Upper Macquarie County Council Council Chambers 7 Lee Street, KELSO Mail PO Box 703 BATHURST NSW 2795 Telephone: (02) 6338 2875 Facsimile: (02) 6331 9620 Website: www.umcc.nsw.gov.au ABN: 64420707530 7 December 2016 Dear Sirs, Notice of Meeting I wish to inform you that an Ordinary Meeting of the Council will be held at the Council Chambers, 7 Lee Street, Kelso on Friday 16 December 2016 Commencing at 4.30pm Your attendance is respectfully requested. Yours faithfully David Sherley Acting General Manager The noxious weeds control authority for the areas of Bathurst Regional Council, Blayney Shire Council, Oberon and Lithgow City Council
10. Resolve into Confidential Committee of the Whole to deal with Confidential Reports
Recommendation: That: (a) Council resolve into closed Council to consider business identified, together
with any late reports tabled at the meeting.
(b) Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of section 10A(2) as outlined above.
(c) Correspondence and reports relevant to the subject business be withheld
from access.
In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005:
The noxious weeds control authority for the areas of Bathurst Regional Council, Blayney Shire Council, Oberon and Lithgow City Council
1. In accordance with Section 9(2A) of the Local Government Act 1993, it is the
opinion of the General Manager that the following business is of a kind as referred to in section 10A(2) of the Act and should be dealt with in a part of the meeting closed to the media and public.
2. In accordance with Section 10B(1), it is considered that discussion of the matter in open meeting, would on balance, be contrary to the public interest.
3. In accordance with Section 10A(4) members of the public are invited to make
representations to the Council as to whether the matters should or should not be dealt with in Confidential Committee.
* Chief Weeds Officer’s Report
ITEM SUBJECT REASON FOR CONFIDENTIALITY
Nil
*General Manager’s Report
ITEM SUBJECT REASON FOR CONFIDENTIALITY
Nil
11. Resolve into Open Council
12. Adopt Report of Committee of the Whole
13. Meeting Close
The noxious weeds control authority for the areas of Bathurst Regional Council, Blayney Shire Council, Oberon and Lithgow City Council
Minutes – Ordinary Meeting of Upper Macquarie County Council – Friday 4 November 2016
The Minutes of the Ordinary Meeting of Upper Macquarie County Council held on Friday 4 November 2016, are as follows. Recommendation: That the Minutes of the Ordinary Meeting of Upper Macquarie County Council held on Friday 4 November 2016 by adopted. Financial Implications: N/A
This is page 1 of 1 pages of the Minutes Report to the Ordinary Meeting of the Upper Macquarie County Council held at Council Chambers, Kelso, on 16 December 2016.
Upper Macquarie County Council
Minutes of the Ordinary Meeting of the Council held at the Council Chambers, Kelso, on
Friday 4 November 2016 The Chairman declared the meeting open at 2.30 pm. Attendance
The following members were present - Councillors
G. Braddon - Chairman N. Francis D. Kingham S. Lesslie J. Morgan R.Thompson
The General Manager and Acting Chief Weeds Officer were also in attendance. Apologies
Apologies for unavoidable absences were received from Councillor Aubin and Councillor North. Moved Councillor Thompson
Seconded Councillor Francis That the apologies of Aubin and North be accepted and that they be granted leave of absence.
Resolved in the affirmative Confirmation of Minutes
Moved Councillor Kingham Seconded Councillor Francis That the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held on 16 September 2016 be adopted. A copy of which had been provided to each Councillor prior to the meeting, be adopted. Resolved in the affirmative
Certificate This is page 1 of 5 pages of the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 4 November 2016. Chairman.........................................................General Manager..................................................
Confirmation of Extraordinary Minutes
Moved Councillor Thompson Seconded Councillor Morgan That the Minutes of the Extraordinary Meeting of the Upper Macquarie County Council held on 21 October 2016 be adopted. A copy of which had been provided to each Councillor prior to the meeting, be adopted. Resolved in the affirmative
Business arising from the Minutes
Nil
Declaration of Interest
Nil General Manager’s Report 1
Item A – Election of County Chairman and Deputy County Chairman Election Chairperson There was one nomination for the position of Chairperson, that being Cr Geoff Braddon. Cl Braddon was declared Chairman for the next 12 months. Election Deputy Chairperson There was one nomination for the position of Deputy Chairperson, that being Clr Ray Thompson. Clr Thompson was declared Deputy Chairman.
County Chairman’s report
Nil Chief Weeds Officer’s Report
That the Reports of the Chief Weeds Officer be noted;
(i) Management of Weed Pests and Disease (ii) Crown Lands Management review (iii) Inspection Reports for the period 3/9/16 -17/10/16
Thanks was given to the Chief Weeds Officer for his commitment to Upper Macquarie County Council.
Moved Councillor Kingham Seconded Councillor Thompson
Certificate This is page 2 of 5 pages of the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 4 November 2016. Chairman.........................................................General Manager..................................................
That the information on be noted. Resolved in the affirmative
General Manager’s Report 2
Item A – Meeting dates Moved Councillor Thompson
Seconded Councillor Lesslie That the information be noted. Resolved in the affirmative Item B – Integrated Planning and Reporting Review Moved Councillor Thompson Seconded Councillor Morgan That That Council note the progress report on the 2016/17 Delivery Program. Resolved in the affirmative Item C – Budget Review Statement – 30 September 2016 Moved Councillor Kingham Seconded Councillor Lesslie That Council adopt the Budget Review Statement and report for the quarter ended 30 September 2016. Resolved in the affirmative
Item D – Annual Financial Reports Moved Councillor Thompson Seconded Councillor Francis That the information be noted, including the General Purpose Financial Statements for year end 30 June 2016 as supplied. Resolved in the affirmative Item E – Statement of Investments Moved Councillor Lesslie Seconded Councillor Thompson That the information be noted. Resolved in the affirmative
Item F – Work Health & Safety Action Plan Moved Councillor Thompson Seconded Councillor Francis That Council
a) endorse the StateCover: Upper Macquarie County Council Work Health & Safety Action Plan 2016, and
b) note the information. Resolved in the affirmative
Certificate This is page 3 of 5 pages of the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 4 November 2016. Chairman.........................................................General Manager..................................................
Item G – Disclosures by Councillors and Designated Persons Return Moved Councillor Kingham Seconded Councillor Lesslie That the completed Disclosure of Interest of Councillors and Designated Persons Returns for Councillors and relevant staff be noted. Item H – Code of Conduct Complaints – 1 October 2015 to 30 September 2016 Moved Councillor Kingham Seconded Councillor Francis That Council note;
1) the report, and
2) that the Office of Local Government has been provided with a report containing the statistics referred to in Clause 12.1.
Resolved in the affirmative Item I – Statewide Mutual – Continuous Improvement Pathway (CIP) Council Risk Management Action Plan Moved Councillor Thompson Seconded Councillor Lesslie That the information be noted. Resolved in the affirmative Item J – Government Information (Public Access) Act Report Moved Councillor Thompson Seconded Councillor Lesslie That the information be noted. Resolved in the affirmative
Item K – UMCC Website Moved Councillor Lesslie Seconded Councillor Thompson That the information be noted. Resolved in the affirmative Item L – Correspondence and Information Nil
Certificate This is page 4 of 5 pages of the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 4 November 2016. Chairman.........................................................General Manager..................................................
General Business
BUSINESS ITEMS (PREVIOUSLY MADE) BROUGHT FORWARD Cr Morgan – White Privet - Is this a noxious weed (declared). UMCC should be taking action on? CWO – spoke to processes in place, generally complaint driven: Further, can have privet as a fence, as long as don’t allow to flower. Both varieties are declared noxious weeds. Cr Kingham – Concern at limited number of inspections occurring in the Blayney area. When aerial spraying is finalised, can some emphasis be given to the Blayney area.
The Chairman declared the meeting closed at 3.30 pm
**********
Certificate This is page 5 of 5 pages of the Minutes of the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 4 November 2016. Chairman.........................................................General Manager..................................................
UPPER MACQUARIE COUNTY COUNCIL
UPPER MACQUARIE COUNTY COUNCIL MEETING TO BE HELD AT THE COUNCIL CHAMBERS, KELSO ON
FRIDAY 16 DECEMBER 2016
1. DECLARATION OF INTEREST:
To assist Council and Committee Members in their correct consideration of business before them at the Meeting, please have regard for Chapter 14 (Honesty and Disclosure of Interests) of the Local Government Act, 1993, and Section 451 particularly in relation to Disclosure and Participation in Meetings. Recommendation: That this matter be noted.
Certificate This is page 1 of 1 pages of the Declaration of Interest submitted to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 16 December 2016 Chairman.........................................................General Manager..................................................
T O C O N S I D E R T H E C O U N T Y C H A I R M A N ’ S R E P O R T T O C O U N C I L M E E T I N G O F
1 6 D E C E M B E R 2 0 1 6
C H I E F W E E D S O F F I C E R ’ S R E P O R T
T O C O U N C I L M E E T I N G O F 1 6 D E C E M B E R 2 0 1 6
ITEM A. CHIEF WEED OFFICER’S REPORT
Following for Councillors information is the following report;
1. Inspection Reports for the period 18/10/2016 – 25/11/2016
Financial Implications: Funding is provided within the adopted budget to undertake weed inspection programs. Recommendation: That the Report of the Chief Weed Officer be noted.
Certificate This is page 1 of 1 pages of the Chief Weed Officer’s report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on Friday 16 December 2016 Chairman.........................................................General Manager..................................................
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
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dd
ress
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rop
ert
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rea
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mm
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ts
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l O'G
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ll O
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dy
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nn
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oad
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ERO
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78
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div
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tio
n f
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nd
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tter
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od
din
g th
istl
es w
ith
a v
ery
goo
d
po
pu
lati
on
of
seed
wee
vils
so
no
ch
emic
al o
r m
ech
anic
al c
on
tro
l req
uir
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ral s
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tu
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ck p
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lso
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th
e o
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2 M
ou
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id R
oad
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UN
T D
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ID N
SW
27
95
97
.96
45
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ned
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e p
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ock
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1 o
f 8
Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 1 of 8
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
No
.P
rop
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y A
dd
ress
P
rop
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y A
rea
Co
mm
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ad O
BER
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2 o
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Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 2 of 8
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
No
.P
rop
ert
y A
dd
ress
P
rop
ert
y A
rea
Co
mm
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ts
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oad
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ated
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oad
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ial S
pra
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Oth
er T
ime
Spen
t
5 d
ays
An
nu
al L
eave
10
.5 d
ays
Off
ice
adm
in/m
eeti
ngs
3 o
f 8
Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 3 of 8
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
No
.P
rop
ert
y A
dd
ress
P
rop
ert
y A
rea
Co
mm
en
ts
Bat
hu
rst
Sou
th -
Ch
ris
Jack
son
Oth
er T
ime
Spen
t
25
day
s A
nn
ual
Lea
ve
2 d
ays
off
ice
adm
in
1 d
ay s
ick
leav
e
Dru
m m
ust
er
4 o
f 8
Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 4 of 8
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
No
.P
rop
ert
y A
dd
ress
P
rop
ert
y A
rea
Co
mm
en
ts
Bat
hu
rst
No
rth
- P
hill
Ho
we
Ph
il H
ow
e2
9R
oo
t H
og
Ro
ad G
OW
AN
NSW
27
95
29
0.9
07
5O
wn
er h
as a
eria
l sp
raye
d 4
0h
a o
f se
rrat
ed t
uss
ock
an
d 7
8h
a o
f b
lack
ber
ry
Ph
il H
ow
e3
02
57
7 F
reem
antl
e R
oad
KIL
LON
GB
UTT
A N
SW
27
95
99
.51
76
Ow
ner
has
aer
ial s
pra
yed
b6
ha
of
bla
ckb
erry
Ph
il H
ow
e3
12
52
Will
iam
son
s R
oad
RO
CK
FO
RES
T N
SW
27
95
42
2.4
13
3O
wn
er h
as a
eria
l sp
raye
d 1
5h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e3
26
52
Kill
on
gbu
tta
Ro
ad K
ILLO
NG
BU
TTA
NSW
27
95
44
5.2
69
4O
wn
er h
as a
eria
l sp
raye
d 5
0h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e3
3H
ow
arth
s R
oad
FR
EEM
AN
TLE
NSW
27
95
16
3.7
88
3O
wn
er h
as a
eria
l sp
raye
d 6
0h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e3
41
55
9 T
rian
gle
Flat
Ro
ad T
RIA
NG
LE F
LAT
NSW
27
95
61
.37
83
Ow
ner
has
aer
ial s
pra
yed
15
ha
of
serr
ated
tu
sso
ck.
Ph
il H
ow
e3
52
87
3 T
uro
nd
ale
Ro
ad T
UR
ON
DA
LE N
SW
27
95
46
.13
63
Ow
ner
has
aer
ial s
pra
yed
10
ha
of
serr
ated
tu
sso
ck.
Ph
il H
ow
e3
62
14
Ho
war
ths
Ro
ad F
REE
MA
NTL
E N
SW 2
79
51
16
6.2
87
3O
wn
er h
as a
eria
l sp
raye
d 2
5h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e3
7P
alin
g Ya
rds
Ro
ad P
ALI
NG
YA
RD
S N
SW 2
79
52
55
.90
01
Ow
ner
has
aer
ial s
pra
yed
15
ha
of
serr
ated
tu
sso
ck.
Ph
il H
ow
e3
84
11
0 T
run
key
Ro
ad A
RK
ELL
NSW
27
95
17
0.0
75
Ow
ner
to
aer
ial s
pra
y 5
0h
a o
f se
rrat
ed t
uss
ock
in t
he
up
co
min
g p
rogr
am a
nd
has
mad
e a
star
t o
n t
her
e b
lack
ber
ries
.
Ph
il H
ow
e3
91
03
Lo
ngr
idge
Ro
ad B
ILLY
WIL
LIN
GA
NSW
27
95
18
.89
8O
wn
er h
as a
eria
l sp
raye
d .5
ha
of
serr
ated
tu
sso
ck.
Ph
il H
ow
e4
01
80
Eva
ns
Pla
ins
Cre
ek R
oad
EV
AN
S P
LAIN
S
NSW
27
95
12
.30
3Sc
atte
d p
ath
es o
f sc
otc
h t
his
le r
equ
ires
sp
rayi
ng
i hav
e sp
oke
n w
ith
th
e o
wn
er
wh
o w
ill s
tart
sp
rayi
g as
ap.
Ph
il H
ow
e4
1Tu
ron
dal
e R
oad
TU
RO
ND
ALE
NSW
27
95
37
.85
21
Ow
ner
has
aer
ial s
pra
yed
80
ha
of
serr
ated
tu
sso
ck.
Ph
il H
ow
e4
2Fr
eem
antl
e R
oad
MIL
KER
S FL
AT
NSW
27
95
11
1.9
44
5O
wn
er h
as a
eria
l sp
raye
d 1
84
ha
of
bla
ckb
erry
Ph
il H
ow
e4
31
47
Lo
ngr
idge
Ro
ad B
ILLY
WIL
LIN
GA
NSW
27
95
39
.08
38
Ow
ner
has
aer
ial s
pra
yed
30
ha
of
serr
ated
tu
sso
ck.
5 o
f 8
Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 5 of 8
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
No
.P
rop
ert
y A
dd
ress
P
rop
ert
y A
rea
Co
mm
en
ts
Ph
il H
ow
e4
41
32
Ho
war
ths
Ro
ad F
REE
MA
NTL
E N
SW 2
79
51
6.0
93
Ow
ner
has
aer
ial s
pra
yed
5h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e4
53
68
0 F
reem
antl
e R
oad
GO
WA
N N
SW 2
79
53
06
.29
57
Ow
ner
has
aer
ial s
pra
yed
80
ha
of
serr
ated
tu
sso
ck.
Ph
il H
ow
e4
67
62
Kill
on
gbu
tta
Ro
ad K
ILLO
NG
BU
TTA
NSW
27
95
93
8.0
12
6O
wn
er h
as a
eria
l sp
raye
d 4
0h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e4
79
90
Th
e B
rid
le T
rack
DU
RA
MA
NA
NSW
27
95
28
.16
13
Ow
ner
has
aer
ial s
pra
yed
25
0h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e4
8St
ewar
t St
reet
EV
AN
S P
LAIN
S N
SW 2
79
50
.94
03
larg
e b
lack
ber
rys
req
uir
e w
ork
a r
epo
rt s
ent
to t
he
ow
ner
req
ues
tin
g w
ork
be
carr
ied
ou
t.
Ph
il H
ow
e4
92
35
8 F
reem
antl
e R
oad
KIL
LON
GB
UTT
A N
SW
27
95
25
6.5
32
1O
wn
er h
as a
eria
l sp
raye
d3
0 h
a o
f se
rrat
ed t
uss
ock
.
Ph
il H
ow
e5
01
88
2 F
reem
antl
e R
oad
MIL
KER
S FL
AT
NSW
27
95
52
.98
97
Ow
ner
has
aer
ial s
pra
yed
70
ha
of
serr
ated
tu
sso
ck.
Ph
il H
ow
e5
1R
oad
Lon
grid
ge R
d h
as b
een
sp
raye
d f
or
serr
ated
tu
sso
ck b
y U
MC
C s
taff
.
Ph
il H
ow
e5
2R
oad
Bill
ywill
inga
Rd
has
bee
n s
pra
yed
fo
r se
rrat
ed t
uss
ock
by
UM
CC
sta
ff.
Oth
er T
ime
Spen
t
1 d
ay s
ick
leav
e
8 d
ays
off
ice
adm
in/m
eeti
ngs
4 d
ays
road
sid
e sp
rayi
ng
Dru
m m
ust
er
6 o
f 8
Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 6 of 8
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
No
.P
rop
ert
y A
dd
ress
P
rop
ert
y A
rea
Co
mm
en
ts
Lith
gow
So
uth
- T
on
y G
un
nin
gTo
ny
Gu
nn
ing
53
10
8 C
LAR
KE
SIM
PSO
N R
OA
D L
ITTL
E H
AR
TLEY
NSW
27
90
41
2.3
62
35
0 h
a o
f se
rrat
ed t
uss
ock
aer
ial s
pra
yed
wit
h c
ou
nci
l pro
gram
e n
ove
mb
er 2
01
6.
Ton
y G
un
nin
g5
4JE
NO
LAN
CA
VES
RO
AD
HA
RTL
EY N
SW 2
79
01
98
0.1
54
1in
spec
tio
n c
arri
ed w
ith
man
ager
.ow
ner
will
hav
e 5
0h
a o
f se
rrat
ed t
uss
ock
aeri
al s
pra
y th
is c
ou
nci
l pro
gram
.
Ton
y G
un
nin
g5
5TH
E A
UST
EN Q
UA
RR
Y JE
NO
LAN
CA
VES
RO
AD
HA
RTL
EY N
SW 2
79
0
17
2.3
35
16
0 h
a o
f se
rrat
ed t
uss
ock
aer
ial s
pra
yed
wit
h c
ou
nci
l pro
gram
e n
ove
mb
er 2
01
6.
Ton
y G
un
nin
g5
6G
AR
BA
GE
DEP
OT
CU
RLY
DIC
K R
OA
D
MEA
DO
W F
LAT
NSW
27
95
3.9
24
5sc
atte
red
bla
ckb
erry
,st
joh
n w
ort
req
uir
ing
follo
w u
p t
reat
men
t fr
om
last
seas
on
.co
ntr
acto
r to
car
ry o
ut
wo
rk f
or
LCC
.
Ton
y G
un
nin
g5
7SI
LCO
CK
STR
EET
LITH
GO
W N
SW 2
79
00
.20
09
insp
ecti
on
car
ried
wit
h c
on
trac
tor
& L
LS o
ffic
er. C
on
trac
tor
to c
arry
ou
t w
ork
on
cap
e b
roo
m .
Par
t o
f th
e lls
& u
mcc
bro
om
pro
ject
.
Ton
y G
un
nin
g5
8X
AN
AD
U 7
38
JEN
OLA
N C
AV
ES R
OA
D G
OO
D
FOR
EST
NSW
27
90
4.9
47
4h
eavy
are
a o
f b
lack
ber
ry f
ou
nd
on
insp
ecti
on
. re
po
rt s
ent
to r
equ
esti
ng
wo
rk t
o
be
carr
ied
ou
t th
is g
row
th s
easo
n .
Ton
y G
un
nin
g5
97
76
B C
ULL
ENB
ENB
ON
G R
OA
D G
AN
BEN
AN
G
NSW
27
90
10
9.0
81
82
0 h
a o
f se
rrat
ed t
uss
ock
aer
ial s
pra
yed
wit
h c
ou
nci
l pro
gram
e n
ove
mb
er 2
01
6.
Ton
y G
un
nin
g6
07
54
JEN
OLA
N C
AV
ES R
OA
D G
OO
D F
OR
EST
NSW
27
90
9.0
01
1lig
ht
scat
tere
d b
lack
ber
ry o
wn
er w
ill t
reat
infe
stat
ion
wit
h h
erb
icid
e la
ter
in
gro
wth
sea
son
.ow
ner
has
go
od
wee
d m
anag
emen
t in
pla
ce .
Ton
y G
un
nin
g6
1P
IPER
S FL
AT
RO
AD
PIP
ERS
FLA
T N
SW 2
84
70
.13
73
Occ
up
ier
req
ues
t in
spec
tio
n w
ith
co
nce
rn o
ver
infe
stat
ion
of
hem
lock
wh
ich
is
gro
win
g ar
ou
nd
ou
t b
uild
ing
.Insp
ecto
r h
as g
iven
ad
vice
on
her
bic
ide
app
licat
ion
s .
Ton
y G
un
nin
g6
2JE
NO
LAN
CA
VES
RO
AD
GO
OD
FO
RES
T N
SW
27
90
9.8
36
1h
eavy
are
a o
f b
lack
ber
ry &
ligh
t sc
atte
red
ser
rate
d t
uss
ock
& s
t jo
hn
wo
rt f
ou
nd
on
insp
ecti
on
. in
spec
tio
n r
epo
rt s
ent
to o
wn
er r
equ
esti
ng
wo
rk t
o b
e ca
rrie
d
ou
t th
is g
row
th s
easo
n .
Ton
y G
un
nin
g6
32
68
7 O
LD W
ESTE
RN
RO
AD
MO
UN
T LA
MB
IE
NSW
27
90
10
4.2
79
6Li
ght
pat
ch o
f se
rrat
ed t
uss
ock
fo
un
d o
n in
spec
tio
n .w
ill c
on
tact
ow
ner
req
ues
tin
g w
ork
to
be
carr
ied
ou
t to
co
ntr
ol i
nfe
stat
ion
.
Ton
y G
un
nin
g6
43
0 R
YDA
L R
OA
D W
ALL
ERA
WA
NG
NSW
28
45
19
7.9
32
2In
spec
tio
n c
arri
ed o
ut
wit
h c
on
trac
tor
. Hea
vy a
rea
of
bla
ckb
erry
fo
un
d in
gu
lly
con
trac
tor
will
tre
at t
his
gro
wth
sea
son
. Ow
ner
has
go
od
wee
d m
anag
men
t
pla
n in
pla
ce.
Ton
y G
un
nin
g6
57
7 T
HO
MP
SON
S C
REE
K R
OA
D
WA
LLER
AW
AN
G N
SW 2
84
5
25
2.3
51
2in
spec
tio
n c
arri
ed o
ut
wit
h c
on
trac
tor
carr
y o
ut
wo
rk o
n w
ides
pre
ad in
fest
atio
n
of
gors
e fo
un
d a
lon
g cr
eek
line
.Par
t o
f LL
S &
um
cc b
roo
me
/go
rse
pro
ject
20
16
7 o
f 8
Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 7 of 8
Insp
ect
ion
Re
po
rt 1
8th
Oct
ob
er
- 2
5th
No
vem
be
r 2
01
6
Insp
ect
or
No
.P
rop
ert
y A
dd
ress
P
rop
ert
y A
rea
Co
mm
en
ts
Ton
y G
un
nin
g6
61
29
6 J
ENO
LAN
CA
VES
RO
AD
HA
MP
TON
NSW
27
90
59
5.1
31
61
0 h
a o
f se
rrat
ed t
uss
ock
aer
ial s
pra
yed
wit
h c
ou
nci
l pro
gram
e n
ove
mb
er 2
01
6.
