US Navy Course NAVEDTRA 14083A - Educational Services Officer

8/14/2019 US Navy Course NAVEDTRA 14083A - Educational Services Officer

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DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

NONRESIDENT

TRAINING

COURSE July 2001

Educational ServicesOfficerNAVEDTRA 14083A


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DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

Although the words he, him, andhis are used sparingly in this course toenhance communication, they are notintended to be gender driven or to affront ordiscriminate against anyone.


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PREFACE

By enrolling in this self-study course, you have demonstrated a desire to improve yourself and the Navy.Remember, however, this self-study course is only one part of the total Navy training program. Practicalexperience, schools, selected reading, and your desire to succeed are also necessary to successfully round

out a fully meaningful training program.COURSE OVERVIEW : In completing this NRTC, you will demonstrate a knowledge of the subjectmatter by correctly answering questions on the following topics: educational services officer fundamentals;Navy college programs and educational benefits; professional development education programs; preparingfor advancement; the Navy Enlisted Advancement System (NEAS); and examination procedures.

THE COURSE : This self-study course is organized into subject matter areas, each containing learningobjectives to help you determine what you should learn along with text and illustrations to help youunderstand the information. The subject matter reflects day-to-day requirements and experiences of personnel in the rating or skill area. It also reflects guidance provided by Enlisted Community Managers(ECMs) and other senior personnel, technical references, instructions, etc., and either the occupational ornaval standards, which are listed in the Manual of Navy Enlisted Manpower Personnel Classificationsand Occupational Standards , NAVPERS 18068.

THE QUESTIONS : The questions that appear in this course are designed to help you understand thematerial in the text.

VALUE : In completing this course, you will improve your military and professional knowledge. If youare studying and discover a reference in the text to another publication for further information, look it up.

2001 Edition Prepared byPNCS (SW) James Brough

Published byNAVAL EDUCATION AND TRAINING

PROFESSIONAL DEVELOPMENTAND TECHNOLOGY CENTER

NAVSUP Logistics Tracking Number0504-LP-100-7029


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Sailors Creed

I am a United States Sailor.

I will support and defend theConstitution of the United States of

America and I will obey the ordersof those appointed over me.

I represent the fighting spirit of theNavy and those who have gonebefore me to defend freedom anddemocracy around the world.

I proudly serve my countrys Navycombat team with honor, courageand commitment.

I am committed to excellence andthe fair treatment of all.


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TABLE OF CONTENTS

CHAPTER PAGE

1 Educational Services Officer Fundamentals........................................................... 1-12 Navy College Programs and Educational Benefits................................................. 2-1

3 Professional Development Education Programs .................................................... 3-1

4 Preparing for Advancement.................................................................................... 4-1

5 Navy Enlisted Advancement System (NEAS) ....................................................... 5-1

6 Examination Procedures......................................................................................... 6-1

The assignment questions follow chapter 6.


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INSTRUCTIONS FOR TAKING THE COURSE

COURSE COMPLETION

You have two options to choose from tocomplete this course. You must choose betweenan End-of-Course (EOC) test OR the writtenassignments. You cannot choose both. Youmay complete this course by either receiving apassing score on the EOC, or by receiving apassing score on the assignments.

End-of-Course Test (EOC)

To complete the EOC you must:

Be enrolled in this course at NETPDTC(see enrollment and course shippinginformation below)

Achieve a score of at least 3.2

The EOC is available only from NETPDTCsweb site: https://www.advancement.cnet.navy.mil

To prepare for the test, you should read andstudy the NRTC and answer all questionsembedded within the text.

ASSIGNMENTSThe text pages that you are to study are listed atthe beginning of each assignment. Study thesepages carefully before attempting to answer thequestions. Pay close attention to tables andillustrations and read the learning objectives.The learning objectives state what you should beable to do after studying the material. Answeringthe questions correctly helps you accomplish theobjectives.

SELECTING YOUR ANSWERS

Read each question carefully, then select theBEST answer. You may refer freely to the text.The answers must be the result of your ownwork and decisions. You are prohibited fromreferring to or copying the answers of others andfrom giving answers to anyone else taking thecourse.

SUBMITTING YOUR ASSIGNMENTS

To have your assignments graded, you must beenrolled in the course with the NonresidentTraining Course Administration Branch at theNaval Education and Training ProfessionalDevelopment and Technology Center(NETPDTC). Following enrollment, there aretwo ways of having your assignments graded:(1) use the Internet to submit your assignmentsas you complete them, or (2) send all theassignments at one time by mail to NETPDTC.

Grading on the Internet: Advantages toInternet grading are:

you may submit your answers as soon asyou complete an assignment, and

you get your results faster; usually by thenext working day (approximately 24 hours).

In addition to receiving grade results for eachassignment, you will receive course completionconfirmation once you have completed all theassignments. To submit your assignmentanswers via the Internet, go to:

https://courses.cnet.navy.mil

Grading by Mail: When you submit answersheets by mail, send all of your assignments atone time. Do NOT submit individual answersheets for grading. Mail all of your assignmentsin an envelope, which you either provideyourself or obtain from your nearest EducationalServices Officer (ESO). Submit answer sheetsto:

COMMANDING OFFICERNETPDTC N3316490 SAUFLEY FIELD ROADPENSACOLA FL 32559-5000

Answer Sheets: All courses include onescannable answer sheet for each assignment.These answer sheets are preprinted with yourSSN, name, assignment number, and course
http://www.advancement.cnet.navy.mil/http://www.advancement.cnet.navy.mil/


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number. Explanations for completing the answersheets are on the answer sheet.

Do not use answer sheet reproductions: Useonly the original answer sheets that weprovidereproductions will not work with ourscanning equipment and cannot be processed.

Follow the instructions for marking youranswers on the answer sheet. Be sure that blocks1, 2, and 3 are filled in correctly. Thisinformation is necessary for your course to beproperly processed and for you to receive creditfor your work.

COMPLETION TIME

Courses must be completed within 12 monthsfrom the date of enrollment. This includes timerequired to resubmit failed assignments.

PASS/FAIL ASSIGNMENT PROCEDURES

If your overall course score is 3.2 or higher, youwill pass the course and will not be required toresubmit assignments. Once your assignmentshave been graded you will receive coursecompletion confirmation.

If you receive less than a 3.2 on any assignment

and your overall course score is below 3.2, youwill be given the opportunity to resubmit failedassignments. You may resubmit failedassignments only once. Internet students willreceive notification when they have failed anassignment--they may then resubmit failedassignments on the web site. Internet studentsmay view and print results for failedassignments from the web site. Students whosubmit by mail will receive a failing result letterand a new answer sheet for resubmission of eachfailed assignment.

COMPLETION CONFIRMATION

After successfully completing this course, youwill receive a letter of completion.

ERRATA

Errata are used to correct minor errors or deleteobsolete information in a course. Errata mayalso be used to provide instructions to thestudent. If a course has an errata, it will beincluded as the first page(s) after the front cover.Errata for all courses can be accessed andviewed/downloaded at:

https://www.advancement.cnet.navy.mil

STUDENT FEEDBACK QUESTIONS

We value your suggestions, questions, andcriticisms on our courses. If you would like tocommunicate with us regarding this course, weencourage you, if possible, to use e-mail. If you

write or fax, please use a copy of the StudentComment form that follows this page.

For subject matter questions:

E-mail: [email protected]: Comm: (850) 452-1001, Ext. 2167

DSN: 922-1001, Ext. 2167FAX: (850) 452-1370(Do not fax answer sheets.)

Address: COMMANDING OFFICERNETPDTC N313

6490 SAUFLEY FIELD ROADPENSACOLA FL 32509-5237

For enrollment, shipping, grading, orcompletion letter questions

E-mail: [email protected]: Toll Free: 877-264-8583

Comm: (850) 452-1511/1181/1859DSN: 922-1511/1181/1859FAX: (850) 452-1370(Do not fax answer sheets.)

Address: COMMANDING OFFICERNETPDTC N3316490 SAUFLEY FIELD ROADPENSACOLA FL 32559-5000


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NAVAL RESERVE RETIREMENT CREDIT

If you are a member of the Naval Reserve, youmay earn retirement points for successfullycompleting this course, if authorized undercurrent directives governing retirement of NavalReserve personnel. For Naval Reserveretirement, this course is evaluated at 6 points.(Refer to Administrative Procedures for Naval Reservists on Inactive Duty, BUPERSINST1001.39, for more information about retirementpoints.)


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Student Comments

Course Title: Educational Services Officer

NAVEDTRA: 14083A Date :

We need some information about you :

Rate/Rank and Name: SSN: Command/Unit

Street Address: City: State/FPO: Zip

Your comments, suggestions, etc .:

Privacy Act Statement: Under authority of Title 5, USC 301, information regarding your military status isrequested in processing your comments and in preparing a reply. This information will not be divulged withoutwritten authorization to anyone other than those within DOD for official use in determining performance.

