PI10 FM/FMA User Group Training

Part 1

1

Training Dates

● Tuesday, April 30, 2019○ Part 1 - 10:00 AM - 12:00 PM EST○ Part 2 - 1:00 - 3:00 PM EST

● Thursday, May 9, 2019○ Part 1 - 10:00 AM - 12:00 PM EST○ Part 2 - 1:00 - 3:00 PM EST

Agenda

●Change Management from AAS PMO●Navigation to Funding Service ●Creation of a Funding Package●Funding Package Contents

○Overview○Amendments and Adjustments○Lines of Accounting

●IA Overview - Balances Tab●Live Demonstration

○Create and View Funding Packages

Funding Service Role-Based AccessGSA Users - non FM/FMA and Clients

● Section Manager, Branch Manager, IA Manager / Alternate○ View/Edit Interagency Agreement

■ IA Management, IA Amendment, IA Review■ Create Funding Package (S4 only)■ Collaborations (Fund Request and Collaboration)

● Client Users - Client POC / Alternate○ View only

■ View Funding Package, Amendment/Adjustments, Lines of Accounting

Navigation

● Navigate to Funding Packages○ Portal Landing Page○ ASSIST Pages

● Funding Package Search Page○ Requires search before results will populate

■ Except Clients - populates with funding packages to which they are associated○ Search Filters○ Results Table

■ Sort and Search

Funding Package Search

Create Funding Package

This page contains more informational fields - these are only the actionable fields

View Funding Package● View the Funding Package

○ Navigate via Left Nav■ Ordered by

most recent

● Funding Management○ Similar to IA Management,

provides the IA and user details such as IA Manager, Client Info, and Financial Contacts

Create Amendment 0000

View Amendment or Adjustment● Any changes to the Funding LOA

or amounts will require a parent Amendment or Adjustment

● Existing Lines of Accounting (LOA) Section○ Displays LOAs and summary

amount changes ○ Link to view the Line of

Accounting

Create Line of Accounting

Create Line of Accounting

Create Line of Accounting

*Not required for IA Type = S1

*

Funding Overview - LOAs Tab

● All Lines of Accounting with a ‘Success’ status will be displayed ○ Each LOA is a link to the version of the LOA on the most recent

Amendment or Adjustment

View Line of Accounting

Funding Overview - Attachments

● Funding Package○ Amendment○ Adjustment

Note: Does not attach to ECF as the LOAs are not uniquely associated to orders/acquisitions

Funding Overview - Chronology

● Captures key events and status changes

Funding Overview Collaboration Summary

● Collaboration Summary

● Collaboration List

● Create Collaboration

Create Funding Collaboration● Who can create a Funding Collaboration

(type Collaboration)○ FM/FMA, ○ GSA User associated to Funding

Package● Collaboration Summary● Collaboration Details

○ Collaboration■ Type on allows ‘Collaboration’■ Action State defaults to ‘Action

Req’d’○ Access Controls

■ GSA User Roles■ No Contractor or

Clients○ Responsible Person(s)

■ Action Item■ Email Notification

Funding Package Activity Report

A new BIRT report has been added with two tabs:

1. Requiring Action Reporta. Displays all Funding Items

in Draft, Error, or Submitted Status

2. Creation and Statusa. Displays all states of a

Funding Package by AAC

PI10 FM/FMA User Group Training Part 2

Legacy Data Sync & MigrationImpacted Legacy Workflow Functionality

21

Agenda● NBA Targeted Content

○ Overview of Synchronization Services between ASSIST2 & OMIS○ Overview of Data Migration from OMIS into ASSIST2○ Overview of ASSIST2 Balances○ Navigation links to/from ASSIST2○ Removed Functionality from OMIS○ Retained NBA Functionality

● RBA Targeted Content○ Overview of Synchronization Services between ASSIST2 & RBA Funding○ Overview of Data Migration from RBA Funding into ASSIST2○ Overview of ASSIST2 Balances○ ITSS FundWeb Retirement & Archive Report○ Updated RBA Workflow Functionality○ Retained RBA Workflow Functionality

NBA Data SyncOverview

● Pegasys Agreement Service○ Facilitates two-way communication with the GSA Finance application of record○ Triggered by Funding Amendment submissions → responses processed in ASSIST2