Ton
y G
un
nin
g6
7H
AR
TLEY
VA
LLEY
RO
AD
LIT
HG
OW
NSW
27
90
15
.53
25
insp
ecti
on
car
ried
wit
h c
on
trac
tor
& L
LS o
ffic
er. C
on
trac
tor
to c
arry
ou
t w
ork
on
cap
e b
roo
m .
Par
t o
f th
e lls
& u
mcc
bro
om
pro
ject
.
Ton
y G
un
nin
g6
8A
VO
ND
ALE
77
5 C
OX
S R
IVER
RO
AD
LIT
TLE
HA
RTL
EY N
SW 2
79
0
46
9.6
41
64
0 h
a o
f se
rrat
ed t
uss
ock
aer
ial s
pra
yed
wit
h c
ou
nci
l pro
gram
e n
ove
mb
er 2
01
6.
Ton
y G
un
nin
g6
91
WH
EELE
R P
LAC
E H
AR
TLEY
NSW
27
90
4.1
00
2in
spec
tio
n c
arri
ed w
ith
ow
ner
ligh
t sc
atte
red
ser
rate
d t
uss
ock
& a
fric
an lo
ve
gras
s fo
un
d .o
wn
er w
ill t
reat
infe
stat
ion
wit
h h
erb
icid
e ap
plic
atio
ns
.
Ton
y G
un
nin
g7
0B
ELLE
VIE
W 1
36
LO
WTH
ER S
IDIN
G R
OA
D
LOW
THER
NSW
27
90
40
8.6
45
25
0 h
a o
f se
rrat
ed t
uss
ock
aer
ial s
pra
yed
wit
h c
ou
nci
l pro
gram
e n
ove
mb
er 2
01
6.
Ton
y G
un
nin
g7
16
9 M
ETH
VEN
STR
EET
LITH
GO
W N
SW 2
79
06
2.0
62
4in
spec
tio
n c
arri
ed w
ith
co
ntr
acto
r &
LLS
off
icer
. Co
ntr
acto
r to
car
ry o
ut
wo
rk o
n
cap
e b
roo
m .
Par
t o
f th
e lls
& u
mcc
bro
om
pro
ject
.
Ton
y G
un
nin
g7
2O
LD W
ESTE
RN
RO
AD
RYD
AL
NSW
27
90
15
4.8
93
9Li
ght
pat
ch o
f se
rrat
ed t
uss
ock
fo
un
d o
n in
spec
tio
n .w
ill c
on
tact
ow
ner
req
ues
tin
g w
ork
to
be
carr
ied
ou
t to
co
ntr
ol i
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Item 1 Inspection Reports for the period 18/10/16 - 25/11/16 8 of 8
G E N E R A L M A N A G E R ’ S R E P O R T
T O C O U N C I L M E E T I N G O F
1 6 D E C E M B E R 2 0 1 6
ITEM A. MEETING DATES Councillors are reminded that the scheduled meeting dates for the next Ordinary Meetings of the Council for 2017 are; – 2017 3 February 2017 17 March 2017 5 May 2017 16 June 2017 4 August 2017 15 September 2017 November 2017 (date to be determined) These dates have been advertised as required by Section 9 of the Local Government Act 1993. In accordance with Council’s Code of Meeting Practice –
• No Ordinary Meeting of the Council will be held in April, July and October 2017; • Ordinary Meetings of the Council are scheduled to commence at 2.30 pm
Financial Implications: Costs of meetings are contained within existing budgets. Recommendation: That the information be noted.
Certificate This is page 1 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
ITEM B. INTEGRATED PLANNING AND REPORTING REVIEW – 2016-2020 DELIVERY PLAN AND ANNUAL OPERATING PLAN 2016-2017 Upper Macquarie County Council has in place a Business Activity Strategic Plan 2013/14 – 2022/23 as well as Operational Plans. These aim to inform the community about the major directions and programs the County Council is undertaking to achieve its vision;
“To protect the environment and agricultural pursuits through noxious weed control.” The Delivery Plan document at attachment 1, details the Principal activities undertaken during the period to achieve the main Business Activities (BA) and Strategic Objectives (SO) that are the basis of the Business Activity Strategic Plan. The Local Government (General) Regulation 2005 has been amended by inserting clause 413A to make it the duty of the General Manager to give timely information to Councillors about any fines or penalty notices from agencies such as the Australian Taxation Office, the Roads and Maritime Services or the Environment Protection Authority, or where a court or tribunal makes a cost order against a council, refer to attachment 1. The second formal report on the Delivery Program will be made to the February 2017 meeting. Financial Implications: Council adopts an annual Operational Plan which provides funding to implement Council’s Business Activity and Delivery Plans. Recommendation: That Council note the progress report on the 2016/17 Delivery Program. Certificate This is page 2 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
ITEM C. STATEMENT OF INVESTMENTS The following was invested at 1 December 2016 in accordance with Council's investment policies, the Minister's Investment Order dated 12 January 2011, the Local Government Act 1993 and associated regulations. All investments have been reconciled with Council's general ledger and are listed below: Westpac Business Cash Reserve Account 1 December 2016 Rate Amount Term Due Date
0.70% $72,508.45 No set term No due date
TOTAL $72,508.45
Westpac Business Cash Reserve Bonus Account 1 December 2016 Rate Amount Term Due Date
1.05% $458,727.09 No set term No due date
TOTAL $458,727.09 Westpac Business Overdraft Account 1 December 2016 Rate Amount Term Due Date NA $214,344.64 NA NA TOTAL $214,344.64
Financial Implications: Council obtains funds through a number of sources to facilitate its operations. Funds prior to utilisation, are maintained in government approved investments, so as to ensure safety and a return on investment. Recommendation: That the information be noted. D Sherley Responsible Accounting Officer Certificate This is page 3 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
ITEM D. WORK HEALTH & SAFETY ACTION PLAN As part of their ongoing commitment to Work Health & Safety (WH&S) staff have adopted the StateCover: Work Health & Safety Action Plan 2016, which facilitates;
WH&S objectives and measureable targets for all key departments and levels within Council – Elements 1.3 and 1.13.
Councillors have previously been provided with a copy of the StateCover WH&S Audit Report 2016, refer to General Managers - Item F, 4 November 2016. Activities are being undertaken to implement the actions listed in the plan, and those undertaken to date are listed in the Action Plan. The volume of work required should not be underestimated, particularly given the limited resources available, however a good start has occurred. At the meeting held 5 August, Council requested an update to each subsequent Council meeting as to the achievements against the Action Plan. At attachment 1 is a copy of the updated status of the 2016 Action Plan. Supporting documentation for the updated items is at attachment 2. Financial Implications: The implementation of the Action Plan will incur costs, these will be covered by existing budgets, grant funds that are being sourced, and assistance from constituent councils. Recommendation:
That Council note the updated Upper Macquarie County Council Work Health & Safety Action Plan 2016. Certificate This is page 4 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
ITEM E. B IOSECURITY ACT AND REGULATION Councillors will be aware of the new Biosecurity Act (2015), which will impact on Council’s operations. To give effect to the intentions of the Act, draft Regulations have been prepared, which are on public exhibition till 29 January 2017. The Macquarie and Lachlan Valley Weeds Authority Advisory Committee are currently reviewing the Regulations. For Councillors the following information is provided;
Further details can be obtained at; http://www.dpi.nsw.gov.au/content/biosecurity/biosecurity-act-2015 Council officers are currently reviewing the requirements of the Regulations and their impact on operations. Financial Implications: These are currently being examined. It is difficult at this time to quantify the actual cost impact on operations, without the legislation in particular the Regulation not being finalised. Recommendation: That the information be noted.
Certificate This is page 5 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
ITEM F. UPPER MACQUARIE COUNTY COUNCIL 2015/16 ANNUAL REPORT Council is required under S:428 of the Act (1993) to prepare an Annual Report by the 30 November following the end of financial year. At attachment 1 find a copy of the Upper Macquarie County Council Annual Report for the year 2015/16. The report has been forwarded to the Office of Local Government and other appropriate authorities as required. Financial Implications The preparation of the Annual Report has been contained within existing budgets. Recommendation That Council note the following at the 2015/16 Annual Report.
.
Certificate This is page 6 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
ITEM G. UPPER MACQUARIE COUNTY COUNCIL PESTICIDE USE NOTIFICATION PLAN The Pesticides Act 1999 and Pesticides Regulation 2009 require Councils and other public authorities to notify the community when they use or allow the use of pesticides in outdoor public places that are owned or controlled by Council. Attachment 1 is the Upper Macquarie County Council draft Pesticide Use Notification Plan November 2016, which has been prepared in accordance with the requirements of the Pesticides Act 1999 and Pesticides Regulation 2009. Financial Implications The cost of implementing the Pesticide Use Notification Plan will be contained within existing budgets. Recommendation That;
a) the draft Pesticides Notification Plan November 2016 be placed on public exhibition for a period of 28 days.
b) following consideration of submissions received, a final draft UMCC Pesticides Notification Plan be put to Council for adoption.
Certificate This is page 7 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
ITEM H. CORRESPONDENCE AND INFORMATION
Nil
Financial Implications Recommendation
Certificate This is page 8 of 8 pages of the General Manager’s Report to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
G E N E R A L B U S I N E S S
T O C O U N C I L M E E T I N G O F 1 6 D E C E M B E R 2 0 1 6
BUSINESS ITEMS (PREVIOUSLY MADE) BROUGHT FORWARD Items previously raised by Councillors and not yet actioned are listed here for due governance purposes; MATTER COUNCIL
MEETING 1. Works required at Wattle Flat concerning
blackberry infestation. (Raised by Clr Kingham)
6 May 2016
Recommendation: That the information be noted.
Certificate This is page 1 of 1 pages of General Business to the Ordinary Meeting of the Upper Macquarie County Council held at the Council Chambers, Kelso, on 16 December 2016. Chairman.........................................................General Manager..................................................
G E N E R A L M A N A G E R
R E P O R T AT TA C H M E N T S
T O C O U N C I L M E E T I N G O F 1 6 D E C E M B E R 2 0 1 6
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
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The
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ious
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ontro
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ity C
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r M
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16
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1 of 20 GM_Item B_Attachment 1
UP
PE
R M
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QU
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IE C
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NT
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VIS
ION
ST
AT
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EN
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SIO
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Up
pe
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ac
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ie C
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2 of 20 GM_Item B_Attachment 1
UP
PE
R M
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QU
AR
IE C
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NT
Y C
OU
NC
IL
Sta
tem
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cti
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ieve
ob
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s
In th
e fo
llow
ing
tabl
es th
e co
lum
n he
aded
“B
A &
SO
” pr
ovid
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n or
der,
a r
efer
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to th
e M
ain
Busi
ness
Act
ivity
Pri
oriti
es n
umbe
r an
d th
e St
rate
gic
Obj
ectiv
e num
ber
from
the
Bus
ines
s Act
ivity
Str
ateg
ic P
lan.
Pr
ovid
e in
form
atio
n to
Cou
ncil
to a
llow
dec
isio
ns a
t Cou
ncil
Mee
tings
R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Ensu
re
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ines
s Pa
per
is
read
y fo
r di
strib
utio
n.
Prov
ide
reco
mm
enda
tions
to c
ounc
il w
hen
poss
ible
.
2.3
2.3
GM
A
t le
ast
3 da
ys,
but
pref
erab
ly 5
wor
king
da
ys, p
rior t
o th
e C
ounc
il m
eetin
g.
In
busi
ness
pa
per
to
allo
w
coun
cil
to
cons
ider
.
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
Q
uart
erly
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men
ts
30 S
epte
mbe
r 201
6 A
ll ta
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s met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Res
pond
to C
ounc
illor
inqu
irie
s rel
ated
to th
e ad
min
istr
atio
n fu
nctio
n R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Prov
ide
info
rmat
ion
to C
ounc
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s w
ithin
co
unci
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idel
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. Pr
ovid
e w
ritte
n in
form
atio
n as
requ
este
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2.3
2.3
GM
O
n da
y re
ques
ted,
whe
re p
ossi
ble,
or w
ithin
5
wor
king
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ys
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ess
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est
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ires
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iled
inve
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atio
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orki
ng
days
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nles
s re
ques
t re
quire
s det
aile
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vest
igat
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.
Satis
fact
ory
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plet
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of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
3 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
016
All
targ
ets m
et th
is q
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egul
ar C
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illor
new
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ace
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Upd
ate
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cil p
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ctiv
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get
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pdat
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w o
r am
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min
istra
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polic
ies i
n C
ounc
il’s p
olic
y re
gist
er.
Rev
iew
Cou
ncil
adm
inis
tratio
n po
licie
s.
2.3
2.3
GM
W
ithin
14
days
of a
dopt
ion
or a
men
dmen
t. W
ithin
2 m
onth
s of
exp
iry o
f pol
icy
or e
very
2
year
s.
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 C
ounc
il po
licie
s are
regu
larly
revi
ewed
and
pro
gres
sive
ly u
pdat
ed a
s req
uire
d 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
Q
uart
erly
com
men
ts
Prov
ide
info
rmat
ion
to p
ublic
in a
tim
ely
and
effe
ctiv
e m
anne
r R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Ensu
re c
ounc
il bu
sine
ss p
aper
s ar
e m
ade
avai
labl
e in
har
d co
py a
t cou
ncil’
s off
ice.
En
sure
oth
er p
ublic
inf
orm
atio
n is
mad
e av
aila
ble
at c
ounc
il’s o
ffic
e.
Ensu
re b
usin
ess
pape
rs a
re p
rovi
ded
to
cons
titue
nt C
ounc
ils.
Ensu
re m
inut
es, B
usin
ess P
aper
s, an
d
2.1
2.1
2.1
2.1
GM
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t le
ast
3 w
orki
ng d
ays
befo
re t
he c
ounc
il m
eetin
g.
As s
oon
as p
ract
icab
le a
fter i
t bec
omes
pub
lic
info
rmat
ion.
Po
st to
Gen
eral
Man
ager
s at
the
sam
e tim
e as
C
ounc
illor
s’ b
usin
ess p
aper
s. A
s soo
n as
pra
ctic
able
.
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
4 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
othe
r inf
orm
atio
n is
pos
ted
on th
e C
ounc
il’s w
ebsi
te.
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uart
erly
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men
ts
30 S
epte
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r 201
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ll ta
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s met
this
qua
rter
31 D
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016
30
Mar
ch 2
017
30
June
201
7
Ens
ure
all s
tatu
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ts a
re c
ompl
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and
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ns a
re c
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and
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ed b
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e da
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ctiv
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orm
ance
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ne
Qua
rterly
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nanc
ial
and
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iver
y Pr
ogra
m R
evie
ws t
o C
ounc
il.
Aud
ited
Fina
ncia
l St
atem
ents
to
D
epar
tmen
t of L
ocal
Gov
ernm
ent.
Fina
ncia
l Dat
a co
llect
ion
retu
rn
Sept
embe
r Q
uarte
rly
Fina
ncia
l an
d D
eliv
ery
Prog
ram
Rev
iew
s to
coun
cil.
Not
ice
of
mee
ting
at
whi
ch
audi
ted
repo
rts a
re to
be
pres
ente
d.
Aud
ited
finan
cial
re
ports
pr
esen
ted
to
publ
ic.
Dec
embe
r Q
uarte
rly
Fina
ncia
l an
d D
eliv
ery
Prog
ram
Rev
iew
s to
coun
cil.
Dra
ft O
pera
tiona
l Pl
an
appr
oved
fo
r
2.2
2.2
2.2
2.2
2.2
2.2
2.2
GM
A
ugus
t Mee
ting
End
Nov
embe
r D
ate
spec
ified
by
D
ivis
ion
of
Loca
l G
over
nmen
t. N
ovem
ber M
eetin
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ior t
o N
ovem
ber m
eetin
g N
ovem
ber m
eetin
g Fe
brua
ry M
eetin
g M
ay m
eetin
g
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
5 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
publ
ic e
xhib
ition
. M
arch
Qua
rterly
Fin
anci
al a
nd D
eliv
ery
Prog
ram
Rev
iew
s to
coun
cil.
Ope
ratio
nal P
lan
to b
e ad
opte
d (s
ee
finan
cial
act
ions
).
2.2
2.2
May
mee
ting
June
mee
ting
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 A
ll ta
rget
s met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Ens
ure
all o
ther
stat
utor
y re
turn
s are
com
plet
ed a
nd lo
dged
by
the
due
date
R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Pecu
niar
y In
tere
st R
etur
ns.
Cou
ncil
Ann
ual
Rep
ort
prep
ared
an
d fo
rwar
ded
to M
inis
ter.
Oth
er re
turn
s as r
equi
red
by D
ivis
ion
of
Loca
l Gov
ernm
ent,
Dep
artm
ent o
f Pr
imar
y In
dust
ries,
or o
ther
s.
2.2
2.2
2.2
GM
30/9
/16.
30
/11/
16.
Not
late
r tha
n re
turn
dat
e sp
ecifi
ed.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 A
ll ta
rget
s met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
6 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Impl
emen
tatio
n of
cou
ncil
deci
sion
s R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Impl
emen
t cou
ncil
deci
sion
s fol
low
ing
coun
cil m
eetin
g 2.
2 G
M
W
ithin
10
wor
king
day
s of c
ounc
il m
eetin
g.
For p
rose
cutio
ns, w
ithin
2 m
onth
s of
cou
ncil
reso
lutio
n.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 A
ll ta
rget
s met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Con
tinue
to e
nsur
e th
e pr
ovis
ion
of fi
nanc
e to
the
Cou
ncil
from
ava
ilabl
e so
urce
s R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Liai
se w
ith C
onst
ituen
t Cou
ncil
rega
rdin
g th
e le
vel o
f Cou
ncil
cont
ribut
ions
and
the
appo
rtion
men
t of c
ontri
butio
ns.
Lette
r to
Con
stitu
ent C
ounc
ils c
once
rnin
g th
e C
ount
y C
ounc
il’s
prop
osed
Del
iver
y Pl
an a
nd E
stim
ates
for
the
for
thco
min
g fin
anci
al y
ear,
and
the
cont
ribut
ion
soug
ht
from
con
stitu
ent c
ounc
ils.
App
licat
ion
to
Dep
artm
ent
of
Prim
ary
Indu
strie
s fo
r gr
ants
und
er N
SW W
eeds
A
ctio
n Pr
ogra
m a
s nec
essa
ry.
Prov
ide
gran
t re
turn
s to
Dep
artm
ent
of
Prim
ary
Indu
strie
s. Pu
rsue
opp
ortu
nitie
s for
secu
ring
gran
t
2.4
2.4
2.4
2.4
2.4
&1.
4
GM
Con
tinuo
usly
. 30
Nov
embe
r. A
s req
uire
d un
der W
eeds
Act
ion
Prog
ram
. A
s req
uire
d un
der W
eeds
Act
ion
Prog
ram
. A
s req
uire
d.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
7 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
fund
s fro
m o
ther
ava
ilabl
e so
urce
s.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 A
ll ta
rget
s met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Fi
nanc
e C
ontin
ue c
urre
nt fi
nanc
ial m
anag
emen
t dir
ectio
n an
d re
view
Bus
ines
s Act
ivity
Str
ateg
ic P
lan
and
Del
iver
y Pl
an
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
R
evie
w B
usin
ess A
ctiv
ity S
trate
gic
Plan
. R
evie
w D
eliv
ery
Plan
Pr
ovid
e ad
equa
te fu
nds f
or e
mpl
oyee
le
ave
entit
lem
ents
2.1
& 2
.4
2.1
& 2
.4
2.3
GM
Con
tinuo
usly
. C
ontin
uous
ly.
Mai
ntai
n ca
sh a
t not
less
than
50%
of
Long
Se
rvic
e Le
ave
liabi
lity.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 A
ll ta
rget
s met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Prov
ide
finan
cial
info
rmat
ion
and
advi
ce to
Cou
ncil
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pr
ovid
e fin
anci
al in
form
atio
n as
requ
ired.
Pr
ovid
e qu
arte
rly u
pdat
e on
fina
ncia
l tre
nds r
elat
ing
to c
ounc
il’s e
xpen
ditu
re
2.2
& 2
.3
2.2
& 2
.3
GM
A
t cou
ncil
mee
tings
. A
t Cou
ncil
Mee
ting
follo
win
g en
d of
qua
rter.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
8 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 A
ll ta
rget
s met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Ens
ure
that
Cou
ncil’
s Ope
ratio
nal P
lan
is c
onsi
dere
d in
ord
er to
allo
w a
dopt
ion
by th
e du
e da
te
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
D
raft
Plan
to b
e pr
esen
ted
to c
ounc
il.
Dra
ft pl
an to
be
adop
ted
to a
llow
28
day
publ
ic e
xhib
ition
. D
raft
Plan
to b
e ad
opte
d fo
llow
ing
cons
ider
atio
n of
any
subm
issi
ons
rece
ived
.
2.2
2.2
2.2
GM
M
ay m
eetin
g.
May
mee
ting.
Ju
ne m
eetin
g.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
Pr
omot
e th
e co
unty
inte
rest
s thr
ough
par
ticip
atio
n in
cou
ncil
bodi
es
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pa
rtici
pate
in M
acqu
arie
Val
ley
Nox
ious
W
eeds
Adv
isor
y C
omm
ittee
thro
ugh
atte
ndan
ce a
t mee
tings
and
supp
ly o
f in
form
atio
n as
requ
ired
to a
ssis
t the
lo
bbyi
ng o
f sta
te a
nd fe
dera
l go
vern
men
ts.
1.1
GM
A
ttend
mee
tings
and
pro
vide
inf
orm
atio
n as
re
ques
ted.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
9 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 M
eetin
gs w
ith M
VW
AC
atte
nded
. Wor
king
with
MV
WA
C to
det
erm
ine
dire
ctio
ns o
f new
Bio
secu
rity
Act
31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
Pr
ovid
e ac
tive
supp
ort t
o L
ocal
Gov
ernm
ent N
SW
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pr
ovid
e in
form
atio
n as
re
ques
ted
by
Loca
l G
over
nmen
t N
SW t
o as
sist
it
to
lobb
y go
vern
men
ts.
Util
ise
the
serv
ices
of L
ocal
Gov
ernm
ent
NSW
to fu
rther
Cou
ncil’
s int
eres
ts.
3.1
GM
In
form
atio
n to
be
pr
ovid
ed
by
the
date
re
ques
ted.
A
s and
whe
n re
quire
d by
cou
ncil.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
A
ctiv
ely
purs
ue p
oliti
cian
s to
furt
her
the
coun
cil’s
inte
rest
s R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Invi
te
polit
icia
ns
to
atte
nd
Cou
ncil
mee
tings
. M
eet w
ith S
tate
and
Fed
eral
pol
itici
ans t
o pr
omot
e th
e in
tere
sts o
f the
cou
ncil.
3.1
3.1
GM
A
t le
ast
2 po
litic
ians
to
be i
nvite
d to
cou
ncil
annu
ally
. A
s req
uire
d.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
10 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
016
No
spec
ific
targ
ets t
o be
met
this
qua
rter
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Min
imis
e th
e ri
sks a
ssoc
iate
d w
ith a
ll fu
nctio
ns o
f Cou
ncil
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Id
entif
y ne
w r
isks
ass
ocia
ted
with
the
fu
nctio
ns o
f cou
ncil.
A
naly
se a
nd p
riorit
ise
all r
isks
iden
tifie
d.
Min
imis
e ex
posu
re t
hrou
gh r
ectif
icat
ion
of ri
sks.
Upd
ate
polic
y on
the
use
of c
ontra
ctor
s. R
evie
w ri
sk m
anag
emen
t pol
icy.
U
nder
take
a R
isk
Ass
essm
ent o
f mat
eria
ls
hand
ling
and
wee
d sp
rayi
ng o
n ro
ads.
2.3
2.3
2.3
2.3
2.3
2.3
GM
O
ngoi
ng.
With
in 3
mon
ths a
fter i
dent
ifica
tion.
A
s pos
sibl
e w
ithin
bud
get c
onst
rain
ts.
Ong
oing
. O
ngoi
ng.
Whe
n re
sour
ces a
llow
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 Ex
tens
ive
risk
and
polic
y re
view
ong
oing
. WH
S A
ctio
n Pl
an a
dopt
ed a
nd f
unds
obt
aine
d to
em
ploy
out
side
con
sulta
nts
to r
evie
w
syst
ems.
