User Manual for Philips Dictation Recorder for BlackBerry®
Version 1.6.0.0 from 11/18/2009
Table of Content 1 Introduction 3 1.1 Record and Edit Dictations via BlackBerry® 3 1.2 Receiving Confirmation Mail via BlackBerry® 3 1.3 Applications 3 1.4 Special Features 3 1.5 Data Transfer 3
2 Initial Installation (Single User Installation) 4 2.1 System Requirements 4 2.1.1 Supported Models 4 2.1.2 Firmware Version 5 2.1.3 APN-Settings 6 2.2 Software Installation 7 2.2.1 Installation via Download-Link 7 2.2.2 Installation via BlackBerry® Desktop Manager 9 2.2.3 Edit Application Permissions 10 2.3 Initial Start – The Setup Assistant 12 2.4 Open Setup Assistant 16 2.5 My Initial Dictation 17
3 Philips Recorder Elements 19 3.1 Status Bar 19 3.2 Button Bar 19 3.3 Meta Data 19 3.4 Philips Recorder Menu 20 3.5 Key Assignment 22
4 Application 23 4.1 Recording a Dictation 23 4.2 Overwriting 25 4.3 Inserting Text Passages 26 4.4 Delete Dictations 27 4.5 BackUp Directory 29 4.6 Send Dictations 30
5 Send Dictations via DPM 32 5.1 Dictation Selection 32
6 BlackBerry® Settings 35 6.1 Settings (System) 35 6.2 Settings (User) - Key Assignment 36
7 Useful BlackBerry® Tips 37 7.1 Start Philips Recorder faster with the Camera Quick-Button 37 7.2 Dictation Recorder Icon on the Opening Screen 38
8 Troubleshooting 40 8.1 Where to Save What? – The Directory Structure 40 8.2 Tunnel Error while sending Dictations 41 8.3 Keys cannot be used 41 8.4 BlackBerry® Storm 41
3
1 Introduction
1.1 Record and Edit Dictations via BlackBerry® Philips SpeechExec Dictation Recorder for BlackBerry® turns your BlackBerry® into a full-fledged digital dictation device. Dictations are recorded and played by using the key-control. Furthermore, the system contains digital comfort features - such as the inserting of dictation passages into an existing dictation. Record your dictations on the plane as well. The dictation device function is also available without any radio contact. As soon as the network is available again, the dictation will be transmitted to your company. Naturally you can use the normal features of Philips SpeechExec Enterprise on your BlackBerry® and enter information regarding file number or client name. As soon as the dictation has been transcribed by your secretary, the text can be made accessible via e-mail as well.
1.2 Receiving Confirmation Mail via BlackBerry®
To assure your dictation has been sent, you will receive an optional e-mail confirming the successful transfer of your dictation.
1.3 Applications SpeechExec for BlackBerry® is essential if dictations have to be recorded and sent rapidly or in case a digital dictation device is not available. It is an extraordinary supplement to Philips´ digital dictation devices with the ergonomically formed slide switch.
1.4 Special Features Key Assignment – Define the keys to control recording and playback. The system can thus be easily adjusted to left-handers. Compression – Fast data transfer due to small AMR files. Because this format is supported by the BlackBerry® hardware, the processing unit is less stressed.
1.5 Data Transfer Philips Recorder for BlackBerry® communicates to your web server via Direct TCP and uses a highly secure bidirectional interface. This enables the verification of a successful dictation transfer. Losing dictations due to connection problems is therefore impossible.
4
2 Initial Installation (Single User Installation) With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same comfortable specific features that the most current dictation devices offer. The installation and operation of the software is very simple and self-explanatory:
• Install the software wirelessly through the download-installation-link or via USB through the BlackBerry® Desktop Manager.
• Start the Philips Recorder (to be found in the folder Downloaded) • Use the Setup Assistant • Record a dictation, press the menu button, and the EOL (End Of Letter) button to finish the dictation. • Once you get prompted to send the dictation, select Yes. • Done!
Should you have troubles with the installation, please perform the following detailed installation steps. If you are still unable to send dictations you can contact [email protected] at any time. For inquiries, please always specify your BlackBerry® model, firmware version, as well as the provider. Subsequent you will find the above mentioned steps explained in more detail and with screenshots.