■ Previously triggered by OMIS Task Order funding adjustments and New Task Order submissions○ Executes independently of legacy sync services

● Legacy Sync Services○ Facilitates one-way sync of funding data from ASSIST2 to OMIS funding artifacts ○ Triggered by Funding Amendment submissions, Amendment Edits, and Close/Re-open actions○ Executes independently of Pegasys Agreement Service

■ Auto-sync services deployed to run at 5 minute intervals to sync Agreement status updates with legacy artifacts○ Auto-sync services and support email deployed in case of legacy outage

● Integration with legacy and continuity of remaining legacy workflow actions○ ASSIST2 integrates legacy OMIS data into application functionality & replaces OMIS functionality○ Remaining OMIS functionality has been modified to leverage ASSIST2 originating data to

maintain existing workflow functionality

NBA Data SyncData Translation

● ASSIST2 Funding Packages → map to a collection of OMIS Task Orders under the same OMIS IA with the same Funding Document number

○ There is no direct data structure in OMIS for Funding Packages○ Funding Management values map to all OMIS Task Order Contacts/Remarks pages for all OMIS

Task Orders under the funding package

● ASSIST2 Funding Amendment → map amount adjustments to OMIS Task Order View Funding Adjustments

○ There is no direct data structure in OMIS for funding amendment○ Funding Amendment values map to all OMIS Task Order Contacts/Remarks pages for all OMIS

Task Order under the funding package

● ASSIST2 Lines of Accounting → map one to one to OMIS Task Orders○ Finance Remarks map to OMIS Task Order Finance Remarks○ Amount Adjustments map to OMIS Task Order View Funding Adjustments

NBA Data SyncOverview Image

Two concurrent syncs are triggered by Funding Amendment Submissions:

● Agreement sync with Pegasys occurs independently of sync services to legacy OMIS Funding

○ Pegasys Agreement response status with ASSIST2 will sync to legacy Funding at 5 minute intervals; triggered when a funding amendment line of accounting has been submitted to Pegasys

● Funding Package and Line of Accounting sync to legacy OMIS Funding Task Orders

○ Sync to legacy OMIS Funding occurs regardless of Agreement response - Agreement response status syncs at 5 minute intervals

● Triggered by Funding Amendment/Adjustment Submissions○ Agreement Response Sync occurs every 5 minutes

NBA Data SyncFunding Amendment Submission - 1 of 2

NBA Data SyncFunding Amendment Submission - 2 of 2

NBA Data SyncFunding Amendment Edit

● Syncs a smaller set of data specific to the ASSIST2 Funding Amendment page to OMIS Task Orders

● Triggered by the successful save of an edit outside of a Funding Amendment/Adjustment Submission

NBA Data SyncClose/Re-open IA & LOA

● Syncs the Open/Close status from ASSIST to OMIS IAs

● Triggered by ASSIST2 Interagency Agreement auto-close feature

● Syncs the Open/Close status from ASSIST to OMIS Task Orders

● Triggered by the successful selection of the Close or Re-open LOA Buttons from the Line of Accounting page

NBA Data MigrationPopulation & Methodology

● Migrate all funding under all ASSIST2 Interagency Agreements within the new Funding Service data model

○ Legacy funding artifacts mapped to the new data model

● Update ASSIST2 Acquisitions with associations to ASSIST2 Interagency Agreements based upon legacy relationships between OMIS & TOS

○ ASSIST2 Acquisition Overview and Administrative Management pages updated

● Include ASSIST2 Lines of Accounting associations to ASSIST2 Acquisitions based upon legacy relationships between OMIS & TOS

○ Associations appear on Line of Accounting pages

● Provides continuity of workflow actions by integrating the management of migrated funding within ASSIST2 while retaining applicable legacy functionality

○ Regional FMs provisioned with OMIS Access

NBA Data MigrationOverall Migration Data Model

NBA Data MigrationFunding Packages

● Leverages legacy OMIS IA & Task Order relationships to derive and populate ASSIST2 Funding Packages - nested under ASSIST2 Interagency Agreements

○ One Funding Package created per distinct OMIS Funding Document under a given OMIS IA○ One distinct OMIS Funding Document can apply to many OMIS Task Orders