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Ens
ure
Cou
ncil
staf
f are
aw
are
of th
eir
righ
ts a
nd r
espo
nsib
ilitie
s in
rela
tion
to W
P H
&S
and
Ris
k M
anag
emen
t R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Prov
ide
train
ing
to
staf
f on
re
leva
nt
2.3
GM
O
ngoi
ng a
s ide
ntifi
ed.
Satis
fact
ory
com
plet
ion
of ta
sk
11 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
legi
slat
ion.
Pr
ovid
e tra
inin
g on
Equ
al E
mpl
oym
ent
Opp
ortu
nity
to st
aff.
Prov
ide
staf
f w
ith
train
ing
on
risk
man
agem
ent.
Rev
iew
and
upd
ate
staf
f tra
inin
g pr
ogra
m.
Rev
iew
EEO
Man
agem
ent P
lan.
2.3
2.3
2.3
2.3
Ong
oing
as r
equi
red
Ong
oing
as r
equi
red
Ann
ually
A
s req
uire
d
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 C
onsu
lt an
d W
HS
Com
mitt
ee st
ruct
ure
regu
larly
mee
ting.
Ext
ensi
ve tr
aini
ng u
nder
take
n. E
EO P
lan
revi
ewed
. 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
Im
plem
ent s
yste
m o
f inf
orm
atio
n te
chno
logy
cap
able
of p
rovi
ding
info
rmat
ion
that
is r
elev
ant a
nd ti
mel
y.
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
M
onito
r re
porti
ng
syst
em
abili
ty
to
prov
ide
info
rmat
ion
requ
irem
ents
. M
onito
r te
chno
logy
im
prov
emen
ts
and
asse
ss fu
ture
requ
irem
ents
. U
pdat
e C
ounc
il’s
com
pute
r sy
stem
, bo
th
hard
war
e an
d so
ftwar
e, t
o en
sure
tha
t it
enha
nces
man
agem
ent a
nd re
cord
kee
ping
(a
s res
ourc
es a
llow
). R
evie
w C
ounc
il’s w
ebsi
te a
nd im
plem
ent
syst
ems f
or e
xpan
ding
con
tent
and
2.3
2.3
2.3
2.1
& 3
.2
GM
1.
O
ngoi
ng
2.
Ong
oing
. 3.
A
s req
uire
d.
4.
As r
equi
red.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
12 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
keep
ing
cont
ent u
p to
dat
e (a
s res
ourc
es
allo
w).
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 W
ebsi
te b
eing
recr
eate
d to
be
onlin
e be
fore
EO
Y. I
mpl
emen
ting
upgr
ade
softw
are
pack
age
and
wee
d m
appi
ng.
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Mai
ntai
n an
d up
date
as r
equi
red
the
coun
cil’s
rec
ords
man
agem
ent s
yste
m
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
M
onito
r re
cord
ke
epin
g pr
oced
ures
to
en
sure
tha
t th
ey p
rovi
de t
he b
est
met
hod
of
mai
ntai
ning
an
ac
cura
te
reco
rd
of
coun
cil a
ctiv
ities
. R
evie
w re
cord
kee
ping
pro
cedu
res w
ith a
vi
ew to
upd
atin
g an
d co
mpu
teris
ing.
2.3
2.3
GM
O
ngoi
ng.
Ong
oing
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. Pr
oced
ures
cur
rent
ly b
eing
revi
ewed
. 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
In
trod
uce
a sy
stem
for
elec
tron
ic m
appi
ng o
f nox
ious
wee
d in
fest
atio
ns a
nd th
e au
tom
atio
n of
Wee
ds O
ffic
ers’
rep
ortin
g pr
oced
ures
. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Mon
itor
the
intro
duct
ion
of
elec
troni
c m
appi
ng o
f nox
ious
wee
d in
fest
atio
ns a
nd
the
auto
mat
ion
of
Wee
ds
Off
icer
s’
repo
rting
pro
cedu
res.
Expa
nd
the
intro
duct
ion
of
elec
troni
c
1.3
& 2
.3
1.3
& 2
.3
GM
O
ngoi
ng.
Ong
oing
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
13 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
map
ping
of n
oxio
us w
eed
infe
stat
ions
and
th
e au
tom
atio
n of
W
eeds
O
ffic
ers’
re
porti
ng
proc
edur
es
to
the
who
le
of
Cou
ncil’
s Are
a of
Ope
ratio
ns.
Con
tinue
the
train
ing
of st
aff i
n th
e us
e of
th
e sy
stem
in o
rder
to e
nsur
e its
mos
t ef
fect
ive
and
effic
ient
use
.
1.3
&2.
3
Ong
oing
.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 W
eed
Map
s Wee
d M
aps P
ro ®
sys
tem
has
bee
n up
date
d. S
taff
trai
ning
und
erta
ken.
New
pro
cess
es b
eing
impl
emen
ted.
31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
C
ompi
le a
ccur
ate
data
on
the
cond
ition
of c
urre
nt c
ounc
il as
sets
. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Mai
ntai
n as
sets
re
gist
er
for
all
asse
ts
valu
ed o
ver $
5,00
0.
Mon
itor t
he c
ondi
tion
of th
ose
asse
ts.
Iden
tify
mai
nten
ance
re
quire
men
ts
for
thos
e as
sets
. C
ost m
aint
enan
ce re
quire
men
ts a
nd
inco
rpor
ate
in b
udge
t.
2.3
2.3
2.3
2.3
GM
O
ngoi
ng.
Ong
oing
. O
ngoi
ng.
As i
dent
ified
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. M
otor
Veh
icle
star
t of d
ay c
heck
list i
ntro
duce
d.
31 D
ecem
ber 2
016
30
Mar
ch 2
017
14 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
30 Ju
ne 2
017
C
ompi
le d
ata
on c
urre
nt p
lant
and
veh
icle
flee
t con
ditio
n an
d us
age.
R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Ana
lyse
cou
ncil’
s cur
rent
pla
nt fl
eet a
nd
its a
ctiv
ities
and
ass
ess f
utur
e pl
ant n
eeds
. 2.
3 G
M
Ong
oing
Sa
tisfa
ctor
y co
mpl
etio
n of
task
in
acc
orda
nce
with
targ
et le
vel.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
Pr
ovid
e ac
cess
to c
ompe
titiv
ely
pric
ed c
hem
ical
s for
par
ticip
ants
in c
ounc
il no
xiou
s wee
d co
ntro
l pro
gram
s and
pur
chas
ers o
f bul
k su
pplie
s. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Prov
ide
acce
ss to
che
mic
als a
t co
mm
erci
ally
com
petit
ive
pric
es.
1.2
GM
A
s req
uire
d.
Sa
tisfa
ctor
y co
mpl
etio
n of
task
in
acc
orda
nce
with
targ
et le
vel.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 R
evie
w o
ccur
ring
into
pric
ing
leve
ls fo
r act
ivat
ion
helic
opte
r pro
gram
. 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
A
ctiv
ely
purs
ue th
e co
ntro
l of n
oxio
us w
eeds
alo
ng th
e ro
adsi
des i
n th
e co
unci
l are
a.
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
In
spec
t roa
dsid
es p
rior t
o co
ntro
l wor
ks to
en
sure
that
con
trol p
rogr
ams a
re e
ffic
ient
. C
arry
out
nec
essa
ry c
ontro
l wor
ks in
line
w
ith C
ounc
il’s b
udge
t allo
catio
ns.
1.3
1.3
CW
O
At l
east
one
wee
k pr
ior t
o sp
rayi
ng.
As s
easo
nal c
ondi
tions
per
mit.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
15 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Res
pond
to
repo
rts o
f no
xiou
s w
eeds
on
road
side
s. C
arry
out
con
trol w
orks
in a
ccor
danc
e w
ith C
ounc
il’s p
olic
y an
d bu
dget
al
loca
tions
.
1.3
1.3
Car
ry
out
insp
ectio
n w
ithin
7
days
of
no
tific
atio
n.
As r
equi
red.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
016
Wor
ks u
nder
take
n ha
ve b
een
limite
d du
e to
staf
fing
chan
ges
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
H
ealth
A
ctiv
ely
purs
ue th
e co
ntro
l of n
oxio
us w
eeds
on
priv
ate
land
s. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Insp
ectio
n of
pr
ivat
e la
nds
to
assi
st
land
owne
rs
to
fulfi
l th
eir
lega
l re
spon
sibi
litie
s in
re
latio
n to
no
xiou
s w
eeds
. L
and
clas
sific
atio
ns
Rur
al/fa
rmla
nd
Rur
al re
side
ntia
l U
rban
Sp
ecia
l (aq
uaria
, pet
shop
s, ot
her)
Pr
ovid
e in
form
atio
n to
la
ndow
ners
on
no
xiou
s wee
d co
ntro
l. R
espo
nd to
nox
ious
wee
d co
mpl
aint
s.
1.2
& 3
.2
1.2
& 3
.2
1.2
& 3
.2
CW
O
(Ann
ual)
15%
(668
) 15
% (9
49)
1%
(237
) 10
0% (6
0, e
stim
ate
only
) If
not
don
e at
tim
e of
ins
pect
ion
with
in 1
w
eek.
In
itial
insp
ectio
n w
ithin
10
wor
king
day
s.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
16 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
016
Rur
al/fa
rmla
nd
=
66 a
nd 9
.9%
R
ural
resi
dent
ial
= 5
0 an
d 5.
3%
Urb
an
=
11
and
4.6%
Sp
ecia
l (aq
uaria
, pet
shop
s, ot
her)
=64
and
107%
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Act
ivel
y pu
rsue
the
cont
rol o
f nox
ious
wee
ds o
n va
cant
Cro
wn
land
s. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Insp
ect
vaca
nt
Cro
wn
land
pa
rcel
s to
fa
cilit
ate
appl
icat
ion
to D
epar
tmen
t fo
r fu
nds f
or n
eces
sary
con
trol w
orks
. In
spec
t va
cant
C
row
n la
nds
to
ensu
re
oblig
atio
ns f
or n
oxio
us w
eed
cont
rol
are
bein
g m
et.
Prov
ide
info
rmat
ion
to
Dep
artm
ent
of
Land
s on
no
xiou
s w
eed
cont
rol
requ
irem
ents
. R
espo
nd to
com
plai
nts
rega
rdin
g no
xiou
s w
eeds
on
vaca
nt C
row
n la
nd.
1.2
1.2
1.2
1.2
CW
O
Prio
r to
subm
issi
on o
f app
licat
ion.
A
s req
uire
d as
reso
urce
s are
ava
ilabl
e.
With
in 1
0 w
orki
ng d
ays o
f ins
pect
ion.
In
itial
insp
ectio
n w
ithin
10
wor
king
day
s.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 W
orks
occ
urrin
g ha
ve b
een
limite
d du
e to
staf
fing
chan
ges
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
17 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Act
ivel
y pu
rsue
the
cont
rol o
f nox
ious
wee
ds o
n la
nd o
f For
ests
NSW
. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Insp
ect
area
s pr
opos
ed t
o be
cle
ar f
elle
d in
com
ing
finan
cial
yea
r. A
dvis
e Fo
rest
s N
SW o
f pr
opos
ed c
lear
fe
ll ar
eas t
hat a
re p
oten
tial w
eeds
risk
s. Fo
llow
up
to
en
sure
co
ntro
l w
ork
is
carr
ied
out o
n po
tent
ial w
eed
risks
. In
spec
t are
as s
urro
undi
ng s
tand
ing
fore
sts
and
“lan
d ba
nk”
area
s. A
dvis
e Fo
rest
s NSW
of a
reas
that
pos
e a
risk
of w
eeds
spre
adin
g to
adj
oini
ng la
nd.
1.2
1.2
1.2
1.2
1.2
CW
O
With
in 2
8 da
ys o
f rec
eipt
of H
arve
stin
g Pl
an
of O
pera
tions
. W
ithin
14
days
of i
nspe
ctio
n.
Prio
r to
Sprin
g ea
ch y
ear.
Ong
oing
as
reso
urce
s pe
rmit,
or
in r
espo
nse
to c
ompl
aint
s with
in 1
0 w
orki
ng d
ays.
14 d
ays a
fter i
nspe
ctio
n.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 A
wai
ting
Har
vest
ing
Plan
of O
pera
tions
from
For
ests
NSW
31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
A
ctiv
ely
purs
ue th
e co
ntro
l of n
oxio
us w
eeds
on
land
s of o
ther
pub
lic a
utho
ritie
s R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Insp
ect
land
s of
pu
blic
au
thor
ities
to
en
sure
ob
ligat
ions
fo
r no
xiou
s w
eed
cont
rol a
re b
eing
met
. Pr
ovid
e in
form
atio
n to
pub
lic a
utho
rity
on
noxi
ous w
eed
cont
rol r
equi
rem
ents
.
1.2
& 1
.3
1.2
& 1
.3
CW
O
O
ngoi
ng.
With
in 1
0 w
orki
ng d
ays o
f ins
pect
ion.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
18 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Res
pond
to c
ompl
aint
s reg
ardi
ng n
oxio
us
wee
ds o
n la
nd o
f pub
lic a
utho
ritie
s. 1.
2 &
1.3
In
itial
insp
ectio
n w
ithin
10
wor
king
day
s.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 O
ngoi
ng m
atte
r, st
affin
g le
vels
hav
e lim
ited
actio
ns
31 D
ecem
ber 2
016
30
Mar
ch 2
017
30
June
201
7
Con
duct
aer
ial s
pray
ing
prog
ram
s for
nox
ious
wee
ds
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
O
rgan
ize
prog
ram
s fo
r the
aer
ial s
pray
ing
of n
oxio
us w
eeds
thr
ough
out
the
year
as
seas
onal
con
ditio
ns p
erm
it an
d de
man
d re
quire
s. Pu
blic
ise
aeria
l sp
rayi
ng
prog
ram
s in
lo
cal
med
ia,
and
as o
ccas
ion
perm
its,
to
ensu
re m
axim
um la
ndho
lder
par
ticip
atio
n.
Org
aniz
e ae
rial s
pray
ing
(invo
lvin
g al
l in
spec
tors
) thr
ough
out t
he c
ount
y ar
ea in
ac
cord
ance
with
pro
gram
s.
1.2
1.2
1.2
GM
C
WO
G
M
CW
O
CW
O
As r
equi
red.
A
s req
uire
d.
In a
ccor
danc
e w
ith p
rogr
ams.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. Sp
ecifi
catio
n D
ocum
ent d
evel
oped
31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
19 of 20 GM_Item B_Attachment 1
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Act
ivel
y pu
rsue
reg
iona
l res
ourc
e sh
arin
g w
ith n
eigh
bour
ing
coun
cils
and
oth
er p
ublic
aut
hori
ties t
o pr
ovid
e co
st b
enef
its to
cou
ncil
in p
rovi
sion
of
serv
ices
. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Purs
ue r
esou
rce
shar
ing
thro
ugh
regu
lar
inte
ract
ion
with
nea
rby
coun
cils
and
oth
er
publ
ic
auth
oriti
es
to
disc
uss
regi
onal
w
eed
plan
s an
d co
ordi
nate
d ap
proa
ches
to
wee
d co
ntro
l.
1.1
GM
Li
aise
with
app
ropr
iate
mem
bers
and
off
icer
s of
su
rrou
ndin
g co
unci
ls
and
othe
r pu
blic
au
thor
ities
as r
equi
red.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Q
uart
erly
com
men
ts
30 S
epte
mbe
r 201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r 31
Dec
embe
r 201
6
30 M
arch
201
7
30 Ju
ne 2
017
20 of 20 GM_Item B_Attachment 1
1 of 10 GM_Item D_Attachment 1
2 of 10 GM_Item D_Attachment 1
3 of 10 GM_Item D_Attachment 1
4 of 10 GM_Item D_Attachment 1
5 of 10 GM_Item D_Attachment 1
6 of 10 GM_Item D_Attachment 1
7 of 10 GM_Item D_Attachment 1
8 of 10 GM_Item D_Attachment 1
9 of 10 GM_Item D_Attachment 1
10 of 10 GM_Item D_Attachment 1
1 of 4 GM_Item D_Attachment 2
2 of 4 GM_Item D_Attachment 2
3 of 4 GM_Item D_Attachment 2
4 of 4 GM_Item D_Attachment 2
1 of 2 GM_Item E_Attachment 1
2 of 2 GM_Item E_Attachment 1
1 of 2 GM_Item E_Attachment 2
2 of 2 GM_Item E_Attachment 2
1 of 2 GM_Item E_Attachment 3
2 of 2 GM_Item E_Attachment 3
1 of 2 GM_Item E_Attachment 4
2 of 2 GM_Item E_Attachment 4
1 of 2 GM_Item E_Attachment 5
2 of 2 GM_Item E_Attachment 5
UPPER MACQUARIE COUNTY COUNCIL
ANNUAL REPORT
2015/2016
1 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
ANNUAL REPORT
For the year ended 30th June 2016
UPPER MACQUARIE COUNTY COUNCIL (as at 30 June 2016)
The Ordinary Meetings of the Council are open to the public. Please telephone for details of published dates of meetings.
Correspondence intended for meetings closes ten days beforehand.
3 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
CONTENTS
Requirements of Local Government Act 1993 Section 428(2)
Section Subject Page No
A Financial Reports .................................38 - Appendix A B Performance in Terms of Principal Activities...... 5 – 26
C State of the Environment Report .............................. 27 D Condition of Public Works ........................................ 27 E Legal Proceedings ................................................... 28 F Elected Members .............................................. 28 - 31 G Senior Staff .............................................................. 31 H Major Contracts Awarded ........................................ 32 I1 Bush Fire Hazard Reduction Programmes .............. 32 J Multi-Cultural Services ............................................. 32 K Private Works .......................................................... 32 L Contribution/Donations ............................................ 33 M Human Resource Activities ...................................... 33 N Activities to Implement EEO Management Plan ...... 34 O External Bodies Exercising Council Functions ......... 34 P Controlling Interests in Companies .......................... 35 Q Partnerships, Co-operatives & Joint Ventures ......... 35 R Regulations
Rates & Charges written off .............................. 35 Overseas Visits Funded by Council .................. 35
Total Remuneration for Senior Staff .................. 35 Activities for Children ........................................ 35
Access and Equity of Services to All…… …….36 Category 1 Business Activities ............................ 36 Competitive Neutrality Pricing Requirements ...... 36
Government Information (Public Access) Act 2009 ....................... 36 Privacy and Personal Information Protection Act .......................... 37 Public Interest Disclosures Act 1994 ............................................. 37
4 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
SECTION B
PERFORMANCE
IN TERMS OF
PRINCIPAL ACTIVITIES
5 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page2of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
VIS
ION
ST
AT
EM
EN
T
To
prot
ect t
he e
nvir
onm
ent a
nd a
gric
ultu
ral p
ursu
its
thro
ugh
noxi
ous
wee
d co
ntro
l.
MIS
SIO
N S
TA
TE
ME
NT
Act
ivel
y pu
rsue
the
redu
ctio
n of
nox
ious
wee
ds th
roug
hout
the
coun
ty a
rea
in a
man
ner
that
is e
cono
mic
ally
and
en
viro
nmen
tall
y su
stai
nabl
e an
d re
spon
sibl
e.
Up
pe
r M
ac
qu
ar
ie C
ou
nt
y C
ou
nc
il
6 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
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UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Sta
tem
en
t o
f P
rin
cip
al A
cti
viti
es
to b
e u
nd
ert
ake
n t
o a
ch
ieve
ob
jec
tive
s
In th
e fo
llow
ing
tabl
es th
e co
lum
n he
aded
“BA
& S
O”
prov
ides
, in
orde
r, a
ref
eren
ce to
the
Mai
n B
usin
ess A
ctiv
ity P
rior
ities
num
ber
and
the
Stra
tegi
c O
bjec
tive n
umbe
r fr
om th
e B
usin
ess A
ctiv
ity S
trat
egic
Pla
n.
Prov
ide
info
rmat
ion
to C
ounc
il to
allo
w d
ecis
ions
at C
ounc
il M
eetin
gsR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Ensu
re
Bus
ines
s Pa
per
is
read
y fo
r di
strib
utio
n.
Prov
ide
reco
mm
enda
tions
to c
ounc
il w
hen
poss
ible
.
2.3
2.3
GM
A
t le
ast
3 da
ys,
but
pref
erab
ly 5
wor
king
da
ys, p
rior t
o th
e C
ounc
il m
eetin
g.
In
busi
ness
pa
per
to
allo
w
coun
cil
to
cons
ider
.
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r.
Res
pond
to C
ounc
illor
inqu
irie
s rel
ated
to th
e ad
min
istr
atio
n fu
nctio
nR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Prov
ide
info
rmat
ion
to C
ounc
illor
s w
ithin
co
unci
l’s p
olic
y gu
idel
ines
.
Prov
ide
writ
ten
info
rmat
ion
as re
ques
ted.
2.3
2.3
GM
O
n da
y re
ques
ted,
whe
re p
ossi
ble,
or w
ithin
5
wor
king
da
ys
(unl
ess
requ
est
requ
ires
deta
iled
inve
stig
atio
n).
With
in
5 w
orki
ng
days
(u
nles
s re
ques
t re
quire
s det
aile
d in
vest
igat
ion)
.
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
7 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page4of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r – R
egul
ar C
ounc
illor
new
slet
ter i
mpl
emen
ted.
Upd
ate
coun
cil p
olic
y re
gist
er
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
U
pdat
e ne
w o
r am
ende
d ad
min
istra
tion
polic
ies i
n Co
unci
l’s p
olic
y re
gist
er.
Rev
iew
Cou
ncil
adm
inis
tratio
n po
licie
s.
2.3
2.3
GM
W
ithin
14
days
of a
dopt
ion
or a
men
dmen
t.
With
in 2
mon
ths
of e
xpiry
of p
olic
y or
eve
ry
2 ye
ars.
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
Cou
ncil
polic
ies a
re re
gula
rly re
view
ed a
nd p
rogr
essi
vely
upd
ated
as r
equi
red.
All
stat
utor
y re
view
s hav
e be
en u
nder
take
n, a
nd w
here
ne
cess
ary
rem
ade,
and
oth
er p
olic
ies w
ill b
e re
view
ed a
s res
ourc
es p
erm
it.
31 D
ecem
ber 2
015
Cou
ncil
polic
ies a
re re
gula
rly re
view
ed a
nd p
rogr
essi
vely
upd
ated
as r
equi
red.
All
stat
utor
y re
view
s hav
e be
en u
nder
take
n, a
nd w
here
ne
cess
ary
rem
ade,
and
oth
er p
olic
ies w
ill b
e re
view
ed a
s res
ourc
es p
erm
it.
30 M
arch
201
6 C
ounc
il po
licie
s are
regu
larly
revi
ewed
and
pro
gres
sive
ly u
pdat
ed a
s req
uire
d. A
ll st
atut
ory
revi
ews h
ave
been
und
erta
ken,
and
whe
re
nece
ssar
y re
mad
e, a
nd o
ther
pol
icie
s will
be
revi
ewed
as r
esou
rces
per
mit.
30
June
201
6 C
ounc
il po
licie
s are
regu
larly
revi
ewed
and
pro
gres
sive
ly u
pdat
ed a
s req
uire
d. A
pro
gram
of R
evie
w h
as b
een
impl
emen
ted
and
will
be
repo
rted
to C
ounc
il as
act
ione
d.
Prov
ide
info
rmat
ion
to p
ublic
in a
tim
ely
and
effe
ctiv
e m
anne
rR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Ensu
re c
ounc
il bu
sine
ss p
aper
s ar
e m
ade
avai
labl
e in
har
d co
py a
t cou
ncil’
s off
ice.
Ensu
re o
ther
pub
lic i
nfor
mat
ion
is m
ade
avai
labl
e at
cou
ncil’
s off
ice.
Ensu
re b
usin
ess
pape
rs a
re p
rovi
ded
to
cons
titue
nt C
ounc
ils.
2.1
2.1
2.1
GM
A
t le
ast
3 w
orki
ng d
ays
befo
re t
he c
ounc
il m
eetin
g.
As s
oon
as p
ract
icab
le a
fter i
t bec
omes
pub
lic
info
rmat
ion.
