USER MANUAL

IDRB

DAM ALERT

Developed by,

National Informatic Center,

Kerala State Centre,

Trivandrum,

Kerala

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INDEX

1. Introduction.....................................................................................................................3 2. Dam alert through website...............................................................................................4

2.1. IDRB Login....................................................................................................................4 2.2. Reservoir Level...........................................................................................................5 2.3. SMS master................................................................................................................9 2.4. Quarterly Inspection.................................................................................................11 2.5. Edit Profile................................................................................................................13 2.6. Blog.............................................................................................................. ............14 2.7. Log out......................................................................................................................16

3. Dam alert through SMS....................................................................................................16 4. Dam alert android application..........................................................................................17

4.1. New Reading……………………………………………………………………………………………………..…....19 4.2. Edit Reading…………………………………………………………………………………………………………..…19 4.3. View Reading…………………………………………………………………………………………………….….….20 4.4. Synchronize……………………………………………………………………………………………………….....…21 4.5. Exit…………………………………………………………………………………………….…………………….……...21

5. Online Indent Submission……………………………………………………………………………………………… 22 5.1. Indent for Design inward…………………………………………………………………………………..………22 5.2. Online Submission…………………………………………………………………………………………………….24 5.3. Upload Drawing………………………………………………………………………………………………………..26 5.4. Send to client…………………………………………………………………………………………………………...27

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INTRODUCTION

As part of modernisation of IDRB we introduce the online facilities for submission of data for the design of various irrigation structures and design drawing submission, monitoring of dams, quarterly inspection report, National Water Mission and blog facility. The introduction of this online design indent in the modified website helps in reducing the time delay in the completion of the design and drawing submission. The online dams monitoring provide us with an up-to-date knowledge about the variation in water level of the reservoir, preventing the occurrence of disasters. The blog facility provided here, helps to bring all the Engineers in this department under an umbrella. The national water mission provides a common platform for various departments’ such as Agriculture, Industries and Commerce, Fisheries etc for the preparation of state specific action plan. With the introduction of all these facilities the design wing of the Irrigation department keeps pace with latest developments in the field of information technology.

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2. DAM ALERT THROGH WEBSITE

2.1. IDRB Login

1)To Login in to the official website of IDRB, first provide the correct Username and Password in the respective fields, then type the security code correctly and click the login button. Now you can able to login.

(i) Login Screen

2) If you are a valid user, then you will be successfully logged in with the following page on the screen with the User Type specified at the right.

3) Incase if you are not a valid user then you will be notified with an error message.

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2.2 Reservoir Level

(ii) Home Screen

1) Move your mouse pointer and select Reservoir level. If you select the Reservoir level, you will see a form shown below.

(iii) Reservoir Level Form NIC Page 5

2) If you like to view the dam readings move your mouse pointer and select the View tab. This tab provides the view of dam readings .The screen shot of View dam reading is shown below.

(iv) Reservoir Level View Screen

3) It is also possible to find the readings between two dates. The view of dam reading contains the details such as date of reading, time of reading, Present water level and Storage level, previous water level and Storage, Seepage etc.

4) You can also select the view, either on Grid representation or on Graph representation. Colour changes are provided to identify different escalating levels.

(v) Reservoir Level New Reading Screen

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5) To add new dam readings move your mouse pointer and select the tab New Reading. Fill all the required details as shown in the above image and click the submit button. The readings entered will be saved.

6) To edit dam readings move your mouse pointer and select the tab Edit Reading. Then you can see a form like this and you can click the edit button on the right side of the table.

(vi) Reservoir Level Edit Reading Screen

7) If you click the Edit button you will see a form like this, fill all the required details .It is also possible to edit the dam reading for two days from the date of readings added. The screen shot of edit dam reading is shown below.

(vii) Reservoir Level Edit Reading Form

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8) Then if you need to send SMS when the reading added meets with any of the escalation levels move your mouse pointer and select the tab SMS. Then you can see a form like this and a Send SMS button.

(viii) Reservoir Level Send SMS Screen

9) By clicking Send SMS button you are redirected to another form shown as below. Here you can edit the message if you want and click Send Button, the SMS alert will be sent to the group of users for the corresponding dam.