NBA Data MigrationFunding Package Derivation Model

NBA Data MigrationFunding Amendments

● Leverages legacy OMIS Task Order and Funding Amount Change relationships to derive and populate ASSIST2 Funding Amendments - nested under ASSIST2 Funding Packages

○ One Funding Amendment created per distinct OMIS Funding Amount Change logged under each OMIS Task Order having the same Funding Document under the same OMIS IA

NBA Data MigrationFunding Amendment Derivation Model

NBA Data MigrationLines of Accounting

● Leverages legacy OMIS IA, Funding Document, and Task Order relationships to populate ASSIST2 Lines of Accounting - nested under ASSIST2 Funding Packages & Funding Amendments - one LOA created per OMIS Task Order

○ Line of Accounting records displayed within each Funding Package Amendment will correspond with the OMIS Funding Adjustment Log amounts and when they were executed

NBA Data MigrationLine of Accounting Model

NBA Data MigrationAcquisition to IA Associations

● Leverages legacy OMIS & TOS relationships to populate ASSIST2 associations between Interagency Agreements and Acquisitions

○ IAs added to Acquisition Overview & Administration Management pages

NBA Data MigrationAcquisition to LOA Associations

● Leverages legacy OMIS & TOS relationships to populate ASSIST2 associations between Lines of Accounting and Acquisitions

○ Acquisitions added to the Line of Accounting page

NBA Data MigrationAcquisition Association Model

NBA BalancesOverview

● Multi-application consolidated balance display that integrates ASSIST2 funding amount data modeling with legacy funding amount data modeling

○ Sync Services ensure current amounts display in ASSIST2 & OMIS

● Workflow actions within ASSIST2 and legacy applications trigger changes to balance amounts displayed

○ Funding Service, On Demand Service Charges, FM Lite, & OMIS contain trigger actions

● Provides a Funding Summary View, segmenting funds by finance designation○ Interagency Agreement, Funding Package, and Line of Accounting views○ OMIS IA and Task Order Total Funded, Undistributed, and ITS Balance amounts match equivalent

ASSIST2 amounts

● Provides a Billing Summary View, segmenting bills by type and billing month○ Interagency Agreement summarized view○ Matches Billing Summary on OMIS IA

NBA BalancesIA Totals & OMIS Equivalents

NBA BalancesAmount Descriptions - 1 of 4

● Total Funded → sum total of funding added or removed ○ Amount changes triggered by ASSIST2 Funding Service Amendment submissions○ Matches OMIS Total Funding for the synced funding artifact

● Distributed → sum total of OMIS Funds Distributed to Accounts minus funds committed minus funds obligated minus OMIS/TOS generated bills

○ Amount distributed to OMIS Accounts that have not be assigned to a Bill or an Order○ Amount changes triggered by OMIS Account Funding Distributions/Returns, FM Lite

Commits/De-commits, OMIS/TOS generated Bills/Credits, and FM Lite Obligations whereby TOS Fees are billed and/or OMIS Account Funding Distribution Excess is auto-returned to funding

○ OMIS ITS Balance = OMIS Accounts Funds Distributed - Committed Funds - Obligated Funds - OMIS/TOS Generated Billing

○ Matches OMIS ITS Balance for the synced funding artifact

● Commit/Cert → sum total of committed funds plus certified funds on TOS orders○ Calculated field only displayed on IA Balances → Committed + Certified○ Matches OMIS Outstanding 49s for the synced artifact

NBA BalancesAmount Descriptions - 2 of 4

● Committed → sum total of funding applied to TOS order modifications that have Funds Committed but do not yet have Funds Obligated

○ Amount changes triggered by FM Lite Commit/De-commit actions; only displayed on LOA Balances

● Certified → equal to $0; does not apply to NBA

● Obligated → sum total of funding applied to TOS order modifications that have been obligated

○ Amount changes triggered by FM Lite Obligate/De-Obligate actions○ Matches OMIS Obligations for the synced artifact

● Contract Billed → sum total of funding applied to billing and credits that originate from obligated funds on TOS orders

○ Amount changes triggered by FM Lite Receiving Report Expense & OMIS Process Form 3025○ Matches OMIS Disbursed for the synced artifact

