Date post: | 07-Apr-2016 |
Category: |
Documents |
Upload: | melany-stowe |
View: | 217 times |
Download: | 0 times |
This guide will provide directions
to edit and update your contacts
and groups within Gmail.
Contacts & Groups in Gmail
Access your Gmail contacts and groups by
selecting the small arrow beside “Mail”
and then select “Contacts.”
Contacts & Groups in Gmail
Your current
“My Contacts” will be
displayed.
NOTE: All DPS employee email addresses are
automatically available. You can access these by
typing the name (first or last) of any employee in
the “To” section of a gmail message.
There are two likely
locations for your contacts:
1. My Contacts
2. Other Contacts
Accessing Your Current Contacts
The number in parentheses
refers to the number of
contacts within this group.
“Most Contacted” designates
your “Top 20” contacts based
on your email usage.
This can not be deleted and is
displayed by default.
Adding a New Contact Add contacts by selecting “New Contact.”
Select “New Contact” and access the screen below. Add the information you want to
save for the new contact. If there is information you don’t know or don’t want to
include, just leave those options blank.
This information automatically
saves as it is typed. You can
always select “Save Now” if that
is not the case.
Additional Contact Information
Selecting “Add” will provide additional options to add to this
contact including a nickname, birthday, and website address.
Add a Group in Gmail
Select “New Group” and the following text box will appear. Enter the name of
your new group and select “OK.”
Add a Group in Gmail
Your newly created group will appear under “My Contacts.”
If you select this group, you will see the following message — “There are no
contacts in this group.”
Select the “Add to” icon and type the name of a contact you wish to add
to the group. Then select “Add.” See below.
Add Contacts to a New Group
Another Way to Add Group Contacts
1. Within the “My Contacts” or “Other Contacts” screen,
check the names of the contacts you want to add to a group.
2. Select the “Groups” icon.
3. Check the group you wish to add the contacts to.
NOTE: You can also create a new group once you have
selected the contacts to put into the group by selecting the
last option “Create new.”
Send an Email to a Group
Follow these steps to send an email
to a group:
1. Select “Compose.”
2. Type the name of the group you
wish to email.
3. Select the correct group.
4. All individual email addresses will
populate the “To” text box.
Other Options
1. Select a group.
2. Select “More.”
3. Several options become available
including renaming the group, exporting
(sharing) the group with someone else,
and finding duplicates.
“Keep Calm” artwork designed by M. Stowe via The Keep Calm-O-Matic.
Did you know?
If you select “Details” in the bottom-right corner of your inbox screen, you can view
every date, time, and location (IP address) your Gmail account has been accessed.
You can also setup an alert for unusual activity.