University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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University of Southern Maine
Gorham Campus
MEDEP Permit MER042002
For Discharges from State and Federally Owned Municipal
Separate Storm Sewer Systems
2013-2018
Stormwater Management Plan
Certification:
I certify under penalty of law that this document and all attachments were prepared under my
direction or supervision in accordance with a system designed to assure that qualified personnel
properly gather and evaluate the information submitted. Based on my inquiry of the person or
persons who manage the system, or those persons directly responsible for gathering the
information, the information submitted is, to the best of the my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment for knowing violations.
Signature:_________________________________________________
Printed Name: David F. Flanagan
Title: President, University of Southern Maine
Date:_____________________________________________________
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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BMP Plan
Year Goal
Responsible
Person(s)
Date of
Implementation
/ Time line
Comments
1.1 1 Public Education & Outreach:
Submit Stormwater Awareness
Plan. See plan for specific yearly
goals (Attachment 1)
Asst. Director
for Sustainable
Programs
February 2014 Work with
service learning
student to craft
plan
1 -Assess Target Audience to set
baseline and inform
development of plan
September 15,
2014
3 -Cursory evaluation and
assessment of implantation and
impacts
September 15,
2016
5 -In-depth assessment of
implantation and impact of
Awareness Plan
September 15,
2018
1.2 1 Public Education & Outreach:
Submit Targeted Best
Management Practices Adoption
Plan. See plan for specific yearly
goals (Attachment 2)
Asst. Director
for Sustainable
Programs
January 2014 Work with faculty
to craft plan
around water
quality in
Tannery Brook
1 -Assess Target Audience to set
baseline and inform
development of plan
September 15,
2014
3 -Cursory evaluation and
assessment of implantation and
impacts
September 15,
2016
5 -In-depth assessment of
implantation and impact of
Awareness Plan
September 15,
2018
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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BMP Plan Year Goal Responsible
Person(s)
Date of
Implementatio
n / Time line
Comments
2.1 1-5 Public Involvement and
Participation: Public notice.
Ensure public awareness of
events and activities. Follow state
and local public notice
requirements when applicable.
Asst.
Director for
Sustainable
Programs
Ongoing
2.2 1-5 Public Involvement and
Participation: Public event.
Continue annual Day of Service
in the spring, offering clean-up
and planting activities on the
Gorham campus with stormwater
and water quality learning
opportunities. See additional
details in Stormwater Quality
Awareness Plan (Attachment 1)
Asst.
Director for
Sustainable
Programs in
partnership
with other
USM
departments
Hold event by
May of each
year.
Partner with the
Office of
Community
Service Learning
and Student
Affairs to
continue
offering
sustainable
landscaping
projects during
USM’s annual
Husky Day of
Service.
1-4 -Include review of event in
annual reporting that discusses
process indicators (assess the
permittee’s planning and
execution) and impact indicators
(assess the effectiveness of the
event)
Asst.
Director for
Sustainable
Programs
September 15,
annually
5 -Report comprehensive review of
public events including an
analysis of the process indicators
and impact indicators
Asst.
Director for
Sustainable
Programs
September 15,
2018
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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BMP Plan
Year Goal
Responsible
Person(s)
Date of
Implementation
/ Time line
Comments
3.1
Illicit Discharge Detection and
Elimination: Ground verification
of storm sewer system
Facilities
Management
Completed
2010
Storm sewer
system
infrastructure
map verified in
2010 through
Utilities Master
Plan
3.2 1-5 Illicit Discharge Detection and
Elimination: Continue dry
weather Inspections, train new
employees on regular
inspections.
Asst. Director of
Grounds
Ongoing Continue to
inspect 100%
during daily
inspection of
outfalls.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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BMP Plan
Year Goal
Responsible
Person(s)
Date of
Implementation
/ Time line
Comments
4.1 1-5 Construction Site
stormwater runoff control:
Reliance on Maine
Construction General Permit
(MCGP).
Director of
Engineering and
Architecture
Services / Facilities
Management
Architecture and
Engineering Team
Ongoing USM Gorham
Campus maintains a
Site Location of
Development
Permit, thus all
contractors must
comply with
applicable MCGP
and Chapter 500
requirements as
part of standard
contracts.
4.2 1-5 Const. Site Stormwater
Runoff Control: document
every construction activity
that disturbs one or more
acres
Director of
Engineering and
Architecture
Services / Facilities
Management
Architecture and
Engineering Team
Ongoing
4.3 1-5 Const. Site Stormwater
Runoff Control: Implement
site inspections
Director of
Engineering and
Architecture
Services / Facilities
Management
Architecture and
Engineering Team
Ongoing Require consultant
to inspect each site
at least three times
(with one inspection
being a final
stabilization
inspection) and to
provide written
inspection reports.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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BMP Plan
Year Goal
Responsible
Person(s)
Date of
Implementation
/ Time line
Comments
5.1 1-5 Post Construction
Stormwater Management:
Continue to implement and
enforce a program to address
stormwater runoff from
development projects that
disturb one or more acres.