NBA BalancesAmount Descriptions - 3 of 4

● Contract Balance → sum total of commited & obligated funds minus contract billed funds

○ Calculated field → Committed + Obligated - Contract Billed○ Matches OMIS Contract Balance for the synced artifact

● Total Service Charges Billed → sum total of funding applied to ASSIST2 On Demand Service Charges plus funding applied to Billing originating within OMIS/TOS

○ Amount changes triggered by ASSIST2 On Demand Service Charge Bill/Credit Submission and by OMIS/TOS non-contract bills generated from FM Lite workflow actions

○ Calculated field → ASSIST2 On Demand Service Charges + OMIS/TOS Generated Billing

● Total Billed → sum total of funding applied to contract billed plus total non-contract bills

○ Calculated field → Contract Billed + Total Service Charges Billed○ Matches OMIS Expended for the synced artifact

NBA BalancesAmount Descriptions - 4 of 4

● Unbilled Balance → sum total of funding (open LOAs) minus total billed amount○ Calculated field → Total Funded - Total Billed○ Matches OMIS Total Balance for synced artifact

● Available Balance → sum total of funding (open LOAs) minus OMIS Account funds distributed minus ASSIST2 On Demand Service Charges

○ Amount of total funding that has not been distributed to accounts nor has been used for an on demand service charge originating in ASSIST2

○ Amount changes triggered by ASSIST2 Funding Amendment submit actions, ASSIST2 On Demand Service Charges actions, OMIS Account Funding actions, FM Lite Obligation actions involving OMIS Account excess funds return to funding, and FM Lite De-obligation actions

○ Calculated field → Total Funded - Commit/Cert - Obligated - Total Service Charges Billed○ Matches OMIS Undistributed for the synced artifact

● Unassigned Balance → sum total of funding (open LOAs) minus obligated amount minus total service charges billed

○ Calculated field → Total Funded - Obligated - Total Service Charges Billed - OMIS Unavailable

ASSIST2 Funding OverviewNavigation to OMIS Funding Search

● Funding ID Link - selection navigates to OMIS Funding Search with the OMIS Funding Document associated to the Funding ID inputted as search parameters

○ All OMIS Task Orders associated to Lines of Accounting under the OMIS Funding Document associated to the Funding ID are listed in the search results

ASSIST2 Line of AccountingNavigation to OMIS Task Order Funding Summary

● Page Header Link - selection navigates to the OMIS Task Order associated to the Line of Accounting

OMIS Task Order Funding SummaryNavigation to ASSIST2 Funding Overview

● Funding Document Link Added - selection navigates to the Funding Package Overview containing the Line of Accounting associated to the Task Order

OMIS Task Order Funding SummaryNavigation to ASSIST2 Line of Accounting

● Agreement Number Link Added - selection navigates to the Line of Accounting associated to the Pegasys Agreement

ASSIST Agreement TransactionsNavigation to ASSIST2 Line of Accounting

● Agreement Number Link Updated - selection navigates to the Line of Accounting associated to the Pegasys Agreement

○ Previously navigated to OMIS Task Order Funding Summary

OMIS Interagency AgreementRemoved Functionality

● New Funds - replaced by Funding Amendment submission and sync to OMIS○ Link in the left action panel removed; no further access to OMIS New Funding page

● Change Open/Close Status - replaced by ASSIST2 IA Close/Re-open functionality and sync to OMIS○ Link in the left action panel removed; no further access to OMIS Close IA & Re-Open IA pages

OMIS Task OrderRemoved Functionality - 1of 3

● Update Funding Document - replaced by Funding Amendment submission and sync to OMIS

○ Link in the left action panel removed; no further access to OMIS Update Funding Document page

● Adjust Funding Amount - replaced by Funding Amendment submission and sync to OMIS

○ Link in the left action panel removed; no further access to OMIS Adjust Funding page

OMIS Task OrderRemoved Functionality - 2 of 3

● Close & Re-open Funding Document - replaced by Funding Package Close & Re-open and sync to OMIS

○ Links in the left action panel removed; no further access to OMIS Close Funding Document & OMIS Re-open Funding Document pages

● Remove SAF Restriction - replaced by Funding Amendment Submission and sync to OMIS

○ Link in the left action panel removed; no further access to OMIS Remove SAF Restriction page