Post
to G
ener
al M
anag
ers a
t the
sam
e tim
e as
C
ounc
illor
s’ b
usin
ess p
aper
s.
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
8 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
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UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Ensu
re m
inut
es, B
usin
ess P
aper
s, an
d ot
her i
nfor
mat
ion
is p
oste
d on
the
Cou
ncil’
s web
site
.
2.1
As s
oon
as p
ract
icab
le.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
Targ
ets 1
, 2 &
3 h
ave
been
met
. Web
site
has
not
bee
n ut
ilise
d w
ill b
e ac
tione
d as
reso
urce
s per
mit.
Ens
ure
all s
tatu
tory
req
uire
men
ts a
re c
ompl
eted
and
fina
ncia
l ret
urns
and
pla
ns a
re c
ompl
eted
and
lodg
ed b
y th
e du
e da
teR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
June
Q
uarte
rly
Fina
ncia
l an
d D
eliv
ery
Prog
ram
Rev
iew
s to
Cou
ncil.
Aud
ited
Fina
ncia
l St
atem
ents
to
D
epar
tmen
t of L
ocal
Gov
ernm
ent.
Fina
ncia
l Dat
a co
llect
ion
retu
rn
Sept
embe
r Q
uarte
rly
Fina
ncia
l an
d D
eliv
ery
Prog
ram
Rev
iew
s to
coun
cil.
Not
ice
of
mee
ting
at
whi
ch
audi
ted
repo
rts a
re to
be
pres
ente
d.
Aud
ited
finan
cial
re
ports
pr
esen
ted
to
publ
ic.
Dec
embe
r Q
uarte
rly
Fina
ncia
l an
d D
eliv
ery
Prog
ram
Rev
iew
s to
coun
cil.
2.2
2.2
2.2
2.2
2.2
2.2
2.2
GM
Aug
ust M
eetin
g
End
Nov
embe
r
Dat
e sp
ecifi
ed
by
Div
isio
n of
Lo
cal
Gov
ernm
ent.
Nov
embe
r Mee
ting
Prio
r to
Nov
embe
r mee
ting
Nov
embe
r mee
ting
Febr
uary
Mee
ting
Satis
fact
ory
com
plet
ion
of
task
in a
ccor
danc
e w
ith
targ
et le
vel.
9 of 89 GM_Item F_Attachment 1
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UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Dra
ft O
pera
tiona
l Pl
an
appr
oved
fo
r pu
blic
exh
ibiti
on.
Mar
ch Q
uarte
rly F
inan
cial
and
Del
iver
y Pr
ogra
m R
evie
ws t
o co
unci
l.
Ope
ratio
nal P
lan
to b
e ad
opte
d (s
ee
finan
cial
act
ions
).
2.2
2.2
May
mee
ting
May
mee
ting
June
mee
ting
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r.
Ens
ure
all o
ther
stat
utor
y re
turn
s are
com
plet
ed a
nd lo
dged
by
the
due
date
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pe
cuni
ary
Inte
rest
Ret
urns
.
Cou
ncil
Ann
ual
Rep
ort
prep
ared
an
d fo
rwar
ded
to M
inis
ter.
Oth
er re
turn
s as r
equi
red
by D
ivis
ion
of
Loca
l Gov
ernm
ent,
Dep
artm
ent o
f Pr
imar
y In
dust
ries,
or o
ther
s.
2.2
2.2
2.2
GM
30
/9/1
5.
30/1
1/15
.
Not
late
r tha
n re
turn
dat
e sp
ecifi
ed.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r.
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UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Impl
emen
tatio
n of
cou
ncil
deci
sion
s R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Impl
emen
t cou
ncil
deci
sion
s fol
low
ing
coun
cil m
eetin
g 2.
2G
M
With
in 1
0 w
orki
ng d
ays o
f cou
ncil
mee
ting.
For p
rose
cutio
ns, w
ithin
2 m
onth
s of
cou
ncil
reso
lutio
n.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Con
tinue
to e
nsur
e th
e pr
ovis
ion
of fi
nanc
e to
the
Cou
ncil
from
ava
ilabl
e so
urce
sR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Liai
se w
ith C
onst
ituen
t Cou
ncil
rega
rdin
g th
e le
vel o
f Cou
ncil
cont
ribut
ions
and
the
appo
rtion
men
t of c
ontri
butio
ns.
Lette
r to
Con
stitu
ent C
ounc
ils c
once
rnin
g th
e C
ount
y C
ounc
il’s
prop
osed
Del
iver
y Pl
an a
nd E
stim
ates
for
the
for
thco
min
g fin
anci
al y
ear,
and
the
cont
ribut
ion
soug
ht
from
con
stitu
ent c
ounc
ils.
App
licat
ion
to
Dep
artm
ent
of
Prim
ary
Indu
strie
s fo
r gr
ants
und
er N
SW W
eeds
A
ctio
n Pr
ogra
m a
s nec
essa
ry.
Prov
ide
gran
t re
turn
s to
Dep
artm
ent
of
Prim
ary
Indu
strie
s.
Purs
ue o
ppor
tuni
ties f
or se
curin
g gr
ant
fund
s fro
m o
ther
ava
ilabl
e so
urce
s.
2.4
2.4
2.4
2.4
2.4
&1.
4
GM
C
ontin
uous
ly.
30 N
ovem
ber.
As r
equi
red
unde
r Wee
ds A
ctio
n Pr
ogra
m.
As r
equi
red
unde
r Wee
ds A
ctio
n Pr
ogra
m.
As r
equi
red.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
11 of 89 GM_Item F_Attachment 1
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eport
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UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
Liai
sing
with
Wee
ds A
ctio
n A
utho
rity
over
retu
rns r
equi
red,
con
tent
and
futu
re d
irect
ion.
Fina
nce
Con
tinue
cur
rent
fina
ncia
l man
agem
ent d
irec
tion
and
revi
ew B
usin
ess A
ctiv
ity S
trat
egic
Pla
n an
d D
eliv
ery
Plan
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
R
evie
w B
usin
ess A
ctiv
ity S
trate
gic
Plan
.
Rev
iew
Del
iver
y Pl
an
Prov
ide
adeq
uate
fund
s for
em
ploy
ee
leav
e en
title
men
ts
2.1
& 2
.4
2.1
& 2
.4
2.3
GM
C
ontin
uous
ly.
Con
tinuo
usly
.
Mai
ntai
n ca
sh a
t not
less
than
50%
of
Long
Se
rvic
e Le
ave
liabi
lity.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r.
Prov
ide
finan
cial
info
rmat
ion
and
advi
ce to
Cou
ncil
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pr
ovid
e fin
anci
al in
form
atio
n as
requ
ired.
Prov
ide
quar
terly
upd
ate
on fi
nanc
ial
trend
s rel
atin
g to
cou
ncil’
s exp
endi
ture
2.2
& 2
.3
2.2
& 2
.3
GM
At c
ounc
il m
eetin
gs.
At C
ounc
il M
eetin
g fo
llow
ing
end
of q
uarte
r.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
12 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page9of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets
met
this
qua
rter:
Dur
ing
the
quar
ter C
ounc
il in
curr
ed a
fine
from
RM
S fo
r a n
on-r
egis
tere
d ve
hicl
e of
$63
7. P
roce
dure
s ar
e be
ing
revi
ewed
to re
duce
futu
re ri
sks.
Ens
ure
that
Cou
ncil’
s Ope
ratio
nal P
lan
is c
onsi
dere
d in
ord
er to
allo
w a
dopt
ion
by th
e du
e da
teR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Dra
ft Pl
an to
be
pres
ente
d to
cou
ncil.
Dra
ft pl
an to
be
adop
ted
to a
llow
28
day
publ
ic e
xhib
ition
.
Dra
ft Pl
an to
be
adop
ted
follo
win
g co
nsid
erat
ion
of a
ny su
bmis
sion
s re
ceiv
ed.
2.2
2.2
2.2
GM
May
mee
ting.
May
mee
ting.
June
mee
ting.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 O
pera
tiona
l Pla
n an
d B
usin
ess A
ctiv
ity S
trate
gic
Plan
ado
pted
mee
ting
17 Ju
ne 2
016.
Prom
ote
the
coun
ty in
tere
sts t
hrou
gh p
artic
ipat
ion
in c
ounc
il bo
dies
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pa
rtici
pate
in M
acqu
arie
Val
ley
Nox
ious
W
eeds
Adv
isor
y C
omm
ittee
thro
ugh
atte
ndan
ce a
t mee
tings
and
supp
ly o
f in
form
atio
n as
requ
ired
to a
ssis
t the
lo
bbyi
ng o
f sta
te a
nd fe
dera
l go
vern
men
ts.
1.1
GM
A
ttend
mee
tings
and
pro
vide
inf
orm
atio
n as
re
ques
ted.
Sa
tisfa
ctor
y co
mpl
etio
n of
task
in
acc
orda
nce
with
targ
et le
vel.
13 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page10of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 M
eetin
gs w
ith M
VW
AC
atte
nded
. Wor
king
with
MV
WA
C to
det
erm
ine
dire
ctio
ns w
ith fa
ctor
s suc
h as
the
prop
osed
Bio
-Sec
urity
Act
.
Prov
ide
activ
e su
ppor
t to
Loc
al G
over
nmen
t NSW
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pr
ovid
e in
form
atio
n as
re
ques
ted
by
Loca
l G
over
nmen
t N
SW t
o as
sist
it to
lo
bby
gove
rnm
ents
.
Util
ise
the
serv
ices
of L
ocal
Gov
ernm
ent
NSW
to fu
rther
Cou
ncil’
s int
eres
ts.
3.1
GM
In
form
atio
n to
be
pr
ovid
ed
by
the
date
re
ques
ted.
As a
nd w
hen
requ
ired
by c
ounc
il.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r.
Act
ivel
y pu
rsue
pol
itici
ans t
o fu
rthe
r th
e co
unci
l’s in
tere
sts
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
In
vite
po
litic
ians
to
at
tend
C
ounc
il m
eetin
gs.
Mee
t with
Sta
te a
nd F
eder
al p
oliti
cian
s to
prom
ote
the
inte
rest
s of t
he c
ounc
il.
3.1
3.1
GM
A
t le
ast
2 po
litic
ians
to
be i
nvite
d to
cou
ncil
annu
ally
.
As r
equi
red.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
14 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page11of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r.
Min
imis
e th
e ri
sks a
ssoc
iate
d w
ith a
ll fu
nctio
ns o
f Cou
ncil
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Id
entif
y ne
w r
isks
ass
ocia
ted
with
the
fu
nctio
ns o
f cou
ncil.
Ana
lyse
and
prio
ritis
e al
l ris
ks id
entif
ied.
Min
imis
e ex
posu
re t
hrou
gh r
ectif
icat
ion
of ri
sks.
Upd
ate
polic
y on
the
use
of c
ontra
ctor
s.
Rev
iew
risk
man
agem
ent p
olic
y.
Und
erta
ke a
Ris
k A
sses
smen
t of m
ater
ials
ha
ndlin
g an
d w
eed
spra
ying
on
road
s.
2.3
2.3
2.3
2.3
2.3
2.3
GM
Ong
oing
.
With
in 3
mon
ths a
fter i
dent
ifica
tion.
As p
ossi
ble
with
in b
udge
t con
stra
ints
.
Ong
oing
.
Ong
oing
.
Whe
n re
sour
ces a
llow
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets
to b
e m
et th
is q
uarte
r. V
ario
us a
ctiv
ities
hav
e be
en id
entif
ied
that
war
rant
und
erta
king
of
a ris
k as
sess
men
t and
fo
llow
up
actio
n.
Thes
e in
clud
e m
ater
ials
han
dlin
g, w
eed
spra
ying
on
road
s, ae
rial
spra
ying
nea
r dw
ellin
g ho
uses
, an
d s
taff
m
anag
emen
t dur
ing
aeria
l spr
ayin
g pr
ogra
ms.
Som
e of
thes
e ris
k as
sess
men
ts a
re u
nder
way
and
all
will
be
prog
ress
ed a
s so
on a
s po
ssib
le..
31 D
ecem
ber 2
015
The
mos
t pre
ssin
g of
thes
e ris
k as
sess
men
ts, n
amel
y ae
rial s
pray
ing
near
dw
ellin
g ho
uses
, has
bee
n co
mpl
eted
in ti
me
for t
he a
utum
n ae
rial s
pray
ing
prog
ram
. Th
e re
mai
nder
are
pro
gres
sing
. 30
Mar
ch 2
016
The
requ
ired
risk
asse
ssm
ents
hav
e no
t pro
gres
sed
beca
use
of st
affin
g is
sues
. 30
June
201
6 A
n ex
tens
ive
risk
revi
ew is
bei
ng im
plem
ente
d. D
iscu
ssio
ns a
re o
ccur
ring
with
Cou
ncils
indu
stry
insu
rers
; Sta
teW
ide
and
Stat
eCov
er,
15 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
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UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Ensu
re C
ounc
il st
aff a
re a
war
e of
thei
r rig
hts a
nd re
spon
sibi
litie
s in
rela
tion
to W
P H
&S
and
Ris
k M
anag
emen
t R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Prov
ide
train
ing
to
staf
f on
re
leva
nt
legi
slat
ion.
Prov
ide
train
ing
on E
qual
Em
ploy
men
t O
ppor
tuni
ty to
staf
f.
Prov
ide
staf
f w
ith
train
ing
on
risk
man
agem
ent.
Rev
iew
and
upd
ate
staf
f tra
inin
g pr
ogra
m.
Rev
iew
EEO
Man
agem
ent P
lan.
2.3
2.3
2.3
2.3
2.3
GM
O
ngoi
ng a
s ide
ntifi
ed.
Ong
oing
as r
equi
red
Ong
oing
as r
equi
red
Ann
ually
As r
equi
red
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
Som
e w
ork
is re
quire
d on
thes
e m
atte
rs a
nd th
is w
ill b
e do
ne a
s soo
n as
reso
urce
s per
mit.
31
Dec
embe
r 201
5 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. S
ome
wor
k is
requ
ired
on th
ese
mat
ters
and
this
will
be
done
as s
oon
as re
sour
ces p
erm
it.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be
met
this
qua
rter.
Rec
ent s
taff
ing
issu
es in
dica
te th
at w
ork
is re
quire
d on
thes
e m
atte
rs, p
artic
ular
ly o
n EE
O.
This
mat
ter w
ill b
e gi
ven
prio
rity.
30
June
201
6 1.
Impl
emen
ted
WH
S st
aff c
omm
ittee
2.Tr
aini
ng u
nder
take
n in
; Bul
lyin
g &
Har
assm
ent,
Cod
e of
Con
duct
and
Wor
kpla
ce H
ealth
and
Saf
ety.
3.R
isk
mat
rix fo
r ass
essm
ent o
f stra
tegi
c ris
ks c
urre
ntly
bei
ng d
evel
oped
.4.
EEO
Man
agem
ent P
lan
to b
e re
view
ed in
201
6/17
.
Impl
emen
t sys
tem
of i
nfor
mat
ion
tech
nolo
gy c
apab
le o
f pro
vidi
ng in
form
atio
n th
at is
rel
evan
t and
tim
ely.
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
M
onito
r re
porti
ng
syst
em
abili
ty
to
prov
ide
info
rmat
ion
requ
irem
ents
.
Mon
itor
tech
nolo
gy
impr
ovem
ents
an
d as
sess
futu
re re
quire
men
ts.
2.3
2.3
GM
1.
Ong
oing
2.O
ngoi
ng.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
16 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page13of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Upd
ate
Cou
ncil’
s co
mpu
ter
syst
em,
both
ha
rdw
are
and
softw
are,
to
ensu
re t
hat
it en
hanc
es m
anag
emen
t and
reco
rd k
eepi
ng
(as r
esou
rces
allo
w).
Rev
iew
Cou
ncil’
s web
site
and
impl
emen
t sy
stem
s for
exp
andi
ng c
onte
nt a
nd
keep
ing
cont
ent u
p to
dat
e (a
s res
ourc
es
allo
w).
2.3
2.1
& 3
.2
3.A
s req
uire
d.
4.A
s req
uire
d.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
A re
quire
men
t for
ext
ensi
ve u
pdat
ing
of w
ebsi
te c
onte
nt h
as p
revi
ousl
y be
en id
entif
ied.
The
Cou
ncil’
s re
cent
dec
isio
n to
app
oint
an
addi
tiona
l sta
ff m
embe
r has
allo
wed
this
wor
k to
be
com
men
ced
and
it w
ill b
e pr
ogre
ssed
exp
editi
ousl
y.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
This
wor
k ha
s bee
n pl
aced
“on
hol
d” b
ecau
se o
f the
gen
eral
unc
erta
inty
faci
ng lo
cal g
over
nmen
t, an
d th
e C
ount
y C
ounc
il in
par
ticul
ar.
This
will
be
kept
und
er re
view
. 30
Mar
ch 2
016
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
This
wor
k ha
s bee
n pl
aced
“on
hol
d” b
ecau
se o
f the
gen
eral
unc
erta
inty
faci
ng lo
cal g
over
nmen
t, an
d th
e C
ount
y C
ounc
il in
par
ticul
ar.
This
will
be
kept
und
er r
evie
w a
nd p
relim
inar
y w
ork
on u
pdat
ing
the
web
site
has
com
men
ced,
but
mea
nwhi
le th
e w
ebsi
te h
as b
een
“tak
en d
own”
due
to te
chni
cal r
equi
rem
ents
of B
athu
rst R
egio
nal C
ounc
il (w
hich
hos
ts th
e w
ebsi
te).
30 Ju
ne 2
016
1.W
ebsi
te st
ill d
own,
mat
ter b
eing
revi
ewed
. The
site
is c
urre
ntly
aro
und
3 ye
ars o
ut o
f dat
e.2.
Upg
rade
to w
eed
map
ping
IT sy
stem
app
rove
d an
d be
ing
impl
emen
ted.
3.R
emot
e si
te b
ack-
up im
plem
ente
d w
ith B
RC
hos
ting.
4.N
ew ta
blet
pur
chas
ed (I
T).
Mai
ntai
n an
d up
date
as r
equi
red
the
coun
cil’s
rec
ords
man
agem
ent s
yste
mR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Mon
itor
reco
rd
keep
ing
proc
edur
es
to
ensu
re th
at th
ey p
rovi
de th
e be
st m
etho
d of
m
aint
aini
ng
an
accu
rate
re
cord
of
co
unci
l act
iviti
es.
Rev
iew
reco
rd k
eepi
ng p
roce
dure
s with
a
view
to u
pdat
ing
and
com
pute
risin
g.
2.3
2.3
GM
Ong
oing
.
Ong
oing
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
17 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page14of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
The
upg
radi
ng o
f Cou
ncil’
s rec
ord
keep
ing
proc
edur
es re
mai
ns a
mat
ter o
f prio
rity.
31
Dec
embe
r 201
5 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. T
he u
pgra
ding
of C
ounc
il’s r
ecor
d ke
epin
g pr
oced
ures
rem
ains
a m
atte
r of p
riorit
y.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. T
he u
pgra
ding
of C
ounc
il’s r
ecor
d ke
epin
g pr
oced
ures
rem
ains
a m
atte
r of p
riorit
y.
30 Ju
ne 2
016
No
spec
ific
targ
ets
to b
e m
et th
is q
uarte
r. Th
e up
grad
ing
of C
ounc
il’s
reco
rd k
eepi
ng p
roce
dure
s re
mai
ns a
mat
ter o
f prio
rity.
Wor
k is
cu
rren
tly b
eing
und
erta
ken
to “
strip
” fil
es in
acc
orda
nce
with
the
Stat
e R
ecor
ds A
ct.
Intr
oduc
e a
syst
em fo
r el
ectr
onic
map
ping
of n
oxio
us w
eed
infe
stat
ions
and
the
auto
mat
ion
of W
eeds
Off
icer
s’ r
epor
ting
proc
edur
es.
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
M
onito
r th
e in
trodu
ctio
n of
el
ectro
nic
map
ping
of n
oxio
us w
eed
infe
stat
ions
and
th
e au
tom
atio
n of
W
eeds
O
ffic
ers’
re
porti
ng p
roce
dure
s.
Expa
nd
the
intro
duct
ion
of
elec
troni
c m
appi
ng o
f nox
ious
wee
d in
fest
atio
ns a
nd
the
auto
mat
ion
of
Wee
ds
Off
icer
s’
repo
rting
pr
oced
ures
to
th
e w
hole
of
C
ounc
il’s A
rea
of O
pera
tions
.
Con
tinue
the
train
ing
of st
aff i
n th
e us
e of
th
e sy
stem
in o
rder
to e
nsur
e its
mos
t ef
fect
ive
and
effic
ient
use
.
1.3
& 2
.3
1.3
& 2
.3
1.3
&2.
3
GM
O
ngoi
ng.
Ong
oing
.
Ong
oing
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
18 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page15of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
30 S
epte
mbe
r 201
5N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. Te
stin
g an
d im
plem
enta
tion
of th
e W
eedM
ap P
ro®
syst
em is
con
tinui
ng a
nd th
e us
e of
the
syst
em is
bei
ng e
xpan
ded.
Th
e in
abili
ty o
f som
e co
nstit
uent
cou
ncils
to p
rovi
de, i
n a
usab
le fo
rm, t
he u
p to
dat
e da
ta th
at u
nder
pins
the
syst
em c
ontin
ues
to b
e a
cons
train
t. A
new
ly id
entif
ied
prob
lem
is th
e an
noun
cem
ent t
hat W
eedM
ap P
ro®
is b
eing
ext
ensi
vely
cha
nged
at t
he in
stig
atio
n of
DPI
as a
resu
lt of
the
deve
lopm
ent o
f bio
secu
rity
syst
ems.
The
se c
hang
es a
re b
eing
pla
nned
with
out e
ffec
tive
cons
ulta
tion
with
the
Cou
nty
Cou
ncil.
In
suffi
cien
t inf
orm
atio
n is
cur
rent
ly a
vaila
ble
on th
e lik
ely
chan
ges
and
it w
ill b
e a
maj
or p
riorit
y in
the
shor
t ter
m to
try
and
ensu
re
that
the
oper
atio
nal e
ffec
tiven
ess
of th
e sy
stem
is n
ot lo
st a
s a
resu
lt of
cha
nges
dic
tate
d by
DPI
. M
ore
info
rmat
ion
on th
is w
ill b
e pr
ovid
ed to
the
Cou
ncil
as d
etai
ls b
ecom
e av
aila
ble.
(Se
e G
ener
al M
anag
er’s
repo
rt to
Nov
embe
r Ord
inar
y m
eetin
g.)
31 D
ecem
ber 2
015
The
situ
atio
n is
larg
ely
unch
ange
d si
nce
the
Sept
embe
r re
port.
Fu
rther
info
rmat
ion
sugg
ests
that
the
exis
ting
vers
ion
of W
eedM
ap
Pro
® m
ay c
ontin
ue to
be
used
. Fu
rther
inve
stig
atio
n is
requ
ired
to d
eter
min
e th
e m
ost a
dvan
tage
ous
cour
se fo
r the
Cou
nty
Cou
ncil.
Th
e pr
oble
ms w
ith d
ata
supp
ly a
re u
nlik
ely
to b
e re
solv
ed in
the
shor
t ter
m.
30 M
arch
201
6 Th
e da
ta s
uppl
y is
sue
has
been
reso
lved
, at l
east
for t
he p
rese
nt.
A lo
omin
g pr
oble
m is
dem
ands
bei
ng m
ade
by D
PI fo
r the
sup
ply
of
data
by
the
Cou
nty
Cou
ncil
as p
art o
f the
new
Bio
secu
rity
arra
ngem
ents
. Th
is h
as so
me
lega
l iss
ues (
priv
acy
in p
artic
ular
) tha
t nee
d to
be
reso
lved
and
will
pla
ce d
eman
ds o
n st
aff t
hat m
ay n
ot b
e ab
le to
be
met
in th
e sh
ort t
erm
. 30
June
201
6 Th
e si
tuat
ion
is la
rgel
y un
chan
ged
sinc
e M
arch
Rep
ort.
Upg
rade
to W
eed
Map
s P
ro ®
sys
tem
has
bee
n ap
prov
ed a
nd is
cur
rent
ly
bein
g im
plem
ente
d th
roug
h a
stag
ed p
roce
ss. S
taff
trai
ning
to b
e co
nduc
ted
in 2
016/
17.