Structural controls must be
installed and designed to
prevent or minimize water
quality impacts.
Director of
Engineering and
Architecture
Services /
Facilities
Management
Architecture and
Engineering
Team
Ongoing USM Gorham
Campus maintains a
Site Location of
Development
Permit, thus all
contractors must
comply with
applicable MCGP
and Chapter 500
requirements as
part of standard
contracts.
5.2 1-5 Post Const. Stormwater
Mgmt: Develop and
implement strategies that
include a combination of
applicable BMPs.
Director of
Engineering and
Architecture
Services /
Facilities
Management
Architecture and
Engineering
Team & Asst.
Director for
Sustainable
Programs
Ongoing Continue
maintenance on all
Post Const. BMPs in
accordance with
storm drain system
‘Inspection and
Maintenance
Program’ document
prepared by DeLuca
Hoffman Associates
in 2003.
5.3 1-5 Post Const. Stormwater
Mgmt: Annual inspection of
post construction BMPs
installed after July 1, 2008
included in annual report.
Asst. Director for
Sustainable
Programs &
Asst. Director for
Grounds
September 15,
annually
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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BMP Plan
Year Goal
Responsible
Person(s)
Date of
Implementation
/ Time line
Comments
6.1 1-5 Pollution Prevention and Good
Housekeeping for Facility
Operations: Maintain inventory of
potential pollutant sources and
associated operations
Asst. Director
for Sustainable
Programs
Ongoing,
Report in
September
annually
6.2 1-5 Pollution Prevention…:
Implement annual employee
training, report on types of
trainings, number of trainees,
length of training and training
effectiveness. (Attachment 3)
Asst. Director of
Grounds
Ongoing,
Report in
September
annually
See attachment
3 for basic
training outline
6.3 1-5 Pollution Prevention…: Sweep all
paved streets and parking lots at
least annually.
Asst. Director of
Grounds
Ongoing,
Report in
September
annually
6.4 1 Pollution Prevention…: Create
and implement a Stormwater
Pollution Prevention Plan
(SWPPP) for vehicle and
equipment areas. (Attachment 4 -
incomplete)
Asst. Director
for Sustainable
Programs and
Asst. Director of
Grounds
September 15,
2014 (Still
awaiting
response from
DEP, see
Attachment 4)
USM will modify
the provided
DEP template to
fit Gorham
facilities
2-5 -Continue to implement a SWPPP
for vehicle and equipment areas
Asst. Director of
Grounds
Quarterly Visual
Inspections
6.5 1-5 Pollution Prevention…: Evaluate
and clean catch basins at least
every other year
Asst. Director of
Grounds
Annually or Bi-
annually in
August
Currently
cleaning each
August
6.6 1-5 Pollution Prevention…: Create
and implement a prioritized
schedule for repairing or
upgrading the conveyances,
structures and outfalls of the
regulated small MS4.
Asst. Director of
Grounds
Ongoing,
Report in
September
annually
As structures
are cleaned and
inspected they
are evaluated
and fixed or
upgraded if
needing repairs
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Attachment 1
University of Southern Maine, Gorham Campus
Stormwater Quality Awareness Plan, Permit years 2013-2018
BMP ID 1.1
A. Target Audience: Students, Staff & Faculty on USM Campuses
B. Outreach tools:
1. Create a communication plan to target USM students and employees across many forms
of media.
2. Post parking rules and regulations on USM webpage to discourage spills and pollution
caused by vehicles.
3. Engage faculty & students in class participation in USM Annual Day of Service (each
spring). Activities would include planting trees, shrubs, and groundcover plants to aid in
decreasing the amount of runoff reaching Tannery Brook; cleaning up litter on and off
campus; other community service projects around pollution prevention and reduction.
4. Partner with USM Art Department to coordinate student art contest for innovative
stormwater drain stencils.
5. Create and promote self-guided and student- or staff-lead stormwater campus tours.
Tour information will be available on the website and will generate awareness of
stormwater features and issues. These tours will be targeted at USM students, staff,
faculty, and other interested colleges or K-12 schools who wish to visit campus.
6. Educate campus community about operational sustainability components of LEED
including stormwater and pollution reduction of LEED buildings and sites on campus
through existing campus sustainability tours and ‘Green Buildings’ website.
7. Utilize established Sustainability & ME column in The Free Press (the University of
Southern Maine’s campus newspaper) to discuss impacts of stormwater and build
awareness. Create a stormwater pollution stormwater public service announcement to be
played on WMPG, USM’s public radio station.
8. Create stormwater informational guide to be made available online for students, staff,
visitors, and the general public. Guide would include physical descriptions of USM’s
stormwater infrastructure, campus features, self-guided tours, existing policies and
procedures, resources for further study, incident report protocol, and contact
information.
C. Message: Keep stormwater drains clean: never dump anything down or place anything
in or near a storm drain. Runoff pollution from our campus, homes, roads, and lawns
flows directly into water sources that we use for drinking, fishing, and swimming and
can degrade our environment.