NETPDTC 1550/41 (Rev 4-00)


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CHAPTER 1

EDUCATIONAL SERVICES OFFICERFUNDAMENTALS

Many educational services officers (ESOs)initially have little or no experience in the field. Theyare normally assigned to an ESO billet as a collateralduty. Therefore, to do the job effectively, ESOs mustreceive training and learn where to find neededinformation. This course will provide a baseline of training and direct you where to find more detailedinformation.

If you have recently become an ESO, you areprobably still learning your job and recognizing theextent of your responsibilities. You may still be tryingto figure out just what your job as an ESO involves.You maybe surprisedto find that theresponsibilitiesof an ESO are many, varied, and important to allcommand members. Your success or failure as an ESOdirectly affects the morale of the command. Normally,the ESO reports to the executive officer about the dutyperformance of ESO staff members. The ESO reportsto the department head or appropriate division officerfor the accountability and routine administration of personnel under his or her supervision. The ESO mayobtain professional direction and assistance fromeducational advisersabout theNavy CollegeProgram.

In this chapter we will discuss the duties andresponsibilities of an ESO as they apply to thefollowing areas:

Examination administration,

Educational programs,

ESO references, and

Library multimedia resource centers (LMRCs).

ESO DUTIES AND RESPONSIBILITIES

L e ar n in g O b j ec t iv e s: L i s t t he du t i e s and responsibilities of the ESO in terms of examinations,education programs, and education liaison .

Standard Organization and Regulations of theU.S. Navy , OPNAVINST 3120.32, defines the duties andresponsibilities of an ESO. The basic job of the ESOisto help the executive officer administer educationalprograms for the command. In this capacity, the ESO

coordinates officer and enlisted training and on-dutyeducational programs with department heads, divisionofficers, and the planning board for training. He or shealsoworks with theNavy CollegeProgram educationaladviser to encourage personnel to take part in theVoluntary Education Programs.

EXAMINATIONS

The ESO often directs various examinationadministrations by providing material, space, andpersonnel. The ESO prepares, conducts, and grades

examinations as required. At most commands, theESOorders, safeguards, and administers the Navywideadvancement examinations and performance tests.The administrat ion procedures for Navywideexaminations are discussed later in this manual.

EDUCATIONAL PROGRAMS

The ESO directs the educational programs for thecommand. He or she advises personnel about theavailability of voluntary education programs andencourages them to take part in these programs. TheESO also helps personnel apply for educationalprograms. He or she helps personnel obtainvocational/technical certification, high schooldiplomas, and college degrees. The applicationprocedures for various educational programs arediscussed later in this manual.

EDUCATIONAL LIAISON

The ESO is the liaison between the command andthe Navy College Office supporting the command. Asthe educational liaison, the ESO obtains technical andadministrative information about the Navy CollegeProgram. The ESO coordinates with the Navy CollegeOffice to ensure voluntary educational programs areprovided where compatible with operating schedules.Various media are used to publicize and promote theopportunities available through the educationprogram. Some of the media used are ship and stationnewspapers and the Plan of the Day. The ESO alsoprovides information regarding available Nonresident

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Training Courses (NRTCs) and instructions forordering them.

Q1. The duties and responsibilities of the ESO aredefined in what publication?

Q2. Who is the liaison between the command and the Navy College Office supporting the command?

ESO REFERENCES

Learning Objectives: Identify essential ESOreferences .

Now you know the broad responsibilities of an ESO.But how do you get the specific information you willneed? Obviously, you need references. The followingreferences make up a recommended reading list.

BASIC ESO REFERENCES

You should include the following references inyour library. They will help you provide the properguidance for the educational programs in yourcommand:

Advancemen t Manual , B UP E RS I NS T1430.16 This manual contains the procedures for theadministration of the Navy enlisted advancementsystem (NEAS). The manual includes all aspects of theadvancemen t sys t em, such a s advancemen trequirements and performance tests. It is used forenlisted members serving on active duty with the U.S.

Navy, and U.S. Naval Reservist, both active andinactive.

Catalog of Nonresident Training Courses.NAVEDTRA 12061This publication lists the latestavailable Nonresident Training Courses. It also givesthe proper procedures the ESO should follow whenordering them. Thispublication is updated periodically,a nd m ay b e a cc es se d o n t he I nt er ne t a twww.advancement.cnet.navy.mil.

Catalog of Navy Training Courses (CANTRAC) ,NAVEDTRA 10500This publication is available on

CD-ROM and contains information on schools andcourses.

Bibliography for Advancement-In-Rate ExamStudy (BIBs) This is the basic reference for all rates andratings. BIBs are developed by the exam writer (a Chief Pe t ty Off icer ) to he lp Sai lors s tudy for theadvancement-in-rate examination. BIBs are a list of references that include training courses (NRTCs),instructions, technical manuals, guides, and other

publications commonlyused in a rating. It is availableONLY in ELECTRONIC format and will be posted(issued) THREE times a year. For more informationon BIBs, and how to print them, visit the NavalEducation and Training Professional Developmentand Technology Center (NETPDTC) home page at:www.advancement.cnet.navy.mil.

N av al M il it ar y Pe rs on ne l M an ua l(MILPERSMAN) , NAVPERS 15560This publicationis available on CD-ROM and BUPERS home page, andgoverns many programs and policies in the Navy. Thispublication is a valuable tool for an ESO. It provideseligibility requirements where applicable and generalinformation on the following ESO areas:

Limited Duty Officer (LDO)/Chief WarrantOfficer (CWO) Programs,

PhysiciansAssistant (PA) Training Program,

Selective Conversion and Reenlistment(SCORE) Program,

Selective Training and Reenlistment (STAR)Program,

Scholarships available to dependent sons anddaughters of Navy and Marine Corps and Coast Guardmembers,

Naval Academy Program,

Naval Reserve Officers Training Corps(NROTC),

Broadened Opportunity for Officer Selectionand Training Program (BOOST),

Definitions of enlisted rates and ratings,

Change in rate or rating,

Advancement (E-2 advancement, advancementafter reduction, and identification of strikers),

Frocking,

Enlisted Commissioning Program (ECP),

Assignment of officers to service colleges, and

Service record.

Voluntary Education Programs in the Navy ,OPNAVINST 1560.9This instruction providespolicy, guidance, and information concerningvoluntaryeducation programs in the Navy.

Enlisted to Officer Commissioning Programs Application Administrative Manual , OPNAVINST1420.1This instruction provides the eligibility

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requirements andapplication procedures for Enlisted toOfficer commissioning programs.

R e te n ti o n Te a m M a nu a l , NAVPERS15878This publication is available on CD-ROM andBUPERS home page, and contains a complete chapteron education programs, commissioning programs, andinformation on veterans educational benefits.

Enlisted Transfer Manual (ENLTRANSMAN) ,NAVPERS 15909This publication, available onCD-ROM andBUPERS home page, contains eligibilityrequirements and general information about thefollowing ESO areas:

Nuclear power training,

Submarine training,

Service schools (procedures for requestingservice school quotas and for determiningobligated service requirements for service

schools), and Assignment to special programs.

Manual of Navy Enlisted Manpower and Personnel Classifications and Occupational Standards ,NAVPERS 18068This manual is available onCD-ROM and BUPERS home page, and prescribesenlisted skill requirements. It is vital to all enlistedpersonnel and to every command in which enlistedpersonnel serve. ESOs, training officers, and allsupervisors should be familiar with the contents of this

manual.Q3. What manual contains the procedures for the

admin i s t ra t i on o f t he Navys en l i st ed advancement system (NEAS)?

Q4. What publication lists the latest available Navy Nonresident Training Courses?

Q5. How of ten a re the Bib l iographies for Advancement-In-Rate ExamStudy (BIBs) posted (issued)?

NAVY COLLEGE AND OTHER BENEFITPROGRAMS ONLINE REFERENCES

You will also find the following VoluntaryEducation online references helpful:

NAVY COLLEGE WEB SITE available on lineat: www.navycollege.navy.mil, and

DANTES WEB SITE avai lab le on l ineat: www.soc.aascu.org.

Other helpful web sites include:

American Council on Education Guide tothe Evaluation of Educational Experiencesi n t h e A r m e d S e r v i c e s o n l i n e a t :www.militaryguides.acenet.edu,

Servicemembers Opportunity College on lineat:www.soc.aascu.org,

UnitedStates Military Apprenticeship Programonline at: www.cnet.navy.mil / nnaps/index.htm, and

Department of Veterans Affairs EducationalA ss ist an ce P ro gr ams on l in e a t:www.gibill.va.gov.

ESOS COMMAND PROFESSIONALLIBRARY

The ESO should establish and maintain aprofessional library. It should contain current copies

of Nonresident Training Courses and essentialreference material.

Maintaining References

When an ESOfails to maintain proper control overofficial publications and directives, they will likelybecome outdated, improperly filed, or incomplete.Improper maintenance and control of publications anddirectives jeopardize routine procedures and maycreate unexpected problems or delays because of inaccurate or obsolete information.

A good method of keeping publications anddirectives current is to place the ESO on the commandscentral distribution file list. The ESOwill then receiveallincoming weekly transmittal sheets to review. (See fig.1-1.) When reviewing thesheets, theESOshouldmake anotationof any informationhe or sheneedson theroutingor transmittalsheets. Whenthecentral fileoffice receivesthe sheets, it will provide the ESO with the informationrequested. For example, in figure 1-1, the ESO wouldwant a copy of the instruction on the LDO program.

