obscene drawings, photographs, films, and carvings areprohibited. Exception: 200 grams of tobacco per parcel arepermitted duty free.
X. Personal mail is limited to First-Class Mail (to include audiocassettes and voice tapes) weighing 11 ounces or less. Thislimitation does not apply to official mail.
-Delivery, Distribution, and Transportation Department, 9-19-91
TPOSTAL BULLETIN 21798, 9-19-91, Page 33
CHANGED SOURCE OF SUPPLY FOR P.O. BOX LOCKSEffective September 23, 1991, post office box cylinder locks (306A, 306B, 306D, and 308) are available from the materiel
distribution centers (MDCs) in Topeka, Kansas, and Somerville, New Jersey. The mail equipment shops (MES) will no longer issuethese locks, but MES will still supply keys directly. Continue to order 306P from MES.
To obtain post office box cylinder locks, all requestors must submit Form 7380, MDC Supply Requisition, to the MDCs for allreplacement locks and mounting screws using the PSIN shown below.
PSIN PSN Cost Description
306B 5340-02-000-8177
0306D 5340-02-000-8178
0308 5340-02-000-81790306S 5305-00-059-4550
0308S 5305-00-957-6265
0306A 5340-02-000-8337
$1.5970 ea 306B Lock (cam 1) used on 1801, 1802, 1803, 2901,2902, and 2903 Lockboxes.
$1.6090 ea 306D Lock (cam 2) used on 1804, 1805, 2904, and2905 Lockboxes.
$1.7910 ea 308 Lock used on 1500 Series Lockboxes.$0.80 pkg Mounting Screw 6-32 x 5/ie" F.H. used on 306B and
306D Locks, 100 per package.$0.80 pkg Mounting Screw 6-32 x W F.H. used on 308 Lock,
100 per package.$4.249 ea 306A Lock (cam 1) used on Door—(cam 2) used on
drawer.
CHECK THE ILLUSTRATIONS BELOWBEFORE ORDERING LOCKS OR SCREWS.
NOTE: REPLACEMENT LOCKS ARE MANUFACTURED BY SEVERAL VENDORS AND AREINTERCHANGEABLE.
USE NSN ONLY WHEN ORDERING LOCKS, USING PS FORM 7380.MAIL TO: TOPEKA MDC SOMERVILLE MDC
HWY 75 SOUTH MONTARA PARKWAY 152 HWY 206TOPEKA, KS. 66624-9998 SOUTH V.A. SUPPLY DEPOT
DISTRIBUTION LABELING LIST EXHIBIT CHANGESEffective with Domestic Mail Manual (DMM) Issue
41 (12-15-91), Exhibits 122.63a-gand 122.63p-qare revised to reflect changes in mail processingoperations.
Although mailers are encouraged to label ac-cording to the revised exhibits immediately, theymust comply with these changes beginning Decem-ber 15, 1991.
FLORAL PARKGREAT NECKBEAUFORTHILTON HEAD ISLANDBELLEVUE
SPRINGFIELD
Exhibit 122.63b
Unique Three-Digit ZIP Code Prefix Offices
ZIP
Delete:925
City/State
RIVERSIDE CA
Exhibit 122.63c
Sectional Center Facilities Serving a Single Three-Digit ZIP Code Area
ZIP Code
Delete:
Add:
043.049.
737.746.748.
Label to
AUGUSTA ME 043WATERVILLE ME 049
ENID OK 737PONCA CITY OK 746SHAWNEE OK 748
Exhibit 122.63d
Sectional Center Facilities Serving More Than OneThree-Digit ZIP Code Prefix Area
ZIP Codes
Change:From- 040-042 045 048
To: 040-043, 045, 048-049From: 730-731, 737, 746, 748
To- 730-731
Label to
SCF PORTLAND ME 040SCF PORTLAND ME 040SCF OKLAHOMA CITY OK 730SCF OKLAHOMA CITY OK 730
Exhibit 122.63e
Optional Area Distribution Center (ADC) LabelingList for Use with Presorted First-Class Mailings Only
Change:From:
To:
From:...
To:
4 Mailed from Eastern Region and origin ZIPs 298-323,326-349.
4 Mailed from Eastern Region and origin ZIPs 298-323,326-349, 376.
* Mailed from Southern and Western Regions, exceptorigin ZIPs 298-323, 326-349, 590-599, 832-838,840-847, 893, 898, 970-986, 988-999.