D. Distribution System:
1. Refresh stencils around storm drains through storm drain stencil campaign.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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2. Continue implementation of campus wayfinding project including signage promoting
tobacco free campus with the goal of further reducing litter from cigarette butts.
3. Develop educational opportunities in classes in partnership with USM faculty around
stormwater management through service learning or independent projects,
presentations, and tours.
4. Utilize USM stormwater webpage to inform USM community about events, policies,
plans, and involvement.
E. Timeline and Implementation Schedule:
1. PY 1: Create Communication Plan including print, web, & social media materials; Create
and promote information guide to be utilized primarily by students and faculty for
course and project work; Partner with Art Department to organize storm drain stenciling
competition.
2. PY 2: Begin communication plan and continue spreading stormwater awareness; utilize
information guide and partner with USM faculty to integrate stormwater education and
awareness into at least one class per semester; Conduct storm drain stenciling
competition.
3. PY 3: Continue to implement communication plan and continue spreading stormwater
awareness; utilize information guide and partner with USM faculty to integrate
stormwater education and awareness into at least one class per semester; revisit
condition of applied stencils annually with the potential of re-stenciling or repeating
competition; Evaluate and assess progress and impact of plan on target audience by
performing an intercept survey and compiling results of annual Grounds Crew interview
(see G.1 below)
4. PY 4: Continue to implement communication plan and continue spreading stormwater
awareness; utilize information guide and partner with USM faculty to integrate
stormwater education and awareness into at least one class per semester; revisit
condition of applied stencils annually with the potential of re-stenciling or repeating
competition.
5. PY 5: Continue to implement communication plan and continue spreading stormwater
awareness; utilize information guide and partner with USM faculty to integrate
stormwater education and awareness into at least one class per semester; revisit
condition of applied stencils annually with the potential of re-stenciling or repeating
competition; Provide in-depth assessment of implementation and impact of the
Stormwater Awareness Plan through survey of USM community and analysis of course
evaluation forms and compiled Grounds Crew annual interviews.
6. Tobacco free signage is in process of being installed (Fall 2013) through Campus
Wayfinding Project and will continue to be installed until completion to minimize
cigarette butt litter.
F. Person(s) Responsible for Implementation:
1. Assistant Director for Sustainable Programs / Tyler Kidder & USM Office of Sustainability
G. Impact Evaluation Protocol:
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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1. Implement annual progress check-in with USM grounds crew on any noted change of
behavior of campus community around litter, pollution, etc.
2. Include stormwater questionnaire in course evaluation process for classes with faculty
partnerships at the end of each semester to determine level of stormwater awareness
achieved.
H. Plan Modification Protocol: Plans will be monitored for effectiveness and altered as
necessary to increase their impact. Assistant Director for Sustainable Programs / Tyler Kidder
& Office of Sustainability has the authority to modify plans, with the approval from the
MEDEP.
I. Goals: Yearly goal is to involve one or two classes in student/faculty participation on
stormwater issues. Ultimate goal at the end of five years is to have integration of stormwater
pollution issues into at least four of the following department’s course curriculums:
Chemistry, Environmental Science & Policy, Life Sciences, Muskie School of Community
Planning, The Honors Program: Casco Bay Cluster, and Tourism & Hospitality.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Attachment 2
Best Management Practice (BMP) Adoption Plan
Targeted BMP: Ensure that maintenance and upgrades of stormwater infrastructure is given
appropriate significance and priority in the funding of projects and the campus master plan
process at USM.
Target Audience: University of Southern Maine Administration (Members of the Presidential
Cabinet including President, CFO, VP of Advancement, and Chief Officer of Student Affairs)
Outreach tools:
1. Student research and investigation into locations of current stormwater structures,
performance of stormwater system, current stormwater concerns, and recommendations
of additional or upgraded stormwater structures will be presented to the University
Administration as necessary.
2. Results and reports generated from the students’ work will be shared with the campus
on the USM Office of Sustainability Stormwater website.
3. Students will be engaged through classroom projects lead by faculty members.
4. Additional students will be engaged as members of the EcoRep student employment
program through the Office of Sustainability.
5. Final recommendations will be reported to the Administration by students involved in
the research and staffer(s) from the Office of Sustainability.
Message: Thoughtful and effective stormwater infrastructure is crucial to managing water
quality, reducing erosion, meeting federal and state requirements, and providing learning
opportunities for USM Students.
Distribution System:
1. Use of the above listed Outreach Tools
2. Reports will be shared directly with Administration utilizing email and in person meetings
as appropriate.
3. Reports will be professionally formatted and electronically available to the campus
community on the website.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Timeline: By Planning Year (PY)
Plan Year Action Person(s) Responsible
1
Develop connections between Office of
Sustainability, Grounds Dept, and interested
faculty members
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with Manager of
Grounds/Doug Bogdan,
Department of Environmental
Science Faculty, Department
of Chemistry Faculty, Muskie
School of Public Service
Faculty
1 Create EcoReps student job program Asst. Director for Sustainable
Programs/Tyler Kidder
1
Utilize existing Campus Utilities Master Plan
(2010) to educate all stakeholders about the
current state of the stormwater system on the
Gorham campus
Asst. Director for Sustainable
Programs/Tyler Kidder
1
Establish protocol to communicate with
Administration about stormwater.
