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Urban Settlements Development Grant (USDG) PERFORMANCE REVIEW Presented to the Parliamentary Portfolio on Human Settlements - 06 March 2018
Urban Settlements Development Grant (USDG)
PERFORMANCE REVIEW
Presented to the Parliamentary Portfolio on Human Settlements - 06 March 2018
Content of the Presentation
1. USDG Strategy, Planning, Monitoring and Delivery
2. Strategic Alignment
3. Budget and Delivery Planning
4. Project Monitoring
5. USDG Expenditure Status and Multi Year Trends Review
6. Informal Settlements Upgrading Strategy and Delivery Pipeline
7. Human Settlements Project Implementation
USDG Planning, Delivery, Monitoring Components
• Longer term planning
• Integrated Human Settlements Framework
• Transit Orientated Development
• IDP / MSDF / SMF
• Area Based Service Delivery Demand Analysis
Strategy
• Typologies, Land Acquisition & Disposal Strategy
• Strategy alignment and approval
• Project Portfolio Management - Screening
• Pipeline Development
Planning
• Project Portfolio Management
• Project reviews – Budget at risk
• Programme Support
•Training, Coaching and Enablement
Delivery
USDG ALIGNMENT TO STRATEGY
Strategy Management Framework
• Strategy
Planning
• IDP
• Spatial
planning
• Sectorial /
Directorate
planning
• Finance
• Etc.
The Strategy Management Framework (SMF) integrates the strategic planning activities and deliverables, across Directorates to bring together a holistic, shared strategy, which enables integrated decision making.
SMF Timeline
Jul Sept Aug
Embed
Strategy
Review
Programme Review
Item
Review
Nov Oct Jan Dec Feb
Strategy &
Budget Review
Mar Apr - May - June
Public Participation
Council Approval
Draft to Council
Continuous Alignment Analysis
6
Key elements
ABSD Spatial Dev Capacity Socio -
Economic TOD
*Standardised Data Set in development by DOM
Transversal Programme and Project Integration
ISWWS TDA Social Serv Transversal Integration Energy
*Existing Project, New Projects & Gaps
Area Based Views – Multi Year
• Apportionment for projects tagged in more than one area
FY18 FY19 FY20 FY21 Total %
Area 1 - North 1 626 376 2 736 595 2 368 531 2 431 316 9 162 818 20.5%
Area 2 - East 693 366 2 420 498 2 218 020 1 708 574 7 040 458 15.8%
Area 3 - Central 654 741 811 029 967 206 1 286 042 3 719 017 8.3%
Area 4 - South 609 023 1 609 130 1 524 143 1 690 325 5 432 620 12.2%
Multi Area (City Wide & Corp Infr.)4 053 711 4 249 472 3 299 983 3 983 270 15 586 436 35.0%
Untagged 214 445 1 369 240 1 464 150 606 050 3 653 885 8.2%
7 851 661 916 13 195 963 058 11 842 032 780 11 705 577 207 44 595 234 961 100.0%
Capital and Operational Budget FY2019 Budget FY2020 Budget FY2021
Area 1 (North) 363 066 558 494 445 791 435 006 552
Area 2 (East) 779 401 791 753 161 879 722 288 595
Area 3 (Central) 582 393 625 557 487 453 506 588 852
Area 4 (South) 429 584 034 530 011 427 334 218 052
City Wide 606 281 374 895 956 967 380 273 434
VAT & Project Management 255 022 291 235 692 853 188 000 000
Total 3 015 749 673 3 466 756 369 2 566 375 485
DORA 1 570 152 000 1 658 751 000 1 658 751 000
USDG Fund Allocations per Area: All Applications
*Apportioned planning
• GIS Locations mapping resulting in better location specification.
• Provides better area based views as well as MSDF alignment view/validation.