(ix) Reservoir Level Send SMS Form NIC Page 8

2.3 SMS Master

1) To set the group of numbers who should receive alert message, move your mouse pointer to Master and select the SMS Master tab. Then if you like to view users list then select the List tab, then you can see a form like this.

(x) SMS Master Screen

2) Select the dam name on the drop down list then select Go button.

(xi) SMS Master List Screen

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3) Then if you like to add users then select the Add tab, and then you can see a form like this.

(xii) SMS Master Add Screen

4) Then fill all the required details and you can tick the selected alert group where the user belongs. Then click the save button to save the user.

5) Then if you like to edit users then select the Edit tab and you can see a form like this.

(xiii) SMS Master Add Screen NIC Page 10

6)Then Select the Edit button corresponding to the user’s .Then you can see a form like this, fill all the required details and select the save button as shown in the below image.

2.4 Quarterly Inspection.

(xiv) SMS Master Add Screen

1)If you like to add the Quarterly inspection then move your mouse pointer to Quarterly Inspection and select the tab Add Inspection.

2) Then you will see a form like this, select year and quarter for which the new reading can be added, then select submit button.

(xv) Quarterly add Inspection Screen NIC Page 11

3) You will see a form like this, fill all the required details and select save button.

(xvi) Quarterly add Inspection Form

4) The Executive engineer of the dam is responsible for adding the quarterly inspection report. Assistant Engineer can view the inspection report.

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5) Then if you like to view the Quarterly inspection, move your mouse pointer to Quarterly inspection and select the tab View Inspection.

6) Then you will see a form like this, fill all the required details and select submit button. Here you can find the various inspection reports by selecting dam, year and quarter etc.

2.5 Edit Profile

(xvii) Quarterly View Inspection Screen

1) To edit your profile first move your mouse pointer over Profile and select Edit Profile. If you select the Edit Profile you will see a form like this and click the edit button on the right side on the table.

(xviii)Profile Edit User Screen NIC Page 13

2) If you click the Edit button you will see a form like this, fill all the required details as shown in the below image.

(xix) Profile Edit User Form Screen

3) The edit profile menu allows you to change your password, full name and mobile number. When you tick the check box on the right side of the password, you can edit the password also.

2.6 Blog

1) Move your mouse pointer and select Blog. If you select the Blog you will see a form like this.

(xx)View Blog Screen NIC Page 14

2) When you like to comment for a particular blog, then you can add comment by clicking comment button on the right side of the table and you will see a form like this and can able to type the corresponding comment.

(xxi) Add Blog Form Screen

3) If you like to start a new discussion, select the Add Blog specified at the left of View Blog. Then you will see a form like this, fill all the required details as shown in the below image and click the submit button.

(xxii) Add Blog Screen NIC Page 15

2.7 Logout

When you complete your works on IDRB, then they can securely logout from this session of work through the logout menu.

3. DAM ALERT THROGH SMS

Reservoir Level data can be entered through SMS .This provision only for assigned AE or EE whose

Mobile number Stored in System

Format is given below.

SMS Format

DAMS [SPACE] WL [SPACE] [READING] [SPACE] ST [SPACE] [READING] [SPACE] SP [SPACE] [READING]

Eg: DAMS WL 82 ST 54 SP 54

If seepage reading is absent then you can stop with ST (storage).

Send SMS to 537252

When we send SMS using above format User will receive a confirmation message which contains 4 digit numbers.

You have to send this 4 digit number again to confirm

Confirmation SMS Format

DAMS [SPACE] 4 digit numbers.

E.g.: DAMS 1234

Send SMS to 537252

The readings will be stored in system NIC Page 16

4. DAM ALERT ANDROID APPLICATION

Reservoir Level data can be entered through android application also.

Click the IDRB icon shown below to open the IDRB Android Application. You have be connected to the internet for downloading dam settings of the mobile.

(i) IDRB icon NIC Page 17

If the Dam settings are downloaded successfully an interface shown below is seen.

You have to follow 3 steps to enter the dam readings to the IDRB web Application.

1) New readings Entry

2) Edit Reading and Make sure values

3) Synchronize with the server.