'Mailed from Southern and Western Regions, exceptorigin ZIPs 298-323, 326-349, 376, 590-599, 832-838, 840-847, 893, 898, 970-986, 988-999.
Exhibit 122.63f
Optional State Distribution Center (SDC) LabelingList for Mailer-Prepared Second-Class Publications
Destination ZIP Codes
Change:From: 590-599
To: 590-599, 821
From: 820-831To: 820, 822-831
Dest.State
MTMT/
WYWYWY
Label to
DIS BILLINGS MT 590DIS BILLINGS MT 590
DIS CHEYENNE WY 820DIS CHEYENNE WY 820
Exhibit 122.63g
Optional State Distribution Center (SDC) LabelingList for Mailer-Prepared Third- and Fourth-ClassLetter and Flat-Size Mail
Destination ZIP Codes
Change:From: 590-599
To: 590-599, 821
From: 820-831To: 820, 822-831
Dest.State
MTMT/
WYWYWY
Label to
DIS BILLINGS MT 590DIS BILLINGS MT 590
DIS CHEYENNE WY 820DIS CHEYENNE WY 820
Exhibit 122.63p
Originating Mixed States Labeling List for Mailer-Prepared Second-Class Publications
Originating ZIP Codes
Change:From- 590-599
To- 590 599 821
From- 820-831To- 820 822-831
Ori-gin.State
MTMT/
WYWYWY
Label to
MXD BILLINGS MT 590MXD BILLINGS MT 590
MXD CHEYENNE WY 820MXD CHEYENNE WY 820
POSTAL BULLETIN 21798, 9-19-91, Page 35
DISTRIBUTION LABELING LIST EXHIBIT CHANGES—ContinuedExhibit 122.63q Exhibit 122.63q
Originating Mixed States Labeling List for Mailer- Originating Mixed States Labeling List for Mailer-Prepared Third-Class Letter,Fourth-Class Flat-Size Mail
and Third- and Prepared Third-Class Letter, and Third- andFourth-Class Flat-Size Mail—Continued
MAIL ALERTThe mailings below will be deposited in the near future. Offices should attempt to honor the requested
home delivery dates, but not at an additional expense. Mailers wishing to participate in these alerts, formailings of one million pieces or more, should contact the National Accounts Division at (202) 268-2207,by the 15th of the month preceding the month of the requested delivery date.
Title on mailing
New York City CampaignFinance Board's 1991NYC Primary ElectionVoter Guide.
An envelope stuffing scheme.Invoices for office supplies.
—Judicial Officer, 9-19-91
Page 40, 9-19-91, 21798 POSTAL BULLETIN
Handbook EL-311 Revision
Position Restricted to VeteranPreference Eligibles
Handbook EL-311, Personnel Operations, section262.11 is amended to add the position BuildingMaintenance Custodian, Level 4, occupation code4749-lOxx, to the list of positions restricted to vet-eran preference eligibles. Effective immediately,competition for this position through entrance ex-amination must be restricted to veteran preferenceeligibles as long as they are available.
Installations with Building Maintenance Custodi-an entrance registers must provide written notifica-tion advising all eligible applicants whose scorewould be reached for employment considerationbefore expiration of eligibility that considerationfor the Building Maintenance Custodian position isrestricted to veteran preference eligibles. Theymay use the following sample letter for this pur-pose:
Dear (Applicant):The Postal Service has recently determined that
according to definition the position Building Main-tenance Custodian, Level 4, is one that is restrictedto veteran preference eligibles under the purviewof the Veterans Preference Act of 1944. This re-striction requires that veteran preference eligiblesbe considered for this position before nonveterans.Individuals who are nonpreference eligibles andare active on a Building Maintenance Custodianregister will receive consideration for employmentonly when no veteran preference eligibles are avail-able.
If you are entitled to claim veteran preferenceand did not do so when the Building MaintenanceCustodian examination was administered to you,please contact (local office information) for further in-formation.