City Wide Spatial MSDF View
Top Programmes by Value – Multi Year
# Item Item Description
Stra
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Tran
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Ori
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De
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Bas
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ice
infr
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Inte
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inve
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pro
gram
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Soci
o-e
con
om
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Enab
lin
g e
con
om
ic
gro
wth Spatial Transformation
Area
IDP SFA
Description TopStrategic Priorities
Budget
F18-21
1 CPX.0011636 Desalination: CPT Harbour Land Based N/A N/A N/A N/A N/A H N/A 1 - UIC Opportunity City Resource Efficiency and Security 3 735 513 936
2 CPX.0011039 Cape Flats Plant Re-use N/A N/A N/A L N/A N/A N/A 4 - PROTECTED AREAS Well-Run City Operational sustainability 2 500 000 000
3 CPX.0013414 Athlone Plant Re-use - - - - - - - 1 - UIC Well-Run City Operational sustainability 2 500 000 000
4 CPX.0011035 Zandvliet Plant Re-use N/A N/A N/A L N/A N/A N/A 2 - IGA Well-Run City Operational sustainability 1 278 500 000
5 C15.86043 Additional Resources Desalination Reclai M N/A N/A L N/A N/A N/A 3 - CITYWIDE Opportunity City Resource Efficiency and Security 1 000 000 000
6 CPX.0010518 Table Mountain Group Aquifer H N/A N/A L N/A N/A H 3 - CITYWIDE Opportunity City Resource Efficiency and Security 780 000 000
7 CPX.0011040 Macassar Plant Re-use N/A N/A N/A L N/A N/A N/A 4 - PROTECTED AREAS Well-Run City Operational sustainability 750 000 000
8 C14.84071 Steenbras: Refurbishment of Main Plant H M L H M M M 4 - PROTECTED AREAS Well-Run City Operational sustainability 651 649 650
9 CPX.0007929 Zandvliet WWTW: Prim Treatment & Sludge H M L M H H H 2 - IGA Opportunity City Position CT as globally competitive City 599 353 490
10 CPX.0010520 Cape Flats Aquifer H N/A N/A L N/A N/A H 3 - CITYWIDE Opportunity City Resource Efficiency and Security 597 286 064
11 CPX.0011032 Atlantis Aquifer M N/A N/A N/A N/A N/A N/A 5 - SPECULATIVE AREAS Opportunity City Resource Efficiency and Security 590 000 000
12 C13.10101 IRT Phase 2A H H H M H H L 1 - UIC Inclusive City An Efficient Integrated Transport System 582 859 168
13 CPX.0007929 Zandvliet WWTW: Prim Treatment & Sludge H M L M H H H 2 - IGA Opportunity City Position CT as globally competitive City 406 045 477
14 CPX.0007936 Core and local fibre routes H H H M H H H 3 - CITYWIDE Opportunity City Leveraging Technology for Progress 362 776 554
15 C13.86005 Cape Flats WWTW-Refurbish various struct H H M H H H M 4 - PROTECTED AREAS Opportunity City Position CT as globally competitive City 329 000 000
16 CPX.0011036 Potsdam Plant Re-use N/A N/A N/A L N/A N/A N/A 4 - PROTECTED AREAS Well-Run City Operational sustainability 322 000 000
17 C11.86063 Potsdam WWTW - Extension H H N/A H H H M 1 - UIC Opportunity City Position CT as globally competitive City 321 000 000
18 CPX.0011037 Bellville Plant Re-use N/A N/A N/A L N/A N/A N/A 1 - UIC Well-Run City Operational sustainability 300 000 000
19 CPX.0006473 Meter Replacement Programme H N/A N/A H H N/A H 6 - UNTAGGED Opportunity City Position CT as globally competitive City 280 000 000
20 CPX.0001939 Meter Replacement Programme H M N/A H L H L 3 - CITYWIDE Opportunity City Position CT as globally competitive City 270 000 000
18 155 984 339
Area Based – Location Specific
13
# Item Item Description DepartmentBUDGET
FY18-21
1 CPX.0011035 Zandvliet Plant Re-use Water & Sanitation 1 278 500 000
2 CPX.0011040 Macassar Plant Re-use Water & Sanitation 750 000 000
3 C14.84071 Steenbras: Refurbishment of Main Plant Electricity Generation & Distribution 651 649 650
4 CPX.0007929 Zandvliet WWTW: Prim Treatment & Sludge Water & Sanitation 599 353 490
5 C13.10101 IRT Phase 2A Built Environment Management 582 859 168
6 CPX.0007929 Zandvliet WWTW: Prim Treatment & Sludge Water & Sanitation 406 045 477
7 CPX.0013060 N2 Interchange (Phase 1) Urban Catalytic Investment 162 600 000
8 C10.86033 Zandvliet WWTW-Extension Water & Sanitation 161 400 000
9 CPX.0009026 Forest Village (Blue Downs) New Market Development 140 729 224
10 CPX.0005816 Enkanini-Khayelitsha Informal Settlements & Backyarders 122 895 521
11 C12.86059 Macassar WWTW Extension Water & Sanitation 105 000 000
12 CPX.0010023 HTS: Material Recovery Facility New Solid Waste Management 100 000 000
13 CPX.0003806 Metro South East Public Transport Facili Built Environment Management 91 400 000
14 CPX.0005817 Monwabisi Park-Khayelitsha Informal Settlements & Backyarders 90 000 000
15 CPX.0005672 Beacon Valley Housing Project - Mitchell New Market Development 86 500 000
16 CPX.0005674 Macassar BNG Housing Project New Market Development 81 187 620
17 CPX.0007892 Congestion Relief - Erica Drive Built Environment Management 80 300 000
18 C12.86082 Water Supply at Baden Powell Dr to Khaye Water & Sanitation 80 000 000
19 C10.86033 Zandvliet WWTW-Extension Water & Sanitation 74 000 000
20 CPX.0009777 Paardevlei Development - Electricity(MV) Electricity Generation & Distribution 69 068 555