IDRB Application has 5 Buttons Shown below

1) New Reading 2) Edit Reading 3) View Reading 4) Synchronize 5) Exit

(ii) Home Screen NIC Page 18

4.1) New Reading

To add new dam readings, select the button New Reading and fill all the required details as shown in the below image and click the Save button. The readings entered will be saved in mobile.

4.2) Edit Reading

(iii) New Reading add form

To edit dam readings select the button Edit Reading and fill all the required details as shown in the above image and click the Update button. The readings entered will be saved.

(iv) New Reading Edit form NIC Page 19

4.3) View Reading

If you like to view the dam readings select the button View Reading. This button provides the view of dam readings. Here you can see the dam readings status. If the status shown no (Red mark) it means data might not be synchronized or reached at server. The screen shot of View dam reading is shown below.

(v) View Reading Screen

If the status shown yes (Green mark) it means the data send to the server successfully. The screen

shot is shown below.

(vi) View Reading Screen NIC Page 20

4.4) Synchronize

Switch on Internet access of the Mobile handset then select the button Synchronize. The screen shot is shown below. Here you can see a new single form “Do you want to synchronize with Server?” select the tab Yes.

Now only your dam readings send to the server. If the water level meets any of dam’s escalation level automatic SMS will be send to the corresponding numbers which registered for the dam.

(vii) Synchronize

.

4.5) Exit

When you complete your works on IDRB, then you can securely Exit from this session of work through the Exit button.

Note-The App can be downloaded in the official phone provided from IDRB by downloading the application from the corresponding mail id’s.

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5. ONLINE INDENT SUBMISSION

5.1 .Indent For Design Inward

Move your mouse pointer and select Indent for Design Inward. If you select Indent for Design Inward, you will see a form shown below.

Indent for Design Inward

Indent for design inward deals with the work flow of indents submitted to idrb. The work flow is shown below.

Online Indent Submission IDRB Director Send to Client

Assistant Engineer

(Eg: aecada)

Chief Engineer (Eg: cecada)

Chief Engineer

(Eg: cecada)

IDRB (ce or director)

IDRB (ce or director)

Joint Director or Deputy Director or Assistant Director

(jd or dd or ad)

Joint Director or Deputy Director or Assistant Director

(jd or dd or ad)

Send to Client

Work Flow

The entire work flow can be managed through the inbox and outbox tab. If you click the Inbox tab you will see a form like this.

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Inbox

The inbox contains the details of the indents received such as received date & time, registration number,form type, received from, file viewed or not.

The icons provided for the indents to move forward and backward. Edit allows the user to edit the objected indents and again submitted to idrb. The title status shows the status of the indent after submitted to idrb such as

accepted,rejected or objected.

Then If you click the Outbox tab you will see a form like this.

Outbox

It contains the details of the indents forwarded such as date and time of indent forwarded ,registration number and the user to whom the indent is forwarded.

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5.2. Online Submission

Move your mouse pointer and select Online Submission. Then you will see a form like this.

Online Submission

Online Submission menu on the menu bar provides various form indents and you can select the required indents.

The screen shot of an indent for submission is given below.

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Click upload button for uploading every file. After filing all the details and uploading click on the submit button for final submission.

Once an indent for file submission has been selected from the Online Submission menu

then you can fill and upload all the necessary details as given in the indent such as values for

various design parameters, designs and other documents.

The form indent is developed under different headings based on the type and nature of the

structure. NIC Page 25

The indent form itself tells about the type and nature of the value for a particular field. Once

you submit an indent for a design requirement and forward to the concerned chief Engineer

who then forward it to IDRB.

The Mandatory fields are marked with (*) Symbol. Filling of these fields is must.

The PDF files can be attached with the application using Browse Button.

5.3.Upload drawing

Upload drawing

Move your mouse pointer and select Upload drawing icon. Then you will see a form like this.

Upload drawing

Then fill all the required details and click the Submit button to save. Then if you like to attach any files then select the Attach Files(s) button and you can see a form like this.

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5.4. Send To Client

Move your mouse pointer and select Status icon. Then you will see a form like this.

Send To Client

Then Click “Send to client” button then form forwarded to the person who submitted the form. Move your mouse pointer and select Upload drawing icon. Then you will see a form like this

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