Com
pile
acc
urat
e da
ta o
n th
e co
nditi
on o
f cur
rent
cou
ncil
asse
ts.
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
M
aint
ain
asse
ts
regi
ster
for
all
asse
ts
valu
ed o
ver $
5,00
0.
Mon
itor t
he c
ondi
tion
of th
ose
asse
ts.
Iden
tify
mai
nten
ance
re
quire
men
ts
for
thos
e as
sets
.
Cos
t mai
nten
ance
requ
irem
ents
and
in
corp
orat
e in
bud
get.
2.3
2.3
2.3
2.3
GM
O
ngoi
ng.
Ong
oing
.
Ong
oing
.
As i
dent
ified
.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
19 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page16of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r.
Com
pile
dat
a on
cur
rent
pla
nt a
nd v
ehic
le fl
eet c
ondi
tion
and
usag
e.R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Ana
lyse
cou
ncil’
s cur
rent
pla
nt fl
eet a
nd
its a
ctiv
ities
and
ass
ess f
utur
e pl
ant n
eeds
. 2.
3G
M
Ong
oing
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r.
Prov
ide
acce
ss to
com
petit
ivel
y pr
iced
che
mic
als f
or p
artic
ipan
ts in
cou
ncil
noxi
ous w
eed
cont
rol p
rogr
ams a
nd p
urch
aser
s of b
ulk
supp
lies.
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
Pr
ovid
e ac
cess
to c
hem
ical
s at
com
mer
cial
ly c
ompe
titiv
e pr
ices
. 1.
2G
M
As r
equi
red.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. R
evie
w to
occ
ur in
to p
ricin
g le
vels
cha
rged
in 2
016/
17.
Act
ivel
y pu
rsue
the
cont
rol o
f nox
ious
wee
ds a
long
the
road
side
s in
the
coun
cil a
rea.
R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Insp
ect r
oads
ides
prio
r to
cont
rol w
orks
to
ensu
re th
at c
ontro
l pro
gram
s are
eff
icie
nt.
Car
ry o
ut n
eces
sary
con
trol w
orks
in li
ne
with
Cou
ncil’
s bud
get a
lloca
tions
.
1.3
1.3
CW
O
At l
east
one
wee
k pr
ior t
o sp
rayi
ng.
As s
easo
nal c
ondi
tions
per
mit.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
20 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page17of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Res
pond
to
repo
rts o
f no
xiou
s w
eeds
on
road
side
s.
Car
ry o
ut c
ontro
l wor
ks in
acc
orda
nce
with
Cou
ncil’
s pol
icy
and
budg
et
allo
catio
ns.
1.3
1.3
Car
ry
out
insp
ectio
n w
ithin
7
days
of
no
tific
atio
n.
As r
equi
red.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
Giv
en st
affin
g ch
ange
s/is
sues
that
occ
urre
d, re
sour
cing
leve
ls h
ave
not r
eadi
ly fa
cilit
ated
the
cond
uctin
g of
insp
ectio
ns a
s req
uire
d.
Hea
lth
Act
ivel
y pu
rsue
the
cont
rol o
f nox
ious
wee
ds o
n pr
ivat
e la
nds.
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
In
spec
tion
of
priv
ate
land
s to
as
sist
la
ndow
ners
to
fu
lfil
thei
r le
gal
resp
onsi
bilit
ies
in
rela
tion
to
noxi
ous
wee
ds.
Lan
d cl
assi
ficat
ions
R
ural
/farm
land
R
ural
resi
dent
ial
Urb
an
Spec
ial (
aqua
ria, p
et sh
ops,
othe
r)
Prov
ide
info
rmat
ion
to
land
owne
rs
on
noxi
ous w
eed
cont
rol.
Res
pond
to n
oxio
us w
eed
com
plai
nts.
1.2
& 3
.2
1.2
& 3
.2
1.2
& 3
.2
CW
O
(Ann
ual)
15%
(668
) 15
% (9
49)
1%
(237
) 10
0% (6
0, e
stim
ate
only
)
If n
ot d
one
at t
ime
of i
nspe
ctio
n w
ithin
1
wee
k.
Initi
al in
spec
tion
with
in 1
0 w
orki
ng d
ays.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
21 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page18of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
Rur
al/fa
rmla
nd 3
5% (2
35)
Rur
al re
side
ntia
l 6%
(59)
U
rban
5%
(12)
Sp
ecia
l (aq
uaria
, pet
shop
s, ot
her)
30%
(18)
31
Dec
embe
r 201
5 In
spec
tions
, and
per
cent
age
of a
nnua
l tot
als,
1/10
/201
5 to
30/
12/2
015
Rur
al/fa
rmla
nd 2
8% (1
87)
Rur
al re
side
ntia
l 9%
(86)
U
rban
7%
(17)
Sp
ecia
l (aq
uaria
, pet
shop
s, pu
blic
aut
horit
y, o
ther
) 50%
(31)
30
Mar
ch 2
016
Insp
ectio
ns, a
nd p
erce
ntag
e of
ann
ual t
otal
s, 1/
1/20
16 to
30/
3/20
16
Rur
al/fa
rmla
nd 2
2% (
147)
R
ural
resi
dent
ial 8
% (
74)
Urb
an 8
% (
20)
Spec
ial (
aqua
ria, p
et sh
ops,
publ
ic a
utho
rity,
oth
er) 4
8% (
29)
30 Ju
ne 2
016
Insp
ectio
ns, a
nd p
erce
ntag
e of
ann
ual t
otal
s, 1/
4/20
16 to
30/
6/20
16
Rur
al/fa
rmla
nd 6
5% (
181)
R
ural
resi
dent
ial 2
0% (5
5)
Urb
an 6
% (1
6)
Spec
ial (
aqua
ria, p
et sh
ops,
publ
ic a
utho
rity,
oth
er) 9
% (2
5)
Act
ivel
y pu
rsue
the
cont
rol o
f nox
ious
wee
ds o
n va
cant
Cro
wn
land
s.R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Insp
ect
vaca
nt
Cro
wn
land
pa
rcel
s to
fa
cilit
ate
appl
icat
ion
to D
epar
tmen
t fo
r fu
nds f
or n
eces
sary
con
trol w
orks
.
Insp
ect
vaca
nt C
row
n la
nds
to e
nsur
e ob
ligat
ions
for
nox
ious
wee
d co
ntro
l ar
e be
ing
met
.
Prov
ide
info
rmat
ion
to
Dep
artm
ent
of
Land
s on
no
xiou
s w
eed
cont
rol
requ
irem
ents
.
1.2
1.2
1.2
CW
O
Prio
r to
subm
issi
on o
f app
licat
ion.
As r
equi
red
as re
sour
ces a
re a
vaila
ble.
With
in 1
0 w
orki
ng d
ays o
f ins
pect
ion.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
22 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page19of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Res
pond
to c
ompl
aint
s re
gard
ing
noxi
ous
wee
ds o
n va
cant
Cro
wn
land
. 1.
2 In
itial
insp
ectio
n w
ithin
10
wor
king
day
s.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r.
23 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page20of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Act
ivel
y pu
rsue
the
cont
rol o
f nox
ious
wee
ds o
n la
nd o
f For
ests
NSW
.R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Insp
ect
area
s pr
opos
ed t
o be
cle
ar f
elle
d in
com
ing
finan
cial
yea
r.
Adv
ise
Fore
sts
NSW
of
prop
osed
cle
ar
fell
area
s tha
t are
pot
entia
l wee
ds ri
sks.
Follo
w
up
to
ensu
re
cont
rol
wor
k is
ca
rrie
d ou
t on
pote
ntia
l wee
d ris
ks.
Insp
ect a
reas
sur
roun
ding
sta
ndin
g fo
rest
s an
d “l
and
bank
” ar
eas.
Adv
ise
Fore
sts N
SW o
f are
as th
at p
ose
a ris
k of
wee
ds sp
read
ing
to a
djoi
ning
land
.
1.2
1.2
1.2
1.2
1.2
CW
O
With
in 2
8 da
ys o
f rec
eipt
of H
arve
stin
g P
lan
of O
pera
tion
s.
With
in 1
4 da
ys o
f ins
pect
ion.
Prio
r to
Sprin
g ea
ch y
ear.
Ong
oing
as
reso
urce
s pe
rmit,
or
in r
espo
nse
to c
ompl
aint
s with
in 1
0 w
orki
ng d
ays.
14 d
ays a
fter i
nspe
ctio
n.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
Aw
aitin
g H
arve
stin
g Pl
an o
f Ope
ratio
ns fr
om F
ores
ts N
SW.
Act
ivel
y pu
rsue
the
cont
rol o
f nox
ious
wee
ds o
n la
nds o
f oth
er p
ublic
aut
hori
ties
Req
uire
d A
ctiv
ity
BA
& S
O
Res
p.
Tar
get
Perf
orm
ance
mea
sure
In
spec
t la
nds
of
publ
ic
auth
oriti
es
to
ensu
re
oblig
atio
ns
for
noxi
ous
wee
d co
ntro
l are
bei
ng m
et.
Prov
ide
info
rmat
ion
to p
ublic
aut
horit
y on
no
xiou
s wee
d co
ntro
l req
uire
men
ts.
Res
pond
to c
ompl
aint
s reg
ardi
ng n
oxio
us
wee
ds o
n la
nd o
f pub
lic a
utho
ritie
s.
1.2
& 1
.3
1.2
& 1
.3
1.2
& 1
.3
CW
O
Ong
oing
.
With
in 1
0 w
orki
ng d
ays o
f ins
pect
ion.
Initi
al in
spec
tion
with
in 1
0 w
orki
ng d
ays.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
24 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page21of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets m
et th
is q
uarte
r. 31
Dec
embe
r 201
5 A
ll ta
rget
s met
this
qua
rter.
30 M
arch
201
6 A
ll ta
rget
s met
this
qua
rter.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r.
Con
duct
aer
ial s
pray
ing
prog
ram
s for
nox
ious
wee
dsR
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Org
aniz
e pr
ogra
ms
for t
he a
eria
l spr
ayin
g of
nox
ious
wee
ds t
hrou
ghou
t th
e ye
ar a
s se
ason
al c
ondi
tions
per
mit
and
dem
and
requ
ires.
Publ
icis
e ae
rial
spra
ying
pr
ogra
ms
in
loca
l m
edia
, an
d as
occ
asio
n pe
rmits
, to
en
sure
max
imum
land
hold
er p
artic
ipat
ion.
Org
aniz
e ae
rial s
pray
ing
(invo
lvin
g al
l in
spec
tors
) thr
ough
out t
he c
ount
y ar
ea in
ac
cord
ance
with
pro
gram
s.
1.2
1.2
1.2
GM
C
WO
GM
C
WO
CW
O
As r
equi
red.
As r
equi
red.
In a
ccor
danc
e w
ith p
rogr
ams.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
All
targ
ets
met
this
qua
rter.
The
Spr
ing
aeria
l spr
ayin
g pr
ogra
m h
as b
een
com
plet
ed.
The
Chi
ef W
eeds
Off
icer
will
pro
vide
furth
er
info
rmat
ion
at th
e N
ovem
ber O
rdin
ary
mee
ting.
31
Dec
embe
r 201
5 A
ll ta
rget
s m
et th
is q
uarte
r. T
he A
utum
n ae
rial s
pray
ing
prog
ram
will
beg
in la
ter i
n Fe
brua
ry.
The
Chi
ef W
eeds
Off
icer
will
pro
vide
fu
rther
info
rmat
ion
at th
e Fe
brua
ry O
rdin
ary
mee
ting.
30
Mar
ch 2
016
All
targ
ets
met
this
qua
rter.
Afte
r som
e in
itial
diff
icul
ties
as a
resu
lt of
indu
stria
l rel
atio
ns is
sues
, the
Aut
umn
aeria
l spr
ayin
g pr
ogra
m
has b
een
com
plet
ed.
Furth
er in
form
atio
n in
rega
rd to
this
will
be
prov
ided
at t
he m
eetin
g.
30 Ju
ne 2
016
All
targ
ets m
et th
is q
uarte
r. R
econ
cilia
tion
of p
rogr
am fu
ndin
g –
inco
me
and
expe
nses
bei
ng u
nder
take
n.
25 of 89 GM_Item F_Attachment 1
June2016DeliveryProgramProgressR
eport
Page22of22
UP
PE
R M
AC
QU
AR
IE C
OU
NT
Y C
OU
NC
IL
Act
ivel
y pu
rsue
reg
iona
l res
ourc
e sh
arin
g w
ith n
eigh
bour
ing
coun
cils
and
othe
r pu
blic
aut
hori
ties t
o pr
ovid
e co
st b
enef
its to
cou
ncil
in p
rovi
sion
of
serv
ices
. R
equi
red
Act
ivity
B
A &
SO
R
esp.
T
arge
t Pe
rfor
man
ce m
easu
re
Purs
ue r
esou
rce
shar
ing
thro
ugh
regu
lar
inte
ract
ion
with
nea
rby
coun
cils
and
oth
er
publ
ic
auth
oriti
es
to
disc
uss
regi
onal
w
eed
plan
s and
coo
rdin
ated
app
roac
hes t
o w
eed
cont
rol.
1.1
GM
Li
aise
with
app
ropr
iate
mem
bers
and
off
icer
s of
su
rrou
ndin
g co
unci
ls
and
othe
r pu
blic
au
thor
ities
as r
equi
red.
Satis
fact
ory
com
plet
ion
of ta
sk
in a
ccor
danc
e w
ith ta
rget
leve
l.
Qua
rter
ly c
omm
ents
30
Sep
tem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
31 D
ecem
ber 2
015
No
spec
ific
targ
ets t
o be
met
this
qua
rter.
30 M
arch
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. 30
June
201
6 N
o sp
ecifi
c ta
rget
s to
be m
et th
is q
uarte
r. W
orki
ng w
ith c
onst
ituen
t cou
ncils
with
resp
ect t
o st
affin
g (H
R),
IT a
nd P
olic
y pr
oces
ses.
26 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
SECTION C
STATE OF THE ENVIRONMENT Council’s area of operations encompasses the Local Government areas of the Bathurst Regional Council, City of Greater Lithgow and the Shires of Blayney, and Oberon, each of which has prepared a State of the Environment Report.
Constituent Councils should be contacted in relation to the Reports for their particular areas.
SECTION D
CONDITION OF PUBLIC WORKS
Council is a single purpose authority, whose function is the Control of Noxious Weeds throughout the Council areas of the Bathurst Regional Council, City of Greater Lithgow and the Shires of Blayney, and Oberon. Council, therefore, is not responsible for any public works.
Council does own a storage shed which is in excellent condition.
Building Condition 30/6/2015
Estimates of cost to restore to satisfactory
standard
Estimate of costs to
maintain standard
Maintenance program for 2015 - 2016
Storage Shed Excellent NIL NIL NIL
27 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
SECTION E
LEGAL PROCEEDINGS
Instigated by Council NIL
Instigated against Council NIL
Council has not been involved in any legal proceedings during the year.
SECTION F
MEMBERS FEES, EXPENSES & FACILITIES UPPER MACQUARIE COUNTY COUNCIL
Payment of Expenses and Provision of Facilities to Members of Council
Policy adopted at the Ordinary Meeting on 7 August 2015
Travelling Expenses (Outside the County Council area of operations) Councillors will be entitled to travel to State Government sponsored ad hoc committees and official engagements and functions where the Councillor has been authorized by the Council by resolution, or is deputizing for the Chairperson, at the expense of the Council by the most practical conveyance.
Councillors may only undertake overseas travel where the Council has specifically authorized the travel and approved a councillor’s itinerary and has specifically authorized reimbursement by resolution prior to the trip being taken. The resolution must specifically name any Councillor(s) authorized to undertake the overseas travel, indicate the reason the travel has been deemed to be necessary and include a determination of any reimbursement of expenses.
Prior to authorizing overseas travel Councillor(s) must have supplied to Council (in an open session of a council meeting) details via a written report which illustrates the nexus of their trip with the policies and/or objectives of the Council and the report must illustrate the community benefit that will arise from the trip.
In the absence of a resolution, as set out above, to reimburse expenses that specifically names the Councillor(s) no reimbursement of any travel expenses will be made.
28 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
Reimbursements will be on items submitted as receipts or tax invoices only where proof of payment is provided and the appropriate claim form is completed.
Advance payments for any expenses expected to be incurred will not be made. Spouses, partners or accompanying persons will not be entitled to any reimbursement of travelling expenses.
Councillor(s) undertaking any authorized travel outside the Upper Macquarie County Council area of operations are required to submit a written report to the next Council meeting via the Business Paper for that meeting..
Reimbursement will be made available provided that travel is undertaken expediently, and by the shortest practicable route, and reimbursement is subject to a formal claim being lodged not later than three (3) months after the expense was incurred.
Travelling Expenses ((Inside the County Council area of operations)) Councillors will be reimbursed travel expenses for the use of private motor vehicles to attend the following:
Council meetings; Council Committee meetings; Working Group meetings which the Councillor is the nominated
delegate; External Organizations/Committee Meeting, which the Councillor is the
nominated Delegate, except where fees are paid to the Councillor bythe external organization;
Workshops convened by Council; Public Meetings convened by Council; Training programs relating to the role of the Council; and Inspections within the area of the Council, undertaken according to a
resolution of Council. To attend a formal function or meeting where a formal invitation to
attend arises only as a result of their position as a Councillor and theCouncil approves the attendance, by resolution, before the attendance.
Reimbursement for the use of private motor vehicles will be at the rates applicable to the use by an employee of a car used for official business on an intermittent, irregular or casual basis as set out in the Local Government (State) Award 2007.
Reimbursement will be made available provided that travel is undertaken expediently, and by the shortest practicable route, and subject to a formal claim being lodged not later than three (3) months after the expense was incurred.
Advance payments for any expenses expected to be incurred will not be provided.
Spouses, partners or accompanying persons shall not be entitled to any reimbursement of travelling expenses.
29 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
Official Engagements and Functions Council will be responsible for the expenses of Councillors to attend meetings, official engagements and functions where the Councillor has been authorized by the Council or is deputizing for the Chairperson within the Local Government area.
Expenses relating to a Councillors partner will be the responsibility of the Councillor.
Legal and insurance expenses and obligations Council shall maintain policies which contain provisions for legal expenses and insurance in the form of:
Councillors and Officers liability insurance Personal Accidents insurance
Where council’s insurance policies do not cover a Councillor’s legal expenses in relation to a matter arising directly as a result of the Councillor’s actions in civic office, Council will determine, by resolution, if the Councillor is to be reimbursed for reasonable solicitor/client costs as long as they relate to:
Conduct arising from the execution of a councillor’s civic duties; The matter is finalized; Council authorizes by resolution naming the Councillor and determining
the amount to be reimbursed.
Facilities Meals and refreshments Councillors will be provided with light meals and refreshments, at the discretion of the General Manager, when attending meetings of the Council or a committee, or any working party.
Stationery Council will provide, upon request, the following stationery to Councillors to be used only on Council business:
Writing pads Business cards Writing pens
Postage Council will provide Councillors with postage facilities where the communication being posted is in discharge of the Councillor's functions of civic office.
Communication Council will, upon request, provide the Chairperson with a mobile phone or similar device for use directly and solely associated with the role as Chairperson of Upper Macquarie County Council.
Secretarial Services Council will, upon request, provide a secretarial service to the Chairperson to facilitate the discharge of functions of Chairperson.
30 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
Training Council will conduct training programs for Councillors as is appropriate for the effective discharge of the functions of civic office. Such training programs will be conducted by Council's own staff and external service providers may be engaged as required.
Amounts expended for period 1/7/2015 to 30/6/2016
FEES
Chairman $6668 Members $15513
Total $22181
EXPENSES
Travelling and subsistence $3999 Expenses $0
Total $3999
TOTALS
Fees $22181 Expenses $3999
Total $26180
SECTION G
SENIOR STAFF
The number of designated senior staff employed by Council (part-time) is one. The total amount paid in accordance with Clause 217 of the Local Government (General) Regulation 2005 was $222,954.
NB: General Manager vacated the position in May, 2016 and the above figures include his termination pay.
31 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
MAJOR CONTRACTS AWARDED During 2015 –16 financial year Council awarded no major contracts.
SECTION I
BUSH FIRE HAZARD REDUCTION PROGRAMMES
Council does not have any control over the land within its area and is not responsible for bush fire hazard reduction. The individual constituent Councils carry out Bush Fire Hazard Programmes within their respective areas.
SECTION J
MULTI-CULTURAL SERVICES
Being a specific purpose Local Authority, Council is not significantly involved in this area; however, it is always available to assist residents in any such matters with the help of its constituent Councils.
SECTION K
PRIVATE WORKS
Council did not undertake any private work that required a resolution under Section 67 of the Local Government Act 1993.
SECTION H
32 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
SECTION L
CONTRIBUTIONS / DONATIONS
Council did not make any contributions/donations during the year.
SECTION M
HUMAN RESOURCE ACTIVITIES Council undertook the following human resource activities during the year:-
Review of several policies relating to employees welfare. Review of consultation processes with council staff
WORK HEALTH & SAFETY
Council is aware of its responsibilities in this area and all WHS matters are handled by the Council’s General Manager in consultation with all staff. The General Manager has the overall responsibility for implementation of appropriate Work Health and Safety policies and procedures. All Councillors and staff members are also responsible for ensuring that Health and Safety requirements imposed by legislation upon staff, elected members and the public in their particular circumstances of interaction are observed by all parties.
TRAINING UNDERTAKEN
Staff undertook a number of training courses to assist them in their career development, and where necessary, to meet appropriate certification and license requirements. Some of the training undertaken include refresher courses on chemical use and handling. Council also introduced access to online learning modules for staff members on topics including Bullying and Harassment, Code of Conduct, Manual Handling and Alcohol and Drugs. Not all courses had been completed by all staff prior to the end of the year. All online courses were completed by the end of August.
33 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
SECTION N
Activities to Implement EEO Management Plan
An Equal Employment Opportunity (EEO) Management Plan and strategies were adopted in accordance with the Local Government Act 1993.
Bullying and harassment training has been undertaken by all staff during the year.
The EEO Management Plan details objectives to be undertaken to implement the EEO requirements of Council. The key strategies are:
1. Communication and Awareness2. Human Resource Management Practices3. Implementation and Evaluation4. EEO Target Groups
Council has implemented regular staff meetings where EEO requirements are regularly discussed.
Council ensures proper EEO procedures are followed in all recruitment processes and that Council policies and procedures follow EEO principles.
Council encourages opportunities for people of all backgrounds to seek employment with Council.
Council only has a small workforce consisting of a part-time General Manager, part-time Administration Assistant, a Chief Weeds Officer and 6 full-time noxious weeds inspectors.
Refer to Performance Management Report for further Human Resources Activities.
SECTION O
EXTERNAL BODIES EXERCISING COUNCIL FUNCTIONS
The Council has no external bodies exercising Council functions.
34 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
SECTION P
CONTROLLING INTERESTS IN COMPANIES
Council has no controlling interests in any companies
SECTION Q
PARTNERSHIPS, CO-OPERATIVES & JOINT VENTURES
Council does not participate in any partnerships, co-operatives or joint ventures.
SECTION R
REGULATIONS
RATES AND CHARGES WRITTEN OFF
Council does not levy any rates and has not during 2015/2016 written off any charges.
OVERSEAS VISITS FUNDED BY COUNCIL
The Council has not financed any overseas visits during this financial year.
TOTAL REMUNERATION FOR SENIOR STAFF
The number of designated senior staff employed by Council (part-time) is one. The total amount paid being $222,954 for the year (this figure includes a termination payment to the General Manager).
ACTIVITIES FOR CHILDREN
As Council is a single purpose authority it does not have any other programmes such as youth programmes, library etc. Its constituent Councils carries out these functions but Upper Macquarie County Council is always prepared to offer any assistance it can to its constituents.
35 of 89 GM_Item F_Attachment 1
UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
ACCESS AND EQUITY OF SERVICES TO ALL
As Council is a single purpose authority it does not have any other special programmes. Its constituent Councils carry out these functions but Upper Macquarie County Council is always prepared to offer any assistance it can to its constituents. The Council Chambers at Kelso provide easy wheel chair access and parking is always available at the front of the office.