Access to References

Publications should be located where EducationalServices Office workers have reasonable access tothem. However, a systemof control should be setup sothatauthorized personnel can locate publicationswhenneeded. Experience has shown that indexing andcataloging of publications, as follows, is a goodsystem, although not required:

IndexingTo index publications, give eachpublication a number in numeric sequence. Place the

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number on the spine of the publication so that it isvisible when the publication is on the shelf.

CatalogingTo catalog publications, prepare amaster listing of the publications in numeric sequence.Place this master listing on or near the publicationshelf. (See fig. 1-2.)

NOTE : Some references are being issued onCD-ROM only, but you may want to print copies andmaintain them in a master list. Several references areavailable on-line, if you dont always have readyaccess to the Internet, you may want to print thesereferences also.

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ESOF0101

Figure 1-1Sample transmittal sheet.

12 3 4

56 7

8 9 MASTER LISTING

1. MILPERS MANUAL2. DANTES3. TRANS MANUAL4. QUALS MANUAL5. SORM6. NEC MANUAL7. AWARDS MANUAL8. ADVANCEMENT MAN9. PERFORMANCE MAN

ESOF0102

Figure 1-2Publication shelf with master listing.


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Check-Out Procedures for References

One person should be delegated the authority forcon t ro l and ma in t enance o f d i r ec t ives andpublications. That person should set up a check-outsystem for maintenance control of all referencematerials at all times.

Ano the r me thod o f con t ro l i s t o a s s ignmaintenance of specific publications and directives tothe personnel who use them routinely. These peoplethen make changes to the publications and directives,keep them current, and properly store them. If thismethod is used, the personnel responsible formaintaining the publications should maintain themaster list. Department of the Navy Directives

Issuance System , SECNAVINST 5215.1, containsguidelines for maintaining an effective directivesystem.

Q6. The ESOs Command Professional Libraryshould contain what materials?

Q7. When an ESO fails to maintain proper controlover official publications and directives, in what kind of condition will they become?

Q8. What is considered a good system of control for the ESO and authorized personnel to locate

publications when needed?

Q9. What instruction contains guidelines for maintaining an effective directive system?

LIBRARY MULTIMEDIA RESOURCECENTER

Learning Objectives: Describe the purpose of the LMRC and list some of the services provided .

The Library Mult imedia Resource Center(LMRC) is a platform for delivering training andeducational programs to shipboard personnel.Established, funded, and administered by the NavyG e ne r al L i br a ry P r og r am ( N GL P ), t h es ecomputer-based centers provide a variety of resources

for the personal growth, professional development,educat ional suppor t , sk i l l development , andrecreational enjoyment of fleet Sailors.

LMRCs are Morale, Welfare and Recreation(MWR) components that help personnel achieve theirmaximum personal and professional potential. Thevariety, size, and content of LMRC collections andservices vary among ships. Normally, resourcesinclude commercial and Navy produced CD-ROM

products, software, audio andvideo products, and printmaterial to include books and periodicals. LMRCsprovideSailors withone-stop shopping for materialsand services which achieve the following:

Support professional development,

Provide personal advancement materials,

E n co u ra g e a n d s u pp o rt e d uc a ti o na lopportunitiesand lifelong learningexperiences,

Improve job skills and readiness, and

Promote the productive use and enjoyment of leisure time.

Aboard larger ships, the LMRC is located in theships library and is managed by the library officer. Onsmaller commands, they may be located in the training

rooms, central office complex, or available loungeareas and are managed by an assigned LMRC officer.Administrat ion of the center should includecoordination with the engineer officer, ESO, trainingofficer, and ADP personnel.

Basic LMRC equipment includes state-of-the-artmultimedia computers, Windows NT servers,CD-ROM towers, laser and color printers, scanners,T V/ VC Rs , c am co rd er s, a ud io c as se tt eplayer/recorders, compact discplayers, and projectors.

Initially provided by NGLP, equipment becomesships property and is maintained by the ship. Regularupgrade of equipment and resources are planned byNGLP, but the ships operating target (OPTAR) andMWR can be used to augment.

Anyone desiring to set up an LMRC can getdetailed information by writing to the followingaddress:

Commanding OfficerNaval Educat ion and Tra in ing Profess ional

Development andTechnology Center (NETPDTC) N736490 Saufley Field RoadPensacola, FL 32509-5239

Q10. The library multimedia resource center (LMRC)is established, funded, and administered bywhom?

Q11. Aboard larger ships, the LMRC is located whereand managed by whom?

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SUMMARY

The duties and responsibilities of an ESO are widein scope. In the Navy, as well as in other services,training and education are a continuing process. Fromthe time of enlistment until separation from the Navy,personnel are expected to broaden their knowledge andincrease their skills. Training and education allowpersonnel to assume more responsible positions.Assuming more responsible positions increases theirpotential for advancement to senior enlistedgrades andfor selection to officer status. An ESO must be able tocommunicate effectively with all personnel both upand down the chain of command. Remember that mostareas of the educational process involve the ESO. Aproficient and knowledgeable ESO will have a definitepositive impact on the success of each member in thecommand.

REFERENCES USED TO DEVELOPTHIS CHAPTER

Advancement Manual , BUPERSINST 1430.16D,Bureau of Naval Personnel, Washington, D.C.,1991.

Navy Voluntary Education Program , CNETINST1560.3D, Chief of Naval Education and Training,Naval Air Station, Pensacola, Fla., 1991.

Standard Organization and Regulations of the U.S.

Navy , OPNAVINST 3120.32C, Office of the Chief of Naval Operations, Washington, D.C., 1994.

ANSWERS TO EMBEDDED

QUESTIONS

CHAPTER 1

A1. Standard Organization and Regulations of theU.S. Navy, OPNAVINST 3120.32.

A2. The ESO.

A3. Advancement Manual, BUPERSINST 1430.16.

A4. Catalog of Nonresident Training Courses, NAVEDTRA 12061.

A5. Three times a year.

A6. Copies of NRTCs and essential referencematerial.

A7. Outdated, improperly filed, or incomplete.

A8. Indexing and cataloging of publications.

A9. Department of the Navy Directive IssuanceSystem, SECNAVINST 5215.1.

A10. The Navy General Library Program (NGLP).

A11. The ships library and is managed by the libraryofficer.

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CHAPTER 2

NAVY COLLEGE PROGRAMS AND EDUCATIONAL

BENEFITS

The educational services officer (ESO) is part of ateam that helps personnel achieve their educationalgoals. Those goals could be to complete high school,complete a vocational/technical certificate, or earn acollege degree. The success of the various voluntaryeducationprograms is directlyaffected by theextent towhich the ESO is knowledgeable about voluntaryeducation opportunities.

The Navy encourages active-duty personnel totake part in off-duty voluntary education and over thepast few years has made great strides in providing

Sailors the opportunity to further their education.Because our country values educational achievementand the Navy wants to retain competent personnel,voluntary education programs have special value.

An enhanced military education program, called theNavy College Program (NCP), wasdeveloped to provideSailors the education necessary to handle the increasedrequirements of a high-tech Navy. Key to the NCP ispartnerships between the Navy and specific accreditedcolleges/universities to enable theaward of college creditfor military trainingandexperience. Theacademic worldrecognizes theexcellent quality of Navy training and thisrecognition is growing. Courses completed in militaryschools were the first non-campus courses in the countrythe American Counci l on Educat ion (ACE)recommended for college-level credit, and ACE plays amajor role in the NCP.

NAVY COLLEGE PROGRAM ANDOFFICES

Learning Objectives: Recognize the role of NavyCollege Offices; identify the various types of

educational programs that can be pursued through Navy College Offices and the manner in which each canbe accomplished.

Mission : To enable Sailors to obtain a college degreewhile on active duty.

Vision :

A singlesystemthat integrates allcomponents of off-duty education.

A comprehensive, recognizable program toattract high quality recruits.

A command climate that recognizes thecon t r ibu t ion o f o ff -du ty educa t ion toprofessional development.

Increased college opportunity for every Sailor.Components :

Individual roadmaps to associate and bachelordegrees for every Sailor.

Academic credit for Navy training.

Automatic eligibility for NCP.

Partnershipswithinstitutionsof higher learning.

Career-long academic advising regardless of location.

Automatic transcript (SMART) at key career junctures.

Tuition Assistance, NCPACE, Testing,Academic Skills.

Navy College Offices (local).

Navy College Center web site:www.navycollege.navy.mil/

E-mail: [email protected] phone 1-877-253-7122.The implementation of the Navy College Program

(NCP) began in FY00, and as a result, the Navy CampusEducation Centers were renamed the Navy CollegeOffices. These offices can provide any ESO further

information about the program and its specificcomponents.

In this chapter we will discuss the followinginformation:

Navy College Offices and EducationalOpportunities pursued through them:

Academic credit for Navy training and work experiences SMART transcripts.