5 713 488 705
1
11 2
9
8
7
4
3
20
17
16
15 13
12 5
6
10
14
19 18
City Wide – Trends by Themes - Multiyear
Item Item Description Fund Source FY2018 FY2019 FY2020 FY2021
CPX.0010518-F1 Table Mountain Group Aquifer 1 EFF 60 000 000 720 000 000 - -
C14.84071-F1 Steenbras: Refurbishment of Main Plant 1 EFF 4 649 650 43 000 000 302 000 000 302 000 000
CPX.0007929-F1 Zandvliet WWTW: Prim Treatment & Sludge 1 EFF 1 000 000 185 753 490 300 300 000 112 300 000
CPX.0010520-F1 Cape Flats Aquifer 1 EFF: 0 147 286 064 450 000 000 - -
C13.10101-F4 IRT Phase 2A 4 NT PTNG 6 700 000 6 000 000 5 847 168 564 312 000
C11.86063-F1 Potsdam WWTW - Extension 1 EFF - 35 000 000 106 000 000 180 000 000
Item Item Description Fund Source FY2018 FY2019 FY2020 FY2021
CPX.0007936-F1 Core and local fibre routes 1 EFF 55 477 913 103 406 143 107 304 999 96 587 499
C13.86005-F1 Cape Flats WWTW-Refurbish various struct 1 EFF 20 000 000 50 000 000 159 000 000 100 000 000
C11.86063-F1 Potsdam WWTW - Extension 1 EFF - 35 000 000 106 000 000 180 000 000
C12.86091-F1 Borchards Quarry WWTW 4 NT USDG 95 500 000 59 085 558 63 000 000 -
CPX.0005615-F2 Cape Flats Rehabilitation 4 NT USDG - 16 000 000 70 000 000 89 250 000
CPX.0007935-F1 City corporate access fibre connections 1 EFF 21 972 032 34 102 766 34 850 000 35 772 500
Item Item Description Fund Source FY2018 FY2019 FY2020 FY2021
CPX.0012966-F1 IRT - Jan Smuts 4 NT PTNG 15 000 000 78 000 000 119 004 350 -
CPX.0010624-F2 Langa Hostels CRU Prj: Special Quarters 4 Prov House Dev Brd 300 000 12 000 000 40 000 000 70 000 000
CPX.0003806-F2 Metro South East Public Transport Facili 4 Private Sector Fin 1 400 000 20 000 000 20 000 000 50 000 000
CPX.0005674-F1 Macassar BNG Housing Project 4 NT USDG 1 200 000 14 000 000 31 637 900 34 349 720
CPX.0013129-F1 Metro Roads: Reconstruction 1 EFF - - - 75 000 000
Item Item Description Fund Source FY2018 FY2019 FY2020 FY2021
C14.84071-F1 Steenbras: Refurbishment of Main Plant 1 EFF 4 649 650 43 000 000 302 000 000 302 000 000
C13.86005-F1 Cape Flats WWTW-Refurbish various struct 1 EFF 20 000 000 50 000 000 159 000 000 100 000 000
C11.86063-F1 Potsdam WWTW - Extension 1 EFF - 35 000 000 106 000 000 180 000 000
CPX.0012948-F2 Sir Lowry's Pass River Upgrade 1 EFF 39 230 000 - 147 000 000 114 000 000
CPX.0006473-F1 Meter Replacement Programme 1 EFF - - - 280 000 000
Item Item Description Fund Source FY2018 FY2019 FY2020 FY2021
C13.10101-F4 IRT Phase 2A 4 NT PTNG 6 700 000 6 000 000 5 847 168 564 312 000
C11.86063-F1 Potsdam WWTW - Extension 1 EFF - 35 000 000 106 000 000 180 000 000
CPX.0012966-F1 IRT - Jan Smuts 4 NT PTNG 15 000 000 78 000 000 119 004 350 -
CPX.0003624-F1 Oakdale Switching Station Upgrade Ph 3 1 EFF - 16 000 000 60 000 000 120 000 000
C13.86081-F1 Athlone WWTW-Capacity Extension-phase 11 EFF - 6 000 000 39 000 000 128 000 000
CPX.0007979-F2 BWAS:M'vlei WTP-SBR P/Line-13km C4-C 1 EFF - - 70 000 000 99 800 000
Item Item Description Fund Source FY2018 FY2019 FY2020 FY2021
CPX.0011636-F1 Desalination: CPT Harbour Land Based 1 EFF: 0 615 513 936 1 120 000 000 1 000 000 000 1 000 000 000
CPX.0007929-F2 Zandvliet WWTW: Prim Treatment & Sludge4 NT USDG 47 998 967 180 746 510 137 300 000 40 000 000
CPX.0007936-F1 Core and local fibre routes 1 EFF 55 477 913 103 406 143 107 304 999 96 587 499
C13.86005-F1 Cape Flats WWTW-Refurbish various struct 1 EFF 20 000 000 50 000 000 159 000 000 100 000 000
C11.86063-F1 Potsdam WWTW - Extension 1 EFF - 35 000 000 106 000 000 180 000 000
CPX.0001939-F1 Meter Replacement Programme 1 EFF - 270 000 000 - -
Item Item Description Fund Source FY2018 FY2019 FY2020 FY2021
CPX.0007929-F1 Zandvliet WWTW: Prim Treatment & Sludge1 EFF 1 000 000 185 753 490 300 300 000 112 300 000
CPX.0007929-F2 Zandvliet WWTW: Prim Treatment & Sludge4 NT USDG 47 998 967 180 746 510 137 300 000 40 000 000
CPX.0007936-F1 Core and local fibre routes 1 EFF 55 477 913 103 406 143 107 304 999 96 587 499
CPX.0012948-F2 Sir Lowry's Pass River Upgrade 1 EFF 39 230 000 - 147 000 000 114 000 000
CPX.0006473-F1 Meter Replacement Programme 1 EFF - - - 280 000 000
CPX.0003624-F1 Oakdale Switching Station Upgrade Ph 3 1 EFF - 16 000 000 60 000 000 120 000 000
BUDGET AND DELIVERY PLANNING
“Project Parameters” - Better understanding of Project
Source:
• Long term planning
• Infrastructure Plans
• Public Participation
• Sub Councils
Project Status
Screening Readiness Assessment, using project achievability criteria : (1) Implementation Readiness (2) Financial Feasibility (3) Technical Feasibility (4) Strategic Alignment
Size:
• Major projects
• Medium projects
• Small Projects
Technical Category:
• Expand/Develop
• Upgrade
• Replace
• Rehab / Refurbish
Upfront Planning
• Scoping
• Feasibility
• Support
• Conceptual/Preliminary Design
• Cost Estimate
GATE: Proposals passed for next step in Project Planning Process
Identify Plan Screen
Gate
Strategy Alignment:
• Opportunity City
• Safe City
• Caring City
• Inclusive City
• Well Run City
Implementation Risk Assessment:
• Resources
• Schedule
• Scope
• Technical
• Dependencies
Feasibility Conceptual Design
Gat
e
Gat
e
Upfront Planning
Scoping
Gat
e
Building a Project Pipeline
Ongoing (pre-screening)
….. ….. ….. ….. ….. ….. ….. …..
