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(#) Unstructured vs. Structured Extranets in Office 365 Tuesday, June 11, 2019 12 - 1 PM EST
(#)
Unstructured vs. Structured Extranets in Office 365
Tuesday, June 11, 2019
12 - 1 PM EST
(#)http://eum.co
• President, Extranet User Manager
• SharePoint MVP
• Partner Seller, Microsoft Canada
• http://blog.petercarson.ca
• www.extranetusermanager.com
• Twitter @carsonpeter
• VP Toronto SharePoint User Group
Peter Carson
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Envision IT built custom Extranet solution
Productization of code
base begins
Extranet User Manager
(EUM) Installer created
Azure B2B support
Channel Partner
program launched
2008
2009
2010
2011
2012
2014
2015
2016
2017
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EUM Brand and
Website launched
Office 365 support
2018
EUM V4 Launched
2019
User-Centric EUM
Login launched
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Customers around the Globe
85+ Customers Deployed Globally
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Making the News!Exclusive interview with Mark Kashman and Stephen Riceof the Microsoft SharePoint Team
eum.co/resources/articles/external-sharing-interview-with-the-sharepoint-product-team
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Agenda
Introductions
Unstructured Extranets
External Sharing Announcements
Structured Extranets and Azure B2B
Extranet User Manager with Office 365 Overview
Groups & Users SPFx Webpart Demo with Flow Connector
Summary, Q&A and Closing
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Poll – Which do you use today?
Office 365
Microsoft Flow
Power BI
SharePoint On Premises
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Unstructured Extranets with Office 365 External Sharing
• External Sharing in Office 365 strongly supports ad-hoc collaboration
• Sharing documents with a few to a few dozen external people
• Secure Link sharing to sites, libraries, and documents
• Anyone with the link (Anonymous)
• People in your Organization
• People with existing access
• Specific people
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New External Sharing Announcements from SPC 2019
• Request Files
• Ask colleagues and external guest users to upload files to a folder
• Uploaders can only see their own content
• Single link can be used for many uploaders
eum.co/resources/articles/external-sharing-announcements
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NEW! OneDrive sharing in Microsoft Teams
Coming soon
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New External Sharing Announcements from SPC 2019
• Deeper Integration with Azure AD B2B
• External users can sign in with One Time Passcode (OTP) to verify they own the email address
• Able to utilize premium Azure AD functionalities
• Conditional access
• Multi-Factor Authentication
• Google auth federation
eum.co/resources/articles/external-sharing-announcements
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New External Sharing Announcements from SPC 2019
• Enhanced Sharing Reports
• Access a list of unique permissions on a given site collection
• Export report to a csv. File and import into PowerBI or Excel to build sharing dashboards
eum.co/resources/articles/external-sharing-announcements
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New External Sharing Announcements from SPC 2019
• Expiring external access
• Site admins can define how long a guest user has access to site contents
• IT access policy defined at the organization level (ie. All users will lose access after 60 days)
• Site admin can extend access for users expirations if additional time is permitted
eum.co/resources/articles/external-sharing-announcements
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Structured Extranets and Azure B2B• Simple
• Partners are invited into your Azure AD
• Each partner user uses an existing Azure AD account or one that is easily created during invitation acceptance
• Permissions can be managed through Azure AD groups
• Secure
• All access is controlled through your Azure AD directory
• Partner users can be removed from your Azure AD and their access is immediately revoked
• When the partner user leaves the partner organization, access is lost automatically
• Seamless
• Partner companies who need access do not need to have Azure AD
• Azure AD B2B collaboration provides a simple user sign-up experience for these partners
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Azure AD B2B and Office 365
• Partner users can be granted access to any part of your SharePoint Online
• Considered external users by Microsoft
• No Office 365 subscription is required for the partner users
• Permissions in SharePoint Online can be applied to Azure AD groups
• Site owners can manage the Azure AD group membership through EUM
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B2B Experiences
User Type Experience
Existing Office 365 or Azure AD user Logs in with their Azure AD credentials to accept the invitation
Business email not in Azure AD One Time Passcode (OTP) is sent to Email addressUser inputs 8 digit code into login form Code is valid for 30 minutes
Consumer email (Gmail, Hotmail, etc.) Consumer Microsoft accounts are supportedDirect Federation to Google is now also supported
https://www.extranetusermanager.com/resources/articles/microsoft-azure-ad-b2b-articles
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Why Extranet User Manager with Office 365?