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Key Role of Navy College OfficesEducationSpecialists/Guidance Counselors.

ESO workshops conducted by Navy CollegeOffices.

Tuition Assistance (TA) Program.

Academic Skills.

Navy College Program for Afloat CollegeEducation (NCPACE).

Servicemembers Opportunity Colleges/ Navy College Rating Partners.

Testing and Certification Programs.

The Navy College Center.

United Services Military ApprenticeshipProgram (USMAP).

Department of Veterans Affairs (VA)Educational Assistance Programs.

Post-Vietnam Era Educational AssistanceProgram.

Montgomery GI Bill Act of 1984.

Selected Reserve and National Guardbenefits under the Montgomery GI Bill.

A worldwide network of civilian educationaladvisors at major commands staffs the Navy CollegeOffices. The offices offer educational opportunitiesand programs to meet the individual needs and

interests of Navy personnel, which for enlistedpersonnel can be met primarily through the NavyCollege Program. The Navy College Offices offereducational counseling, testing programs throughDANTES, and financial aid through the Navy TuitionAssistance Program. SECNAVINST 1560.4 andOPNAVINST 1560.9 govern Voluntary EducationPrograms. There are approximately 60 Navy CollegeOffices located worldwide and the Naval Educationand Training Professional Development andTechnology Center (NETPDTC) in Pensacola, Floridamanage them. In addition to the vision/components of

the Navy CollegeProgram stated earlier, Navy CollegeOffices also have the following goals:

To enhance the personal and professionaldevelopment of Navy personnel.

To develop the leadership capabilities of servicemembers and enhance mission readiness.

To p re pa re pe rso nn el f or c ar ee radvancement/promotions in rate/rank.

To support a sense of personal worth andaccomplishment.

Personnel should receive counseling about theNavy College Program within 30 days after arrival attheir first permanent duty station.

Anyone desiring to take advantage of the Navyseducational opportunities should start by visiting thecommands ESO. The ESO and Navy College Officecounselors work together. They can help membersmake the best use of educational programs. To beeffective, Navy College Offices must coordinate withand have the support of all ESOs at sea and ashore.

Q1. The Navy College Offices offers programs tomeet what needs of Navy personnel?

EDUCATIONAL OPPORTUNITIESPURSUED THROUGH NAVY COLLEGEOFFICES

The Navy College Offices open doors to civiliancolleges for military personnel and provides them theopportunity to pursue education. Regardless of wherepersonnel are stationed, they can earn the sameacademic degrees earned by students outside themilitary service. Personnel in paygrades E-6 throughE-8 who earn an associate, bachelor, and/or graduatedegree while on active duty could receive favorableconsideration by their respective selection board.Some of the opportunities for which Navy membersare eligible are as follows:

Associate, bachelor, and graduate degreeprograms.

Vocational and technical certificates.

High school diploma or general educationdevelopment (GED) equivalency certificate.

Financial assistance for educational programs.

Tests to gain college admission, receive collegecredit, or obtain national certification.

Educational advising from professionals(educationspecialists andguidancecounselors).

Educational opportunities thatwillopendoorstoadvancement, including various commissioningprograms.

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ACADEMIC CREDIT FOR NAVYTRAINING AND WORK EXPERIENCES SMART TRANSCRIPTS

Navy personnel may receive academic credit fromcivilian schools for certain Navy training and work experiences based on recommendations made by theAmerican Council on Education (ACE). These include

the following: Service schools that have been evaluated and

have recommended college credit.

Job experience in the individuals Navy rating.

Limited duty officer (LDO) or chief warrantofficer (CWO) specialties.

Certain Navy Enlisted Classification (NEC)codes that have been evaluated and haverecommended college credit.

The longer people remain in the Navy, the moreeducational credits they can build. Rating Roadmapsidentify the recommended credit for Navy training andratingspecific work experience acrossa Navy career ina specific rating. The Roadmaps show Sailors howthey will continue to earn credit as they advance in theNavy. Rating Roadmaps are available at the NavyCollege web site.

Navy members can make their academic creditspay off at an educational institution. Under the NavyCollege Program, the Navy has established partner

educational institutionsto bring enhanced opportunitiesto our Sailors to pursue a college education and achievea college degree. In order to maximize the Navysability to provide access to college degree programs toSailors, the primary medium for delivery of collegeeducation is through a variety of distance learningmethods. Navy College Office counselors adviseSailors as to the variety of possibilities of using theircredit for Navy training and work experience and theavailability of education courses, when assistingpersonnel to complete degrees.

The Sailor/Marine Corps American Council onEducation Registry Transcript (SMART) provides aconsolidated electronic record of the service membersmilitary experience. Credits for military experiences, asrecommended by ACE, are included on the SMART.This includes military training courses, Navy ratings,Navy Enlisted Classifications, and Limited Duty andWarrant Officer Specialties. The SMART also showsother learning experiences for which there are nomatching ACE credit recommendationsand the reasons

why. Navy personnel may receive a personal copy of their SMART from theNavy College Program website ,from the Navy College Center, or from their NavyCollege Office. An official SMART, which is acceptedby colleges and universities, may be requested using theRequest for Sailor/Marine American Council onEducation Registry Transcript request form, which isavailable from the Navy College Program web site, the

Navy College Center, or the local Navy College Office.Official SMART transcripts are only sent to educationalinstitutions. When requested by the service member,the official SMART is printed at the SMARTheadquartersprint shop, shrink wrapped in plastic, andmailed directly to the specified educational institution.In addition to listing the service members militaryexperiences and the ACE recommended credits,SMART contains information on anyDANTEStests themember has taken for college credit (CLEPs, DSSTs,ACT-PEPs, ECEs), and lists college courses taken bythe individual while on active duty that were funded byTuition Assistance and/or NCPACE.

Corrections to the SMART may be made usingSMART Correction Procedures (Navy), which isavailable at the Navy College Program web site.

Although the SMART transcript shows ACErecommended credit, it cannot guarantee the amountof credit civilian educational institutions will grant.Neither the Navy nor ACE can award academiccredit. Only the educational institution can grantacademic credit for military training/experience asit relates to the students degree program.

Q2. What form provides a consolidated electroniclisting of the service member s militaryexperience?

KEY ROLE OF NAVY COLLEGE OFFICEEDUCATION SPECIALISTS/GUIDANCECOUNSELORS

The ESO should refer members who wish topursue higher education to the Navy College Office.Navy College Office education specialists/guidance

counselors have the latest information about courses of study/programs offeredby various colleges. They playa key role in helping Navy personnel achieveeducational goals.

The services of education specialists/guidancecounselors are available at most naval facilities in theUnited States and at major sites overseas. If thesepersonnelareunavailable, theESOshouldhelp memberswith information, assistance, and reference materials.

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The major r e spons ib i l i t i e s o f educa t ionspecialists/guidance counselors include, but are notlimited to, the following:

Providing counseling/information on the NavyCollege Program.

Helping personnel set realistic, attainableeducational goals.

Evaluating the member s prior civil ianeducation and military training and work experience forpossible academic credit toward adegree.

Recommending colleges for various programsof study.

Helping personnel enroll and register in coursesand programs.

Providing guidance on the SMART.

Providing tests for college admissions, collegecredit, or national certification.

Approving Navy Tuition Assistance.

Q3. The ESO should refer members who wish to pursue higher education to what activity?

Q4. If Navy Col lege Off ice personnel areunavailable, who should help members withinformation, assistance, and referencematerials?

ESO WORKSHOPS CONDUCTED BY NAVYCOLLEGE OFFICES

Navy College Offices, at various locations, scheduleandconduct ESOworkshops designed to acquaint the ESOwith voluntaryeducation in theNavy. Theseworkshopsaresometimes the only classroom training available to ESOs.

Q5. Who schedules ESO workshops?

TUITION ASSISTANCE PROGRAM

ESOs should be well informed about the TuitionAssistance (TA) Program and should be able to helpapplicants fill out the TA form.

TA is the Navys financial assistance program foractive duty service members pursuing voluntaryeducation goals during off-duty hours. It pays aportion of the tuition at accredited high schools,colleges/universities, and vocational/technicalschools. TA doesnotpay for books or registration fees.

TA can be used for both classroom and distancelearning courses.

TA is open to both officer and enlisted active dutypersonnel. It is also open to Naval Reservists oncontinuous active dutyand Naval Reservists ordered toactive duty 120 days or more. To qualify, servicemembers must:

Be on active duty for the whole length of thecourse(s).

Attend an accredited institution. (Check withNavy College Office to verify the schoolsaccreditation status.)

Be pursuing a h igh school d iploma orequivalency, vocational/technical certificate, orassociate, bachelor, master, doctorate, orprofessional degrees.

Receive counseling froma Navy College Office.

Submit an application to the Navy CollegeOffice before the beginning of the course.(Application for TA, NAVMC 10883, must besubmitted to the Navy College Office before theend of the schools late registration or add-dropperiod.)

Successfully complete the course.