….. ….. ….. ….. ….. ….. …..
Project Proposals Active Projects
5 – 10 years 3 years
Project Execution
Detailed Design
ExecutionCommission, Close Out
Review
Ga
te
Ga
te
Ga
te
Ga
te
Corporate Capital Budget
Directorates
Screening Questionnaire
• Strategic Alignment:
• Implementation readiness:
– Project Preplanning;
– Regulatory requirements;
– Procurement;
– Timeline, Risk & Cost plan;
– Operational Plan.
• Financial Feasibility:
– Funding Sources &
Affordability.
• Technical Feasibility:
– Design & Standards.
Focus Area Criteria Questions Type
1. Is the scope of the project clearly defined, understood and documented?
a.) The scope/specifications is clearly defined and deliverables identified Yes / No
b.) Total project budget has been defined. Yes / No
c.) Timeline for the implementation of the project has been defined. Yes / No
2. Have all the required planning and regulatory requirements been
identified and addressed?
a.) Is all land impacted upon, with infrastructure, owned by the City. Yes / No / Not applicable
b.) Is the correct zoning applicable. Yes / No / Not applicable
c.) Has Environmental impacts been considered and resolved. Yes / No / Not applicable
d.) Is any Servitudes required and those registered. Yes / No / Not applicable
e.) Has any other planning & regulatory requirements been identified and
met. Yes / No / Not applicable
f.) Have key stakeholders (communities/councillors) been engaged? Yes / No / Not applicable
3. Have all the required supply chain requirements been identified and
addressed?
a.) Has procurement strategy and plan been defined and documented. Yes / No / Not applicable
b.) Supply chain has been engaged and the SCM demand plan has been
captured. Yes / No / Not applicable
4. Has a timeline, cost plan, estimates package and associated risks been
defined including future operational impacts?
a.) Has a timeline for the project been defined and documented? Yes / No / Not applicable
b.) Has a cost plan and estimates been defined and documented? Yes / No / Not applicable
c.) Have the associated risks and mitigation measures been identified and
documented? Yes / No / Not applicable
4. Has a operational impacts been taken into consideration?
a.) The operational plan has been defined and approved by the
operational owner. Yes / No / Not applicable
b.) Operational resources has been identified, documented and budgeted Yes / No / Not applicable
c.) Have alternative operational models been identified and explored Yes / No / Not applicable
5. Have the funding sources of the project been identified and addressed?
a.) Have fund sources making up the total project cost has been identified
and budgeted for in draft Capital budget. Yes / No / Not applicable
b.) Application for grant funding has been approved by fund coordinators Yes / No / Not applicable
c.) Has the financial affordability of the project been determined including
the operational impact? Yes / No / Not applicable
7. Does the project align with the strategic pil lars and focus areas of the
City of Cape Town?
a.) Does the project align with the City development strategy? Yes / No
b.) Does the project align with the strategic pil lars ? Yes / No
c.) Does the project align with the IDP Programmes? Yes / No
d.)Does the project support and contribute towards the Expanded Public
Works Programme?Yes / No
6. Has the technical feasibil ity been determined, addressed and
documented?
a.) Is the project aligned to the strategic outputs identified Yes / No / Not applicable
b.) Have the project key performance indicators been identified and targets
agreed and documentedYes / No / Not applicable
c.) Is the project aligned to the Social and Economic Development
Strategies?Yes / No / Not applicable
d.) Have the project been considered in terms of green technology? Yes / No / Not applicable
Imp
lem
enta
tio
n R
ead
ines
s
Project Pre-Planning
Planning &
regulatory
requirements
Procurement
Timeline, Risks &
Cost Plan
Operational Plan
Fin
anci
al F
easi
bili
ty
Funding Sources &
Affordability
Stra
tegi
c A
lign
men
t
Strategic Alignment
Tech
nic
al F
easi
bili
ty
Design & Standards
Screening and Analysis
IDP Transformational Priorities 1. Capture in SAP PPM 2. IDP alignment 3. GIS tagging – MSDF 4. Screening Questionnaire 5. Strategic Themes Qu
GIS Spatial Mapping (Purple Turtle)
Screening Questionnaire Q Strategic theme
1 Strategy alignment
2 Spatial consolidation
3 Transit-Oriented Development
4 Basic service infrastructure
5 Integrated investment programme
6 Socio-economic need
7 Enabling economic growth
Strategic Themes Questionnaire
Capture in SAP PPM
PROJECT MONITORING
USDG Internal In-Year Reporting
Weekly Financial Reports
Monthly Financial Reports
Progressive Capital Expenditure Report (PCER)
Quarterly Financial and Non-Financial Reports
S71 Reports
Annual Evaluation Report
Circular 88 reporting requirements will enhance the
quality of non-financial reporting.
etc
Programme Support in Key Areas
Establish Analyse Facilitate Support Report
Key principles:
• Establish structures;
• Determine reporting requirements and the current status of PPM Data;
• Facilitate planning to update PPM Data;
• Provide ongoing support to project managers; and
• Report via appropriate structures.