OMIS Task OrderRemoved Functionality - 3 of 3

● Add Finance Remarks - replaced by Funding Amendment Submission and sync to OMIS

○ Add Remarks button removed; no further access to the OMIS Add Finance Remarks page

● Contacts/Remarks Edit - replaced by Funding Amendment Submission and sync to OMIS

○ Edit button removed; no further access to the OMIS Contacts/Remarks edit page

NBARetained Functionality

● Accounts - creation within an IA, funds distribution from Task Orders, project assignment for use with TOS orders

● Projects - creation for assignment to TOS orders

● Labor Authorizations, Timesheets, Labor Transfers, Scheduled Billing, Process Forms, Backout Charges

● Acquisition Service & TOS Order Workflow Actions - Award, Mod Creation, Financial Management, Supplies & Services, Review Cycles, CS Working

● FM Lite Funding Actions - Commit, Obligate, Expense RR, Fee Bill Send

● CIS Invoicing Actions - Create, Acceptance Report Workflow

RBA Data SyncOverview

● Pegasys Agreement Service○ Facilitates two-way communication with the GSA Finance application of record○ Triggered by Funding Amendment submissions → responses processed in ASSIST2

■ Previously triggered by ITSS FundWeb New Citation and Citation Amendment submissions○ Executes independently of legacy sync services

● Legacy Sync Services○ Facilitates one-way sync of funding data from ASSIST2 to RBA funding artifacts ○ Triggered by Funding Amendment submissions, Amendment Edits, and Order Package actions○ Executes independently of Pegasys Agreement Service

■ Auto-sync services deployed to run at 5 minute intervals to sync Agreement status updates with legacy artifacts○ Auto-sync services and support email deployed in case of legacy outage

● Integration with legacy and continuity of remaining legacy workflow actions○ ASSIST2 integrates legacy RBA funding data into application functionality & replaces ITSS

FundWeb functionality○ Remaining ITSS & ITOMS functionality has been modified to leverage ASSIST2 originating data

to maintain existing workflow functionality

● ASSIST2 Funding Packages → map to RBA Funding Documents○ One to one mapping from packages to funding documents○ Associations to ASSIST2 Interagency Agreements are saved directly to RBA Funding

Document record○ Available for viewing in ITOMS

● ASSIST2 Funding Amendment → map to RBA Citation Amendments○ RBA Funding Document Amendment count increases○ One RBA citation amendment record created for each citation amended as part of

ASSIST2 Funding Amendment submissions

● ASSIST2 Lines of Accounting → map to RBA Citation○ One to one mapping from LOAs to Citations○ Acquisition Associations mapped to Citations for use with ITSS order workflow funding

actions○ Available for viewing in ITOMS

RBA Data SyncData Translation

RBA Data SyncOverview Image

● ITOMS references to RBA Funding Documents, Citations, and ITSS order associations provided

RBA Data SyncFunding Amendment Submission - 1 of 2

Two concurrent syncs are triggered by Funding Amendment Submissions:

● Agreement sync with Pegasys occurs independently of sync services to legacy RBA Funding

○ Pegasys Agreement response status with ASSIST2 will sync to legacy Funding at 5 minute intervals; triggered when a funding amendment line of accounting has been submitted to Pegasys

● Funding Package, Line of Accounting, and Association/LOA Association sync to legacy RBA Funding & Citations

○ Sync to legacy RBA Funding occurs regardless of Agreement response - Agreement response status syncs at 5 minute intervals

● Triggered by Funding Amendment/Adjustment Submissions○ Agreement Response Sync occurs every 5 minutes

RBA Data SyncFunding Amendment Submission - 2 of 2

RBA Data MigrationMigration Data Model

RBA Data MigrationFunding Packages

● Leverages legacy RBA Funding relationships to populate ASSIST2 Funding Packages - nested under ASSIST2 Interagency Agreements

○ One Funding Package created for every RBA Funding Document migrated○ A single RBA Funding Document can apply to many RBA Funding Citations

RBA Data MigrationFunding Package Model

RBA Data MigrationFunding Amendments

● Leverages legacy RBA Funding relationships to populate ASSIST2 Funding Amendments - nested under ASSIST2 Funding Packages