Sincerely,(Signature/Title of Human Resources Manager)
—Employee Relations Dept., 9-19-91
Customer ComplaintsResponding to customer complaints offers a
second chance to make good on USPS commit-ments. Recent Customer Satisfaction Index (CSI)reports, however, indicate that some customercomplaints have gone unheeded—nothingchanged and service did not improve.
Personnel should familiarize themselves withManagement Instruction PO-250-91-3, ComplaintResolution, issued April 12, 1991. It lists appropriateprocedures for handling complaints and reducesthe chances of missing that second opportunity topromote confidence in the USPS product—service.
Consumer Affairs Dept., 9-19-91
Reminder
Dead MailPostal employees must follow procedures to
reduce the number of articles sent to dead mailoffices and to expedite the handling of undelivera-ble Express Mail Service pieces.
Postal Service employees must thoroughly exam-ine the exterior of a mailpiece for a return addresswhen a mailpiece is undeliverable as addressed andnot forwardable. For instance, personnel have sentmatter for which the mailer requested return re-ceipt service to a dead mail office because the pieceis undeliverable as addressed and it does not bear areturn address. Since that mail bears Form 3811,Domestic Return Receipt, Postal Service employeesmust examine that form to determine whether theaddress of the addressee or sender is on it. If so,they may properly forward the piece or return it ifnot forwardable.
When improperly packaged articles separatefrom their containers, they are treated as dead mailunless they bear an address. Thus, to reduce thenumber of mailpieces handled as dead mail, em-ployees should encourage customers to place theaddress and return address on the outside of mail-pieces and on the contents or on a slip attached tothem (see Domestic Mail Manual (DMM) 122.38).
Undeliverable Express Mail Service shipmentsthat do not bear a return address must be enclosedin an Express Mail Service pouch for shipment tothe dead mail office as required by DMM 159.47b.This procedure should expedite the delivery orreturn of the undeliverable mailpieces.
—Marketing and Customer Service Group, 9-19-91
DMM Notice
Domestic Registered Mail—Padded Envelopes
Effective with Domestic Mail Manual (DMM) Issue41 (12-15-91), DMM 911.14e is added to remindmailers and postal employees that domestic mailmay not be registered if it is enclosed in paddedenvelopes or in envelopes made of plastic, glossycoated paper, or spun-bonded olefin.
911.14 Registration Not Available
* * * * *(Add the following section after 911.14 d:)e. presented for mailing in (1) padded envelopes;
(2) envelopes or mailers manufactured of spun-bonded olefin, such as Tyvek; (3) plastic envelopesor mailers; or (4) envelopes or mailers made ofpaper coated with a glossy surface (see 911.3la).
—Marketing and Customer Service Group, 9-19-91
POSTAL BULLETIN 21798, 9-19-91, Page 41
Destination ZIP Codes
Exhibit 122.63tAutomated Area Distribution Center (AADC) Labeling List
for Use with ZIP+ 4 Barcoded First-Class Mailings Only
Label To Destination ZIP Codes Label To
006-009 SCF SAN JUAN PR 006010-017 DIS SPRINGFIELD MA 010018-019, 055 SCF MIDDLESEX-ESX MA 018021-022 SCF BOSTON MA 021020, 023-029 DIS PROVIDENCE Rl 028030-034, 038-039 DIS MANCHESTER NH 030040-049 DIS PORTLAND ME 040035-037, 050-054, 056-059. . . DIS WHITE RVR JCT VT 050060-069 DIS HARTFORD CT 060070-073 SCF NEWARK NJ 070074-079, 088-089 DIS WEST JERSEY NJ 079080-087 DIS SOUTH JERSEY NJ 080090-094, 096-0981 AMF KENNEDY APO NY 00300090-094, 096-0982 WASHINGTON DC APO 200090-094, 096-0983 AMF OHARE IL APO 60666090-094, 096-0984 NORTH TEXAS TX APO 750095 AMF KENNEDY FPO NY 00300100-102, 104 DIS NEW YORK NY 100004, 105-109 DIS WESTCHESTER NY 105103, 111-112 DIS BROOKLYN NY 112110,113-114,116 SCF QUEENS NY 110115 WESTERN NASSAU NY 115005, 117-119 DIS MID ISLAND NY 117120-129 DIS ALBANY NY 120130-139 DIS SYRACUSE NY 130140-149 DIS BUFFALO NY 140150-168, 260 DIS PITTSBURGH PA 150169-178 DIS HARRISBURG PA 170179-188, 195-196 DIS SOUTHEASTERN PA 189189, 193-194 SCF SOUTHEASTERN PA 189190 PHILADELPHIA PA 190191-192 PHILADELPHIA PA 191197-199 SCF WILMINGTON DE 197200 WASHINGTON DC 200202-205 WASHINGTON DC 202206-207 SCF SOUTHERN MD 206208-209 SCF SUBURBAN MD 208210-211, 214-219, 254, 267 . DIS BALTIMORE MD 210212 BALTIMORE MD 212220-223, 226-227 DIS NORTHERN VA 220224-225, 228-239 DIS RICHMOND VA 230240-245 DIS ROANOKE VA 240246-253, 255-259, 261 -266, 268 DIS CHARLESTON WV 250270-279, 285 DIS GREENSBORO NC 270280-284, 286-289, 297 DIS CHARLOTTE NC 280290-296 DIS COLUMBIA SC 290300-302 SCF NORTH METRO GA 300303, 311, 399 SCF ATLANTA GA 303298, 305-306, 308-309 DIS NORTH METRO GA 301304, 310, 312, 316-319 DIS MACON GA 310299, 313-315, 320-323, 326 ... DIS JACKSONVILLE FL 320327-329, 347 DIS ORLANDO FL 328330-333, 340 DIS MIAMI FL 330334, 349 SCF W PALM BEACH FL 334
335-339, 342, 346 DIS TAMPA FL 335350-352, 354-359, 362 DIS BIRMINGHAM AL 350360-361, 363-364, 367-368. . . . DIS MONTGOMERY AL 360307, 370-374, 376-379, 384-385. . . DIS NASHVILLE TN 370375, 380-383, 386-389, 723 DIS MEMPHIS TN 380369, 390-393, 397 DIS JACKSON MS 390400-402, 406-409, 420-427,
471, 476-477. DIS LOUISVILLE KY 400403-405, 411-418 DIS LEXINGTON KY 403430-433, 437-438, 456-457 DIS COLUMBUS OH 430434-436 SCF TOLEDO OH 434440-441, 444-445, 448-449 DIS CLEVELAND OH 440439, 442-443, 446-447 DIS AKRON OH 442410, 450-452, 459, 470 DIS CINCINNATI OH 450453-455, 458 DIS DAYTON OH 453463-469, 472-475, 478-479 DIS INDIANAPOLIS IN 460460-462 SCF INDIANAPOLIS IN 460480, 483 SCF ROYAL OAK Ml 480481-482, 484-489 DIS DETROIT Ml 481490-497 DIS GRAND RAPIDS Ml 493500-502, 504-508, 520-528, 612. . DIS DES MOINES IA 500503, 509 DES MOINES IA 503498-499, 530-531, 534-535,
537-539, 541-545, 549 DIS MILWAUKEE Wl 530532 MILWAUKEE Wl 532540, 546-548, 550-551, 556-559 DIS ST PAUL MN 550553, 555, 560-564, 566 DIS MINNEAPOLIS MN 553554 MINNEAPOLIS MN 554570-577 DIS SIOUX FALLS SD 570565, 567, 580-588 DIS FARGO ND 580590-599; 821 DIS BILLINGS MT 590600-603, 610-611, 613-616. DIS NORTH SUBURBAN IL 600604-605, 609, 617-619 DIS SOUTH SUBURBAN IL 604606 CHICAGO IL 606620, 622-630, 633-639 DIS ST LOUIS MO 630631 ST LOUIS MO 631640, 644-658,
660-662, 664-668 DIS KANSAS CITY MO 640641 KANSAS CITY MO 641669-679, 739 DIS WICHITA KS 670510-516, 680-681, 683-693 DIS OMAHA NE 680324-325, 365-366, 394-396,700-701, 703-708 DIS NEW ORLEANS LA 700710-714 DIS SHREVEPORT LA 710716-722, 724-729 DIS LITTLE ROCK AR 720730-731, 734-738, 748 DIS OKLAHOMA CITY OK 730740-741, 743-747, 749 DIS TULSA OK 740750, 754-759 DIS NORTH TEXAS TX 750751-753 SCF DALLAS TX 752760-764, 768-769, 790-797 DIS FORT WORTH TX 760770-772 SCF HOUSTON TX 770773-778 DIS NORTH HOUSTON TX 773779-785, 788 DIS SAN ANTONIO TX 780733, 765-767, 786-787, 789 DIS AUSTIN TX 786
Page 42, 9-19-91, 21798 POSTAL BULLETIN
Destination ZIP Codes Label To Destination ZIP Codes Label To
800-801, 803-816 DIS DENVER CO 800802 DENVER CO 802820, 822-831 DIS CHEYENNE WY 820832-8-34, 836-837, 979 DIS BOISE ID 836840-847, 893, 898 DIS SALT LAKE CITY UT 840850, 852-853, 855-857,
859-860, 863 DIS PHOENIX AZ 852798-799, 865, 870-875,
877-885 DIS ALBUQUERQUE NM 870864, 889-891, 894-895, 897 DIS LAS VEGAS NV 890900 LOS ANGELES CA 900902-908, 910-912, 917-918. . . . DIS TWIN VALLEY CA 900922-925, 930-935 DIS SEQUOIA CA 901913-916 SCF VAN NUYS CA 913
919-921 SCF SAN DIEGO CA 920926-928 SCF SANTA ANA CA 926936-939, 952-955, 959-961 DIS SIERRA CA 940940-941, 943-944, 949 DIS PENINSULA CA 941945-948 SCF OAKLAND CA 945950-951 SCF SAN JOSE CA 950942, 956-958 SCF SACRAMENTO CA 956962-96S5 APO SAN FRANCISCO CA 9627
962-96S6 AMF SEATTLE WA 981588
966 FPO SAN FRANCISCO CA 9667
967-969 SCF HONOLULU HI 967970-978, 986 DIS PORTLAND OR 970835, 838, 980-985, 987-994, 998-999 DIS SEATTLE WA 980995-997 DIS ANCHORAGE AK 995
1 Mailed from Northeast Region.2 Mailed from Eastern Region and origin ZIPs 298-323, 326-349, 376.3 Mailed from Central Region and origin ZIPs 590-599, 832 338, 840-847, 893, 898, 970-986, 988-999.4 Mailed from Southern & Western Regions, except origin ZIPs 298-323, 326-349, 376, 590-599, 832-838, 840-847, 893, 898,970-986, 988-999.5 Mailed from Southern Region and origin ZIPs 800-831, 840-969.6 Mailed from Northeast, Eastern & Central Regions and ZIPs 590-599, 832-838, 970-999.7 If insufficient volume to fill a tray, combine with mail for 940-941, 943-944, 949 labeled to DIS PENINSULA CA 941.8 If insufficient volume to fill a tray, combine with mail for 835, 838, 980-985, 987-994, 998-999 labeled to DIS SEATTLE WA 980.
POSTAL BULLETIN 21798, 9-19-91, Page 43
MISSING U.S. MONEY ORDER FORMS-DO NOT CASHTo be posted and used by retail window employees. As directed, destroy previous notices. Any interim notices shouldbe destroyed when the numbers listed appear in the Postal Bulletin. The actual serial numbers consist of the first 10digits on the money orders. A. New Style. (Listed below) Destroy PB 21797 listing. B. Old Style (Gray). PB 21461listing remains valid. C. Counterfeit. PB 21470 listing remains valid.