PPM Operational Dashboard View
• Dashboard view showing live status indicators for Screening, Overall Risk,
Timeline, Spend, Governance and Procurement.
• Management by exception, identify issues early, drill down to detail, one
version of the truth.
Fact Sheet
What is the Project Fact Sheet?
• Single source of information relating to project, produced on-demand from SAP PPM:
– Screening and Readiness summary (created and updated by PM as and when required).
– Status & Comments (updated monthly by PM).
• Spend
• Timeline
• Procurement
• Governance
• Implementation readiness
• Budget at Risk
• PCER comments (updated monthly by PM)
– Financial information.
• Spend/Forecasts plans (updated as and when required)
• Actuals (daily from SAP)
• Commitments (daily from SAP)
– Risks and Issues (created and updated by PM as and when required).
– Implementation risk details (created and updated by PM as and when required).
– PM Comments (created and updated by PM as and when required).
– Gantt chart (created and updated by PM as and when required).
2017 2018
JUL NOV OCT SEP AUG DEC JAN MAY APR MAR FEB JUN
FY 17/18 - Mid year review & adjustment
Submission to Council
FY 17/18 Screen & assess risks
FY 17/18 Screen & assess risks
FY 17/18 Screen & assess risks
FY 17/18 On-going monitoring
FY 17/18 – Rollover and start up review
FY 17/18 Screen & assess risks
FY17/18 – Assessment FY 18/19 – Rollover Assessment and risk
FY 18/19 – Draft Budget
1st Submission to Council
2nd Submission to Council
Draft Budget & Project Ready Projects
FY 18/19 Screen & assess risks
1st Draft submission
Mid year adjustment Submission
FY18/19 On-going monitoring
FY 18/19 Screen & assess risks
FY 18/19 Screen & assess risks
ITERATION 3 ITERATION 4
FY 18/19 Screen & assess risks
ITERATION 1 ITERATION 2
FY 17/18 & FY18/19 –Assessment and Review
FY 18/19 – Draft budget provisional
review & adjustment
Screening Timeline
FY 2017/18 Screening Review Progress
Cycle REPORTING STATUS Directorate Department Proj Count Budget 2018 Budget 2019
Iteration 2 Interview Completed Area-Based Service Delivery 2 - 30 000 000
Assets & Facilities Management 26 317 959 048 234 447 386
Corporate Services 19 297 303 776 302 787 999
Directorate of the Mayor 1 12 505 849 -
Energy 86 1 216 241 660 1 315 968 632
Safety & Security 7 139 348 276 71 011 816
Social Services 22 441 706 695 490 686 799
Transport & Urban Development Authority 151 2 700 552 691 2 039 959 119
Informal Settlements, Water & Waste Serv Informal Settlements & Backyarders 18 195 890 392 176 668 742
Solid Waste Management 32 437 349 532 524 307 800
Water & Sanitation 70 1 427 654 823 1 673 444 200
Interview Completed Total 434 7 186 512 742 6 859 282 493
Iteration 2 Total 434 7 186 512 742 6 859 282 493
Grand Total 434 7 186 512 742 6 859 282 493
Portfolio Type Screening Qnnr Value At Risk 2018 Budget Decrease Budget Increase Budget 2018
Capex Red 517 109 294- 514 222 815- 35 118 571 1 060 731 528
Amber 62 033 880- 45 911 119- 147 648 651 420 374 442
Green 506 190 405- 384 242 816- 524 875 563 4 240 379 393
Capex Total 1 085 333 579- 944 376 749- 707 642 785 5 721 485 363
Opex Red 17 830 000- 17 830 000- 60 124 743 68 000 000
Amber 89 554 502- 71 154 502- 12 960 328 140 925 558
Green 184 168 734- 184 168 813- 39 133 555 1 256 101 821
Opex Total 291 553 236- 273 153 315- 112 218 626 1 465 027 379
Grand Total 1 376 886 815- 1 217 530 064- 819 861 411 7 186 512 742
-19.16% -16.94% 11.41%
Cycle REPORTING STATUS Directorate Department Proj Count Budget 2018 Value at Risk 2018 Budget Decrease Budget Increase
Iteration 2 Interview Completed Area-Based Service Delivery 2 - - - -
Assets & Facilities Management 26 317 959 048 31 918 688- 13 039 963- -
Corporate Services 19 297 303 776 - - 14 273 500
Directorate of the Mayor 1 12 505 849 - - -
Energy 86 1 216 241 660 92 838 608- 92 833 368- 67 864 666
Safety & Security 7 139 348 276 9 835 947- 9 835 947- 0
Social Services 22 441 706 695 21 529 699- 12 102 781- 25 362 652
Transport & Urban Development Authority 151 2 700 552 691 893 012 819- 856 201 092- 467 648 257
Informal Settlements, Water & Waste Serv Informal Settlements & Backyarders 18 195 890 392 35 792 426- 23 792 496- 46 606 645
Solid Waste Management 32 437 349 532 157 998 637- 157 998 637- 51 848 455
Water & Sanitation 70 1 427 654 823 133 959 991- 51 725 780- 146 257 235
Interview Completed Total 434 7 186 512 742 1 376 886 815- 1 217 530 064- 819 861 411
Iteration 2 Total 434 7 186 512 742 1 376 886 815- 1 217 530 064- 819 861 411