Asst. Director for Sustainable
Programs/Tyler Kidder
1
Create Stormwater website as part of
‘Sustainability @ USM’ website
Asst. Director for Sustainable
Programs/Tyler Kidder and
student worker(s)
PY 2
Enlist students (with faculty support) to map,
catalog, and survey current stormwater
infrastructure on the Gorham campus, study
areas of concern for stormwater and meltwater
on campus, map flow of water on and around
campus during water events, identify any
previously unidentified pollution sources, use
spot monitoring to get baseline water quality
data.
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
2
Create a team for EPA’s Campus Rainworks
Challenge encompassing above listed tasks
(dependent upon availability and interest of
students and Faculty mentor)
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
2
Mandate that students present findings in
Thinking Matters (annual research poster
presentation)
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Plan Year Action Person(s) Responsible
2 Report findings to Administration and post to
website.
Asst. Director for Sustainable
Programs/Tyler Kidder
PY 3
Enlist students (with faculty support) to begin to
identify areas where stormwater features should
be installed (new rain gardens, swales, etc),
recommend BMPs that could solve current
stormwater challenges, recommend accessibility
updates to existing BMPs to allow for easy water
quality monitoring, prioritize recommendations.
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
3
Create a team for EPA’s Campus Rainworks
Challenge encompassing above listed tasks
(dependent upon availability and interest of
students and Faculty mentor)
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
3
Mandate that students present findings in
Thinking Matters (annual research poster
presentation)
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
3 Report findings to Administration and post to
website.
Asst. Director for Sustainable
Programs/Tyler Kidder
PY 4
Continue student work from PY 3 to identify
areas where stormwater features should be
installed (new rain gardens, swales, etc),
recommend BMPs that could solve current
stormwater challenges, recommend accessibility
updates to existing BMPs to allow for easy water
quality monitoring, prioritize & monetize
recommendations.
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
4
With student involvement, research and apply
for grants in order to fund stormwater structures
and/or retrofitting existing structures to allow for
water quality monitoring. Evaluate availability of
matching funds from University or municipal
partners.
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
4
With student involvement, coordinate classwork
with the USM Stormwater Awareness Plan to
create simple, attractive maps to show water
flow, create recommendations for stenciling or
painting of storm drains and signage to enhance
awareness of research findings.
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
4 Create a team for EPA’s Campus Rainworks
Challenge encompassing above listed tasks
Asst. Director for Sustainable
Programs/Tyler Kidder in
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Plan Year Action Person(s) Responsible
(dependent upon availability and interest of
students and Faculty mentor)
partnership with interested
faculty
4
Mandate that students present findings in
Thinking Matters (annual research poster
presentation)
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
4 Report findings to Administration and post to
website.
Asst. Director for Sustainable
Programs/Tyler Kidder
PY 5
If received, collaborate with Facilities
Management and University administration to
implement recommendations using grant
funding. If grant not received, investigate
funding for partial implementation and apply for
another grant.
Asst. Director for Sustainable
Programs/Tyler Kidder &
Facilities Management team
5
If received, collaborate with Facilities
Management to implement stenciling and
signage recommendations. If grant not received,
continue regular stenciling and apply for another
grant.
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
5
Continue to research and apply for grants to
fund stormwater improvements.
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
5
Integrate stormwater BMPs and future
stormwater and water quality goals into the
Master Planning Process at USM (The timeline
for this is currently unknown)
Asst. Director for Sustainable
Programs/Tyler Kidder &
Facilities Management team
5
Create a team for EPA’s Campus Rainworks
Challenge to address stormwater infrastructure
needs (dependent upon availability and interest
of students and Faculty mentor)
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
5
Mandate that students present findings in
Thinking Matters (annual research poster
presentation)
Asst. Director for Sustainable
Programs/Tyler Kidder in
partnership with interested
faculty
5 Report findings to Administration and post to
website.
Asst. Director for Sustainable
Programs/Tyler Kidder
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Impact evaluation protocol:
Track number and type or research projects undertaken by faculty and students and
report on the sharing of the findings with the target audience
When created, USM Campus Facilities Master Plan will reflect high understanding of
impacts and importance of stormwater and water quality threats on campus.
Track stormwater management and research needs and the resources allocated to meet
those needs in annual reporting to inform target audience if needs are being met.
Creation of dedicated fund or budget line to accommodate future stormwater
management needs.
Plan modification protocol:
The Plan set forth reflects the minimum activities of the ‘MS4’ (USM being a nested
entity) for behavior change outreach. Any adjustments to the plan due to ineffectiveness or the
development of more promising measures will be approved by the responsible parties, namely
the Asst. Director for Sustainable Programs / Tyler Kidder, at USM and then submitted in writing
to Marianne DuBois at the Maine DEP. If no response is received within one month of
submitting the plan modifications, USM will move forward with the new plan.