3855997554 to 75753857742024 to 20993873145574 to 55993896962400 to 27993898463104 to 31353898463145 to 31953898879211 to 92303898879234 to 9299390 001 3182 to 3199390 001 3500 to 36993905455974 to 5999391 1046146 to 6199391 783 3020 to 3599391 7926100 to 61993926682956 to 29993928548500 to 88993935847566 to 76993936500074 to 00993938388316 to 84993938936007 to 60993941266907 to 6999394 1890405 to 05993948223243 to 3278394990 1810 to 18993953433264 to 32993953733035 to 30993953969649 to 97993959703240 to 32993976224054 to 40993978198902 to 8999398 1497200 to 76993990700872 to 0899399 1567119 to 71993992035064 to 50993992969909 to 99993997927775 to 77993997928300 to 83993993968935 to 8999400 427 1051 to 1999401 045 1505 to 1549401 045 1571 to 1599401 294 2700 to 2799401 3109505 to 9599401 3825312 to 53994025787876 to 7899403 1256744 to 67994032607000 to 74994032806470 to 64994036858600 to 86994040030300 to 0399404 041 8838 to 8899404 071 4268 to 42994043475356 to 53994043475548 to 55994047264500 to 4599404961 5001 to 51994053250188 to 01984060094587 to 45994062606830 to 68994064596497 to 64994067333000 to 3999407545 1556 to 1599
4075940412 to 05994076929100 to 92994082652275 to 22884084997700 to 77994084997900 to 79994086828484 to 85994086987015 to 70994090723941 to 3999410491 2311 to 23994106948400 to 8599"410775 1500 to 15994107957927 to 79994108670917 to 09664108670970 to 0999411 868 1023 to 1199411 922 2322 to 2399412 1930900 to 09994123958599 to 86994124856500 to 65994124856610 to 66994128855953 to 59994141933608 to 36744141933677 to 3699414411 7348 to 73994146400757 to 0799414965 1727 to 1799415 161 8858 to 88684173028104 to 81994173876532 to 65994174966800 to 6999417871 9250 to 92994179309533 to 95994181646500 to 67994184239863 to 98994186335922 to 59994187198520 to 85994187442235 to 22994189622848 to 28994195430286 to 02994197300313 to 03694197300380 to 0399420 599 0734 to 0798420661 4115 to 4159"4207589500 to 96994209693951 to 39714209693973 to 3999421 1163565 to 3599421 1309300 to 9399421 1468600 to 8649421 3134500 to 4999421 364 5537 to 5599421 656 2609 to 2699421 988 9700 to 9799422 1724667 to 46994224844212 to 4299422556 1270 to 12994225877024 to 70994228197533 to 75994228425073 to 50874245006050 to 6099424 641 8500 to 8599424 871 6600 to 6699
4252982352 to 23994254184269 to 42994254184405 to 44994254184500 to 47994274126337 to 6499427 481 0900 to 09994278723500 to 39994278724000 to 41994280272742 to 27524294744172 to 41994298892900 to 29994301504401 to 4599430 177 1900 to T159"9~430 1772000 to 20994304449500 to 96994306644069 to 4099432 1688419 to 84994327086800 to 6999432744 1544 to 15994329959775 to 97994330035800 to 5899433 757 3047 to 30994337654003 to 40994344827060 to 71994345132386 to 23994349683076 to 3092435303 1831 to 1842435303 1986 to 19994356666092 to 63994360826400 to 68994361606441 to 64494373167115 to 71994374270500 to 3499441 199 1655 to 16994500484173 to 41994500484442 to 46994506203077 to 30994506203135 to 3199451 1154110 to 4125451 1154127 to 4199451 1902967 to 2984452509 1169 to 11994528556471 to 64994528904679 to 46994529008215 to 8238455221 1348 to 14994553995400 to 5499700 065 2570 to 2599700 065 4800 to802 678 2605 to 2699803 605 2840 to 28159"8036056300 to 64998053235006 to 50248054667255 to 72998060153885 to 38998060871100 to 14998062689275 to 92998065343400 to 3477870 054 4814 to 48999901175600 to 5599
Check for altered dollar amounts by holding money orders to the light.
Page 44, 9-19-91, 21798 POSTAL BULLETIN
INVALID EXPRESS MAIL CORPORATE ACCOUNT NUMBERSTo be posted and used by retail/acceptance clerks. This listing supersedes all previous notices, which must be destroyed.
Retail/acceptance clerks must not accept Express Mail shipments bearing any of the invalid numbers (listed below) in the"customer number" or "agreement number" section of the label or form.
Note: The first 6 digits of a 9-digit Custom Designed Service and Next Day Pickup Service Agreement make up theCorporate Account Number.
INVALID EXPRESS MAIL CORPORATE ACCOUNT220314221318221322223005223076223264235194235216236032236035240524245208245218246140247108250101251002251014253233254023262007265007268003271001271019271034271044271090271121272155272191272231274138274235275002275089276034277005282340282344282556283139283375286028286049287022288087292254292313294145294215294253294277294285294292294300294328294371294386294392294434295058295084295094295104295121295152295165295181295205295221295238
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