Agree, if an officer, to remain on active duty forat least 2 years upon completion of coursesfunded by TA. Thisobligation runsconcurrentlywith any remaining obligated service time.Repaymentof TA does notnegate theobligation.Those allowed to resign/retire before havingserved the obligation must repay the TA fundsexpended on their behalf during the last 2 yearsof active duty on a pro-rata basis.

TA Benefits

The level of TA for Navy personnel meetingeligibility requirements is capped as follows (as of publication date):

Undergraduate and graduate courses (measuredin semester or quarter hours): 75 percent of tuition not to exceed $187.50 per semesterhour/$125.00 per quarter hour and no more than$3,500 per individual per fiscal year. Applies tothose seeking associate, bachelor, master,doctorate, or professional degrees.

Vocational/Technical courses (measured inclock hours): 75 percent of tuition, not to exceed

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$12.50 a clock hour. TA is capped at $3,500 perindividual per fiscal year for vocationa/technicalcourses leading to a certificate.

High school completion courses (measured inCarnegie units) for service members who do nothave a high school diploma: TA will fund 100percent.

Within existing caps, the Navy pays 100% formembers serving in a Secretary of DefenseContingency Operations area.

A service member may now apply to theDepartment of Veterans Affairs (DVA) forreimbursement of tuition not covered by TuitionAssistance. The service member must beeligible for Montgomery GI Bill benefits. Ask the local Navy College Office for information onprocedures for requesting reimbursement.

When TA funds areconstrained, the Chief of NavalOperations may impose policy changes on the level of funding and the priorities for authorizing TA.

TA Submission and Approval Requirements

Applicants must submit an Application for TA(NAVMC 10883) to the Navy College Office beforethe class convening date.

Steps:

The service member and a Navy College Office

education specialist/guidance counselor have acounseling session, either one-on-one or in agroup, and decide what institution to attend,what course of study to pursue, and whichcourse(s) to take. TA policiesare fully explainedto the member.

The service member fills out an Application forTA Form, which lists the courses he or she plansto take during the upcoming term. This form isavailable from the Navy College Office or thestudents parent command. The service member

must read and comply with all the provisions onthe reverse of this form. The TA form isavailable in the Navy Supply System, stock number 0109-LF-069-0000 or on the NavyCollege web site.

The member submits the form to the NavyCollege Office before course registration. Theform must be submitted before the end of theschools late registration or add-drop period.

Navy College Offices process and approve theTA Application. Upon approval, a TAAuthorization Form is signed by the educationspecialist/guidance counselor and returned tothe service member.

Themembersubmits theoriginal, signedcopy of the TA Authorization Form to the school at

registration. At that time, the service memberpays the tuition costs not covered by TA. Thecollege will use this authorized form to bill theNavy for the remainder of the tuition costs.

TA will fund distance learning through eitherup-front TA or on a reimbursable basis. To obtainup-frontTA for distance learning, the coursework mustbe completed in one school term and there must bedefinite beginning and ending dates. Terms cannotexceed 24 weeks. The Navy through DANTESreimburses courses that exceed 24 weeks provided the

service member enrolls using DANTES Form 1562/31and completes the course with a passing grade.DANTES Form 1562/31 is available at Navy CollegeOffices.

Q6. TA is theNavys financial assistance program for what type of service members?

Q7. Federal law provides for multiple levels of funding under TA. What is the maximum amount of TA that may be provided for undergraduateand graduate courses?

Q8. When funds are constrained, who may impose policy changes on the level of funding and the priorities for authorizing TA?

ACADEMIC SKILLS

Academic Skills are provided through the NavyCollege Learning Program with instruction in English,mathematics, and reading through computer coursesand/or instructor-taught classes. Offering a soundeducational foundation before proceeding on tocollege level work, this Navy College Program is

available at no cost to commands or participants.Sailors may work on their English, mathematics,and/or reading skills at either Navy College LearningCenters (NCLCs), which are established at specifiedNavy bases according to available funding andcontract requirements, or in Navy College LearningProgram (NCLP) courses taught by contractedinstructors on the installation. After completion of adiagnostic placement test, both NCLC and NCLPprovide non-credit instruction designed to advance the

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NAVY COLLEGE PROGRAM FOR AFLOAT

COLLEGE EDUCATION

The Navy College Program for Afloat CollegeEducation (NCPACE) is an integral part of the NavysVoluntary Education program. As personnel rotate tocomplete Navy assignments, NCPACE permits theinitiation and continuation of progress toward anacademic degree. NCPACE provides an atmosphere inwhich studentscan experience a challengingeducationin a shipboard or remote site environment, preparingthem for personal as well as professional growth.Under NCPACE, academic skills and college coursesare available through both instructor and technologydelivered methods. All college courses are fullytransferable and are provided from accreditedSOCNAV institutions. Commands witha sea dutyUICand specifically selected remote sites are eligible toparticipate in NCPACE. Education services under the

NCPACE contract include: ORIENTATION SERVICES: A session or

series of sessions during which potential students foreither instructor or technology delivered courses areprovided a crew brief, assessed as to their interests andabilities using an education needs assessment survey,p lacement t e s t ed , counse led on e l ig ib i l i tyrequirements, and, if applicable, familiarized withcomputer hardware and software. Experiencesuggestsmultipleorientation sessionsmay takea week for small ships (fewer than 250 personnel) and as long

as a month to 6 weeks foraircraft carriers. This serviceincludes training of the NCPACE team and academicskills facilitator. At remote sites, counseling andassistance is provided for using tuition assistance tofund college courses. Using Orientation Servicesrecommendations, the commanding officer maychoose the instructional modes of deliveryandnumberof courses to be provided to the crew. Computer,instructor, and/or video teleconferencing courses arerequested after Orientation Services are completed.The contractor provides more than 200 courses fromwhich to choose.

COMPUTER-DELIVERED COURSES: Thisprogram uses computer-based technology to provideacademic skills and college-level courses. Computercourses use one of three formats: Computer InteractiveVideo, CD-ROM, or Internet. The contractor willprovide computers, or commands may elect to use theirown computers for CD-ROM and Internet courses. Aresident instructor is not required. A limited number of graduate level CD-ROM courses can be provided.

INSTRUCTOR-TAUGHT COURSES: Thisprogram provides academic skills and college-levelinstruction and requires the deployment of a civilianinstructor.

VIDEO TELECONFERENCING (VTC)COURSES: A limited number of graduate courses canbe provided via VTC if the command has theappropriate equipment.

NCPACE course eligibility is based on thefollowing guidelines:

Computer-delivered course eligibility is basedon minimum test scores established by theinstitution to qualify the student for enrollmentin that course.

Instructor-taught course eligibility is based onscreening and placement testing.

NCPACE offe r s Academic Sk i l l s andundergraduate/graduate level courses.

Other than at remote sites, NCPACE isoffered at no tuition cost to service members;however, members enroll ing in collegecourses must pay for textbooks, workbooks,and lab fees.

Theminimumorder forcomputer-deliveredcoursesis 5 enrollments, with a maximum of 20 percomputer system; for instructor-taught courses theminimum class size is 10 students. A minimum

course order for instructor courses is two courses inthe same academic discipline or two sections of thesame course.

NCPACE students are under no obligation toextend their obligated service enlistment.

NCPACE instructor college class terms areaccelerated and last between 6 to 8 weeks. Mostcomputer course terms are 90 days. VTC and Internetcourses may use the terms established by theinstitution. All courses offered have the same contentas those on campus and carry resident college credit.The registrar of the contract school maintains studenttranscripts.

ESOs should coordinate and plan NCPACEcourses with the authorized contractor, being sure tokeep the Navy College Office education specialistsserving the command informed and using them as aguide. ESOs should begin planning for NCPACEcourses well in advance of the ships scheduleddeployment (2 to 3 months). The Navy College Office

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education specialist may assist ESOs in the followingareas:

Clarifying procedures for requesting NCPACEcourses.

Ensuring the ships NCPACE point of contact(POC) is aware of the responsibilities forconducting NCPACE.

Ensuring that if the command plans to utilizecomputer courses, they assign an NCPACETeamconsisting of theESO, NCPACE POC, andup to two petty officers to monitor students. If the command plans to allow computer-deliveredAcademic Skills courses, they assign anNCPACE Facilitator to assist and monitorstudents.

The coordination of the NCPACE POC, thecontractor, and the Navy College Office educationspecialist determines the success of NCPACE. TheNCPACE POC should carry out the followingactions:

Ensure minimum enrollments have been met.

Ensure class dates correspond with the shipsoperating schedule to prevent lengthy delays orinterruptions in the learning process. Takeholidays and inport schedules into considerationwhen making up the term dates.

Ensure officer berthing is available for the

civilian instructor and that arrangements have beenmade for him or her to mess in the wardroom.Instructors aregiven an equivalentcivilservice gradeofGS-12andareentitledtoofficeraccommodations.The instructor pays the wardroom mess bill and isreimbursed by the school.

Ensure suitable classroom space is available.

Ensure suitable computer space is available.Determine if command or contractor computersare to be used.

Request the desired courses from the NavalEducat ion and Tra in ing Profess iona lDeve lopment and Technology Cen te r(NETPDTC) by message or E-mail using theformat provided by NETPDTC.