Targeted level of change as a result of the outreach effort: The University of Southern Maine
Administration will:
Recognize USM’s impact on stormwater and stormwater’s effect on water quality as
informed by scholarly research performed by USM students.
Integrate stormwater infrastructure and water quality concerns in the future USM Master
Planning process.
Allocate greater human and/or monetary resources to address current and future needs
to manage stormwater on the Gorham campus. One example could be to create a
dedicated stormwater fund to ensure a funding source when needs arise or to
supplement design and capital costs for new construction on campus to include
enhanced stormwater infrastructure features.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Attachment 3
New Hire Training Outline for Grounds and Vehicle Service Employees
Orient employees to campus including a tour of stormwater features and
explanations of they operate. This tour should include:
o Storm drains and catch basins
o Water Quality Ponds and bio-retention basins
o Vegetated swales and berms
o Outfalls
o Areas where severe stormwater runoff is likely to occur and has been a
problem in the past
Educate employee about basic stormwater science including:
o When rain falls or snow melts it runs off of impervious (aka non-porous)
surfaces such as roofs, parking lots, roads, and basketball courts.
o These surfaces accumulate human pollutants such as cigarette butts, salt,
sand, vehicle fluids, mercury, heavy metals, litter, and other materials that
are harmful to the environment.
o USM’s campus has 137 catch basins which are connected via an
underground piping system and allows stormwater to flow downhill into
filtration sites before it eventually ends up in Tannery Brook on the
campus perimeter
o These filtration sites, including the water quality ponds and bio-retention
basins, are built to encourage natural filtration of the stormwater to
prevent harmful materials from ending up in Tannery Brook in Gorham
and Back Cove on the Portland campus.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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o Build-up of stormwater from large storm events or improper stormwater
system design can result in flooding, ice build-up, erosion, and improper
filtration of stormwater if it is not being captured and channeled through
the system.
Demonstrate a catch basin inspection as a model for new employee.
Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance
of minimizing and eliminating causes of pollution on campus. Create awareness
about quarterly inspections.
o Ensure employee knows where all spill cleanup supplies are stored and
how to use them
o Ensure employee knows to prioritize spill cleanup above other tasks
o Ensure employee understands the importance of preventing pollution
o Ensure employee knows who to contact in the case of a spill and that all
employees are responsible for water and environmental quality on
campus.
Educate about proper vehicle and equipment rinsing and washing procedures
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Annual Employee Refresh Training
Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance of
minimizing and eliminating causes of pollution on campus. Remind about or assign team
members to perform quarterly inspections.
o Ensure employees know where all spill cleanup supplies are stored and how to
use them
o Ensure employees know to prioritize spill cleanup above other tasks
o Ensure employees understand the importance of preventing pollution
o Ensure employees know who to contact in the case of a spill and that all
employees are responsible for water and environmental quality on campus.
Educate about conservative and careful ice melt, salt, and sand application and
implications of these materials on water quality on and off campus
Educate about proper vehicle and equipment rinsing and washing procedures
Report on any new or changed protocol or structural changes around campus
Report on any new stormwater awareness or education campaigns
o Connect with Asst. Director for Sustainable Programs/Tyler Kidder for this info
Report on any research, sampling, or other scholarly activity by students or faculty
around water quality or stormwater BMPs.
o Connect with Asst. Director for Sustainable Programs/Tyler Kidder for this info
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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Attachment 4
USM Gorham Stormwater Pollution Prevention Plan
2014
SWPPP Coordinator and Team
This is the member roster and list of responsibilities for the pollution prevent team. The
team is responsible for implementing the SWPPP.
Leader: Doug Bogdan, Grounds Manager
Office Phone (207) 780-5429 Mobile Phone: (207) 699-7305
Responsibilities: Coordinates all stages of plan development, inspection, and
implementation: coordinate employee training programs; keeps records and ensure that
monitoring and inspection reports are maintained as part of the SWPPP; oversees
sampling program; oversees vehicle prep in garage including fluids and refrigerant
removal, spill response, and vehicle inspections.
Team Member: Rich Lundgren, Garage Maintenance Mechanic
Office Phone: (207) 780-5429 Mobile Phone: (207) 615-1053
Responsibilities: Implement maintenance program; oversee good housekeeping
activities; serve as spill response coordinator; conduct/assist with inspections and
training program; conduct and document quarterly visual sampling and comprehensive
quarterly inspections; assist with SWPPP implementation; perform vehicle work in
garage.
Team Member: Tyler Kidder, Asst. Director for Sustainable Programs
Office Phone: (207) 228-8218. Mobile Phone: (207) 252-9264
Responsibilities: Record keeping; assist in SWPPP development and reporting.
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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3.1 Site Description
The University of Southern Maine has a vehicle maintenance garage on the Gorham
campus located at 30 University Way, Gorham, Maine 04038. The following maps show
the relative position of the garage (which is connected to the Facilities Management
Building) on the campus, a closer aerial view of the garage wing, and a portion of the
campus storm drain utility map covering the garage area. The facility has a footprint of
approximately 1,750 square feet and is a steel structure with a metal roof. There are
several offices and some storage within the building and more offices located in the
attached Facilities Management building.