Grand Total 434 7 186 512 742 1 376 886 815- 1 217 530 064- 819 861 411
• Example Status of Screening progress across Directorates
• Example Screening Statuses and Values at Risk across portfolio
• Example Screening Values at Risk by Directorates
Monitoring – Actuals vs Plan to date
* Actuals & Commitments as at 23rd February 2018, within Period 8, FY2018
Directorate (by Requesting CC) Department (by Requesting CC) Project Project Name Budget Actuals Commitments Unspent % Unspent
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0011636 Desalination: CPT Harbour Land Based 510 513 936 - - 510 513 936 100.0%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0010520 Cape Flats Aquifer 259 000 000 15 892 396 60 216 107 243 107 604 93.9%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0011032 Atlantis Aquifer 220 000 000 - 27 000 000 220 000 000 100.0%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0001938 Meter Replacement Programme 387 000 000 212 515 597 4 520 000 174 484 403 45.1%
Transport & Urban Development Authority Asset Management & Maintenance CPX.0009560 IRT Vehicle Acquisition 128 874 854 - 128 253 202 128 874 854 100.0%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0011035 Zandvliet Plant Re-use 128 500 000 - 3 139 230 128 500 000 100.0%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0013033 Point of Distribution Infrastructure 110 000 000 - 24 850 110 000 000 100.0%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0001906 Pressure Management: COCT 17/18 112 000 000 9 494 256 77 885 209 102 505 744 91.5%
Assets & Facilities Management Fleet Management CPX.0003004 FS Fleet Replacement FY2018 81 389 042 11 681 821 62 312 483 69 707 221 85.6%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0010518 Table Mountain Group Aquifer 80 812 483 12 274 296 18 538 187 68 538 187 84.8%
Informal Settlements, Water & Waste Serv Solid Waste Management CPX.0003448 Plant & Vehicles: Replacement FY2018 80 000 000 13 846 915 65 279 086 66 153 085 82.7%
Energy Electricity Generation & Distribution CPX.0001558 Bloemhof Network Control Centre 88 566 687 27 919 625 - 60 647 062 68.5%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0008041 Bellville WWTW Extension 73 577 756 22 728 595 27 930 365 50 849 161 69.1%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0010519 Desalination 50 000 000 1 444 750 9 504 788 48 555 250 97.1%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0007972 BWAS:Muldersvlei Reservoir & Pipeline 44 500 000 - - 44 500 000 100.0%
Energy Electricity Generation & Distribution C18.84259 Street Lighting: City Wide 61 000 000 17 076 233 2 004 298 43 923 767 72.0%
Energy Electricity Generation & Distribution C18.84390 Electrification 50 000 000 6 507 376 2 593 302 43 492 624 87.0%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0007929 Zandvliet WWTW: Prim Treatment & Sludge 48 998 967 5 577 245 10 422 755 43 421 722 88.6%
Transport & Urban Development Authority Built Environment Management CPX.0007992 IRT PH2A-Stock Road 71 149 704 30 681 717 29 334 40 467 987 56.9%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0012948 Sir Lowry's Pass River Upgrade 39 230 000 - - 39 230 000 100.0%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0005992 Acquisition & Commissioning of large Gen 91 149 954 52 891 501 34 796 299 38 258 453 42.0%
Energy Electricity Generation & Distribution C18.84389 Electrification - Backyarders 50 000 000 11 803 418 - 38 196 582 76.4%
Corporate Services Information Systems & Technology CPX.0007936 Core and local fibre routes 61 249 826 24 276 499 33 435 224 36 973 327 60.4%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0002106 IT: System, Infra. Equipment: Additional 51 100 000 15 053 769 14 753 045 36 046 231 70.5%
Informal Settlements, Water & Waste Serv Water & Sanitation CPX.0003851 Contermanskloof Reservoir 79 916 170 45 928 764 27 171 236 33 987 406 42.5%
Total 2 958 529 379 537 594 773 609 808 999 2 420 934 606 81.8%
Example FY17/18 – Top 25 Unspent by Value - 2,421Bn/7,852Bn
(30.8%)
WR/NWP accounts for approx. R1.7 Bn of the 2.96Bn
USDG: 2017/18 STATUS
USDG Actual Expenditure vs Funds Received to date
Projected Cash flows 2017/18 Payment of Grant
Tranches
Actual
Expenditure as @
28-02-2018 (Excluding Rollover
Expenditure)
% of Expenditure to
Funds Received To
date
July 2017 37 667 098
278 227 129,48
456 924 472,00 85%
August 2017 71 623 142
September 2017 80 483 815
October 2017 88 453 075
November 2017 84 614 678
258 869 125,17 December 2017 115 314 885
January 2018 58 939 562