BUSINESS ACTIVITIES
Council has no Business undertakings and therefore incurred no expenses or gained any revenues in relation to this type of activity.
PRINCIPLES OF COMPETITIVE NEUTRALITY
Council has created a complaint handling mechanism which was formally ratified and adopted by Council.
No competitive neutrality complaints were made against the council during the year.
Government Information (Public Access) Act 2009
STATISTICAL REPORT Upper Macquarie County Council is committed to the provision of an open system of Government where every attempt is made to provide access by members of the public to documents and to the decision making process of the Council.
Council’s current Business Papers and Minutes are available on the Council’s website (www.umcc.nsw.gov.au) as are many Council policy documents. The Council’s aim is to have as many policy documents available on the website as resources permit.
No request for information was received during the year.
Reporting Year Requests Status Resolution 1994/95 Nil 1995/96 Nil 1996/97 Nil 1997/98 1 Refused and no further
PRIVACY AND PERSONAL INFORMATION PROTECTION ACT 1998
The Privacy and Personal Information Protection Act came into effect for Councils on 1 July, 2000. This Act restricts the provision of personal information to individuals or bodies. Council as part of its compliance with this Act has reviewed the information registers and forms and now only collects that information that is required to carry out its statutory obligations. This information is not provided to third parties except in circumstances authorised by law.
Council has not had to undertake any reviews under Part 5 of the Act in relation to the conduct of the Council under the Privacy and Personal Information Protection Act.
PUBLIC INTEREST DISCLOSURES ACT 1994
Upper Macquarie County Council’s report required by Section 31 of the Public Interest Disclosures Act 1994 for the period 1 July 2015 to 30 June 2016 is provided below.
No of public interest disclosures received by UMCC 0 No of public officials who made public interest disclosures to UMCC 0 Of public interest disclosures received, how many were primarily about:
Corrupt conduct 0 Maladministration 0 Serious and substantial waste 0 Government information contravention 0 Local government pecuniary interest contravention 0
UMCC has established an internal reporting policy. The head of UMCC has commenced action to meet staff awareness obligations. No of public interest disclosures (received since 1 Jan 2014) that have been finalised in this reporting period 0
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UPPER MACQUARIE COUNTY COUNCIL ANNUAL REPORT
Appendix A
Audited Financial Reports
FINANCIAL REPORTS
FOR THE YEAR ENDING 30 JUNE 2015
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Upper Macquarie County CouncilGeneral Purpose Financial Statements
for the year ended 30 June 2016
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Upper Macquarie County CouncilGeneral purpose financial statementsfor the year ended 30 June 2016
Page
Statement by Councillors and Management 3Income Statement 4Statement of Comprehensive Income 5Statement of Financial Position 6Statement of Changes in Equity 7Statement of Cash Flows 8Notes to the Financial Statements 9Auditors’ reports 38
AASB10AASB101(
AASB11
These financial statements are general purpose financial statements of Upper Macquarie County Council and its controlled entities and are presented in the Australian currency.
Upper Macquarie County Council is constituted under the Local Government Act 1993 and has its principal place of business at:
The financial statements were authorised for issue by the Council on *****. Council has the power to amend and reissue the financial statements.
Kelso NSW 2795.
Upper Macquarie County Council7 Lee Street
Contents
General purpose financial statements
Upper Macquarie County Council 2016 Financial Statements Page 2
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Original budget
(1)Actual Actual
2016 2016 2015$’000 $’000 $’000
Income from continuing operationsRevenue:
- Rates and annual charges 3a - . 718 User charges and fees 3b 689 495 24 Interest and investment revenue 3c 14 25
Other revenues 3d 110 368 777 Grants and contributions provided for operating purposes 3e,f 941 957 - Grants and contributions provided for capital purposes 3e,f - -
Other Income: 7 Net gain from the disposal of assets 5 - 14 1,526 Total income from continuing operations 1,754 1,859
Expenses from continuing operations 538 Employee benefits and on-costs 4a 724 493 - Borrowing costs 4b - -
691 Materials and contracts 4c 987 1,104 40 Depreciation and amortisation 4d 45 43 - Impairment 4d - -
256 Other expenses 4e 128 114 1,525 Total expenses from continuing operations 1,884 1,754
1 Operating result from continuing operations (130) 105
1 Net operating result for the year (130) 105
Attributable to: - – Council (130) 105 - – Non-controlling interests - -
1 Net operating result for the year before grants and contributions provided for capital purposes (130) 105
Upper Macquarie County CouncilIncome statementfor the year ended 30 June 2016
Notes
Note:(1) Original budget as approved by Council – refer Note 16.
Upper Macquarie County Council 2016 Financial Statements Page 4
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Actual Actual2016 2015$’000 $’000
Net operating result for the year – from Income statement (130) 105
20b - - 20d - -
20b - - 20b - -
(130) 105
(130) 105
– Council (130) 105
- -
The above Statement of comprehensive income should be read in conjunction with the accompanying notes.
Attributable to
Notes
– Non-controlling interests
Gain (loss) on revaluation of infrastructure, property, plant and equipmentAdjustment to correct prior period errors
Amounts which will be reclassified subsequently to operating result when specific conditions are met
Gain (loss) on revaluation of available-for-sale investmentsRealised available-for-sale investment gains recognised in revenue
Total other comprehensive income for the year
Total comprehensive income for the year
Other comprehensive income
Amounts which will not be reclassified subsequently to operating result
Upper Macquarie County CouncilStatement of comprehensive incomefor the year ended 30 June 2016
Upper Macquarie County Council 2016 Financial Statements Page 5
The above Statement of Financial Position should be read in conjunction with the accompanying notes.
Notes
Upper Macquarie County CouncilStatement of financial positionas at 30 June 2016
Upper Macquarie County Council 2016 Financial Statements Page 6
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$’0002016Opening balance 885 885 885
Correction of errorsChanges in Accounting Policies
Restated opening balance 885 885 885 Net operating result for the year (130) (130) (130)Other comprehensive incomeTotal comprehensive income
Closing balance 755 755 755
$’0002015Opening balance 780 780 780
Correction of errorsChanges in Accounting Policies
Restated opening balance 780 780 780 Net operating result for the year 105 105 105 Other comprehensive incomeTotal comprehensive income
Closing balance 885 885 885
The above Statement of changes in equity should be read in conjunction with accompanying note 20.
Upper Macquarie County Council
Retained earnings
Statement of changes in equityas at 30 June 2016
Council equity
interest
Total equity
Upper Macquarie County Council 2016 Financial Statements Page 7
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Upper Macquarie County CouncilStatement of cash flowsfor the year ended 30 June 2016
Original budget
(1)Actual Actual
2016 2016 2015$’000 $’000 $’000
Cash flows from operating activitiesReceipts:
- Rates and annual charges - - 718 User charges and fees 630 459 24 Investment revenue and interest 14 24 777 Grants and contributions 941 956 - Other 110 368
Payments: (538) Employee benefits and on-costs (768) (453)(691) Materials and contracts (1,031) (1,159)(256) Other (128) (104)
34 Net cash provided (or used) in operating activities 11(b) (232) 91
Cash flows from investing activities Receipts:
- Sale of infrastructure, property, plant and equipment - 65 Payments:
- Purchase of infrastructure, property, plant and equipment (36) (111) - Net cash provided by (or used in) Investing activities (36) (46)
Cash flows from financing activities Receipts:
- Borrowings and advances - - Payments:
- Borrowings and advances - - - Net cash provided by (or used in) financing activities - -
34 Net increase/(decrease) in cash and cash equivalents (268) 45
1,097 Cash and cash equivalents at beginning of reporting period 11(a) 1,142 1,097
1,131 Cash and cash equivalents at end of reporting period 11(a) 874 1,142
Notes
Upper Macquarie County Council 2016 Financial Statements Page 8
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Note Page
1 Summary of significant accounting policies A-24 2(a) Functions or activities A-44 2(b) Components of functions or activities A-45
3 Income from continuing operations A-474 Expenses from continuing operations A-555 Gain or loss from disposal of assets A-60
6(a) Cash and cash equivalents A-61 6(b) Investments A-63 6(c) Restricted cash, cash equivalents and investments A-66
7 Receivables A-688 Inventories and other assets A-71
9(a) Infrastructure, property, plant and equipment A-74 9(b) Restricted infrastructure, property, plant and equipment A-76
10(a) Payables, borrowings and provisions A-81 10(b) Description of and movements in provisions A-82
11 Reconciliation of operating result to net cash movement from operating activities A-8812 Commitments A-90
13(a) Statement of performance measures – consolidated results A-92 13(b) Statement of performance measures by fund A-93
14 Investment properties A-9715 Financial risk management A-9916 Material budget variations A-10617 Statement of developer contributions A-10818 Contingencies A-11319 Interests in joint ventures and associates A-11620 Revaluation reserves and retained earnings A-11921 Results by fund Not required or included22 Non-current assets classified as held for sale Not required or included23 Events occurring after statement of financial position date Not required or included24 Discontinued operation Not required or included25 Intangible assets Not required or included26 Reinstatement, rehabilitation and restoration liabilities Not required or included27 Fair Value Measurement A-136
Contents of the notes to the financial statements
Notes 1 to 20 and 27 are mandatory and must be presented in the order specified. Notes 21 to 26 need only be included if applicable. Notes 13(b) and 21 need only be included if Council has Water and Sewer Funds.
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Upper Macquarie County Council 2016 Financial Statements Page 9
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Note 1 Summary of significant accounting policies AASB101(112)(a),(b) The principal accounting policies adopted in the preparation of these consolidated financial statements are
set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
AASB101(119) (a) Basis of preparation AASB1054(7)-(9) (Revised) These general purpose financial statements have been prepared in accordance with Australian Accounting
Standards and Australian Accounting Interpretations, the Local Government Act (1993) and Regulation, and the Local Government Code of Accounting Practice and Financial Reporting. NSW Council is a not for-profit entity for the purpose of preparing the financial statements.
(Revised) (i) New and amended standards adopted by Council AASB108(28) Upper Macquarie County Council has not adopted any new or amended standards in the annual reporting
period. (Revised) (ii) Early adoption of standards Upper Macquarie County Council has not elected to apply any pronouncements before their operative date
in the annual reporting period. (iii) Historical cost convention AASB101(117)(a) These financial statements have been prepared under the historical cost convention, as modified by the
revaluation of certain financial assets and liabilities and certain classes of property, plant and equipment and investment property.
(iv) Critical accounting estimates and judgements AASB101(122),(125) The preparation of financial statements requires the use of certain critical accounting estimates. It also
requires management to exercise its judgement in the process of applying the Council's accounting policies. Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that may have a financial impact on the entity and that are believed to be reasonable under the circumstances.
Critical accounting estimates and assumptions Upper Macquarie County Council makes estimates and assumptions concerning the future. The
resulting accounting estimates will, by definition, seldom equal the related actual results. There have been no significant estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.
AASB101 (b) Revenue recognition Council recognises revenue when the amount of revenue can be reliably measured, it is probable that
future economic benefits will flow to the entity and specific criteria have been met for each of the Council’s activities as described below. Council bases its estimates on historical results, taking into consideration the type of customer, the type of transaction and the specifics of each arrangement.
AAS27 Revenue is measured at the fair value of the consideration received or receivable. Revenue is measured on major income categories as follows:
(i) Rates, annual charges, grants and contributions Rates, annual charges, grants and contributions (including developer contributions) are recognised as
revenues when the Council obtains control over the assets comprising these receipts. Developer contributions may only be expended for the purposes for which the contributions were required but the Council may apply contributions according to the priorities established in work schedules.
Control over assets acquired from rates and annual charges is obtained at the commencement of the rating year as it is an enforceable debt linked to the rateable property or, where earlier, upon receipt of the rates.
Control over granted assets is normally obtained upon their receipt (or acquittal) or upon earlier notification that a grant has been secured, and is valued at their fair value at the date of transfer.
Revenue is recognised when the Council obtains control of the contribution or the right to receive the contribution, it is probable that the economic benefits comprising the contribution will flow to the Council and the amount of the contribution can be measured reliably.
Where grants or contributions recognised as revenues during the financial year were obtained on condition that they be expended in a particular manner or used over a particular period and those conditions were undischarged at reporting date, the unused grant or contribution is disclosed in Note 3(g). The note also discloses the amount of unused grant or contribution from prior years that was expended on Council’s operations during the current year.
A liability is recognised in respect of revenue that is reciprocal in nature to the extent that the requisite service has not been provided at reporting date.
(ii) User charges and fees User charges and fees (including parking fees and fines) are recognised as revenue when the service has
been provided, the payment is received, or when the penalty has been applied, whichever first occurs. (i) Sale of plant, property, infrastructure and equipment The profit or loss on sale of an asset is determined when control of the asset has irrevocably passed to the
buyer. (ii) Interest Interest income is recognised using the effective interest rate at the date that interest is earned. (iii) Rent Rental income is accounted for on a straight-line basis over the lease term. (iv) Dividend income Revenue is recognised when the Council’s right to receive the payment is established, which is generally
when shareholders approve the dividend. (v) Other income Other income is recorded when the payment is due, the value of the payment is notified or the payment is
received, whichever occurs first. AASB101(110) (c) Principles of consolidation (i) The Consolidated Fund LGA s.409(1) In accordance with the provisions of Section 409(1) of the LGA 1993, all money and property received by
Council is held in the Council’s Consolidated Fund unless it is required to be held in the Council’s Trust Fund. The consolidated fund and other entities through which the Council controls resources to carry on its functions have been included in the financial statements forming part of this report.
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Note 1 Summary of significant accounting policies (continued) (c) Principles of consolidation (continued)
The following entities have been included as part of the Consolidated fund:
General purpose operations
LGA s.411 (ii) The Trust Fund In accordance with the provisions of Section 411 of the Local Government Act 1993 (as amended), a
separate and distinct Trust Fund is maintained to account for all money and property received by the Council in trust which must be applied only for the purposes of or in accordance with the trusts relating to those monies. Trust monies and property subject to Council’s control have been included in these reports.
Trust monies and property held by Council but not subject to the control of Council, have been excluded from these reports. A separate statement of monies held in the Trust Fund is available for inspection at the Council office by any person free of charge.
Associates are all entities over which the Council has significant influence but not control or joint control, generally accompanying a shareholding of between 20% and 50% of the voting rights. Investments in associates are accounted for using the equity method of accounting, after initially being recognised at cost.
AASB101(110) (iv) Joint ventures Jointly controlled assets The proportionate interests in the assets, liabilities and expenses of a joint venture activity have been
incorporated in the financial statements under the appropriate headings. Details of the activity are set out in Note 19.
Joint venture entities AASB131(57) (Revised) The interest in a joint venture partnership is accounted for using the equity method after initially being
recognised at cost. Under the equity method, the share of the profits or losses of the partnership is recognised in profit or loss, and the share of post-acquisition movements in reserves is recognised in other comprehensive income. Details relating to the partnership are set out in note 19.
Profits or losses on transactions establishing the joint venture partnership and transactions with the joint venture are eliminated to the extent of the Council's ownership interest until such time as they are realised by the joint venture partnership on consumption or sale. However, a loss on the transaction is recognised immediately if the loss provides evidence of a reduction in the net realisable value of current assets, or an impairment loss.
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Note 1 Summary of significant accounting policies (continued) AASB101(110) (d) LeasesAASB117(20),(25) Leases of property, plant and equipment where Council, as lessee, has substantially all the risks and
rewards of ownership are classified as finance leases. Finance leases are capitalised at the lease’s inception at the fair value of the leased property or, if lower, the present value of the minimum lease payments. The corresponding rental obligations, net of finance charges, are included in other short-term and long-term payables. Each lease payment is allocated between the liability and finance cost. The finance cost is charged to the income statement over the lease period so as to produce a constant periodic rate of interest on the remaining balance of the liability for each period. The property, plant and equipment acquired under finance leases is depreciated over the asset's useful life or over the shorter of the asset’s useful life and the lease term if there is no reasonable certainty that Council will obtain ownership at the end of the lease term.
AASB117(33) UIG115(5) Leases in which a significant portion of the risks and rewards of ownership are not transferred to Council as
lessee are classified as operating leases. Payments made under operating leases (net of any incentives received from the lessor) are charged to the income statement on a straight-line basis over the period of the lease.
AASB117(39) Lease income from operating leases where Council is a lessor is recognised in income on a straight-line basis over the lease term.
AASB101(110),(111) (e) Acquisition of assets AASB3(14),(24),(28) AASB3(27) AASB3(31)
The purchase method of accounting is used to account for all acquisitions of assets. Cost is measured as the fair value of the assets given, plus costs directly attributable to the acquisition.
AASB3(26) Where settlement of any part of cash consideration is deferred, the amounts payable in the future are discounted to their present value as at the date of exchange. The discount rate used is the Council’s incremental borrowing rate, being the rate at which a similar borrowing could be obtained from an independent financier under comparable terms and conditions.
AASB101(110) (f) Impairment of assets AASB136(9),(10) Intangible assets that have an indefinite useful life are not subject to amortisation and are tested annually
for impairment, or more frequently if events or changes in circumstances indicate that they might be impaired. Other assets are tested for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use.
Where an asset is not held principally for cash generating purposes and would be replaced if the Council was deprived of it then depreciated replacement cost is used as value in use, otherwise value in use is estimated by using a discounted cash flow model.
For the purposes of assessing impairment, assets are grouped at the lowest levels for which there are separately identifiable cash inflows which are largely independent of the cash inflows from other assets or groups of assets (cash-generating units). Non-financial assets that suffered an impairment are reviewed for possible reversal of the impairment at each reporting date.
AASB101(110) (g) Cash and cash equivalentsAASB107(6),(8),(46) For Statement of cash flow presentation purposes, cash and cash equivalents includes cash on hand,
deposits held at call with financial institutions, other short-term, highly liquid investments with original maturities of three months or less that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities on the statement of financial position.
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Note 1 Summary of significant accounting policies (continued) AASB101(110) (h) Receivables AASB7(21) AASB139(46)(a) Receivables are recognised initially at fair value and subsequently measured at amortised cost using the
effective interest method, less provision for impairment. Receivables are generally due for settlement within 30 days.
Collectability of receivables is reviewed on an ongoing basis. Debts which are known to be uncollectible are written off by reducing the carrying amount directly. An allowance account (provision for impairment of receivables) is used when there is objective evidence that Council will not be able to collect all amounts due according to the original terms of the receivables. Significant financial difficulties of the debtor, probability that the debtor will enter bankruptcy or financial reorganisation, and default or delinquency in payments (more than 30 days overdue) are considered indicators that the receivable is impaired. The amount of the impairment allowance is the difference between the asset’s carrying amount and the present value of estimated future cash flows, discounted at the original effective interest rate. Cash flows relating to short-term receivables are not discounted if the effect of discounting is immaterial.
AASB7(21) AASB7(B5)(d)
The amount of the impairment loss is recognised in the income statement within other expenses. When a receivable for which an impairment allowance had been recognised becomes uncollectible in a subsequent period, it is written off against the allowance account. Subsequent recoveries of amounts previously written off are credited against other expenses in the income statement.
AASB101(110) (i) Inventories AASB101(110) (i) Raw materials and stores, work in progress and finished goods AASB102(9),(10),(25), (36)(a) Raw materials and stores, work in progress and finished goods are stated at the lower of cost and net
realisable value. Cost comprises direct materials, direct labour and an appropriate proportion of variable and fixed overhead expenditure, the latter being allocated on the basis of normal operating capacity. Cost includes the transfer from equity of any gains/losses on qualifying cash flow hedges relating to purchases of raw material. Costs are assigned to individual items of inventory on basis of weighted average costs. Costs of purchased inventory are determined after deducting rebates and discounts. Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.
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Note 1 Summary of significant accounting policies (continued)
AASB5(31),(32),(33)(a) A discontinued operation is a component of the entity that has been disposed of or is classified as held for sale and that represents a separate major line of business or geographical area of operations, is part of a single co-ordinated plan to dispose of such a line of business or area of operations, or is a subsidiary acquired exclusively with a view to resale. The results of discontinued operations are presented separately on the face of the Income statement.
AASB101(110) AASB7(21) (j) Investments and other financial assets Classification AASB139(45),(60) Council classifies its financial assets in the following categories: financial assets at fair value through profit
or loss, loans and receivables, held-to-maturity investments and available-for-sale financial assets. The classification depends on the purpose for which the investments were acquired. Management determines the classification of its investments at initial recognition and, in the case of assets classified as held-to-maturity, re-evaluates this designation at each reporting date.
AASB101(110) (i) Financial assets at fair value through profit or loss AASB101(57),(59) AASB139(9),(45) Financial assets at fair value through profit or loss are financial assets held for trading. A financial asset is
classified in this category if acquired principally for the purpose of selling in the short term. Derivatives are classified as held for trading unless they are designated as hedges. Assets in this category are classified as current assets.
(ii) Loans and receivables AASB139(9) Loans and receivables are non-derivative financial assets with fixed or determinable payments that are not
quoted in an active market. They are included in current assets, except for those with maturities greater than 12 months after the reporting date which are classified as non-current assets. Loans and receivables are included in other receivables (note 8) and receivables (note 7) in the statement of financial position.
(iii) Held-to-maturity investments AASB139(9) Held-to-maturity investments are non-derivative financial assets with fixed or determinable payments and
fixed maturities that Council’s management has the positive intention and ability to hold to maturity. If Council were to sell other than an insignificant amount of held-to-maturity financial assets, the whole category would be tainted and reclassified as available-for-sale. Held-to-maturity financial assets are included in non-current assets, except for those with maturities less than 12 months from the reporting date, which are classified as current assets.
(iv) Available-for-sale financial assets AASB139(9) AASB7(21),(B5)(b) Available-for-sale financial assets are non-derivatives that are either designated in this category or not
classified in any of the other categories. They are included in non-current assets unless management intends to dispose of the investment within 12 months of the reporting date. Investments are designated as available-for-sale if they do not have fixed maturities and fixed or determinable payments and management intends to hold them for the medium to long term.
Recognition and de-recognition AASB139(38),(43) AASB7(21),(B5)(c) Regular purchases and sales of financial assets are recognised on trade-date - the date on which Council
commits to purchase or sell the asset. Investments are initially recognised at fair value plus transaction costs for all financial assets not carried at fair value through profit or loss. Financial assets carried at fair value through profit or loss are initially recognised at fair value and transaction costs are expensed in the income statement. Financial assets are derecognised when the rights to receive cash flows from the financial assets have expired or have been transferred and Council has transferred substantially all the risks and rewards of ownership.
When securities classified as available-for-sale are sold, the accumulated fair value adjustments recognised in equity are included in the income statement as gains and losses from investment securities.
Subsequent measurement AASB139(46)(a) Loans and receivables and held-to-maturity investments are carried at amortised cost using the effective
Available-for-sale financial assets and financial assets at fair value through profit and loss are subsequently carried at fair value. Gains or losses arising from changes in the fair value of the 'financial assets at fair value through profit or loss' category are presented in the income statement within other income or other expenses in the period in which they arise. Dividend income from financial assets at fair value through profit and loss is recognised in the income statement as part of revenue from continuing operations when Council’s right to receive payments is established.
Note 1 Summary of significant accounting policies (continued)
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AASB101(110) AASB7(21) (k) Investments and other financial assets (continued) Changes in the fair value of monetary securities denominated in a foreign currency and classified as
available-for-sale are analysed between translation differences resulting from changes in amortised cost of the security and other changes in the carrying amount of the security (note Council’s obligations under Section 625 of the Local Government Act and S212 of the LG (General) Regulation 2005).. The translation differences related to changes in the amortised cost are recognised in profit or loss, and other changes in carrying amount are recognised in equity. Changes in the fair value of other monetary and non-monetary securities classified as available-for-sale are recognised in equity.
AASB7(27) Details on how the fair value of financial instruments is determined are disclosed in note 1(l). Impairment AASB139(58),(59) Council assesses at the end of each reporting period whether there is objective evidence that a financial
asset or group of financial assets is impaired. A financial asset or a group of financial assets is impaired and impairment losses are incurred only if there is objective evidence of impairment as a result of one or more events that occurred after the initial recognition of the asset (a ‘loss event’) and that loss event (or events) has an impact on the estimated future cash flows of the financial asset or group of financial assets that can be reliably estimated. In the case of equity investments classified as available-for-sale, a significant or prolonged decline in the fair value of the security below its cost is considered an indicator that the assets are impaired.