There is a four-bay garage with a lift. Activities in this area include: removing parts,
draining and storage of fluids (gas, oil, antifreeze, wiper fluids, gear oils, etc), removal of
refrigerants, parts cleaning, ice melt storage, removal and short-term storage of
batteries (not kept in inventory, immediately recycled if spent), and removal of lead tire
weights and battery terminals.
There is a diesel fuel tank and equipment storage shelter just uphill from the garage site.
This holds a 2000 gallon fuel tank and parking for Grounds equipment. Less than 100
gallons Gasoline is also stored here in 5-gallon cans inside yellow fireproof cabinets. It is
an open-sided pavilion shelter with a shingled roof.
We also store working equipment outside nearby on the paved areas.
We store salt and sand in a Quonset hut downhill from the garage. One end is open but
materials are not exposed to the elements.
There is loam, bark mulch, compost, and clay for baseball fields stored outside in
concrete corrals.
We wash vehicles outside on the paved area next to the buildings. We rarely use soap
but do use water to rinse the salt and sand off of the vehicles especially during the
winter. Water runs off as sheet flow to a storm drain which discharges into a bio-
retention pond before entering Tannery Book.
We have two waste compactors, one for trash and one for recycling, which are located
next to the hazardous waste storage. The compactors are completely enclosed and have
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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a covered loading area. The hazardous waste storage building is also completely
enclosed and not exposed to stormwater.
There are many USM fleet vehicles serviced by this facility including passenger cars,
SUVs, pickup trucks, and vans. There are no actively leaking or out-of-use vehicles
stored outdoors for any length of time. Additionally there are the following Grounds
Services vehicles and equipment serviced and stored in the vicinity: Front end loader,
two back hoe tractors, propane fork lift, three golf carts, tool cat, three rack body/dump
trucks, four pickup trucks, four riding lawn mowers, and multiple small push mowers.
Stormwater drainage from this building and immediate area moves either directly into a
catch basin next to the building or runs across pavement before going into series of
storm drains which empty into a retention area. The campus has a total of 137 catch
basins and does not have any direct, untreated stormwater outfalls but does have a total
of three water quality ponds, one bio-retention basin, and one dry stormwater detention
basin. The targeted area for this SWPPP has six catch basins, vegetated swales, riprap
channels, and one bio-retention filter basin in the subwatershed area treated by said
bio-retention filter basin. See map and map legend. The filtered water discharges (or
percolates) into Tannery Brook at the perimeter of campus.
3.2 Site Map
See Attachment 1 for an aerial photo of the campus from Google Maps.
See Attachment 2 for a drawn diagram of the area used to service vehicles.
See Attachment 3 for a utility map of the complete storm drain and stormwater
management system.
3.3 Significant Material Inventory
This list includes anything that could possibly be exposed to stormwater although none
of it is regularly exposed to rainfall and there have been no spills or leaks on record in
the last three years.
Propane 20 gallon tanks in secure fuel storage cabinet outdoors.
2000 Diesel Fuel Tank
<100 Gallons of Gasoline in cans inside locked fireproof yellow cabinets
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Equipment stored outside is all intact.
Vehicle Parts: Few parts on hand, vehicle parts all stored inside. All work is
performed on vehicles inside the garage. The only vehicles parked outside are
those in working order.
3.4 Vehicle Wash Water & Wastewater
Vehicles are infrequently washed. During the winter, vehicles are rinsed with warm water
on the pavement outside of the garage. Sometimes vehicles are cleaned with
biodegradable soap. The wash water sheets down to a storm drain which discharges to
a large bio-retention filter basin.
Awaiting guidance on this issue from MEDEP since July 2014. No response has been
provided by Alison Moody or David Ladd.
3.5 Spills and Leaks
There have been no significant spills or leakage in the last three years.
3.6 Non-Stormwater Discharges
On campus there are no potential not-allowed non-stormwater discharges into the
storm drain system.
3.7 Allowable Non-Stormwater Discharges
Some non-stormwater discharge may occur from occasional landscape watering or
building rinsing in this area on the impervious and building areas shown on the map.
3.8 Site Summary
There are few, if any, areas where contamination can enter the stormwater system. The
risk of spills in the garage is minimal but are addressed with employee training on
managing and reducing the chance of any type of spill anywhere on campus.
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4.1 Good Housekeeping
The following is a list of good housekeeping practices followed by the University of
Southern Maine, particularly the Grounds team and the SWPPP Coordination Team.
1. Spills are immediately identified and cleaned up with an absorbent material or
towel.
2. All fluid products and wastes are kept either indoors or in sealed containers.
3. Waste oil stored in drums outside are kept closed except when filling and is
removed for recycling offsite as soon as possible.
4. Used antifreeze is kept in a sealed container and is removed offsite as soon as
possible.
5. All changing of fluids is done inside the garage and spills and leaks are minimized
and immediately addressed with an absorbent material or towel.