February 2018 91 069 836
957 689 745,23
March 2018 125 289 048
April 2018 195 091 838
May 2018 154 419 929
June 2018 391 819 094
USDG Expenditure to date vs Planned Cash Flow per
Service per Directorate
USDG Expenditure Trends as at 28 February 2018
1 2 3 4 5 6 7 8 9 10 11 12
2012/13 1.1% 4.7% 9.9% 15.7% 22.1% 30.7% 33.1% 38.4% 46.4% 53.1% 69.4% 93.6%
2013/14 1.3% 4.1% 8.3% 12.8% 18.4% 24.0% 25.6% 31.1% 38.6% 46.2% 52.1% 77.3%
2014/15 0.4% 4.0% 10.5% 16.7% 25.4% 30.6% 31.7% 35.1% 39.5% 43.5% 49.1% 90.1%
2015/16 0.9% 6.6% 17.4% 20.8% 25.4% 31.3% 33.2% 38.3% 43.1% 47.6% 63.7% 90.4%
2016/17 0.7% 4.9% 11.9% 16.7% 22.9% 29.1% 29.0% 30.5% 44.7% 57.5% 68.5% 92.8%
2017/18 0.0% 3.8% 7.5% 11.7% 17.5% 24.0% 28.0% 31.0%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
EXP
END
ITU
RE
%
USDG Funding and Expenditure History
2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18
DoRA Allocation R 824 030 000 R 971 980 000 R 1 193 497 000 R 1 358 879 000 R 1 387 760 000 R 1 423 504 001 R 1 494 786 000
Effective Rollover from
previous year R - R 70 866 797 R 66 275 794 R 286 546 647 R 163 495 175 R 149 537 729 R 54 737 031
Rollover % to its
Respective DoRA
Allocation
8,6% 6,8% 24,0% 12,0% 10,8% 7,2% 3,8%
Available Funds for
the Year R 824 030 000 R 1 042 846 797 R 1 259 772 794 R 1 645 425 647 R 1 551 255 175 R 1 573 041 730 R 1 549 523 031
Actual Expenditure for
the Year R 753 163 202 R 976 571 003 R 973 226 147 R 1 481 930 472 R 1 405 936 874 R 1 460 304 699
Not Applicable
Yet
% of Expenditure to
Available Funds 91,4% 93,6% 77,0% 90,0% 90,4% 92,8%
Not Applicable
Yet
Unspent USDG funds in 2016/17 R 112 737 031 LESS: Saving from 2015/16
projects completed in 2016/17 -R 18 000 000LESS: Allocation to Knysna Fire
Project -R 40 000 000
Effective Rollover from 2016/17 R 54 737 031
Calculation of Effective Rollover from 2016/17
Emphasis on Informal Settlement Projects
Directorate Description
In-situ
upgrades
Integrated
Development
Projects
Relocation None of the
Above Totals
Project Management 14,499,379 14,499,379
Energy 1,185,000 133,916,291 135,101,291
Finance 8,344,804 0 8,344,804
Informal Settlements,
Water & Waste Serv 261,898,098 36,445,933 73,126,842 252,630,593 624,101,466
Safety & Security 15,351,407 15,351,407
Social Services 23,895,852 45,874,573 21,610,596 91,381,020
Transport & Urban
Development Authority 68,005,253 326,168,461 90,149,702 484,323,416
Totals 377,828,386 542,405,257 73,126,842 379,742,298 1,373,102,783
28% 39% 5% 28%
**Amounts Above exclude VAT
USDG AND HSDG BUDGET ALLOCATION MAPS FOR
2018/19
USDG CAPEX and OPEX Budget Allocation Mapping for
2018/19
HSDG CAPEX and OPEX Budget Allocation Mapping for
2018/19
INFORMAL SETTLEMENTS UPGRADING
Area Based Plan
• A review of all informal settlements was undertaken from on an Area Based approach.
• All line departments contributed
with their operational information towards the update of the dataset.
• Each informal settlement was jointly assessed, taken all spatial analytical data into account, in order to find and agree upon the most likely solution for the informal settlements.
Area 1 : North
Area 2 : East
Area 3 : Central
Area 4 : South
Informal Settlement Dataset
• The following types of information was taken into consideration :
– Attribute data : Such as location; size in hectares; number of structures ;
current service levels, zoning and land use rights; risk factors such as fire,
flooding or ponding ; biodiversity criteria ; distance to nearest school,
land ownership, etc.
– Human Input : Is the settlement to best upgraded or cleared? Is the settlement simple or complex in respect of engagement? Is it a high or
low risk settlement? What percent of settlement is to be relocated?
– Management information : Is the settlement high, medium or low priority in respect of servicing? What kind of intervention is best i.e. re-blocking,
in-situ upgrading (with or without relocation), full relocation etc.?
• The categorisation might need to change and MTEFs and the project pipeline schedule adjusted accordingly.
• This is a normal part of building a project pipeline consisting of large numbers of projects, each with diverse complexities and particularities.
Data Processing flow Start
Pockets of
Informality
Structure Counts
(SWaste Door Count
& 2017 Aerial Photo)
Datasets
• Exclusion Zones (Koeberg /
Landfill)
• Flood areas & water Bodies
• Rail & Road Reserves
• Power line Buffer Zones
• Biodiversity (core 1 & 2)
• Heritage Sites
• General Servitudes
• Basic Services
• Amenities
• ToD
• Land Ownership …. Etc.