Provide NETPDTC with confirmation whenOrientation Services or courses have been completed.Provide NETPDTC with confirmation of students whoare to receive command-supported withdrawals.

Provide NETPDTC with instructor evaluationsand student course critiques.

Additional information on NCPACE can beobtained from your nearest Navy College Officeand the NCPACE contractor assigned to supportyour homeport.

The ESO should ensure that the following is done

in order to have a successful NCPACE program: Ensure that there is command support from the

top down to include the Chiefs mess.

Each student enrolling in the NCPACE programshouldhavean approved Special Request Chit ora page 13 entry. This is a two-way street. Thestudent is makinga commitment to complete thecourses and the chain-of-command approvesand supports the students involvement inNCPACE.

Whenever poss ible use a Profess ionalDevelopment Board to screen prospectiveNCPACE Technology students. Students shouldbe screened forbeing self-motivated to completean independent study course and for havingspecific degree goals for their courses.

Ensure all command NCPACE requests areapproved by a command official with ByDirectionAuthority before therequest is sent toNETPDTC.

Ensure that students enrolling in technologycourses are underway watch qualified.

Widely publicize crew briefings, registrationdates, course offerings, and term dates.

Request the NCPACE program with sufficienttime before the start date of the first term.Courses should be ordered 20 to 30 days beforethe term start date.

Make the instructor a part of the crew.P e rs o na l ly i n tr o du c e h i m/ h er t o t h eCO/XO/CMC. Provide the instructor with a

personal orientation to theship andexplainNavyevolutions like General Quarters.

Monitor courses and student attendance.

The ESO should also ensure that a CommandDOES NOT :

Invite a school that is not part of NCPACE toprovide counseling or offer courses on ships andsubmarines.

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Begin NCPACE classes without properauthorization from NETPDTC.

Request courses that are not reflected on thecrew survey.

Attempt to offer NCPACE classes without closecollaboration with the local Navy CollegeOffice.

Offer NCPACE courses before completing CO,XO, CMC, ESO, and crew briefs.

Q12. What program provides an atmosphere in whichstudents can experience a challenging educationin a shipboard or remote site environment?

Q13. Which course delivery method under NCPACE doesnot require an onboard college instructor?

Q14. How many months in advance of the shipsscheduled deployment should ESOs plan and

coordinate NCPACE courses?

SERVICEMEMBERS OPPORTUNITYCOLLEGES AND NAVY COLLEGERATING PARTNERS

The ServicemembersOpportunity Colleges (SOC)consists of a national group of approximately 1,250colleges. These colleges have agreed to cooperatewiththe military services to support voluntary educationprograms. SOC members include 2-year and 4-yearcolleges and universities and technical institutes. SOC

members adhere to specific principles and criteria toensure high-quality academic programs are availableto military students.

SOC schools collectively offer the full range of associate and baccalaureate degrees. Many offeron-base p rograms and some se rve mi l i t a ryinstallations overseas.

SERVICEMEMBERS OPPORTUNITYCOLLEGESNAVY (SOCNAV)

SOCNAV consists of accredited colleges offeringassociate (SOCNAV-2) and bachelors (SOCNAV-4)degree programs to Navy members worldwide either inresident courses or through distance learning. Astudent must establish academic residency with theparent institution. The parent college issues anofficial evaluation of all prior learning in the form of aSOCNAV Student Agreement. This agreement servesas the students academic plan and contract for thedegree.

The SOCNAV-2 and SOCNAV-4 Handbooks serveas manuals for the program and are used by the NavyCollege Offices education specialists and guidancecounselors to advise members interested in SOCNAV.The SOCNAV program manager can be contacted bye-mail at [email protected]. Further information onthis program is also on the following web site :www.soc.aascu.org/socnav.

NAVY COLLEGE RATING PARTNERS(NCRP)

In response to the Sailors need for greater accessto higher education, the Navy College Program hasdeveloped new partnerships with colleges anduniversities to offer rating-related degrees via distancelearning to Sailors everywhere.

As members of SOCNAV, these new educationpartnerships provide associates and bachelors degreeprograms related to each rating and make maximumuse of military professional training and experience tofulfill degree requirements.

The program also provides opportunities to takecourses through distance learning so that Sailorsanywhere will be able to pursue a degree. The goal of the NCRP Schools is to support both the Sailorsmobile lifestyle and educational goals. Courses areoffered in a variety of formats such as CD-ROM,videotape, paper, or over the Internet.

Navy College Rating Partners are

City University, Coastline Community College of California,

Dallas Telecollege of the Dallas CommunityColleges,

Embry Riddle Aeronautical University,

Empire State College,

Florida Community College At Jacksonville,

Florida State University,

Fort Hays State University,

George Washington University,

Old Dominion University,

Pikes Peak Community College,

Rogers State University,

Thomas Edison State College,

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Troy State University,

Universityof MarylandUniversityCollege, and

Vincennes University.

Contact a Navy College Office or theNavyCollegeCenter about the degree programs available from thepartnership schools at the Navy College web site.

Q15 . SOC cons i s t s o f a na t iona l g roup o f approximately how many colleges?

Q16. What type of degree can a member earn under the SOCNAV-2 program?

Q17. What type of degree can a member earn under the SOCNAV-4 program?

TESTING

Various DANTES examinations and testing

services are available to service members. Most of thetests are free to Navy members. Consult with the NavyCollege Office, which maintains the DANTES

Examination Program Handbook (DEPH) , for fulldetails on each test. Navy College Office staff members are trained to act as DANTES test controlofficers.

The examinations provided by DANTES areavailable to all active-duty military personnel,midshipmen of the U.S. Naval Academy, andreservists. Funded DANTES examinations are notauthorized for persons who have been separated fromactive military service or are notmembers of a Reservecomponent.

DANTES sponsors a wide range of examinationprograms throughout the world at various educationcenters (administered primarily by Navy CollegeOffices) and aboard ships (administered by ESOs).

For additional information on the DANTESExamination Programs , visit their web site atwww.voled.doded.mil/dantes/exam/index.htm orcontact your local Navy College Office. The primary

testing programs available through DANTES aredescribed in the following paragraphs.

GED Testing Program

The General Education Development (GED)Testing Program is designed for adults who have notfinished their formal high school education. Throughthe GED they can earn a high school equivalencycertificate.

College Admission Examinations

College admission examinations determine thequalification of personnel for college admission andfor some officer accession programs. Qualification isbased on the applicants scores on American CollegeTesting Assessment (ACT) or Scholastic AssessmentTest (SAT). The Graduate Record Examination

(GRE), the Graduate Management Admission Test(GMAT), and theLawSchool AdmissionsTest (LSAT)are also available through this program. GRE, GME,and LSAT scores are used to determine a personseligibility for admission to variousgraduate schools.

College Level Examination Program

College Level Examination Program (CLEP)examinations are nationally recognized and widelyaccepted as a means by whichpeople canearn credit byexamination. CLEP general examinations consist of a

battery of five tests that measure college-levelachievement in basic areas usually coveredin the first2years of college. About 70 percent of Navy examineessuccessfully pass the CLEP tests. This is a strongmotivator for career personnel. Personnelwho alreadypossess credit for service schools and work experiencemay earn an associate degree more quickly bysuccessfully completing CLEP tests. CLEP subjectexaminations are also available. They measureknowledge of basic concepts, principles, relationships,and applications involved in college courses with thecorresponding title.

DANTES Subject Standardized Tests

DANTES Subject Standardized Tests (DSSTs)include a series of examinations in academic subjectmatter areas not usually covered under CLEP. TheD S S T p r o g r a m i n c l u d e s a p p r o x i m a t e l y 3 6undergraduate-level college subjects. Similar to finalexaminations, DSSTs demand a comprehensiveknowledge of the subject. The examinations aremultiple-choice and, unlike other examinations, are

not timed. Personnel may earn 3 semester hours of credit for each DSST, as recommended by theAmerican Council on Education (ACE). DSSTs are

just another source from which Navy personnel canearn college credit.

Excelsior College Examination Program

Excelsior College Examinations, formerly theAmerican College Testing Proficiency Examination

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Program (ACT/PEP), are used to meet specific collegedegree requirements of the Excelsior College degreesand are accepted by many other colleges. The ECEsare available to all active-duty military personnel.Over 35 separate ECEs are available in the areas of artand sciences, business, education, and nursing.Military members may earn academic credit frommany colleges and universities for successfully

completing these tests.

PRAXIS Series Exams

PRAXIS Series Exams are used by some states forinitial teacher certification. Pre-Professional SkillsTests measure basic skills competency in reading,math, and writing. Subject Assessment and SpecialtyArea tests measure understanding of the content andmethods applicable to specific subject areas.

Q18. What handbook do you consult for full details on DANTES examinations and test services?

Q19. What do college admission examinations(ACT/SAT) determine?

Q20. The DSST program includes approximately howmany undergraduate-level college subjects?

CERTIFICATION PROGRAMS

DANTES provides certification examinations inseveral professional and technical areas. Thesponsoring professional or technical associationprovides these examinations. These examinations are agood way for Navy members to obtain civilianrecognition for their Navy training while demonstratinga high level of professional competence. Navy CollegeOffice test control officers are authorized to administerthese examinations andthereisa feerequiredformost.