2.1 System Requirements The Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones works almost on every current BlackBerry®. If necessary, it is recommended to just update the firmware of older models or to upgrade the memory with a MicroSD card (available at the local dealer for a few Dollars.)
2.1.1 Supported Models Below you find a list of supported models. The Philips Recorder for BlackBerry® Smartphones comes in two versions:
• Classic (For models with the BlackBerry® Firmware smaller than 4.7) • Storm (For models with the BlackBerry® Firmware larger or equal to 4.7)
Model Model Number Additional Memory Card Philips Recorder Version Bold 90xx Optional Classic Curve II 89xx Optional Classic Storm 95xx Optional Storm Curve I 83xx Recommended ClassicPearl 81xx Recommended Classic 8800 8800 Recommended Classic
Please install the appropriate version on your device. Please Note: There is only little internal memory available with the older devices. Therefore, it is strongly recommended to use an additional memory card with the above listed devices!
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2.2.2 Installation via BlackBerry® Desktop Manager Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link: http://www.speechshop.net/webinst/speechexec.zip
Unpack the bundle, connect the BlackBerry® to your PC, start the BlackBerry® Desktop Software, and select Application Loader.
First select Add/Remove Application - Start. Proceed by selecting Browse and then the file speechexec.alx from the just unpacked bundle. Select Next to complete the installation. If applicable, restart the BlackBerry®. Note: Install the Storm version for the BlackBerry® Storm and all models with a firmware bigger or equal to 4.7 and do not use the Classic version!
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22
3.5 Key Assignment
As mentioned before, you have the option to control these buttons either by using the trackball or via key control. The standard key assignment is as follows and can be changed according to your needs in the user settings menu.
Button FunctionSPACE Pause on/off O Switch between Play and Record G Jump 3 seconds forward
F Jump 3 seconds backwardsT Jump 10 seconds forward R Jump 10 seconds backwards V Fast ForwardC Fast Rewind M Jump to end of dictation Y Jump to beginning of dictationQ Meta Data ENTER EOL L CategoryP Dictation Manager I Insert mode
Please note: If you use a device without a full-fledged keyboard, you will have to rearrange the key assignment. For the 81xx devices (Pearl) we suggest the following key assignment:
Button FunctionSPACE Pause on/offE Switch between Play and Record G Jump 3 seconds forward D Jump 3 seconds backwardsT Jump 10 seconds forward U Jump 10 seconds backwards B Fast ForwardC Fast Rewind M Jump to end of dictation Y Jump to beginning of dictation Q Meta Data ENTER EOL L Category O Priority on/off A Insert mode
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6 BlackWith the setting
6.1 SetThe system settwill set up essen
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Basic path Minimal free memory Font (general) Font (player) Upload-Modus
Delete
Days prior to fdeletion
Send directly
Philips Recorderand also to backare not.
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ttings (Stings can be opential parameters
ork If you o If you uHere yDefineMemorInternaMixed card avDefineDefine
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r offers the oppkup crucial actio
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own a BlackBerr
use another APNyou can setup whs where to savery Card – saves al Memory – savMode – saves d
vailable. The nexs the memory ds the size of spa
ize for the systeize for the recoryou can configurtandard feature OL – Transfer dll – Transfer all rompt – ChooseDictations will dictation and trae, if the succeson device. ions will be filedn in this archive f
note that if youually sufficient. ations were finons will be sent
portunity for oblons. This way yo
ttingscustomize the Ph
g the menu buttPhilips Recorder
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e the dictations:dictations only
ves dictations ondictations on thext time a memordirectory of Philiace left for other
m and dictation rder interface. re your dictationDSS and DS2 (D
dictations that wdictations auto
e dictations be buffered in tansfer the parts.ssfully transmitt
d in the folder “sfolder until theyu use the intern
ished using EOimmediately.
igatory promptsu can choose wh
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ton of the Blackr.
Server and use A
e BIS (BlackBerryt to use WLAN
on the memory nly on the interne memory card ry card is inserteps Recorder datr applications on
management.
n upload of DPMDSS Pro) files canwere finished usin
matically
the internal me. ed dictations s
sent dictations”.y get finally deletnal memory this
OL you will be
s of certain parahich of these pa
according to yo
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APN blackberry.
y® Internet Serv always, never, o
card nal memory
but uses the inted the dictationsta. n the memory ca
M dictation devicn be processed:ng EOL
mory. If you us
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This option stated. s time period sh
prompted to “
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ur needs.