4.2 Preventative Maintenance
The following is a list of preventative maintenance procedures practiced at USM:
Carefully inspect all incoming vehicles and immediately address any spills or
leaks.
This facility has a written spill prevention and response policy.
All staff are aware of spill response procedures.
Spill response equipment is located at all potential spill areas.
All fluid draining is done inside and all fluids are carefully stored and sealed.
All batteries and waste fluids are disposed of regularly.
Catch basins are checked and cleaned as needed.
Drainage swales are kept clear.
Retention basins are regularly inspected and cleaned out.
Fuel storage tank is regularly inspected for signs of spills, corrosion, or other
issues.
Hydraulic equipment is kept in good repair to prevent leaks.
Stormwater is kept out of areas where it could become contaminated.
4.3 Best Management Practices
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The following is a list of existing Best Management Practices with the goal of reducing
any risk of potential discharge of pollutants into the stormwater system.
Roofs are in place over areas of potential spills, leaks, or other ways of
contamination including over the waste compactors, the diesel tank, gasoline
storage, and salt and sand storage. Other activities that may pose a risk happen
indoors such as work on vehicles, fluid changes, parts storage, and the storage of
hazardous waste.
Vehicles are not unnecessarily washed both to conserve water and to reduce the
amount of salt, sand, or other contaminants that could enter the stormwater
system.
4.4 Sediment and Erosion Control
There are no potential areas for erosion on this site
4.5 Management of Stormwater Runoff
The following management practices for runoff are used at this facility:
Drainage outfalls to riprap areas
Biofiltration and bioremediation solutions are in place around the area
Runoff from this site goes to retention basins
4.6 Spill Prevention and Response
4.7 Employee Training
New hire and annual refresh training has been developed. See Attachment 4.
** Sections 5 & 6 are incomplete pending further guidance from the DEP on what USM’s
responsibilities in these areas are. See email regarding inquiries: Attachment 5**
University of Southern Maine, Gorham MS4 Stormwater Management Plan 2013-2018
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5 Evaluation
5.1 Quarterly Visual Inspections
Visually monitor stormwater discharges at each outfall. Inspections should be made
during daylight hours within 30 mins of when stormwater begins to run off.
5.2 Quarterly Site Inspections
5.3 Recordkeeping and Reporting
5.4 Plan Revisions
6. Certifications
Non-stormwater Discharges: All stormwater outfalls to surface waters at this facility
have been evaluated and found to be free of non-stormwater discharges.
Stormwater Pollution Prevention Plan: This SWPPP has been prepared in accordance
with good engineering practices. Qualified personnel properly gathered and evaluated
information submitted for this Plan. The information in this Plan, to the best of my
knowledge, is accurate and complete.
_________________________________________
Name
__________________________________________
Title
__________________________________________
Date
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Attachment 1
The specific layout of the Grounds Material storage area has changed since these Google Map aerial images were taken. See Attachment 2 for
updated diagram of the layout and Attachment 3 for the storm system utility map
USM Gorham Campus. Arrow points to Maintenance
and Grounds Building
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Attachment 2
USM Gorham Campus Diagram
Hashed areas are impervious paved surfaces
Swirls denote permeable areas of grass or plantings
Swi
Salt & Sand Storage
Bark mulch, Loam,
& compost storage
Fuel & equipment
storage Maintenance & Grounds building, Garage
Waste
compactors
Bio-retention filter basin
Haz Material
storage Mechanical Trades Bld
CHP
Turf Soccer
Field
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Attachment 3
University of Southern Maine, Gorham Campus, Stormwater Management Plan 2013-2018 State Owned Municipal Separate Storm Sewer Systems | Permit MER042002
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Attachment 4
New Hire Training Outline for Grounds and Vehicle Service Employees
Orient employees to campus including a tour of stormwater features and
explanations of they operate. This tour should include:
o Storm drains and catch basins
o Water Quality Ponds and bio-retention basins
o Vegetated swales and berms
o Outfalls
o Areas where severe stormwater runoff is likely to occur and has been a
problem in the past
Educate employee about basic stormwater science including:
o When rain falls or snow melts it runs off of impervious (aka non-porous)
surfaces such as roofs, parking lots, roads, and basketball courts.
o These surfaces accumulate human pollutants such as cigarette butts, salt,
sand, vehicle fluids, mercury, heavy metals, litter, and other materials that
are harmful to the environment.
o USM’s campus has 137 catch basins which are connected via an
underground piping system and allows stormwater to flow downhill into
filtration sites before it eventually ends up in Tannery Brook on the campus
perimeter
o These filtration sites, including the water quality ponds and bio-retention
basins, are built to encourage natural filtration of the stormwater to prevent
harmful materials from ending up in Tannery Brook in Gorham and Back
Cove on the Portland campus.
o Build-up of stormwater from large storm events or improper stormwater
system design can result in flooding, ice build-up, erosion, and improper
University of Southern Maine, Gorham Campus, Stormwater Management Plan 2013-2018 State Owned Municipal Separate Storm Sewer Systems | Permit MER042002
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filtration of stormwater if it is not being captured and channeled through
the system.