Areas of Informality
Back yarder
Settlement
Informal
Settlement
IDA/TRA/
Reblocking
It is an unplanned
area of informality,
where
unauthorized
housing structures
is erected, and
does not
compliance with
any exiting
planning and
building
regulations.
Areas of Informality
that was developed
with the aim of
creating temporary
or incremental
opportunities by
CCT, WCG or
Other. These
developments
require planning
layouts, more formal
service delivery and
in the first phase
towards formality
Areas of
Informality that
started as
backyarders on
private property
and has spilled
over to City of
Cape Town
property (mostly
POS, vacant
Community facility
sites or roadways
or road reserves
vested to the
CCT).
Rental Stock
Settlements
Small Farmers /
Rural Settlement
Well-spaced
dwelling units that
normally has
some form of
subsistence
farming on it. Also
conventional
areas of
Informality that is
situated outside
the Urban edge
Areas of
Informality that is
found on council
rental stock
properties E.g.
amongst hostels
or flats in Langa
etc.
Informal Settlements - Dataset
Settlement Name &
Type Settlement Location
Number of
Structures Land Ownership
Se
ttle
me
nt
Nam
e
Se
ttle
me
nt
Alia
se
s
Typ
e o
f
Se
ttle
me
nt
Su
bu
rb L
oca
tio
n
Ward Sub
Council
Solid
Waste
Count
2016
Roof
Count
2016
Cit
y
Pri
va
te
State
PR
AS
A
SA
NR
AL
TR
AN
SN
ET
AC
SA
DP
W
Are
a O
cc
up
ied
by
Info
rma
lity
(H
a)
Urb
an
Ed
ge (
Insid
e /
Ou
tsid
e)
Age of
Settlement Risk Assessment
Date
Started Years
Bio
div
ers
ity
Se
nsitiv
e -
Co
re 1
Bio
div
ers
ity
Se
nsitiv
e -
Co
re 2
Wate
rbod
ies
Be
low
Flo
od
line
(1:5
0)
No
ise Z
on
e >
65
De
cib
els
Ra
il R
ese
rve
Me
tro R
oa
d
Rese
rve
Po
we
rlin
es
Se
rvitu
de
La
nd
fill
Site
De
nsity
Total
Risk
%
Basic Services
Water Type of Sanitation
Sta
nd
Pip
es
Ta
ps
Ratio
1:25
Mo
difie
d
Afr
isa
n
An
ae
robic
Ch
em
ical
Co
nta
iner
Deh
yd
ratio
n
(En
viro
_lo
o)
Fu
ll flush
Urin
e
Div
ers
ion
(Mo
bis
an
)
Po
ur
flush
Ve
ntila
ted
Pitlin
er
PF
T
Total
Toilets
Ratio
1:5
Informal Settlements - Dataset
Electricity Supply Area Zoning Public Transport Route C
ity
ESK
OM
%
Ele
ctr
ific
atio
n
Sin
gle
R
esi
de
ntia
l
Ge
ne
ral
Re
sid
en
tia
l
Mix
ed
Rail Station
PT1 PT2
Concluding Comments – Category &
Developmental Pathway
Amenities
Com
mu
nity C
en
tre
Mu
lti P
urp
ose
Ce
ntr
e
Old
Ag
ed
Ho
me
Recre
atio
nal H
ub
s
Ea
rly C
hild
ho
od
Fac
ility
Prim
ary
Sc
ho
ol
Hig
h S
ch
oo
l
Pla
ce
s o
f W
ors
hip
Po
lice
Sta
tio
n
Clin
ic
Ho
spita
l
Fire
Sta
tio
n
Ce
me
tery
Lib
rary
Pa
rk /
Sp
ort
sfie
ld
Bu
sin
ess
Hu
b
INFORMAL SETTLEMENTS CITYWIDE CONTEXT
Structure Count per Area
Area 2016
Structures
Estimated
Population (3.2 / structure)
North 33 135 106 032
Central 26 851 85 923
East 69 008 220 825
South 49 669 158 940
Total 178 663 571 720
North East Central South
33135
69008
26851
49669
Structures 2016
North 18%
East 39%
Central 15%
South 28%
Backyarder Settlement
8% IDA/TRA/ Reblcoked
6%
Informal Settlement
75%
Rental Stock Settlements
8%
Small Farmers/ Rural Settlement
3%
Informality by Type
0
10000
20000
30000
40000
50000
60000
70000
North East Central South
Total Structures Structures to be Relocated
Area Total
Structures
Structures to be
Relocated %
North 33 135 13 208 40%
East 69 008 41 657 60%
Central 26 851 7 960 30%
South 49 669 34 570 70%
Total 178 663 97 394 55%
Relocations required for Upgrading
Land Requirements for Informal Settlements
Area Land for Relocation &
De-densification (Ha) %
Central 178 21%
East 329 39%
North 169 20%
South 157 19%
TOTAL 833 100
0
50
100
150
200
250
300
350
Central East North South
178
329
169 157
Land Requirement (Ha)
Excluding backyarders and other land
use requirements
Key: Access to well located land that is central and appropriate for human settlement.
