U.S. General Services Administration

Alex WrisingerJanna BabcockJihyun HuyckGSA Small Business GWAC Acquisition DivisionDecember 9, 2014

Alex WrisingerJanna BabcockJihyun HuyckGSA Small Business GWAC Acquisition DivisionDecember 9, 2014

How to Use VETS GWACHow to Use VETS GWACIntegrated Technology Service

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Who We Are

Center for GWAC ProgramsSmall Business GWAC Acquisition Division

• Manages a diversified portfolio of 8(a), Small, and Service-Disabled Veteran-Owned Small Business (SDVO) set-aside contracts

Enterprise GWAC Acquisition Division• Manages Alliant

GSA’s GWAC Portfolio

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• Veterans Technology Services (VETS)• 8(a) STARS II• Alliant Small Business• Alliant

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Training Agenda• Training Objectives• Definitions and Acronyms• Accessing GWACs• VETS GWAC

• Value• Features• Scope• VETS GWAC Option• Ordering Process

• Reminders• Responsibilities• GSA E-Tools/Web Demo• VETS Accomplishments• Summary• Q&A

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Training Objectives

After completing today’s training, members of the acquisition team will be able to: Identify the benefits of using VETS Understand the basic process for placing a task order

against VETS Utilize the various tools available for ordering offices

Obtain Delegation of Procurement Authority (DPA) At the conclusion of today’s training, warranted Contracting

Officers who plan to award and/or administer orders against VETS are eligible to receive a DPA

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What is a GWAC?

Contracts established by one agency for Governmentwide use

Operated by an Executive Agency designated by the OMB

Not subject to the Economy Act

A Governmentwide Acquisition Contract is a task or delivery order contract for Information Technology (IT).

Why use a GWAC? Speed and Cost —The contracts are already fully competed;

projects become task orders issued against an existing GWAC contract. Procurement lead time is drastically reduced compared to conventional contracting methods.

Flexibility — Agencies can issue GWAC orders using their own staff, or use an Assisted Acquisition Office to place orders on their behalf.

Wide Range of Contract Types — GWACs provide a full range of contract types

Low Fee – The contract access fee (CAF) is only ¾ of one percent (.0075) to be applied to the total price for contractor performance as billed to the government. Payment is made by the contractor.

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Additional GWAC Features Worldwide Geographic Coverage — GWACs may be used for

solutions needed anywhere in the world.

Highly Qualified Industry Partners — GWACs provide access to a premier industry partner pool which has undergone a stringent selection process. Our industry partners offer innovative technology solutions and expertise on federal agency requirements.

Socioeconomic Credit — The Small Business GWACs provide agencies with access to qualified small businesses and associated socioeconomic credit.

Limited Protestability — Protests are not allowed on task orders under $10 million except on the grounds that the order increases the scope, period of performance, or maximum value of the GWAC.

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Definitions and Acronyms

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Definitions and Acronyms Basic Contract – a contract under which orders are placed. Also

referred to as the “GWAC” Task Order (B.1) - an order for services placed against an established

contract. Task orders issued under a GWAC are also referred to as “order(s)”

GWAC Contracting Officer (GWAC CO) or Procuring Contracting Officer (PCO) (G.2.1) - The exclusive government official with actual authority to award the Basic Contract and delegate any or all of the contract administration functions to an Administrative Contracting Officer (ACO)

Delegation of Procurement Authority (DPA) (G.2.3.1) – Written authority to issue an order under the Basic Contract

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Definitions and Acronyms continued

Ordering Contracting Officer (OCO) (G.2.3) - An Authorized User who may place and administer an order under the Basic Contract

Information Technology (IT) – See FAR 2.101 & FAR Part 39 Fair Opportunity – See FAR 16.505. OCO must provide each

awardee a fair opportunity to be considered for each order exceeding $3,000 except as provided for in 16.505 (b)(2)

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Accessing GWACs

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Warranted Contracting Officers *

Who receive GWAC training and Obtain a Delegation of Procurement Authority (DPA)

* Warranted Contracting Officer becomes Ordering Contracting Officer (OCO) after obtaining DPA

Who Can Access a GWAC?

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Direct Acquisition

Requesting Agency OCO conducts acquisition and administers Order

Assisted Acquisition

Servicing Agency OCO conducts acquisition and administers Order on behalf of Requesting Agency

Value Add Fee as agreed to between Procuring Agency (i.e. GSA Assisted Services) and the Requesting Agency

How to Access a GWAC?

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VETS GWAC

VETS-Veterans Technology ServicesThe Federal Government‘s Information Technology (IT) services and services-based solutions contract for Service–Disabled Veteran-Owned Small Businesses (SDVOSB).

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VETS GWAC Value• Solutions-Based Contracts:

• Agencies can access a pool of experienced contractors to meet their agency IT services requirements

• Limited Protestability:• Task orders under $10 million issued on the GWACs have a

limited protestability.• Shortened Procurement Lead Time:

• Agencies can use streamlined procedures when issuing task orders on the VETS GWAC.