○ One Amendment record for every citation amendment under a given Funding Doc○ One Adjustment record for every citation adjustment under a given Funding Doc

RBA Data MigrationFunding Amendment Model

RBA Data MigrationLines of Accounting

● Leverages legacy RBA Funding Document and Citation relationships to populate ASSIST2 Lines of Accounting - nested under ASSIST2 Funding Packages & Funding Amendments - one LOA created per RBA Citation

○ Line of Accounting records displayed within each Funding Package Amendment will correspond with the RBA Citation Amendment amounts and when they were executed

RBA Data MigrationLine of Accounting Model

RBA Data MigrationAcquisition to IA Associations

● Leverages legacy ITSS & RBA Funding relationships to populate ASSIST2 associations between Interagency Agreements and Acquisitions

○ IAs added to Acquisition Overview & Administration Management pages

RBA Data MigrationAcquisition to LOA Associations

● Leverages legacy ITSS & RBA Funding relationships to populate ASSIST2 associations between Lines of Accounting and Acquisitions

○ Acquisitions added to Line of Accounting page, Purpose Section

RBA Data MigrationAcquisition Association Model

RBA BalancesOverview

● Multi-application consolidated balance display that integrates ASSIST2 funding amount data modeling with legacy funding amount data modeling

○ Sync Services ensure current amounts display in ASSIST2 & RBA Funding

● Workflow actions within ASSIST2 and legacy applications trigger changes to balance amounts displayed

○ Funding Service, On Demand Service Charges, ITSS, ITOMS, & CIS contain trigger actions

● Provides a Funding Summary View, segmenting funds by finance designation○ Interagency Agreement, Funding Package, and Line of Accounting views○ ITOMS amounts match equivalent ASSIST2 amounts

● Provides a Billing Summary View, segmenting bills by type and billing month○ Interagency Agreement summarized view

RBA BalancesBalance Calculations

RBA BalancesAmount Descriptions - 1 of 3

● Total Funded → sum total of funding added or removed ○ Amount changes triggered by ASSIST2 Funding Service Amendment submissions

● Distributed → equal to $0; does not apply to RBA

● Commit/Cert → sum total of committed funds plus certified funds on ITSS orders○ Calculated field only displayed on IA Balances → Committed + Certified○ *ITOMS Obligated/Dedicated Amount displayed includes this amount plus Obligated

● Committed → sum total of funding applied to ITSS order modifications that have Funds Certifications submitted but do not yet have Funds Assigned

○ Amount changes triggered by ITSS & ITOMS workflow actions; only displayed on LOA Balances

● Certified → sum total of funding applied to ITSS order modifications that have Funds Assigned but have not been awarded

○ Amount changes triggered by ITSS & ITOMS workflow actions; only displayed on LOA Balances

RBA BalancesAmount Descriptions - 2 of 3

● Obligated → sum total of funding applied to ITSS order modifications that have been awarded

○ Amount changes triggered by ITSS Purchase Order Submissions○ *ITOMS Obligated/Dedicated Amount displayed includes this amount plus Committed & Certified

● Contract Billed → sum total of funding applied to billing and credits that originate from obligated funds on ITSS orders

○ Amount changes triggered by CIS Acceptance Reports & ITOMS Billing

● Contract Balance → sum total of committed & obligated funds minus contract billed funds

○ Calculated field → Committed + Obligated - Contract Billed

● Total Service Charges Billed → sum total of funding applied to ASSIST2 On Demand Service Charges

○ Amount changes triggered by ASSIST2 On Demand Service Charge Bill or Credit Submission

● Total Billed → sum total of funding applied to contract billed plus on demand ASSIST2 service charges

○ Calculated field → Contract Billed + Total Service Charges Billed

● Unbilled Balance → sum total of funding minus total billed amount○ Calculated field → Total Funded - Total Billed

● Available Balance → sum total of funding minus committed amount minus certified amount minus obligated amount minus total service charges billed

○ Calculated field → Total Funded - Commit/Cert - Obligated - Total Service Charges Billed

● Unassigned Balance → sum total of funding minus obligated amount minus total service charges billed

○ Calculated field → Total Funded - Obligated - Total Service Charges Billed

RBA BalancesAmount Descriptions - 3 of 3

ITSS FundWeb RetirementITSS FundWeb Archive Report

● Returns ITSS FundWeb funding artifacts not included in the Funding Service data migration

○ Does not contain attachments for artifacts not migrated - attachment counts are provided, however, a service desk ticket will be needed to retrieve attachments as needed

● 5 Reporting tabs that share common parameters - all tabs exportable to excel○ Data is aggregated and grouped for each individual tab

● Accessible via the Featured Reports portlet on portal Home pages and via the RBA BIRT ITSS Reports portlet on the portal Reports page

ITSS FundWeb Archive ReportFunding Document Details Tab

● Returns details of ITSS FundWeb Funding Document not included in the Funding Service data migration

○ Attachments Count provided in the far rightmost column of report output

ITSS FundWeb Archive ReportCitation Details Tab

● Returns details of ITSS FundWeb Citation not included in the Funding Service data migration; grouped by Funding Document

ITSS FundWeb Archive ReportCitation Amendment Details Tab

● Returns details of ITSS FundWeb Citation Amendments not included in the Funding Service data migration; grouped by Funding Document & Citation

ITSS FundWeb Archive ReportOrder Association by Citation Info Tab

● Returns details of ITSS FundWeb Citation associations to ITSS orders not included in the Funding Service data migration; grouped by Funding Doc & Citation

ITSS FundWeb Archive ReportFunding Document Totals Tab

● Returns details of ITSS FundWeb Totals of Funding Documents not included in the Funding Service data migration; grouped by Funding Document & Citation

ITOMS Search for FundingSearch Results & Apply Citation

● Search Restriction Added - citations returned in the ITOMS search for a given task order line must be associated to a Line of Accounting that is associated to the ASSIST2 Acquisition & ITSS Order containing that task order line

● Apply Citation Updated - only updates the citation association to the task order○ Association functionality to the ITSS Order removed in lieu of new Funding Service functionality

ITSS Fund Task Items & View FundingDisplay Grid Header Enhancements

● Header Text Updated - reflects ASSIST2 funding references

● Header Text Link Updated - selection navigates to the Funding Package Search in a separate browser window

○ Previously navigated to ITSS FundWeb Funding Document Search

ITSS Fund Task Items & View FundingDisplay Grid Row Enhancements

● Funding Document Link Updated - selection within a funding display row navigates to the Funding Package Overview associated to the RBA Funding Document in a separate browser window

○ Previously navigated to the ITSS FundWeb Funding Package in a separate browser window

ITSS Menu BarNavigation to ASSIST2 Funding Package Search

● Funding Menu Link Updated - selection navigates to the Funding Package Search in a separate browser window

○ Previously navigated to the ITSS FundWeb Funding Document Search in a separate browser

ASSIST Agreement TransactionsNavigation to ASSIST2 Funding Service

● Agreement Number Link Updated - selection navigates to the Line of Accounting associated to the Pegasys Agreement

○ Previously navigated to the ITSS FundWeb Citation associated to the Pegasys Agreement

Acquisition ServiceCancel Acquisition Enhancements

● Cancel Acquisition Restriction Added - function disabled after ITSS Funds Certification is saved on the order associated to the ASSIST2 Acquisition

○ Previously disabled after ITSS Purchase Order submission

Enabled - ITSS order without active Funds Cert

Disabled - ITSS order active Funds Cert through Award

RBARetained Functionality

● Acquisition Service & ITSS Order Workflow Actions - Award, Mod Creation, Solicitation Cycle, Cancel Cert, Reject Mod

○ fund cert requires ASSIST2 Associations of Orders to LOAs○ Cancel Acquisition enforces ITSS order workflow state dependent restrictions

● ITOMS Task Order Workflow Actions - Funds Assignment, Funds Rejection, Funds Search, Flat File Transmissions

● ITOMS Billing & Credit Actions - Rebill, Surcharges, Fee-Only

● CIS Invoicing Actions - Create, Acceptance Report Workflow

Part 3(on-demand) Service Charges

90

Agenda● Legacy Fee bill functions vs. ASSIST 2 Service Charges (on-demand Service Charges)● Create a new Service Charge● Credit a Service Charge● Navigation and View Service Charges and Credits ● New BIRT Reports

Removed NBA Functionality OMIS Generate Fees

● With introduction of ASSIST (on-demand) Service Charges, the “Generate Fee” link in the left navigation section of the IA Summary page has been removed

● Backout charges for ASSIST2 Service Charges is also disabled

Removed RBA Functionality ITSS Funding Fee Bill

● Along with deprecation of ITSS Fund Web, the ability to generate Fee Bills is also deprecated

Interagency Agreement Part A Search● Interagency Agreement (IA) Search Page

○ For GSA users, defaults to IAs that logged in user is named as IA Manager or Alternate○ Search Filters○ Results Table

■ Sort■ Search

Create Service Charge● FMA (Financial Management Analyst) users can create Service Charges (formerly ITSS Fee Bills, OMIS

Fees) against an IAConditions:

○ IA is Type S1 or S2, “Active” or “Cancel”○ IA is associated to an Active Reimbursable Funding Package with the following:

■ At least one Non-SAF LOA with a Status of ‘Success’, a Funding Usage type of ‘Service Charge’ or ‘Acquisition and Service Charge’

Create Service Charge ● The New Service Charge Bill page is displayed after clicking the ‘Create Service Charge’ button

Important Dates and Line Item Details (all fields are mandatory)

Line of Accounting Association Section● Show Available Lines of Accounting Button

○ Only Service Charge eligible LOAs are displayed in this view■ LOA Funding Usage must be ‘Service Charge’ or ‘Service Charge and Acquisition’;

NOT marked as SAF funds; Available Balance must be > $0.00● Click the ‘Add’ button next to any LOAs that the Service Charge should be billed to (the user will

have the opportunity to undo the Add operation prior to saving the Service Charge

Associated Lines of Accounting ● As LOAs are added to the Service Charge by clicking the ‘Add’ button, they are displayed in the lower

Associated Lines of Accounting section○ The user has the ability to remove any LOAs that have been added to this section by clicking the ‘X’

icon to the right of the LOA. If an amount is not allocated to a LOA in this section, and the bill is saved, the LOA will fall off, and it will not be included in the saved bill.

● Enter in a SC Amount to Bill for each LOA that the charge should go against○ The SC Amount to Bill cannot exceed the LOA’s Available Balance

Balances in Associated Lines of Accounting

● Total SC Billed Amount: Sum of ALL ASSIST Service Charges and Credits against the LOA● SC Billed Amount: Original charge amount to the LOA - does not change● Net SC Billed Amount: SC Billed Amount minus any credits to this LOA on this Bill

Saving and Viewing Service Charges in IA Part A

● After saving the Service Charge, it can be viewed and accessed in one of two ways○ Method #1: Click the Service Charge Summary link in the navigator, view Service Charges/ Credits

Saving and Viewing Service Charges in IA Part A cont.

● Method #2: Click a Service Charge ACT number link in the left IA navigator

Saving and Viewing Service Charges in IA Part A cont.

● Cumulative dollar amounts for saved Service Charges and Credits are reflected in the Balances tab on the Interagency Agreement Overview

Saving and Viewing Service Charges in IA Part A cont.

● Second location: Billing Summary Grid (Other Category)

Viewing ASSIST Service Charges in OMIS

● Service Charges and Credits generated in ASSIST2 are reflected on two different pages in OMIS○ Location #1: IA Summary page - IA Billings Summary section

Viewing ASSIST Service Charges in OMIS cont.

● Location #2: OMIS Charges page

Creating a Service Charge Credit

● To credit a Service Charge, view the Bill to be credited by clicking the ACT number link in the left navigator or on the Service Charge Summary page, then click the ‘Add Credit’ button on the Bill. FMA, and Support users can create a Credit.

Creating a Service Charge Credit cont.

● New Service Charge Credit page○ LOAs billed as part of the Service Charge are displayed at the bottom of the Create Credit

page in the Associated Lines of Accounting grid○ User is required to provide a description and credit at least one of the LOAs to save○ Amounts entered into the “Amount to Credit” field are automatically formatted as negative

values; Amount to Credit cannot exceed the “Net SC Billed Amount” for the LOA

BIRT Reports AddedIA Service Charge Report

● FM ● FMA

BIRT Reports AddedUnassigned Funds Report

● FM ● FMA