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net for the data
vices), select Noor only if availab
ternal memory s will be transfer
ard and the inte
es.
se an older devi
ted from the m
ates how many d
hould not be too
“Send dictations
can be used to cd be prompted m
application. He
a transfer, choos
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if there is no mrred.
rnal memory.
ce you might h
memory card of
days the dictatio
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classify your dictmandatorily and
re you
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With the help okey is often pres
ttings (Uetup the key ass
of the option “Lossed unintention
User) - Kignment.
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eactivate the “Innsert Mode”. Thhis makes sense if that
7 Usef
7.1 StaButto
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art Philipon
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ps
ter with
Select
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Scroll Side CIf you the caRecorbe ope
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to the bottoConvenience
use the standamera icon trder. Afterwaened by using t
mera Qu
m the main me
board.
om until you e Key Opens:dard settings, here. Changeards, Philips Rthis button.
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reach Right . you will find to Philips
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Dictationn Record
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Opening
pen the folder corder applicatove To Folder
ect Home
turn to the mcorder.
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main menu an
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mark the Philone) and seleackBerry® butto
nd mark Phili
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ow you can meferred location plication in the Qmoved to the fir
nfirm the correcou leave the macorder applicatio
erry® button
move the appon the main m
QuickStart bar, rst row (among
ct position by usain menu, you wion in the QuickS
again and sele
plication to yoenu. To show tthe icon needs the first six icon
sing the trackbalill find the PhilipStart bar.
ect
our the to
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ll. ps
40
8 Troubleshooting
8.1 Where to Save What? – The Directory Structure
The following directories will be created on the memory card in the root directory: Dic |-- Commandos: Folder for commands (only needed from version 1.5 on) |-- Dictations: Folder for completed dictations |-- SentCommandos: Folder for sent commands(only needed form version 1.5 on) |-- SentDictations: Folder for already sent dictations(backup folder) |-- Skins: Folder for individual skins or buttons
8.2 T If during the
8.3 K If the applica
8.4 B If you use thyou would li
Tunnel Ee transfer “Tunn
Keys canation does not s
• Enter th• Select “A• Select “A• Select “P• Select th• Select “E• Change
BlackBerhe BlackBerry® ike to use the st
• Enter th• Select “A• Select “A• Mark Ph• Push the• Select „D
Error whel Error“ appear
not be ustart correctly o
e BlackBerry® Advanced OptioApplications” Philips Recorderhe menu button Edit Permissions “Connection, In
rry® StoStorm, please intandard Philips R
e BlackBerry® Advanced OptioApplications” ilips Recorder b
e menu button Disable Compat
hile sendrs, there might b
used r if the keys or
option menu (wons“
r”
s“ nteraction, and
orm nstall the Philips Recorder version
option menu (wons“
but do not open
tibility Mode“
ding Dictbe several reaso
Inco ••••
•
BES •
No
•
buttons cannot
wrench)
User name“ to “
SpeechExec Dicn, proceed as fo
wrench)
the application!
tations ns:
orrect APN sett
Open OptioSelect AdvaSelect TCP/Fill in the Apassword) giTry to send a
S or BIS mode:
If the new Ayou can switthe PhilipsNormally theenterprise oin larger com
o data option:
Make sure, ydata transmis
be used, this co
“Allow“
ctation Recordeollows:
!
tings:
ons (wrench) anced Options IP
APN data (APNven to you by yoagain.
APN settings wetch between BESs Recorder e BES mode is or professional s
mpany networks.
your BlackBerryssion.
ould mean missin
r version for the
N, user name aour provider.
ere not successfS and BIS modesystem settin
only necessary if server is used, .
® is activated f
ng permissions:
e Storm device.
and
ful, e in gs. an i.e.
for
If
42
Specifications are subject to change without notice. Author: Frank Krystek Trademarks are the property of Royal Philips Electronics or their respective owners. © 2009 Royal Philips Electronics. All rights reserved. Document version 1.6, 2008/08/16.