• Socioeconomic Credit:• Eligible actions issued on the VETS GWAC provide an

agency with SDVOSB and other applicable socioeconomic credits

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VETS Features

Order Period of Performance February 2, 2007-February 1, 2017, Orders may extend up

to three (3) years beyond the expiration of the basic contract (February 1, 2020)

Contract Types Fixed Price, T&M, L-H, Mixed

No minimum/maximum order threshold Limitations on Subcontracting

GWAC CO monitors subcontract reporting

VETS Features continued

Eligible actions on VETS offer Service-Disabled Veteran-Owned Small Business (SDVOSB) credit for Ordering Agency

Flexible teaming arrangements• SDVOSB subcontracting

Access to highly qualified contractors Fair Opportunity

• Manageable number of proposals expected• Average is approximately 4

Program ceiling for all contracts – $5 billion19

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VETS GWAC Scope Two Functional Areas (FAs) which include the

following NAICS: 541511, 541512, 541513, 541519, 518210 and 611420

• FA1 Systems Operations and Maintenance

• FA2 Information Systems Engineering

Task orders may be customized to meet the full range of IT service solutions

IT Services-based solutions may include ancillary non-IT components if those components are both integral and necessary to accomplishing the IT solution

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Examples of VETS GWAC Projects FA1: Systems Operation and Maintenance

IT Help Desk Services IT Integration & Interoperability Support Programming Services Anti-Virus Support Services

FA2: Information Systems Engineering eBusiness Support Services Support for IT Transformation GIS and Portal Development Data Management Center Development and Enhancements

VETS GWAC OptionOption Exercised ! VETS GWAC Ordering Period

February 2, 2012 – February 1, 2017

Current listing of VETS Primesavailable at www.gsa.gov/vetsgwac,click on “Industry Partners”

• FA1: 29 Contract Holders – 21 Small, 8 Other than small

• FA2: 27 Contract Holders – 20 Small, 7 Other than small 22

What to Know about VETS Option?

Size rerepresentation was required by all prime contractors per FAR 52.219-28 for the VETS Option

Option exercised for over 20 firms which remain small

Option exercised for 9 firms that had grown organically to ‘other than small” thru their own success with VETS

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What to Know about VETS Option? continued

Only VETS Prime contractors shown as small on the industry partner listing may respond to and/or be awarded new task orders

Options for individual tasks awarded before February 1, 2012, may be exercised at the discretion of the ordering contracting officer

See FAR 19.301-2(d)

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Ordering Process

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Ordering

Provide each contractor a Fair Opportunity to be considered for each order per FAR 16.505

Document your process consistent with FAR 16.505 and customer agency policy

There are limited Fair Opportunity exceptions (FAR 16.505(b)(2))

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Acquisition Topics Consider the use of a multiphased acquisition approach to

reduce risk

Streamline/simplify your selection process (FAR 16.505)• Keep submission requirements to a minimum• Limit the number of evaluation factors to those that are meaningful

discriminators• List your evaluation criteria and their relative order of importance

Allow sufficient time for evaluation and award

Acquisition Topics continued

While “fair opportunity to be considered” is the competition standard, there are enhanced competition requirements for task orders valued $5M and above See FAR 16.505 (b)(1)(iv) Exceptions are listed FAR 16.505(b)(2)(i)(A-F)

Ordering Contracting Officers are responsible for task order past performance reporting per their agency policy See FAR 42.1502 (c) www.cpars.csd.disa.mil

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Reminders Ordering based on FAR 16.505GSA’s eBuy is a good choice for your task

order requests Develop acquisition strategy (includes your

selection of functional area) Ensure that all task orders are for IT Services

and Solutions The Center is available to assist with SOW

review prior to release Applicable clauses may be added at task

order level

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Reminders continued

Indefinite Delivery, Indefinite Quantity, Blanket Purchase Agreements (BPAs) and Letter Contracts are not permissible order types

Leasing of Real and Personal Property The Government will not be the lessee and it will

not be liable for cancellation fees should an option not be exercised Furthermore, the use of lease-like (incremental)

payment arrangements to purchase items, which purport to permit the Government to receive delivery of items and then pay for the full cost of the items over time, are not permitted

Cost reimbursement contract types are not available

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GWAC ProgramResponsibilities

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Advise customers and contractors on proper use of GWACs Conduct DPA training and issue DPA to OCO Conduct outreach and education Conduct program meetings with contractors Maintain resources on GWAC websites

Perform risk mitigation and contractor oversight Conduct pre-award scope reviews upon request

– Email to: SOWreview@gsa.gov (scope review process posted on the website)

Monitor subcontracting at the Basic Contract level

GWAC Program Responsibilities

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Manage contract compliance Conduct post award scope reviews

Report annually to Office of Management and Budget Assessment of client satisfaction Competition on orders Cumulative number and total dollar value of orders Number and value of performance based orders

Complete Basic Contract closeout

GWAC Program Responsibilities continued

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Order Contracting Officer (OCO) Responsibilities