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• External Sharing is not scalable
• Individual users need permissions management to invite
• Permissions become a mess, governance goes out the window
• Azure B2B is not end user friendly
• Azure portal is overwhelming
• All or nothing delegation
• No self-registration
• No integration to other line of business systems
• No integration to on premises AD
• EUM provides the self-registration, profile management, and delegation
• As users and groups are created by the business owners, they are setup in Azure AD by EUM
• EUM sends the invitations
• Azure AD manages the login process
• EUM manages the group membership leveraged for permissions
Office 365
Third Party
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When to use….
External Sharing
• Sharing with a few people
• Co-authoring on individual documents
• You are the sole administrator of permissions
• Eliminate the use of other shadow IT within the organization
EUM with Azure B2B
• Sharing with many people with granular permission sets
• Self service functionalities like Self Registration, My Profile, etc.
• Delegation to the business owner to administer and manage sites they own as well as tier 1 service desks
• Link into automated site provisioning process
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Extranet User Manager Features
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• Add Groups and Users directly from the SharePoint Online site
• Permissions are automatically wired up in the background by EUM Flow Connector
• Full Administrative capabilities
• Add, Edit, Remove groups
• Add, Edit, Remove users
• Copy and share private link for registration
New Feature Announcement: EUM Groups and User SPFx Webpart
(#)http://eum.co
End User Component(s)
• Self-Registration
• My profile
Administration Components
• Delegated access for the business owners
• Search, add, edit, and import users and groups
• Used by administrators to configure the system
EUM Components
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• Maintain your corporate brand throughout the entire user experience• Self-Registration• Custom Emails
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Branded Experience
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Delegated User Management
• Management of the extranet users is delegated to the business
• IT does not need to manage accounts• Can also be delegated securely to the
external organizations themselves
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Self-Registration
• Fully customizable registration experience
• Self service profile page• Fields can be added or removed• Can be integrated into back-end
systems• Customizable approval workflow• Simple edits such as adding or
removing fields done just through HTML editing of form
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Works with SharePoint 2010 to 2019 and Office 365
• Does not need to be installed on the SharePoint Server
• PowerShell script setups up the trust
• Office 365 supported through Azure B2B
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Adaptive Design
• Leverages the Bootstrap framework• All end user pages adapt to the
smartphone, tablet, or desktop experiences
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Azure Hosted or On Premise
• Can be installed on an on premise server• SharePoint Server• IIS Server
• Host in your Azure Tenant • App Service
• Host in our Azure Tenant• Secure multi-tenant hosting• Managed by Envision IT• 7x24 monitoring and remediation
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Demo – Office 365Registration through to Login
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Licensing
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Extranet User Manager Licensing - Monthly
US Dollars
Full feature set and pricing details available at https://www.extranetusermanager.com/Pricing
Version # of Users Cost Onboarding (1 Time Fee)
Light Edition 250 $250 /month $800
Standard Edition 250 – 5000 $400 /month $1,600
Enterprise Edition 5000 + $650 /month $1,600
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Upcoming Events
Extranet User Manager Webinar – Unstructured vs.
Structured Extranets in Office 365
July 23, 201912 pm – 1 pm EST
Eum.co/events
Microsoft InspireJuly 14-18, 2019
Las Vegas, NV
https://partner.microsoft.com/en-us/inspire
SharePoint Fest SeattleChristian Buckley & Mark
KashmanPWR103 – Options for
Building a Modern ExtranetWed 1:30 PM - 2:40 pm
Room 606
https://www.sharepointfest.com/Seattle/index.php/ses
sions
Microsoft IgniteNovember 4-8, 2019
Orlando, FL
https://www.microsoft.com/en-us/ignite
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Thank you!
Questions?
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