University of Health Sciences Lahore

Tender Documents

Repair of semi-automated Microtome of Anatomy Department of University of Health Sciences Lahore

Date of Submission 25.04.2019 at 11:00 am

Tender Opening Date 25.04.2019 at 11:30 am

University of Health Sciences, Khayaban-e-Jamia Punjab Lahore-54600, Pakistan

Phone: 042-111333366 Ext: 314, Fax: 042-99230870

UNIVERSITY OF HEALTH SCIENCES LAHORE

Phone: 99231304-09, Fax 99230870 UAN: 111-33-33-66

TENDER TERMS AND CONDITIONS

1. Sealed tenders can be put into the Tender Box at University of Health Sciences Lahore by 11:00 a.m. on 25.04.2019. The tenders will be opened by the Tender Opening Committee in the presence of representatives of the firms / companies at 11:30 a.m on the same day. Any bid received after the deadline for submission of bids will be returned unopened.

2. Earnest money @ 2% of the bid amount in shape of pay order / bank draft should be

enclosed in favour of UHS, Lahore.

3. The bids received without earnest money (pay order / bank draft) will not be entertained and will be rejected.

4. The Responding Firm / Company must provide the following Information / documents with the bid / tender:

a. Company’s name and address b. Company’s Profile (including the client list, past projects completed, support

staff availability etc.) c. Copy of National Tax Registration Certificate d. Copy of Sales Tax Registration Certificate

5. The bidder MUST meet the following criteria and failing to meet these requirements

will cause rejection of tender bid.

a. The bidder must be authorized distributor/premium business partner/manufacturer of the equipment quoted. (Latest valid certificates shall be attached with the bid).

b. In case the bidder does not meet the condition # 5(a), then the bidder should provide a certificate from authorized distributor/premium business partner/manufacturer clearly stating that all warranty/support issues of the equipment will be owned / supported by the said authorized distributor/premium business partner/manufacturer, in case of any problem/dispute.

6. The bid should contain the detailed technical specifications of the equipment(s)

quoted.

7. Taxes will be deducted as per Government rules.

8. All Prices quoted in the proposal shall remain valid for a period of 60 days from the opening of the tender. However, it is encouraged to state a longer period of validity for the quotes.

9. Supply / installation will have to be made within the time period stipulated in purchase order. In case of default, these will be purchased from the market at the risk and cost of the supplier.

10. The transportation, handling, installation, commissioning and labour charges are to be borne by the bidder.

11. The BOQ contains estimated quantities which can be varied to meet any emerging

need keeping in view the provisions of PPRs.

12. All rates must be quoted including GST. The bidders shall quote prices in figures and words. In case of discrepancy the amount in words will govern. Rates must include all taxes applicable.

13. The bidders shall quote their prices on FOR basis.

14. The equipment supplied by the supplier shall be brand new, in original manufacturer

packing and complete in all respects. The university shall verify the authenticity / warranty of the equipment from the principal distributor.

15. The supplier will be required to submit pay order/ demand draft equal to 5% amount of the invoice or 5% amount shall be retained from the invoice of the successful bidder as security. The security / pay order / demand draft thus retained will be refunded / released after the completion of the order and warranty period.

16. In case any equipment is found faulty during the warranty period, the firm will repair/replace the faulty component/material. UHS shall notify the firm in writing/through telephone immediately of any defects that occur during the warranty period. On receipt of such notification/telephonic message, the firm shall attend the breakdown call within a maximum of 6 working hours and shall provide backup equipment if more than two days are required by the firm to rectify and resolve the problem. In case of failure to replace faulty components, the amount of 5% retention money shall be forfeited.

17. The technical & inspection committee/team of UHS will inspect and check the item(s) supplied at the time of the delivery and after the installation. On receipt of satisfactory report by the technical & inspection committee/team, the payment will be made.

18. Any delay or provision of failure to fulfillment of complete purchase order/contract offered may result in @3% deduction of purchase order. Deducted rate will increase @1% per month delay

19. The procurement including rejection or acceptance of bids will be governed under

PPRA Punjab rules.

20. Only the bids determined substantially responsive in accordance with the above terms & conditions shall be considered for evaluation.

21. In case the bidder/contractor/supplier fails to fulfill the purchase order, the UHS shall

have the right to rescind the contract and arrange supply through other means at the risk & cost of original contractor/supplier/bidder.

22. The bidders will submit a certificate that the quoted rates are in accordance with the

rates charged to other procuring agencies for the similar item during last one year.

___________________ Incharge Purchase Cell

UNIVERSITY OF HEALTH SCIENCES, LAHORE Khayaban-e-Jamia Punjab, Lahore

University of Health Sciences Lahore invites sealed tenders / bids from the Sales Tax/Income Tax registered firms / companies for the Repair of semi-automated Microtome of Anatomy Department of University of Health Sciences Lahore.

1) The detailed tender documents can be obtained from Finance Department of University

during the working hours on payment of Rs.1000/- (non-refundable).

2) The bidding firms / companies must attach 2%(Rs.5,906/-) of the estimated cost of

Rs.295,300/- in the form of Pay Order / Bank Draft drawn in favour of UHS,

Lahore as earnest money.

3) Sealed tenders can be put into the Tender Box placed at University of Health Sciences

Lahore by 11:00 a.m. on 25.04.2019 which will be opened by the Tender Committee in

the presence of representatives of the firms/companies at 11:30 a.m on the same day.

4) The procurement/tendering process will be governed under PPRA Punjab rules.

5) Tender will also be uploaded at UHS and PPRA Websites http://ppra.punjab.gov.pk

Registrar University of Health Sciences, Lahore Khyayaban-e- Jamia Punjab, Lahore- 54600, Pakistan. UAN: 111-33-33-66 Ext 310 Website: www.uhs.edu.pk

TENDER NOTICE

Technical & Inspection Committee Tender documents was prepared by Purchase Cell, Checked and verified by Endusers (Head of Anatomy Department), scrutinized by the Tender Committee and submitted to Technical & Inspection Committee for approval. Technical & Inspection Committee met on ________________ to consider the tender documents prepared by Purchase Cell, technically evaluated Repair of semi-automated Microtome of Anatomy Department of University of Health Sciences Lahore is herewith recommended to be approved. Total estimated cost of Repair is Rs: 295,300/-

Prof. Dr. Nadeem Afzal Dr. Shagufta Khaliq Chairman Member

Dr. Shah Jahan Dr. Allah Rakha Dr.Saba Khaliq Member Member Member

For permission to publish in one Daily National Newspaper and to upload on UHS and PPRA Punjab Websites. Registrar:

B.O.Q

List

Sr. No Description Repair Required

1 Repair of Semi-Automated Microtome (Model Shandon) 01

Head of Department: