User GuideTE Connectivity Data Collection Tool (DCT)
January 2012
About DCT
• Microsoft Excel-based form designed with the intent to facilitate
environmental data transfer between TE Connectivity and its suppliers
• To comply with the various environmental regulations and directives we
need to ensure that parts that are used to make our products do not have
hazardous substances beyond the thresholds specified by the regulation or
directive
2
Where Can I Obtain The DCT?
• To download the most current version of the DCT and related training
documentation, following the below navigation path…
– ADC.com > About ADC > Partner Programs > Suppliers
• Save the DCT to a preferred and easy-to-find location on your computer
3
Opening the DCT
• Macros must be enabled for the tool to function properly
• Open the DCT Excel file
• If prompted, select “Enable Macros”
• Review the license agreement and select “I Agree”
– Uncheck “Display at startup” to avoid future prompts
4
DCT Interface – ‘Products’ View
Toggle to enter compliance information
Toggle to enter compliance information
Toggle to enter manufacturing process data
Toggle to enter manufacturing process data
Toggle to enter revision information
Toggle to enter revision information
Toggle to enter miscellaneous data
for material
Toggle to enter miscellaneous data
for material
Import XML data request
file
Import XML data request
file
Toggle ‘Products’
view
Toggle ‘Products’
view
Toggle ‘Substance Declaration’ view
Toggle ‘Substance Declaration’ view
View/modify general request
information
View/modify general request
information
Check validity of
data
Check validity of
data
Certify and export
response file
Certify and export
response file
5
DCT Interface – ‘Subs. Declaration’ View
Discards provided substance data and resets all substances
as absent
Discards provided substance data and resets all substances
as absent
Select a different material in a request with multiple
materials
Select a different material in a request with multiple
materials
Toggle the displayed substance list
Toggle the displayed substance list
6
DCT Process
1.Receive request for data from TE Connectivity
2.Download attached XML request file that contains the details of the request
3.Open the DCT and import the XML request file
4.Select the ‘Products’ view and complete required data fields for each material
in the request
5.Select the ‘Subs. Declaration’ view and disclose presence/absence of each
declarable substance for each material in the request
6.Check for completeness of disclosure data
7.Certify and export data
7
1. Receive Request From TE Connectivity
• When TE Connectivity requires substance data on a material you provide, an
e-mail will be sent to the environmental contact we have on file
• This e-mail will contain details of the request, including material numbers,
request date, due date, and a link to the DCT tool and related training
documentation
8
2. Download XML Request File
• The substance data request e-mail has an attached XML request file that
contains the material(s) and details specific to the request
• Download the attached XML request file to a preferred and easy-to-find
location on your computer
9
3. Import XML Request File
• Open the DCT
• Select ‘Import Request’ from the toolbar
• Navigate to the folder location that you saved the XML request file
• The DCT is then automatically populated with the information you need to
successfully complete the substance data request
10
4. Complete ‘Products’ Data
• Select ‘Products’ from the toolbar to activate the products view
• Toggle through the ‘Compliance Data’, ‘Manufacturing Data’, ‘Revision
Information’, and ‘Miscellaneous’ tabs to hide/show data fields for each
material
• Complete, at a minimum, all highlighted fields
11
4. Complete ‘Products’ Data
• Until all required fields are completed for a given material, the Status will
indicate ‘Incomplete’
• Click on ‘Incomplete’ to show a pop-up that specifies all data fields that
needed to be completed
• Double-click on the incomplete data field name to be taken directly to the
associated cell in the DCT
12
4. Complete ‘Products’ Data
• You have the option of removing individual materials from the DCT if they are
impeding your ability to declare on the remaining material(s)
• To do this, click on ‘Rem’ under the ‘Commands’ header
• Note: Materials that are removed from the DCT will remain as open tasks in our business
system and will be subject to escalation if they are not subsequently addressed
13
4. Complete ‘Products’ Data
• Once all required fields have been populated, the Status will indicate
‘Complete’
14
5. Complete ‘Subs. Declaration’ Data
• Select ‘Subs. Declaration’ from the toolbar to activate the substance
declaration view
• All declarable substances default to being absent with a ‘Complete’ status
• Review the list of declarable substances in the request to determine if any of
them are present in any of the materials
• If all of the substances are indeed absent, no action is required
15
5. Complete ‘Subs. Declaration’ Data
• If any of the declarable substances are indeed present in the material, specify
the substance and how much is present
• Using the drop down, review the presence of any of the declarable
substances for each of the materials in the request
16
6. Check For Completeness of Data
• Select ‘Check’ from the toolbar to check for data completeness
• An error message will be returned if the data completeness check fails
• A confirmation message will be returned if the data completeness check is
successful
17
7. Certify and Export Data
• Select ‘Certify and Export’ from the toolbar to certify the data and select the
delivery method of return to TE Connectivity
– ‘E-mail certified file …’ – Attaches the certified file to an automatically generated e-
mail back to TE Connectivity
– ‘Save certified file …’ – Saves the certified file to your computer to be later manually
attached to an e-mail back to TE Connectivity
18
7. Certify and Export Data
• Upon selection of either delivery method, a certification statement will be
displayed
• Review the statement and click ‘Certify’
• Utilizing the automatically generated e-mail, or a manually generated e-mail,
return the certified file to TE Connectivity
19