There are about 30 certification examinationsavailable. In addition to receiving certification, theAmerican Council on Education (ACE) has reviewedfour certification examinations for college credit. Thelocal Navy College Office or the DANTES staff canprovide members with details about certificationexaminations.

If you have access to the Internet, you can get moreinformation on the DANTES Certification Program atthe DANTES web site .

NAVY COLLEGE CENTER

The Navy College Center (NCC) is the centralpoint of contact for information about all components

of the Navy College Program (NCP). The NCP website, provides Sailors and Marines easy access andone-stop shopping for information on Navy Collegeprogramsandongoingvoluntary education programs.

The NCCs mission is to increase the availabilityof educational information worldwide and providemaximum support to Sailors, Marines, and NavyCollege Offices. NCC is the central point of contactregarding partnership institutions. NCC providesOfficial and Individual SMART transcripts, conductsSMART research, and processes corrections and/oradditions to the SMART.

The NCC operates 7 days a week from 0600 to 2100CST. TheNCCprovides information andreferral serviceas well as Navy College Program and SMARTinformation to anyone by telephone, fax, e-mail, U.S.Postal Mail, or through the NCP web site. The NavyCollege Center may be reached as follows: Phone: tollfree at 1-877-253-7122 / DSN 922-1828; Fax: (850)

452-1281 / DSN 922-1281; E-mail: [email protected] Navy College Center monitors the Navy CollegeProgram web site.

UNITED SERVICES MILITARYAPPRENTICESHIP PROGRAM (USMAP)

The United Services Military ApprenticeshipProgram (formerly the Navy National ApprenticeshipProgram) can best be explained by the followingquestions and answers:

What is theprogram? TheUSMAP allows Navy,Marine Corps, and Coast Guard personnel toreceive registered certification of the membersmilitary training and work experience.Comple t ion o f the USMAP promotesrecognition equal to civilian counterparts.

What does the program do? The programdevelops highly trained military men andwomen who will continue to use their technicalskills and knowledge within their branch of service andwhowillqualify foremployment ina

recognized civilian trade after the expiration of their enlistment. Eligible men and womenbenefit by getting the same credit for specifiedmilitary work experience and training as theirciviliancounterparts receive in civilian industry.The USMAP promotes recognition of the valueof military training and experience.

What does it take to get into the program?Enlisted members must be on active duty, have a

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high school diploma or GED equivalence, be agraduate of a military service schooland/or otherr el at ed s ch oo l( s) a pp li ca bl e t o t heapprenticeship trade; and be assigned duty in anauthorized apprenticeship trade billet.

How does the member benefit? The programdemands quality performance and evidence of professional growth by the participant. Theapprentice learns the knowledge, skills, tools,and materials of the trade through a combinationof on-the-job training and related study whileperforming his/her military job. At theconclusion of the requirements, the member isawarded a Certificate of Completion of Apprenticeship in the appropriate trade from theDepartment of Labor, Washington, D.C.

How do the Navy and other service branchesbenefit? The military services get highlymotivated groups of professional men andwomen working to meet the high standardsrequired byallbranchesofservice. TheUSMAPis a high retention tool, normally taking moret h an o n e e n li s tm e nt t o c o mp l et e a nApprenticeship. As a natural part of theprogram, enrolled members enthusiasticallyvolunteer for more on-the-job training (OJT).The more worka member performs, the more themember can log in a work experience hourlyrecord. Morale and job performance improves.

What does the program cost the member? Otherthan a commitment to excellence, not a penny.The Chief of Naval Education and Traininghandles all program costs.

How long does it take to complete the program?That depends on the required hours of the tradein which thememberenrolls. USMAP approvedtrades range from 2,000 to 10,000 hours. A2,000 hour trade is considered a 1-year program;8,000 hours, a 4-year program (etc.).

A list of current Applicable Trades by Ratings for

the USMAP can be found on the USMAP web sitewww.cnet.navy.mil/nnaps. If the enlisted membersrating appears on this list, the next step is for theindividual to complete an application form and submitit to the USMAP office in accordance with informationprovided on the Web site at WHERE TO START?Marines should visit their local Lifelong LearningCenters for information and registration into theUSMAP. OPNAVINST 1560.10B governs thisprogram.

Apprentice applications and progress/status reportforms are available at no cost through the DefenseActivity for Non-Traditional Education Support(DANTES), 6490 Saufley Field Road, Pensacola, FL32509-5243 using the following stock numbers.

(1) Apprentice Registration Application(CNET1560/1) DANTESStock No.0400.

(2) Apprentice Progress/Status Report (CNET1560/2) DANTES Stock No. 0401.

NOTE: If you do not have the authority to orderforms through DANTES, contact your local NavyCollege Office for a supply.

The Work Experience Hourly Record (CNET1560/3) and Work Processes Schedules are availableon the USMAP web site link at FORMS.

A training WIZARD providing instruction forfilling out the Work Experience Hourly records and

completing the Apprentice Progress/Status Reportform is available on the USMAP web site link atFORMS. A CD copy of this WIZARD can beobtained by contacting the USMAP office. NOTE:You will need Microsoft Explorer or Netscapebrowser to access this program.

ESOs, CCCs, and Navy College Office educationspecia l is ts /guidance counselors may obta inpromotional pamphlets and information packages fortheir commands by contacting the USMAP office atDSN 922-1001 extension 1817/1741 or commercial(850) 452-1001 extension 1817/1741.

Q21. When a member enrolled in the United Services Military Apprenticeship Program completes allof the requirements, what type of certificate is heor she awarded?

Q22. What, if anything, does it cost a member to enrollin the United Services Military ApprenticeshipProgram?

DEPARTMENT OF VETERANS

AFFAIRS EDUCATIONAL ASSISTANCEPROGRAMS

Learning Objectives : Identify thebasic Department of Veterans Affairs educational assistance programsavailable for in-service and veteran personnel .

Veterans Affairs (VA) educational assistancerefers to the financial aid available to pay for eligibleveterans and active-duty personnel to attend school.

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Veterans educational assistance is available primarilythrough the following programs:

Post-Vietnam Era Veterans EducationalAssistance (VEAP).

Montgomery GI Bill (MGIB).

The following paragraphs contain basic informationon these programs. The ESO can obtain detailedinformation from the local Navy College Office, CCC,VA office, the institution the student is going to attend, orNavy Personnel Command, PERS- 604, at DSN882-4258/59 or 901-874-4258/59. If you have access tothe Internet, you can examine the Department of Veterans Affairs Educational Assistance Programshome page at web site www.gibill.va.gov.

POST-VIETNAM ERA VETERANSEDUCATIONAL ASSISTANCE PROGRAM

The Post-Vietnam Era Veterans Educational

Assis tance Program (VEAP) is a voluntary,contributory educational financial assistance program.It is available for personnel who entered the Navyduring the period from 1 January 1977 through 30 June1985. Personnelwho elected to take part in this programcontribute between $25 and $100 per month for aminimum of 12 months or make lump sum payments asdesired. The members total contribution cannot exceed$2,700. Only active-duty members may makecontributions. For every dollar the member contributes,the Navy contributes a matching two dollars. Thus, apersons contribution of $2,700 will provide a total

benefit of $8,100 in the education fund. The memberreceives direct payment of benefits after the schoolconfirms the members enrollment in training.

Active-duty personnel may disenroll and request arefund of unused contributions. OPNAVINST 1780.2contains more detailed information about theprocedures for accomplishing these actions.

MONTGOMERY GI BILL ACT OF 1984

Beginning on 1 July 1985, non-prior servicemembers entering active duty began receiving

educational benefits under the Montgomery GI Bill(MGIB). Service members eligible for the VietnamEra GI Bill may also be eligible to receive benefitsunder the MGIB.

Membersmayuse theirin-servicebenefits after 2 yearsof active duty. They must use all benefits within 10 yearsafter the date of last discharge or release from active duty.

Those who began active duty after 30 June 1985automatically incur a monthly pay reduction of $100

per month for 12 months unless they elect not to takepart in this program. Service members must make thisone-time, irrevocable decision when they begin activeduty. Officer candidates make this decision at the timeof their commissioning.

Vietnam Era GI Bill personnel do not have tocontribute to the program to remain eligible. Theyreceive one-half of their Vietnam Era GI Billentitlement rate that was effective 31 December 1989plus the basic MGIB rate. This payment may notexceed 36 months or the number of months of remaining Vietnam Era entitlement; whichever is less.The total entitlement used under both bills cannotexceed 48 months.

SELECTED RESERVE AND NATIONALGUARD BENEFITS UNDER THE MGIB

Effective 1 July 1985, selected Reserve andNational Guard personnel became eligible foreducational benefits under the MGIB. To be eligible,the member must meet the following requirements:

Be a high school graduate or have a GEDequivalency certificate.

Have completed 180 days of consecutiveReserve component service before drawingbenefits (computed from the date of the oath of enlistment).

Not have an ROTC scholarship. Agree to enlist, extend, or reenlist for 6 years.