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OCO in Control from Order Award to Closeout Comply with terms and conditions of the GWAC, FAR, and

agency guidance Ensure the Order work is within the scope of the contract Ensure all contractors are provided a fair opportunity to be

considered prior to award Request audit assistance when applicable Verify funding and comply with appropriation law and

financial policy If COTR assigned, ensure the extent of their authority and

responsibilities are clearly defined

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Monitor and evaluate contractor performance Enter performance data into agency past performance system

(FAR 42.1502) Enter Order data into FPDS-NG Respond to FOIA requests, protests, disputes and claims at

Order level Ensure Prompt payment of contractor invoices OCO provides task order and reportable order information to GSA Perform Order closeout IAW FAR 4.804-5

Provide GSA with evidence of TO closeout

OCO in Control from Order Award to Closeoutcontinued

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GSA E-ToolsResources for Customers VETS contract website, www.gsa.gov/vets

• Full contract copy• Detailed ordering guide, Labor Category Descriptions• Ceiling Pricing for T&M and LH tasks

GSA e-Buy- an online request for quotes tool, www.ebuy.gsa.gov• RFQ handled electronically• Rapid response to RFI/SOW/SOO• Ensures transmittal of requirements

eLibrary - www.gsa.gov/elibrary IT Solutions Shop (ITSS) - https://itss.gsa.gov Small Business GWAC Data Dashboards, www.gsa.gov/gwacs,

select “GWAC Dashboards”

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VETS Websitewww.gsa.gov/vets

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GSA eBuywww.ebuy.gsa.gov

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GSA e-buy

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GWAC Dashboardswww.gsa.gov/gwacs

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VETS Accomplishments Contract Option extended on Feb 1, 2012

• 31 qualified vendors - 100% of vendors with task orders after Option exercise

330 task order awards to date Orders exceed $1.7 billion in obligated spending from 18

federal agencies and DOD Largest task order is approximately $120 million 799 contracting officers from 34 agencies delegated on

VETS DOD issued a Memo, July 14, 2011 encouraging

maximum use of small business GWACs

Significant Orders on VETS

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AGENCY ORDER DESCRIPTION TOTAL EST. VALUE

ENVIRONMENTAL PROTECTION AGENCY

EPA ORD's Information Technology Infrastructure (ITI) Support Services

$120 Million

DEPARTMENT OF COMMERCE

Nexrad- NATIONAL WEATHER SERVICE RADAR OPERATIONS CENTER

$97.6 Million

DEPARTMENT OF VETERANS AFFAIRS

Installation of wireless in all VA Medical Centers and regional offices

$91.4 Million

DEPARTMENT OF AGRICULTURE, Forest Service

I-Web technical Services and Support

$74.5 Million

DEPARTMENT OF AIR FORCE

Enterprise Information TechnologyServices Desk

$69.6 Million

VETS - Certifications and Accreditations

ISO 20000 - 2 ISO 20000:2005 ISO 9001:2000 -- 2 ISO 9001: 2001 ISO 9001:2008 – 3 CMMI-II Certified -- 2 CMMI Level 3 – 6 CVE Certified

Top Security Clearance Top Secret Facility

Clearance Secret Level Storage ITIL – 2 CoBIT Certified Mobile Computing DCAA Rated IPv6 compliance

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VETS Awards & Recognition Fastest Growing Companies in Washington,

Washington Business Journal, 2013 Nunn-Perry Award Top 100 Service-Disabled Government Contractors

– Federal Times DHS Small Business Achievement Award, 2009 Ranked on Inc. 500 Entrepreneur Magazine Hot 100 U.S. Department of the Army

Official Commendation for Exceptional Performance in IT Support

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VETS Summary• Access to high quality contractors

• Enables clients to earn SDVOSB credit

• Competitively-awarded, easy to use contracts

• Broad contract scope

• Solutions-based contracts for information technology services and related products

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VETS Summary continued

• Flexible teaming arrangements

• Short procurement lead time

• No FedBizOpps synopsis required

• Limited protestability

• Small Business GWAC Center partnership

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Next Steps• Request your Delegation of Procurement Authority by

going to the VETS GWAC webpage www.gsa.gov/vets• Under Step 2, Using VETS, choose Request a

Delegation of Procurement Authority• Fill in online form, click Submit button• GWAC Office sends Memorandum of Agreement,

usually within 72 hours

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Questions?

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Thank you for your interest and participation!

ContactSmall Business GWAC Acquisition DivisionToll Free (877) 327-8732

VETS GWAC E-mail: vetsgwac@gsa.gov

Alex Wrisinger Alex.wrisinger@gsa.govContracting Officer (816) 823-3220

Janna Babcock Janna.babcock@gsa.govContracting Officer (816) 823-5320

Jihyun (Ji) Huyck Jihyun.huyck@gsa.govBusiness Development (816) 823-1992

SBGWAC Scope Reviews: sowreview@gsa.govVETS Website: www.gsa.gov/vetsGWACs Program Website: www.gsa.gov/gwacs Small Business Dashboard www.sbgwacsource.gov

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