Demonstrate a catch basin inspection as a model for new employee.
Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance
of minimizing and eliminating causes of pollution on campus. Create awareness
about quarterly inspections.
o Ensure employee knows where all spill cleanup supplies are stored and how
to use them
o Ensure employee knows to prioritize spill cleanup above other tasks
o Ensure employee understands the importance of preventing pollution
o Ensure employee knows who to contact in the case of a spill and that all
employees are responsible for water and environmental quality on campus.
Educate about proper vehicle and equipment rinsing and washing procedures
University of Southern Maine, Gorham Campus, Stormwater Management Plan 2013-2018 State Owned Municipal Separate Storm Sewer Systems | Permit MER042002
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Annual Employee Refresh Training
Explain USM’s Stormwater Pollution Prevention Plan (SWPPP) and the importance of
minimizing and eliminating causes of pollution on campus. Remind about or assign team
members to perform quarterly inspections.
o Ensure employees know where all spill cleanup supplies are stored and how to use
them
o Ensure employees know to prioritize spill cleanup above other tasks
o Ensure employees understand the importance of preventing pollution
o Ensure employees know who to contact in the case of a spill and that all employees
are responsible for water and environmental quality on campus.
Educate about conservative and careful ice melt, salt, and sand application and
implications of these materials on water quality on and off campus
Educate about proper vehicle and equipment rinsing and washing procedures
Report on any new or changed protocol or structural changes around campus
Report on any new stormwater awareness or education campaigns
o Connect with Asst. Director for Sustainable Programs/Tyler Kidder for this info
Report on any research, sampling, or other scholarly activity by students or faculty around
water quality or stormwater BMPs.
o Connect with Asst. Director for Sustainable Programs/Tyler Kidder for this info
University of Southern Maine, Gorham Campus, Stormwater Management Plan 2013-2018 State Owned Municipal Separate Storm Sewer Systems | Permit MER042002
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Attachment 5
From: "Ladd, David" <[email protected]>
To: 'D Tyler Kidder' <[email protected]>, "Moody, Alison R" <[email protected]> Date: 9/16/2014 11:55 AM
Subject: RE: SWPPP Help for USM
Tyler,
I'm sorry for the stress this has caused you, but it is entirely my fault, Alison has had many of her duties recently reassigned due to staffing changes
within the Industrial Stormwater Unit. I dropped the ball, and was supposed to communicate that with you; I am truly sorry. This is crunch time for my field inspectors, and I have just recently lost two of my four inspectors, but still no excuses. I will contact Alison and one of us will schedule a
time to meet with you on campus to review the facility and help out with the SWPPP in the next two weeks.
Please keep this letter to serve as proof that you have asked for technical assistance, and the Department is late in providing assistance due to
circumstances beyond its control.
Thank you for your understanding.
Sincerely,
David Ladd
Municipal & Industrial Stormwater Coordinator
Maine DEP 17 State House Station
Augusta, ME 04333 207-215-7168
david.ladd@maine,gov<mailto:david.ladd@maine,gov>
From: D Tyler Kidder [mailto:[email protected]] Sent: Monday, September 15, 2014 2:25 PM
To: Ladd, David
Subject: Fwd: SWPPP Help for USM
David,
I have tried three times, via email and phone, to reach out to Alison with questions about USM's SWPPP which is now very overdue. The below
email is my last attempt, on which you were CCed. Can you help me reach her or perhaps be available to answer questions?
Thank you,
Tyler
>>> D Tyler Kidder 8/7/2014 12:28 PM >>>
Hello Alison,
I'm the sustainability staffer here at USM and stormwater and pollution prevention falls under my list of responsibilities. I'm working on creating a
SWPPP for our Gorham campus auto garage operation as required by our MS4 Permit. I'm using the model SWPPP PDF on the website to create
ours and am confused about the vehicle wash water and wastewater section, 3.4 on page 8 (there are no page numbers on the PDF from the web!). Because we are covered under the nested MS4 permit, does that qualify as our NPDES permit for discharging wash water into a storm drain? Or do
we need a separate permit to allow this activity? We do this infrequently and use biodegradable, non-toxic soap but I'm unclear on the actual
guidelines or allowances. Dealing with policies and permits of this nature is outside of my usual scope of work so I'd love to chat with you a little bit about some additional questions as well.
I tried calling the number listed on the model SWPPP (791-8105) but it said there was an error with the number. I also emailed Alison Moody weeks ago but never heard back. I can be reached at 228-8218 or 252-9264.
Thank you so much, Tyler Kidder
Assistant Director for Sustainable Programs, LEED GA
Facilities Management, Offices of Sustainability and Property Management, University of Southern Maine
office: 207.228.8218 || mobile: 207.252.9264 e: [email protected]<mailto:[email protected]>
www.usm.maine.edu/sustainability<http://www.usm.maine.edu/sustainability> || www.usm.maine.edu/property-management<http://www.usm.maine.edu/property-management>
PO Box 9300, Portland, Maine 04104