Students must complete a DD Form 2384, Noticeof Eligibility, to begin the process. After signing aForm 2384, students should verify the acceptability of proposed courses with the Veterans Affairs Office attheir school. The school must certify the studentstraining to the VA. The processing normally takesabout 1 month. Reservists do not have to pay anymoney to participate.

Participants have up to 10 years in which to usetheir benefits, but they must remain qualified members

of the Selected Reserve in good standing. The benefitsend as soon as the member separates from the SelectedReserve or after 10 years, whichever comes first.

Q23. The Post-Vietnam Veterans Educational Assistance Program is available for personnelwhoentered theNavy duringwhat time period?

Q24. Selected Reserve and National Guard personnelbecame eligible for educational benefits under the Montgomery GI Bill in what year?

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SUMMARY

The Navy provides educational benefits tomembers through the ESO, CCC, Navy CollegeOffices, and DANTES. ESOs must make sure allpersons are aware of these benefits. ESOs shouldguide Navy people as they pursue the various voluntaryeducation programs. ESOs and civilian education

specialists/guidance counselors should assist navalpersonnel in selecting the goals that are right for them.As an ESO you will find it rewarding to help personnelattain their goals.

Becauseof themany instructionsandpublicationsthatgovern educational programs, ESOs must have up-to-dateinformation. They should check with the local NavyCollege Office or the VA to get the latest educationalbenefits information. ESOs should also make every effortto attend the ESO workshops offered by Navy CollegeOffices at various locations around the world.

To find out where the Navy College Offices arelocated and points of contacts at these offices, accessthe Navy College Program web site .

REFERENCES USED TO DEVELOPTHIS CHAPTER

Navy Voluntary Education Program, CNETINST1560.3D, Chief of Naval Education and Training,Pensacola, Fla., 1991.

ANSWERS TO EMBEDDEDQUESTIONS

CHAPTER 2

A1. Offers educational opportunities to meet theindividual needs and interests of Navy

personnel.

A2. SMART transcript

A3. Navy College Office.

A4. The Educational Services Officer.

A5. The local Navy College Offices.

A6. Active Duty service members.

A7. 75% , not to exceed $187.50 per credit hour nor

to exceed $3,500.00 per individual per fiscal year.

A8. Chief of Naval Operations.

A9. Academic Skills.

A10. 40 hours.

A11. 15 students.

A12. NCPACE.

A13. Computer-delivered courses.

A14. 2-3 months. A15. 1,250.

A16. Associate degree.

A17. Bachelors degree.

A18. DANTES Examination Program Handbook (DEPH).

A19. Qualification of personnel for collegeadmission and for some officer accession

programs.

A20. 36.

A21. A Certificate of Completion of Apprenticeship inthe appropriate trade.

A22. Nothing.

A23. From 1 January 1977 through 30 June 1985.

A24. 1 July 1985.

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CHAPTER 3

PROFESSIONAL DEVELOPMENT EDUCATIONPROGRAMS

Well-educated, career-minded people are in greatd e m a n d i n t o d a y s r a p i d l y e x p a n d i n g a n dtechnologically advanced Navy. The complexweapons systems in the Navys ships, aircraft, andsubmarines are marvels of high-tech engineering.They need specially trained and educated people tooperate them.

The Navy has a va r i e ty o f p ro fess iona ldevelopment programs available to qualified officerand enlisted personnel. The programs are designed tohelp Navy people further their education andprofessional competence. The Navy E-Learningprogram is an education program designed for bothofficer and enlisted.

Other opportunities discussed in this chapterinclude Enlisted to Officer commissioning programs:

United States Naval Academy.

Naval Reserve Officers Training Corps(NROTC) Scholarship Program.

Broadened Opportunity for Officer Selectionand Training (BOOST).

Seaman to Admiral Program (STA).

Officer Candidate School (OCS) Program.

Enlisted Commissioning Program (ECP).

Medical Enlisted Commissioning Program(MECP).

Medical Service Corps In-Service ProcurementProgram (MSC IPP).

Limited Duty Officer (LDO) and Chief WarrantOfficer (CWO) Programs.

And continuing education programs for officers:

Graduate Education Voucher Program.

Officer Law Education Program.

White House Fellows Program.

Scholarship Program.

Naval Postgraduate School, Monterey.

Defense Language Program. Junior and Senior Service Colleges.

NAVY ON-LINE EDUCATIONALPROGRAM

Learning Objectives: Identify the on-line Navylearning programs available to enlisted and officer

personnel to further their education and increase their potential for advancement and promotion .

NAVY E-LEARNING

The Navy E-Learning web site was being broughton-line as this course was being released. It replacesthe Navy Learning Network and the NETg web sites.The Navy E-Learning website was designedto containmilitary courses developed to run via the web, theentire information technology library from NETg(over 800 courses), and the entire Skillsoft businessand professional development library (over 350courses). It offers increased portal functionality, user

tools, customized reporting, personalized transcripts,course completion certificates, and numerousreferences and links. It will continue to grow with newfeatures such as, streaming video, virtual classroomsand more in the near future. All courses are tuition-freeto DoN personnel. Courses are pre-paid or fundedseparately by the Navy. None of the courses requireadditional materialsor textbooks. The Navy E-LearningInternet address is www.navylearning.navy.mil for usefrom .mil computers or www.navylearning.com to usefrom home computers.

Some of the reasons people like online trainingare:

Timeliness Online training is available 24hours a day, 365 days a year so the student canaccess lessons and information when needed.

Accessibility Online training is accessiblefrom anywhere in theworldwith Internet access.NETg and SkillSoft courses are playable onmost computer systems (be sure to check system

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requirements before registering). Courses maybe taken on more than one computer, such as acomputer at the office and one at home.

Flexibility Online training allows students toset their own paces, test out of portions of courses where they already have knowledge, oronly access theportionsof a courseof immediateinterest. Online training may also be used toreinforce classroom or on-the-job training.Courses may be stopped and resumed as manytimes as desired. Courses may even be repeatedor accessed many times as a learning aid.

Q1. An individual signing up for Navy E-Learningwill have to pay how much per course?

ENLISTED TO OFFICERCOMMISSIONING PROGRAMS

There are many enlisted Sailors with the potentialand leadership ability to become Naval officers. TheNavy, realizing this pool of talent, has several differenttypes of commissioning programs available to enlistedpersonnel. As the ESO it is your responsibility to helpmatch the candidate with the most appropriatecommissioning program. These programs are brieflydiscussed here, for in-depth application proceduresand forms, see OPNAVINST 1420.1, Enlisted toOfficer Commissioning Programs Application

Administrative Manual .

THE U.S. NAVAL ACADEMY (USNA) ANDNAVAL ACADEMY PREPARATORYSCHOOL (NAPS)

The U.S. Naval Academy (USNA), located inAnnapol is , Maryland, offers an outs tandingopportunity for qualified young men and women toembark on careers as officers in the Navy or MarineCorps . S tudent s a t the Nava l Academy a reMidshipmen, U.S. Navy, receiving pay of amidshipmen plustuition, room, and board. Candidatesreportto the Naval Academy in July forPlebeSummer.

The academic curriculum focuses primarily ontechnicalfields of study such as engineering, math, andphysics , which lead to appointments in theUnrestricted Line communities of the Navy includingSurface Warfare, Submarines, Aviation, SpecialWarfare and Special Operations. A small percentageof appointments in the U.S. Marine Corps are alsooffered to those qualified. A Bachelor of Sciencedegree is awarded upon graduation. Graduates arecommissioned as Ensigns, U.S. Naval Reserve, or as

Second Lieutenants, U.S. Marine Corps Reserve. Theminimum service obligation is 5 years active duty and3 yearsReserveuponinitialappointmentas an officer.

The Naval Academy Preparatory School (NAPS)provides intensive instruction and preparation for theacademic, military and physical training curricula atthe U.S. Naval Academy. NAPS students are in anactive duty enlisted status. The school convenes inJuly of each year and runs through May of thefollowing year. NAPS is located on board the NavalEducation and Training Center, Newport, RhodeIsland. Upon successful completion of NAPS,appointments to the Naval Academy are offered andthose who accept the appointment report in July.

Applicants are strongly encouraged to apply to allcategories of nominations for which they qualify. Allcategories of nomination are listed in Appendix A of OPNAVINST 1420.1, or in the Admissions Chapter of the Naval Academy Catalog. Catalogs can be obtained

by calling (410) 293-4361 or DSN 281-4361 or bywriting to USNA Admissions Office, 117 DecaturRoad, Annapolis, MD 21402.

Basic Eligibility Requirements. Applicants mustbe:

Citizens of the United States and cannot bewaived.

Of good moral character and have no record of disciplinary action within 3 years beforeapplication.

At least 17years of age and mustnot havepassedtheir 23rd birthday on 1 July of the year enteringthe Naval Academy. Age restrictions cannot bewaived.

Unmarried, not pregnant, and have no legalresponsibility to support children or otherindividuals.

Physically qualified.

High school graduates or holds a GED and isscholastically qualified by USNAs admissionsboard

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