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University of Tennessee, Office of Information Techn Believe in Magic: Creating a Shift Substitution System With No Budget
| Date post: | 08-Jan-2018 |
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University of Tennessee, Office of Information Technology
Believe in Magic:
Creating a Shift Substitution System
With No Budget
University of Tennessee, Office of Information Technology
The Problem:
• No budget• Professional programs didn’t meet
our needs and were too expensive
University of Tennessee, Office of Information Technology
The Solution:
• Create our own
University of Tennessee, Office of Information Technology
But How?
University of Tennessee, Office of Information Technology
Designing Students (and Subs)
Blending Wishes with RealityIt Can be Done
University of Tennessee, Office of Information Technology
Needed:
• Daily Email• Search feature• Notes and
Requests• Auto-track hours
subbed
• Web-based• Secure Log-on• Student/Staff can
submit• Review shifts• Guaranteed Subs
University of Tennessee, Office of Information Technology
Wanted:•Separate logons for Student Assistants (SAs) and Lab Managers (LMs)
•SAs and LMs see different shifts
•Track guaranteed shifts – limit 5
•Ability to export search results to Excel
University of Tennessee, Office of Information Technology
We got all that
And we asked our students for suggestions
University of Tennessee, Office of Information Technology
Listening to our Students made them Happy
And made our system better
University of Tennessee, Office of Information Technology
Student Suggestions:
• SAs can delete their own subs (before approval)
• SAs can mark a sub as permanent
University of Tennessee, Office of Information Technology
Technical Stuff:Keep It Simple
University of Tennessee, Office of Information Technology
Keep It Simple
• Used Active Server Pages (ASP)
• Access database with only one table
• Re-used LDAP login from SA web page.
• Spent $169 on full version of ASPEmail
University of Tennessee, Office of Information Technology
Keep It Simple
• Student interface has three things: Submit a sub, Subs List, Review My Subs
• Staff interface also includes: Administration page and Search features
University of Tennessee, Office of Information Technology
The Interface
University of Tennessee, Office of Information Technology
Login
University of Tennessee, Office of Information Technology
Students
Staff
University of Tennessee, Office of Information Technology
Submit a Sub
University of Tennessee, Office of Information Technology
Take a Sub - Students
University of Tennessee, Office of Information Technology
Take a Sub - Staff
University of Tennessee, Office of Information Technology
Review Subs
University of Tennessee, Office of Information Technology
Administration
• Approving Subs• Guaranteed Subs• Daily Shifts• Searching
University of Tennessee, Office of Information Technology
AdminPage
University of Tennessee, Office of Information Technology
Searching
University of Tennessee, Office of Information Technology
Search Results
University of Tennessee, Office of Information Technology
The Results
• SAs don’t get confused• Timesheets easier to approve• Easier to figure out who’s working• Fewer errors when approving shifts
University of Tennessee, Office of Information Technology
Links
• Subs Demo, including a downloadable source:http://www.labs.utk.edu/subsdemo/
• Our Email:[email protected]
University of Tennessee, Office of Information Technology
Thank You!