(i) Assets carried at amortised cost AASB139(63) (Revised) For loans and receivables, the amount of the loss is measured as the difference between the asset’s
carrying amount and the present value of estimated future cash flows (excluding future credit losses that have not been incurred) discounted at the financial asset’s original effective interest rate. The carrying amount of the asset is reduced and the amount of the loss is recognised in profit or loss. If a loan or held-to-maturity investment has a variable interest rate, the discount rate for measuring any impairment loss is the current effective interest rate determined under the contract. As a practical expedient, the group may measure impairment on the basis of an instrument’s fair value using an observable market price.
OLG Investment Policy Council has an approved investment policy complying with Section 625 of the Local Government Act and
S212 of the LG (General) Regulation 2005. Investments are placed and managed in accordance with that policy and having particular regard to authorised investments prescribed under the Ministerial Local Government Investment Order. Council maintains an investment policy that complies with the Act and ensures that it or its representatives exercise care, diligence and skill that a prudent person would exercise in investing Council funds.
Council amended its policy following revisions to the Ministerial Local Government Investment Order arising from the Cole Inquiry recommendations. Certain investments the Council holds are no longer prescribed, however they have been retained under grandfathering provisions of the Order. These will be disposed of when most financially advantageous to Council.
AASB101(110) (k) Fair value estimation The fair value of financial assets and financial liabilities must be estimated for recognition and
measurement or for disclosure purposes. AASB132(92) The fair value of financial instruments traded in active markets is based on quoted market prices at the
reporting date. The fair value of financial instruments that are not traded in an active market is determined using valuation
techniques. Council uses a variety of methods and makes assumptions that are based on market conditions existing at each balance date. Quoted market prices or dealer quotes for similar instruments are used for long-term debt instruments held. Other techniques, such as estimated discounted cash flows, are used to determine fair value for the remaining financial instruments.
The nominal value less estimated credit adjustments of trade receivables and payables are assumed to approximate their fair values. The fair value of financial liabilities for disclosure purposes is estimated by discounting the future contractual cash flows at the current market interest rate that is available to the Council for similar financial instruments.
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Note 1 Summary of significant accounting policies (continued) AASB101(110) (l) Infrastructure, property, plant and equipment (IPPE) Council’s assets have been progressively revalued to fair value in accordance with a staged implementation
advised by the Office of Local Government. At reporting date the following classes of IPPE were stated at their fair value:
Buildings – Specialised/Non Specialised (Internal Valuation). Plant and equipment (as approximated by depreciated historical cost). Water and sewerage network assets are indexed annually between full revaluations in accordance with the
latest indices provided in the NSW Office of Water – Rates Reference Manual. For all other assets, Council assesses at each reporting date whether there is any indication that a revalued asset’s carrying amount may differ materially from that which would be determined if the asset were revalued at the reporting date. If any such indication exists, Council determines the asset’s fair value and revalue the asset to that amount. Full revaluations are undertaken for all assets on a 5 year cycle.
Increases in the carrying amounts arising on revaluation are credited to the asset revaluation reserve. To the extent that the increase reverses a decrease previously recognising profit or loss relating to that asset class, the increase is first recognised in profit or loss. Decreases that reverse previous increases of assets in the same class are first charged against revaluation reserves directly in equity to the extent of the remaining reserve attributable to the class; all other decreases are charged to the Income statement.
AASB116(12) Subsequent costs are included in the asset’s carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits associated with the item will flow to Council and the cost of the item can be measured reliably. All other repairs and maintenance are charged to the income statement during the financial period in which they are incurred.
AASB116(50),(73)(b) Land is not depreciated. Depreciation on other assets is calculated using the straight line method to allocate their cost, net of their residual values, over their estimated useful lives, as follows:
AASB116(73)(c) Office equipment 5 – 10 years Pumps and telemetry 15 – 20 years Office furniture 10 – 20 years Drains 80 – 100 years Vehicles and road making equipment 5 – 8 years Culverts 50 – 80 years Other plant and equipment 5 – 15 years Flood control
structures 80 – 100 years
Buildings – Masonry 50 – 100
years Sealed roads – Surface
20 years
– Other 20 – 40 years – Structure 50 years Playground equipment 5 – 15 years Unsealed roads 20 years Benches, seats etc 10 – 20 years Bridge –
Concrete 100 years
Dams and reservoirs 80 – 100
years – Other 50 years
Bores 20 – 40 years Bulk earthworks Infinite Reticulation pipes – PVC 70 – 80 years – Other 25 – 75 years
AASB116(51) The assets’ residual values and useful lives are reviewed, and adjusted if appropriate, at each reporting date. AASB136(59) An asset’s carrying amount is written down immediately to its recoverable amount if the asset’s carrying amount
is greater than its estimated recoverable amount.
55 of 89 GM_Item F_Attachment 1
22
Note 1 Summary of significant accounting policies (continued)
AASB116(68),(71) AASB116(41) Gains and losses on disposals are determined by comparing proceeds with carrying amount. These are
included in the income statement. AASB101(110) (m) Payables AASB132(60)(a),(60)(b) These amounts represent liabilities for goods and services provided to the Council prior to the end of financial
year which are unpaid. The amounts are unsecured and are usually paid within 30 days of recognition. AASB101(110) AASB7(21)
(n) Borrowings AASB139(43),(47) (Revised) Borrowings are initially recognised at fair value, net of transaction costs incurred. Borrowings are subsequently
measured at amortised cost. Any difference between the proceeds (net of transaction costs) and the redemption amount is recognised in the income statement over the period of the borrowings using the effective interest method. Fees paid on the establishment of loan facilities are recognised as transaction costs of the loan to the extent that it is probable that some or all of the facility will be drawn down. In this case, the fee is deferred until the draw down occurs. To the extent there is no evidence that it is probable that some or all of the facility will be drawn down, the fee is capitalised as a prepayment for liquidity services and amortised over the period of the facility to which it relates.
AASB139(39),(41) Borrowings are removed from the statement of financial position when the obligation specified in the contract is discharged, cancelled or expired. The difference between the carrying amount of a financial liability that has been extinguished or transferred to another party and the consideration paid, including any non-cash assets transferred or liabilities assumed, is recognised in other income or finance cost.
AASB101(60) Borrowings are classified as current liabilities unless Council has an unconditional right to defer settlement of the liability for at least 12 months after the reporting date.
AASB101(110) AASB123(29)(a)
(o) Borrowing costs Borrowing costs incurred for the construction of any qualifying asset are capitalised during the period of time
that is required to complete and prepare the asset for its intended use or sale. Other borrowing costs are expensed.
AASB101(110) (p) ProvisionsAASB137(14),(24), (63) Provisions are recognised when Council has a present legal or constructive obligation as a result of past events,
it is probable that an outflow of resources will be required to settle the obligation and the amount has been reliably estimated.
Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one item included in the same class of obligations may be small.
AASB137(36),(45), (47),(60) Provisions are measured at the present value of management’s best estimate of the expenditure required to
settle the present obligation at the reporting date. The discount rate used to determine the present value reflects current market assessments of the time value of money and the risks specific to the liability. The increase in the provision due to the passage of time is recognised as interest expense.
56 of 89 GM_Item F_Attachment 1
23
Note 1 Summary of significant accounting policies (continued) (q) Employee benefits (Revised) (i) Short-term obligations AASB119(10),(11) Liabilities for wages and salaries, including non-monetary benefits, annual leave and accumulating sick
leave expected to be wholly settled within 12 months after the end of the period in which the employees render the related service are recognised in respect of employees' services up to the end of the reporting period and are measured at the amounts expected to be paid when the liabilities are settled. The liability for annual leave and accumulating sick leave is recognised in the provision for employee benefits. All other short-term employee benefit obligations are presented as payables.
(Revised) (ii) Other long term employee benefit obligations 60,61 AASB119(128) The liability for long service leave and annual leave which is not expected to be wholly settled within 12
months after the end of the period in which the employees render the related service is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the end of the reporting period using the projected unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the end of the reporting period on national government bonds with terms to maturity and currency that match, as closely as possible, the estimated future cash outflows.
AASB101(69)(d) The obligations are presented as current liabilities in the statement of financial position if the entity does not have an unconditional right to defer settlement for at least twelve months after the reporting date, regardless of when the actual settlement is expected to occur.
AASB101(110) (iii) Retirement benefit obligations All employees of the Council are entitled to benefits on retirement, disability or death. Council contributes to
various defined benefit plans and defined contribution plans on behalf of its employees.
Defined Benefit Plans AASB119(54),(64) A liability or asset in respect of defined benefit superannuation plans would ordinarily be recognised in the
statement of financial position, and measured as the present value of the defined benefit obligation at the reporting date plus unrecognised actuarial gains (less unrecognised actuarial losses) less the fair value of the superannuation fund’s assets at that date and any unrecognised past service cost. The present value of the defined benefit obligation is based on expected future payments which arise from membership of the fund to the reporting date, calculated annually by independent actuaries using the projected unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. However, when this information is not reliably available, Council accounts for its obligations to defined benefit plans on the same basis as its obligations to defined contribution plans i.e as an expense when it becomes payable.
Council is party to an Industry Defined Benefit Plan under the Local Government Superannuation Scheme, named The Local Government Superannuation Scheme – Pool B (the Scheme) which is a defined benefit plan that has been deemed to be a “multi-employer fund” for purposes of AASB119 Employee Benefits. Sufficient information is not available to account for the Scheme as a defined benefit plan in accordance with AASB 119, because the assets to the Scheme are pooled together for all Councils.
The amount of employer contributions to the defined benefit section of the Local Government Superannuation Scheme and recognised as an expense for the year ending 30 June 2014 was $XX. The last valuation of the Scheme was performed by Mr Michael Smith, BSc, FIA, FIAA on 20 June 2014 and covers the period ended 30 June 2013.
However the position is monitored annually and the Actuary has estimated that as at 30 June 2014 a deficit still exists. Effective from 1 July 2009, employers are required to contribute additional contributions to assist in extinguishing this deficit. The amount of additional contributions included in the total employer contribution advised above is $8,681.04. Councils expected contributions to the plan for the next annual reporting period is $8,581.04.
The share of this deficit that is broadly attributed to Council is estimated to be in the order of $ 0.02% as at 30 June 2014.
Council’s share of that deficiency cannot be accurately calculated as the Scheme is a mutual arrangement where assets and liabilities are pooled together for all member councils. For this reason, no liability for the deficiency has been recognised in Council’s accounts. Council has, however, disclosed a contingent liability in note 18 to reflect the possible obligation that may arise should the Scheme require immediate payment to correct the deficiency.
57 of 89 GM_Item F_Attachment 1
24
Note 1 Summary of significant accounting policies (continued) AASB119(44) Defined Contribution Plans
Contributions to defined contribution plans are recognised as an expense as they become payable. Prepaid contributions are recognised as an asset to the extent that a cash refund or a reduction in the future payments is available.
(r) Rounding of amounts Unless otherwise indicated, amounts in the financial statements have been rounded off to the nearest
thousand dollars. (s) Intangible assets AASB1O1(1l0)) (New) IT development and software
Costs incurred in developing products or systems and costs incurred in acquiring software and licenses that will contribute to future period financial benefits through revenue generation and/or cost reduction are capitalised to software and systems. Costs capitalised include external direct costs of materials and service, direct payroll and payroll related costs of employees’ time spent on the project. Amortisation is calculated on a straight line bases over periods generally ranging from 3 to 5 years.
IT development costs include only those costs directly attributable to the development phase and are only recognised following completion of technical feasibility and where Council has an intention and ability to use the asset.
58 of 89 GM_Item F_Attachment 1
25
Note 1 Summary of significant accounting policies (continued)
AASB101(110) (t) Goods and Services Tax (GST)UIG1031(6),(7) Revenues, expenses and assets are recognised net of the amount of associated GST, unless the GST
incurred is not recoverable from the taxation authority. In this case it is recognised as part of the cost ofacquisition of the asset or as part of the expense.
UIG1031(8),(9) Receivables and payables are stated inclusive of the amount of GST receivable or payable. The net amountof GST recoverable from, or payable to, the taxation authority is included with other receivables or payablesin the statement of financial position.
UIG1031(10),(11) Cash flows are presented on a gross basis. The GST components of cash flows arising from investing orfinancing activities which are recoverable from, or payable to the taxation authority, are presented asoperating cash flows.
AASB108(30) (Revised)
(u) New accounting standards and interpretations issued not yet effective Certain new accounting standards and interpretations have been published that are not mandatory for 30
June 2014 reporting periods. NSW Council's assessment of the impact of the new standards and interpretations relevant to them is set out below.
(i) AASB 9 Financial Instruments, AASB 2009 11 Amendments to Australian Accounting Standards
arising from AASB 9, AASB 2010-7 Amendments to Australian Accounting Standards arising fromAASB 9 9 and AASB 2012-6 Amendments to Australian Accounting Standards – Mandatory Effective Date of AASB 9 and transitional disclosures and AASB 2013-9 Amendments to Australian Accounting Standards – Conceptual Framework, Materiality and Financial Instruments (effective from 1 January 2017)
AASB 9 Financial Instruments addresses the classification, measurement and de-recognition of financial assets and financial liabilities. When adopted, the standard will affect in particular Council’s accounting forits available-for-sale financial assets, since AASB 9 only permits the recognition of fair value gains andlosses in other comprehensive income if they relate to equity investments that are not held for trading.
There will be no impact on Council’s accounting for financial liabilities, as the new requirements only affect the accounting for financial liabilities that are designated at fair value through profit or loss and Council doesnot have any such liabilities. The de-recognition rules have been transferred from AASB 139 FinancialInstruments: Recognition and Measurement and have not been changed.
The Council has not yet fully assessed the impact on the reporting financial position and performance onadoption of AASB 9.
(ii) AASB 2013-3 Amendments to AASB 136 Recoverable Amount Disclosures for Non-Financial Assets (effective for Council’s 30 June 2015 financial statements)
There are no changes to reported financial position or performance from AASB 2013 – 3, however additional disclosures may be required.
(iii) AASB 10 Consolidated Financial Statements, AASB 11 Joint Arrangements, AASB 12 Disclosure of Interests in Other Entities, revised AASB 127 Separate Financial Statements and AASB 128Investments in Associates and Joint Ventures and AASB 2011-7 Amendments to AustralianAccounting Standards arising from the Consolidation and Joint Arrangements Standards (effective1 January 2014 for not-for-profit entities)
AASB 10 replaces all of the guidance on control and consolidation in AASB 127 Consolidated and Separate
Financial Statements, and Interpretation 12 Consolidation – Special Purpose Entities. The core principle that a consolidated entity presents a parent and its subsidiaries as if they are a single economic entity remainsunchanged, as do the mechanics of consolidation. However, the standard introduces a single definition of control that applies to all entities. It focuses on the need to have both power and rights or exposure tovariable returns. Power is the current ability to direct the activities that significantly influence returns. Returns must vary and can be positive, negative or both. Control exists when the investor can use its powerto affect the amount of its returns. There is also new guidance on participating and protective rights and onagent/principal relationships. Council does not expect the new standard to have a significant impact on itscomposition.
59 of 89 GM_Item F_Attachment 1
26
Note 1 Summary of significant accounting policies (continued)
AASB 11 introduces a principles based approach to accounting for joint arrangements. The focus is nolonger on the legal structure of joint arrangements, but rather on how rights and obligations are shared bythe parties to the joint arrangement. Based on the assessment of rights and obligations, a joint arrangementwill be classified as either a joint operation or a joint venture. Joint ventures are accounted for using theequity method, and the choice to proportionately consolidate will no longer be permitted. Parties to a jointoperation will account their share of revenues, expenses, assets and liabilities in much the same way as under the previous standard. AASB 11 also provides guidance for parties that participate in jointarrangements but do not share joint control.
Council's investment in the joint venture partnership will be classified as a joint venture under the new rules. As Council already applies the equity method in accounting for this investment, AASB 11 will not have anyimpact on the amounts recognised in its financial statements.
AASB 12 sets out the required disclosures for entities reporting under the two new standards, AASB 10 and AASB 11, and replaces the disclosure requirements currently found in AASB 127 and AASB 128.Application of this standard by Council will not affect any of the amounts recognised in the financialstatements, but will impact the type of information disclosed in relation to Council's investments.
Amendments to AASB 128 provide clarification that an entity continues to apply the equity method and doesnot re-measure its retained interest as part of ownership changes where a joint venture becomes an associate, and vice versa. The amendments also introduce a “partial disposal” concept. Council is stillassessing the impact of these amendments.
There are no other standards that are not yet effective and that are expected to have a material impact on the entity in the current or future reporting periods and on foreseeable future transactions.
60 of 89 GM_Item F_Attachment 1
Actu
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Upper Macquarie County Council 2016 Financial Statements Page 11
61 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Details of the functions or activities reported on in Note 2(a) are as follows:
Governance
Administration
Public order and safety
Health
Environment
Community services and education
Housing and community amenities
Water supplies
Sewerage services
Recreation and culture
Fuel and energy – Gas supplies
Agriculture
Mining, manufacturing and construction
Transport and communication
Economic Affairs
Building control, abattoirs, quarries and pits, other.
Urban roads, sealed rural roads, unsealed rural roads, bridges, footpaths, aerodromes, parking areas, bus shelters and services, water transport, RMS works, street lighting, other.
Camping areas, caravan parks, tourism and area promotion, industrial development promotion, saleyards and markets, real estate development, commercial nurseries, other business undertakings.
Note 2(b) Components of functions or activities
Costs relating to the Council’s role as a component of democratic government, including elections, members’ fees and expenses, subscriptions to local authority associations, meetings of council and policy making committees, area representation and public disclosure and compliance.
Fire protection, animal control, beach control, enforcement of local government regulations, emergency services, other.
This includes corporate support and other support services.
Administration and inspection, immunisations, food control, insect/vermin control, noxious plants, health centres, other.
Noxious plants and insect/vermin control, other environmental protection, solid waste management, street cleaning, drainage, stormwater management.
Housing, town planning, domestic waste management services, other waste management services, street other sanitation and garbage, urban stormwater drainage, environmental protection, public, cemeteries, public conveniences, other community amenities.
Public libraries, museums, art galleries, community centres, public halls, other cultural services, swimming pools, sporting grounds, parks and gardens (lakes), other sport and recreation.
Administration, family day care, child care, youth services, other family and children, aged and disabled, migrant services, Aboriginal services, other community services, education.
Upper Macquarie County Council 2016 Financial Statements Page 12
62 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Actual Actual2016 2015$’000 $’000
(a) Rates and annual charges - - Ordinary rates - - Total ordinary rates - -
(g) Restrictions relating to grants and contributions
Grants and contributions recognised in the current period; not spent - - Less:Grants and contributions recognised in previous reporting periods now spent - -
Net increase/(decrease) in restricted grants and contributions - -
Note 3 Income from continuing operations (continued)
Operating Grants Capital Grants
Certain grants and contributions are obtained by Council on the condition they be spent in a specified manner:
Upper Macquarie County Council 2016 Financial Statements Page 14
64 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Actual Actual2016 2015$’000 $’000
(a) Employee benefits and on costsSalaries and wages 657 440 Travelling - - Employee leave entitlements (3) 61 Superannuation 67 52 Workers’ Compensation Insurance 5 8 FBT - (8)Payroll tax - - Training costs (excluding salaries) - - Other (specify if material) - - Less: Capitalised costs (2) (60)
Total employee costs expensed 724 493
Number of FTE employees 7 7
(b) Borrowing costsInterest on overdrafts - - Interest on loans - - Interest on advances - - Less: Capitalised costs - -
Total borrowing costs expensed - -
(c) Materials and contractsRaw materials and consumables 377 435 Contractor and consultancy costs (specify material contracts/ consultancies) 605 664 Remuneration of Auditors(1) 5 5 Legal fees - - Operating leases - -
Total materials and contracts 987 1,104
(i) Audit and other assurance servicesAudit and review of financial statements 5 5
Total remuneration for audit and other assurance services 5 5
(ii) Taxation services - -
Total remuneration for taxation services - -
Total remuneration of Bennett Keogh & Associates 5 5
(1) During the year the following fees were paid or payable for services provided by the Council’s auditor – Bennett Keogh & Associates:
Note 4 Expenses from continuing operations
Upper Macquarie County Council 2016 Financial Statements Page 15
65 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Actual Actual Actual Actual2016 2015 2016 2015$’000 $’000 $’000 $’000
(d) Depreciation, amortisation and impairmentPlant and equipment 45 43 - -
Total depreciation and total impairment 45 43 - -
Note:
Actual Actual2016 2015$’000 $’000
(e) Other expensesOther expenses for the year including the following:Advertising 5 4 Mayoral fee 7 6 Councillors’ fees 15 13 Councillors’ (incl. Mayor) expenses 5 4 Insurance 30 29 Printing & Stationery 7 5 Software Licences 23 22 Telephone 15 14 Other – (specify if material) 21 17
Total other expenses from continuing operations 128 114
Gain (or loss) on disposal of Infrastructure, Property, Plant and EquipmentProceeds from disposal - 65 Less: Carrying amount of assets sold - (51)
Gain (or loss) on disposal of IPPE - 14
Net gain (or loss) from disposal of assets - 14
Note 5 Gains or losses from the disposal of assets
Depreciation Impairment (1)
(1) Impairment losses for revalued assets are to be firstly offset against the amount in the revaluation surplus for the class of asset, with only the excess to be recognised in the Income Statement. Show gross impairment and the amount of impairment offset against asset revaluation reserves.
Note 4 Expenses from continuing operations
Upper Macquarie County Council 2016 Financial Statements Page 16
66 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Actual Actual Actual Actual
Current Non-Current Current Non-
Current$’000 $’000 $’000 $’000
(a) Cash & Cash EquivalentsCash at bank and on hand (5) - 95 - Deposits at call 879 - 1,047 -
Upper Macquarie County Council 2016 Financial Statements Page 20
70 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Actual ActualNote 2016 2015
$’000 $’000
(a) Reconciliation of cash assetsTotal cash and cash equivalents 6a 874 1,142 Less: Bank overdraft 10 - -
Balances as per cash flow statement 874 1,142
(b) Reconciliation of net operating result to cash provided from operating activitiesNet operating result from Income statement (130) 105
Add:Depreciation and impairment 45 43 Increase in provision for leave entitlements - 40 Decrease in inventories 4 7
Less:Decrease in employee leave entitlements 44 - Increase in receivables 59 36 Decrease in payables 48 54 Gain on sale of assets - 14
(232) 91
(c) Non-cash financing and investing activitiesNil - -
- - (d) Financing arrangementsUnrestricted access was available at reporting date to the following:Bank overdraft facility(1) 50 50 Corporate credit cards 2 2
52 52 (1) The Bank overdraft facility may be drawn at any time and may be terminated by the bank without notice
Actual ActualNote 2016 2015
$’000 $’000
(a) Capital commitments (exclusive of GST) Nil Nil
· Price risk – the risk that the capital value of investments may fluctuate due to changes in market prices, whether these changes are caused by factors specific to individual financial instruments or their issuers or factors affecting similar instruments traded in a market.
The risks associated with the investments held are:
Council’s objective is to maximise its return on cash and investments whilst maintaining an adequate level of liquidity and preserving capital. The Finance Section manages the cash and investments portfolio with the assistance of independent advisers. Council has an investment policy which complies with the Local Government Act and Minister’s Order. The policy is regularly reviewed by Council and an Investment Report provided to Council monthly setting out the make-up and performance of the portfolio.
· Interest rate risk – the risk that movements in interest rates could affect returns.· Credit risk – the risk that a contracting entity will not complete its obligations under a financial instrument resulting in a financial loss to Council.
Council does not hold any investments and is therefore not exposed to these risks.
(a) Cash and cash equivalents, Financial assets at fair value through profit and loss, Available-for-sale financial assets, Held-to-maturity investments
Fair ValueCarrying Value
Council’s activities expose it to a variety of financial risks including price risk, credit risk, liquidity risk and interest rate risk. The Council's overall risk management program focuses on the unpredictability of financial markets and seeks to minimise potential adverse effects on the financial performance of the Council.
Council does not engage in transactions expressed in foreign currencies and is therefore not subject to foreign currency risk.
Financial risk management is carried out by the Finance Section under policies approved by the Council.
Risk management
Council held the following financial instruments at reporting date:
Note 15 Financial risk management
Upper Macquarie County Council 2016 Financial Statements Page 23
73 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Actual Actual Actual Actual2016 2015 2016 2015$’000 $’000 $’000 $’000
Payables and borrowings are both subject to liquidity risk – that is the risk that insufficient funds may be on hand to meet payment obligations as and when they fall due. Council manages this risk by monitoring its cash flow requirements and liquidity levels and maintaining an adequate cash buffer. Payment terms can be extended and overdraft facilities drawn upon in extenuating circumstances.
The contractual undiscounted cash flows of Council’s Payables and Borrowings are set out in the maturity table below:
There are no material receivables that have been subject to a re-negotiation of repayment terms.The profile of the Council’s credit risk at reporting date was:
Council does not hold any receivables that are subject to credit risk and is therefore not exposed to these risks.
Carrying Value Fair Value
Council’s major receivables comprise rates and annual charges and user charges and fees. The major risk associated with these receivables is credit risk – the risk that the debts may not be repaid. Council manages this risk by monitoring outstanding debt and employing stringent debt recovery policies. It also encourages ratepayers to pay rates by the due date through incentives.
Credit risk on rates and annual charges is minimised by the ability of Council to recover these debts as a secured charge over the land – that is, the land can be sold to recover the debt. Council is also able to charge interest on overdue rates and annual charges at higher than market rates which further encourages payment.
There are no significant concentrations of credit risk. The level of outstanding receivables is reported to Council monthly and benchmarks are set and monitored for acceptable collection performance.
Council makes suitable provision for doubtful receivables as required and carries out credit checks on most non-rate debtors.
Note 15 Financial risk management (continued)
Upper Macquarie County Council 2016 Financial Statements Page 24
74 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilNotes to the financial statementsfor the year ended 30 June 2016
Actual ActualNote 2016 2015
$’000 $’000(a) Retained earningsMovements in retained earnings were as follows:At beginning of year 885 780 Adjustment to correct prior period errors 20(d) - - Net operating result for the year (130) 105
At end of year 755 885
(b) Revaluation reserves - -
(c) Nature and purpose of reservesCouncil holds no reserves
(d) Correction of errors in previous years - -
Notes:(1) Adjusted to retained earnings.
Council holds no assets that are required to be or subject to fair value measurement.
Note 20 Equity - Reatained Earnings and Revaluation Reserves
Council’s original budget was adopted by the Council on 20 June 2015. The original projections on which the budget was based have been affected by a number of factors. These include State and Federal Government decisions policy decisions, including new grant programs, changing economic activity, the weather, and by decisions made by the Council.
Council has no contingent assets or liabilities.
Council has no interest in any joint ventures or associates.
Note 27 Fair Value Measurement
Note 18 Contingencies
Note 19 Interest in joint ventures
Note 16 Material budget variations
Note 17 Developer contributions
Council has received no developer contributions, either in the reporting period or previously, and has no contribution plans.
Upper Macquarie County Council 2016 Financial Statements Page 25
Monday, October 17, 2016 The General Manager Upper Macquarie County Council 7 Lee Street KELSO NSW 2795 Dear Sir, We advise having completed our audit of the Council’s financial reports for the year ended 30 June 2016 and enclose the following: Our independent Auditors Report on the General Purpose Financial Report of the Council; Our independent Auditors Report on the Special Schedules of the Council; Our independent Auditors Report on the conduct of the Audit; A Certificate of Overdraft Limit. Our independent Auditors Report on the GST Management Systems We would like to thank you and your staff for their cooperation during the course of the audit and note that if we can be of any further assistance in relation to any of the above, please do not hesitate to contact our office. Yours Faithfully,
INDEPENDENT AUDITORS REPORT ON THE GENERAL PURPOSE FINANCIAL REPORT
OF UPPER MACQUARIE COUNTY COUNCIL
Scope I have audited the financial statements being the Statement of Financial Performance, Statement of Financial Position, Statement of Changes in Equity, Statement of Cash Flows and Notes thereto of the Upper Macquarie County Council for the year ended 30 June 2016. The Financial Statements comprise the consolidated accounts of the Council. The Council is responsible for the preparation and presentation of the Financial Statements and the information they contain. I have conducted an independent audit of these Financial Statements in order to express an opinion on them to the Council. My audit has been conducted in accordance with Australian Auditing Standards to provide reasonable assurance as to whether the Financial Statements are free of material misstatement. My procedures included examination, on a test basis, of evidence supporting the amounts and other disclosures in the Financial Statements and the evaluation of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion as to whether, in all material respects, the Financial Statements are presented fairly in accordance with Australian accounting concepts and standards, and relevant Statutory & other requirements, so as to present a view which is consistent with my understanding of the Council’s financial position, the results of its operations and its cash flows. The audit opinion expressed in this report has been formed on the above basis. Audit Opinion In my opinion: a) the Council’s accounting records have been kept in accordance with the requirements of
the Local Government Act 1993, Chapter 13, Part 3, Division 2; and b) The Councils Financial Reports:
i) have been prepared in accordance with the requirements of this Division; and ii) are consistent with the Council’s accounting records; and iii) present fairly the Council’s financial position, the results of its operations and cash
flows; and iv) are in accordance with applicable Accounting Standards and other mandatory
professional reporting requirements. c) all information relevant to the conduct of the audit has been obtained; d) there are no material deficiencies in the accounting records or financial reports that have
come to light in the course of the audit.
Scott Bennett, BEc, ACA Monday, October 17, 2016 Registered Company Auditor.
OF UPPER MACQUARIE COUNTY COUNCIL Scope I have audited the special schedules of the Upper Macquarie County Council for the year ended 30 June 2016. The Special schedules prescribed by regulation, consisting of schedules 1 to 2(b) and 7, are derived from the accounting records of the Council. The Council is responsible for the preparation and presentation of the Special schedules and the information they contain. I have conducted an independent audit of these Special schedules in order to express an opinion on them to the Council. My audit has been conducted in accordance with Australian Auditing Standards to provide reasonable assurance as to whether the Special schedules are free of material misstatement. My procedures included examination, on a test basis, of evidence supporting the amounts and other disclosures in the Special schedules and the evaluation of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion as to whether, in all material respects, the Special schedules are presented fairly in accordance with Section 413(4) of the Local Government Act, 1993. The audit opinion expressed in this report has been formed on the above basis. Audit Opinion In my opinion: a) the Special Schedules have been prepared in compliance with the requirements of the
Local Government Code of Accounting Practice and Financial Reporting as prescribed in the Local Government Act 1993, Chapter 13, Part 3, Division 2; and
b) all information relevant to the conduct of the audit has been obtained; and c) there are no material deficiencies in the accounting records or financial reports that have
come to light in the course of the audit.
Scott Bennett, BEc, ACA Monday, October 17, 2016 Registered Company Auditor.
Scope I have audited the financial reports of the Upper Macquarie County Council for the year ended 30 June 2016. The Financial Reports comprise the General-Purpose Consolidated accounts and Special Schedules of the Council. The Council is responsible for the preparation and presentation of the Financial Reports and the information they contain. I have conducted an independent audit of these Financial Reports in order to express an opinion on them to the Council. My audit has been conducted in accordance with Australian Auditing Standards to provide reasonable assurance as to whether the Financial Reports are free of material misstatement. My procedures included examination, on a test basis, of evidence supporting the amounts and other disclosures in the Financial Reports and the evaluation of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion as to whether, in all material respects, the Financial Reports are presented fairly in accordance with Australian accounting concepts and standards, and relevant Statutory & other requirements, so as to present a view which is consistent with my understanding of the Council’s financial position, the results of its operations and its Cash Flows. The audit opinion expressed in this report has been formed on the above basis. Audit Opinion In my opinion: a) the Council’s accounting records have been kept in a manner and form that facilitated the
preparation of the General Purpose Financial Report and the Special Schedules and allowed proper and effective audit of these reports; and
b) all information relevant to the conduct of the audit has been obtained;
Scott Bennett, BEc, ACA Monday, October 17, 2016 Registered Company Auditor.
AUDITORS’ CERTIFICATE UNDER THE LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATION 1993
UPPER MACQUARIE COUNTY COUNCIL
OVERDRAFT LIMIT $876,500 I hereby certify that the Upper Macquarie County Council may borrow by way of limited Overdraft for the year ended 30 June 2016 any sum up to but not exceeding the limit of eight hundred and seventy six thousand, five hundred dollars.
Scott Bennett, BEc, ACA Monday, October 17, 2016 Registered Company Auditor.
INDEPENDENT REVIEW REPORT UPPER MACQUARIE COUNTY COUNCIL
GST MANAGEMENT SYSTEMS Scope I have reviewed the procedures and GST management systems to enable compliance with the GST Legislation of the Upper Macquarie County Council for the period ended 30 June 2016. The council is responsible for the design, documentation and maintenance of the systems. I have performed a review of the GST Management Systems in order to state whether,
1 On the basis of the procedures described, anything has come to our attention that would indicate that the GST Management Systems are not adequate to enable the Upper Macquarie County Council to comply with the requirements of the GST legislation; and
2 Any correspondence between the Council and the Australian Taxation Office has come to our notice regarding outstanding taxation debts that are attributable to a Business Activity Statement.
This review report has been prepared for and at the request of the Director General, Department of Local Government. I disclaim any assumption of responsibility for any reliance on this review report to which it relates to any person other than the Director General, or any other purpose than for which it was prepared. My review has been conducted in accordance with the Australian Auditing Standards applicable to our review engagements. A review is limited primarily to inquiries of Council personnel and analytical procedures applied to the GST management Systems. These procedures do not provide all the evidence that would be required in an audit, thus the level of assurance provided is less than given in an audit. I have not performed an audit and, accordingly, I do not express an audit opinion. Statement Based on my review, which is not an audit, nothing has come to our attention that causes us to believe that the GST Management Systems were not adequate to enable compliance with the GST Legislation. Nothing has come to my notice with respect to any correspondence between Council and the Australian Taxation Office regarding outstanding taxation debts that are attributable to a Business Activity Statement (BAS).
Scott Bennett, BEc, ACA Monday, October 17, 2016 Registered Company Auditor.
81 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilSpecial Schedules
for the year ended 30 June 2016
Upper Macqaurie County Council 2016 Financial Statements Page SS-1
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83 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilSpecial schedulesfor the year ended 2016
Contents
Special Schedules (Not Audited) Page
Special Schedule No. 1 Net cost of services SS‐3
Special Schedule No. 2(a) Statement of long‐term debt (all purpose) SS‐4
Special Schedule No. 2(b) Statement of internal loans (Section 410(3) LGA 1993) SS‐4
Special Schedule No. 3 Water Supply Income Statement SS‐4
Special Schedule No. 4 Water Supply – Statement of Financial Position SS‐4
Special Schedule No. 5 Sewerage Income Statement SS‐4
Special Schedule No. 6 Sewerage service – Statement of Financial Position SS‐4
Special Schedule No. 7 Report on Infrastructure Assets SS‐5
Special Schedule No. 8 Permissible Income Calculation SS‐6AASB10AASB101(
AASB11
Upper Macqaurie County Council 2016 Financial Statements Page SS-2
84 of 89 GM_Item F_Attachment 1
Upper Macquarie County CouncilSpecial Schedule No. 1Net cost of services for the year ended 2016
Total EnvironmentNoxious Plants and Insect / Vermin control
General Purpose Revenues(2)
Share of interests in joint ventures and associates using the equity method(1)
Net operating result for the year(1)
As reported on the Income statement.The definition of general purpose income for the purposes of disclosure in Note 2 (a) is the aggregation of specific income items disclosed in Note 3 viz., ordinary rates, general purpose untied grants, interest on (overdue rates and annual charges, internally restricted assets and general council cash and investments) and ex-gratia rates.
Fuel & Energy
Agriculture
Mining, Manufacturing & Construction
Transport & Communication
Economic Affairs
Totals – Functions
Community Services & Education
Housing & Community Amenities
Water Supplies
Sewerage Services
Total Recreation & Culture
Governance
Administration
Upper Macqaurie County Council 2016 Financial Statements Page SS-3
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Upper Macquarie County CouncilSpecial Schedule No. 22(a) Statement of long-term debt (all purpose) for the year ended 2016
Council has no Borrowings
Loans (by source)Commonwealth Government - - - Treasury Corporation - - - Other State Government - - - Public Subscription - - - Financial Institutions - - - Total loans - - -
Other long term debtRatepayers’ Advances - - - Government Advances - - - Finance Leases - - - Deferred payment - - - Total long term debt - - -
2(b) Statement of internal loans (s410(3)) for the year ended 2016
Council has no internal borrowings
Borrower
(by purpose)
General - Totals -
Special Schedule No. 3 Water Supply Income StatementCouncil has no Water Supply Operations
Special Schedule No. 4 Water Supply Statement of Financial PositionCouncil has no Water Supply Operations
Special Schedule No. 5 Sewerage Income StatementCouncil has no Sewerage Operations
Special Schedule No. 6 Sewerage Statement of Financial PositionCouncil has no Sewerage Operations
Principal Outstanding at end of year
Classification of debt Principal Outstanding at beginning of year
New Loans raised
Debt redemption
-
-
- - - - -
- - - -
Principal Outstanding at end of year
-
Amount originally raised
Total repaid during the year
Principal and interest
- - -
Upper Macqaurie County Council 2016 Financial Statements Page SS-4
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5
-
-
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-
-
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-
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-
-
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Upper Macqaurie County Council 2016 Financial Statements Page SS-5
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Upper Macquarie County CouncilSpecial Schedule No. 7Report on Infrastructure Assets as at 30 June 2016 (continued)
Infrastructure Asset Performance Indicators – Consolidated Current
year indicators
2014 2013
$’000Building and infrastructure renewals ratio - - -
Asset renewals (building and infrastructure) - Depreciation, amortisation and impairment
Infrastructure backlog ratio - - -
Estimated cost to bring assets to a satisfactory standard -
Carrying value* of infrastructure assets
Asset maintenance ratio - - - Actual asset maintenance -
Required asset maintenance -
Cost to bring assets to agreed service level - - - Estimated cost to bring to agreed service level set by
Council -
Gross Replacement Cost 26
Infrastructure Asset Performance Indicators – General, Water & Sewer FundsCurrent year $’000 General Water Sewer
Building and infrastructure renewals ratio - - - Asset renewals (building and infrastructure)Depreciation, amortisation and impairment
Infrastructure backlog - - -
Estimated cost to bring assets to a satisfactory standard
Carrying value* of infrastructure assets
Asset maintenance ratio - - - Actual asset maintenance
Required asset maintenance
Cost to bring assets to agreed service level - - - Estimated cost to bring to agreed service level set by
CouncilGross Replacement Cost
* All indicators are calculated using the asset classes identified in the above table.
Amounts
-
-
Upper Macqaurie County Council 2016 Financial Statements Page SS-6
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Special Schedule No. 8Permissable Income
Council does not levy ordinary rates and therefore does not require this statement.
Upper Macqaurie County Council 2016 Financial Statements Page SS-7
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PESTICIDE USE NOTIFICATION PLAN
November 2016
Upper Macquarie County Council
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BATHURST REGIONAL COUNCIL PESTICIDE USE NOTIFICATION PLAN
1. INTRODUCTIONThe Pesticides Act 1999 and Pesticides Regulation 2009 require Councils and other public authorities to notify the community when they use or allow the use of pesticides in outdoor public places that are owned or controlled by Council.
This Pesticide Use Notification Plan has been prepared in accordance with the requirements of the Pesticides Regulation 2009 and sets out how Upper Macquarie County Council will notify members of the community of pesticide applications that it makes or allows to be made to public places that it owns or controls.
A pesticide is defined as any substance or mixture of substances used to destroy, suppress or alter the life cycle of any pest. Pesticides can be naturally derived or synthetically produced substances and are often classified according to the organisms that they are applied to control. Examples of pesticides include herbicides, insecticides, fungicides, bactericides, nematicides, rotenticides, algaecides, baits and repellents.
Upper Macquarie County Council is a single purpose authority whose sole responsibility is the control of Noxious Weeds throughout the Council areas of Bathurst, Blayney, Lithgow and Oberon.
Although Council ensures that pesticides are applied in public places in a safe, responsible manner by qualified persons, this Plan will allow members of the community to take action to avoid contact with pesticides, should they wish. Council uses pesticides in public places only when necessary to control noxious weeds.
This Pesticide Notification Plan will describe:
• what public places are covered by this Plan
• who regularly uses these public places and an estimate of the level of use
• how and when Council will provide the community with information about its pesticideapplications in public places (i.e. what notification arrangements will be used)
• how the community can access the Plan and get more information about Council’snotification arrangements
• how future reviews of the Plan will be conducted
• contact details for anyone wishing to discuss this plan with Council.
The majority of Council’s pesticide use consists of applying herbicides for weed control during various times of the year. These applications target chiefly grass and noxious weeds in parks, reserves and roadsides throughout the Bathurst, Blayney, Lithgow and Oberon Local Government Areas. These applications are undertaken on an as needs basis and are generally limited to roadside verges and areas of Crown Land when contracted to do so. Upper Macquarie County Council does not control any public parks or reserves. These are the responsibility of the relevant constituent Councils or other authorities. Seasonal conditions and prevailing weather conditions have a major influence on the extent of pesticide applications that Council undertakes.
Upper Macquarie County Council November 2016 Pesticide Notification Plan
1
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On average, Council sprays the roadside verges annually. Other areas where Council is contracted to undertake spraying activities will be as required by the relevant authority. In addition to the requirements contained within this notification plan, Council will be required to adhere to other legal requirements imposed by the Pesticides Act and other Commonwealth and State Government policies when applying pesticides. It should be noted that Council staff that apply pesticides are required to hold appropriate qualifications for the application of chemicals, and keep records of chemical applications undertaken. Contractors employed by Council are also required to hold the appropriate qualifications and keep the requisite records. 2. PUBLIC PLACES COVERED BY THIS PLAN Upper Macquarie County Council proposes to use or allow the use of pesticides in the following categories of outdoor public places that it has responsibility for in the Bathurst, Blayney, Lithgow and Oberon Local Government Areas.
• riverine corridors
• road reserves & lane ways
• vacant Crown land & bushland reserves where contracted
Council’s estimate of the level of community use, regular user groups and types of pesticide use in each of these categories of public places is summarised in the following table.
Public places Regular user groups Level of use of public place
Type of pesticide use
Road reserves & laneways
• Adjoining landholders and residents • Walkers and joggers • Maintenance staff
Upper Macquarie County Council November 2016 Pesticide Notification Plan
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3. NOTIFICATION ARRANGEMENTS This section of the plan describes how and when Council will provide notice of pesticide use in public places, including special measures for sensitive places that are adjacent to public places, arrangements for emergency pesticide applications and circumstances where notice will not be given.
These notification requirements are based on Council’s assessment of:
• The level of usage of public places where pesticides may be used
• The extent to which members of the public who are most likely to be sensitive to pesticides are likely to use these areas
• The extent to which activities generally undertaken in these areas could lead to some direct contact with pesticides (such as picnic areas where food is consumed; sporting or other recreational activities that result in contact with the ground)
• The type and quantity of pesticide used 3.1 When notice of pesticide use will not be provided Council uses small quantities of some pesticides that are widely available in retail outlets and ordinarily used for domestic purposes (including home gardening). Council does not intend to provide notice for such pesticide applications other than by way of this description in this plan. This will apply to control of noxious weeds, spot weed control using vehicle/tractor mounted tank & wand based application methods, hand-held or back-pack spray bottles, cut & paste herbicide applications, and linear weed spraying operations within sealed road ways, including kerb & gutters. Such chemicals may include Glyphosate (RoundupR), Pyrethrum, DipelR, amongst other common chemical products. 3.2 How and when notice of pesticide use will be provided The public will be notified of all other incidences of spraying by way of one or more of the following: - information on Council’s website
- signs
- telephone, fax or e-mail
- personal contact (sensitive places and emergency applications only) The notification procedures described below will apply to the following public place categories owned or controlled by Council within the local government area: • Vacant Crown lands where Council is contracted to control noxious weeds
• Road verges
• Water-way areas where Council is required/contracted to do so.
Upper Macquarie County Council November 2016 Pesticide Notification Plan
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In these public places, information will be available to the general community on Council’s website which will advise about the forward program for the following types of pesticide applications. Pesticide application information will be provided with a minimum of 24hrs prior notice, except for emergency conditions:
• High volume spraying of herbicides
In addition, Council will erect signs near the application area immediately prior to application and remove them immediately after application. Such signs will only advise the public that pesticide works are being conducted. If a spray vehicle is used, an additional sign may also be attached to the vehicle. Where any of the above pesticide uses occur adjacent to sensitive places the occupiers will be provided with 5 working days’ notice by phone, fax, email or letterbox drop (whichever is most practical), except for emergency situations. 3.3 Special measures for sensitive places Clause 18 (Definitions) of the Pesticides Regulation defines a sensitive place to be any: • school or pre-school
• kindergarten
• childcare centre
• hospital
• community health centre
• nursing home
• place declared to be a sensitive place by the Environment Protection Authority. In addition to the notification requirements contained in section 3.2 above, further notification procedures for pesticides applied near a sensitive place shall be undertaken as follows: • For non-emergency reactive pesticide use in outdoor public places within 20m from the
property boundary of sensitive places, Council will provide concurrent notice shortly before use to the occupier by phone, door-knock or letterbox drop, depending upon what is practical.
• If a pesticide must be used to deal with an emergency in an outdoor public place that is within 20m from a sensitive place, Council will organise a door-knock of that sensitive place, immediately before application, so people are aware that a pesticide is about to be used to deal with a dangerous pest infestation.
3.5 Pesticide contractors and lessees of public places Where Council uses contractors to apply pesticides on its behalf, Council will ensure that notification is made in accordance with the notification requirements of this plan. In public areas where multiple agencies have responsibility for the management and or maintenance of that land, where Council is undertaking the pesticide application it will follow this Pesticide Notification Plan, unless it is operating under contract to another authority.
Upper Macquarie County Council November 2016 Pesticide Notification Plan
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4. WHAT INFORMATION WILL BE PROVIDED In accordance with clause 20h of the Pesticides Regulation, notice of pesticides uses will include the following information: • the full product name of the pesticide to be used, and
• the purpose of the use, clearly setting out what weed or weeds are being treated, and
• the proposed date/s or date range of the pesticide use, and
• the places where the pesticide is to be used, and
• contact telephone number and email address of the Council officer who people can contact to discuss the notice, and
• any warnings regarding re-entry to or use of the place, if specified on the pesticide product label or any required permits for use.
As already noted, Council’s website will have a dedicated area that describes its programmed, reactive and, if practicable, emergency pesticide use in public places with a link to this notification plan. The relevant website address will be publicised in Council information brochures and by periodic inclusions in advertisements in local newspapers. 5. HOW THE COMMUNITY WILL BE INFORMED OF THIS PLAN Council will advise the community of this plan and its contents by: • making a copy of the plan available for viewing, free of charge, at Council’s Office at 7
Lee Street Kelso, at Bathurst Regional Council, Bathurst Regional Library and Blayney, Lithgow and Oberon Council Offices during office hours.
• placing a copy of the plan on its website at www.umcc.nsw.gov.au
• placing a notice in local papers inviting submissions from the public on the draft notification plan
• adopting the plan, after public consultation, at one of Council’s Ordinary Meetings. 6. FUTURE REVIEWS OF THE PLAN This notification plan will be reviewed via Council’s standard review processes every 5 years, or as required by changes to legislation. Where changes to the plan (other than minor) are required, the plan will be placed on public exhibition identifying the proposed changes and calling for public submissions. Any changes will then be incorporated. Notification of the revised plan will be as detailed in Section 5 of this Plan. 7. CONTACT DETAILS Anyone wishing to contact Council to discuss the notification plan or to obtain details of pesticide applications in public places should contact: Chief Weeds Officer Upper Macquarie County Council Telephone (02) 6338 2875 7 Lee Street KELSO NSW 2795 OR View Council’s Website: www.umcc.nsw.gov.au
Upper Macquarie County Council November 2016 Pesticide Notification Plan
