User Role Matrix - New Jersey · User Role Matrix Role Types . Base Roles have been created with...

User Role Matrix

Operational Test

User Role Matrix

Version 1.12

User Role Matrix

Document Revisions Revision Date Version Description

8/21/2014 1.0 Initial Version

12/09/2014 1.1 Added Organization Administrator Role, PNP Role, and Do Not Report Role.

3/10/2015 1.2 Updated the TestNav Configurations - Create/Edit/Delete ability assignment to reflect only the Technology Coordinator Role has this ability.

Do not Report Role renamed to Student Test Update Role.

Students - Edit- Not Tested Code/Reason ability added and ability granted to the Sensitive Data Role and Student Test Update Role.

File Import / Export - Student Test Update File – Import/Export ability added and ability granted to the Student Test Update Role.

Students - Edit- Do Not Report renamed Students - Edit- Void PBA/EOY Score Code/Reason ability added and ability granted to the Student Test Update Role.

File Import / Export - Student Test Update File - Import/Export ability added and ability granted to the Student Test Update Role.

Added Move Test Role and granted Students – Move Test Ability.

3/25/2015 1.3 Added Undo Test Submit Role

4/27/2015 1.4 Added Rejected Student Test Role

Added Ability - Rejected Student Tests - View/Edit

7/13/2015 1.5 Added Summative Update Role

Added Published Report Role

9/23/2015 1.6 Removed PNP Role

3/14/2016 1.7 Added Void Unit Role

5/31/2016 1.8 Added OnDemand Teacher Report Access Role

Added OnDemand Admin Report Access Role

7/19/2016 1.9 Removed Organization Administrator Role, Non-School/Institution Test Coordinator Role, Move Test Role, Undo Test Submit Role, and Void Unit Role.

Added Irregularity Resolution Role

Updated role permission assignments.

9/29/2016 1.10 Separated Prepare Session ability from Start/Stop/Restart Session ability.

11/21/2016 1.11 Added Transfer Work Requests ability.

8/15/2017 1.12 Updated OnDemand Reports abilities.

OnDemand Admin Report Access Role reclassified as Base Role. Students in Sessions - Download Resources ability split into two abilities: Students in Sessions - Download Resources - Student Testing

Tickets and Students in Sessions - Download Resources - Proctor Testing Ticket.

Removed Students in Sessions - Download Resources - Student Testing Tickets ability from the Test Administrator Role.

Copyright 2017, PARCC

1

User Role Matrix

The purpose of this document is to provide the information needed to assign user roles to user accounts within PearsonAccessnext. The first section of this

document defines each user role and Conferrability. The second section of this contains a matrix that details permissions granted to each user role. This

document can be used to determine which roles each user should have in order to support the PARCC administrations.

• User Roles - PearsonAccessnext users must be assigned roles. Roles are named according to the level of support a user will provide; for example, State,

District Test Coordinator, School Test Coordinator, etc. • Conferrability - Defines the list of roles that a one user can grant (confer) to another user account during user account management. • Permissions - Each User Role, in turn, contains a set of permissions that determine which tasks that specific User Role can perform in PearsonAccessnext.

Permissions are not assigned directly or individually to User Roles. Instead, permissions are bundled into User Roles.

Important Users can have one account to access the PearsonAccessnext Live Site (Production Site) and the PearsonAccessnext Training Site. This means the User ID and Password are the same for both sites. However, the configuration of each user account is independent in each site. A user accounts can be granted organization and user role assignments in one site, but not the other. If you are responsible for creating user account, you may consider configuring account access at the same time for both sites. If a user is configured in one site, but not the other, then they will receive the following error for when attempting to log into the site for which their user account is not configured: “User has not yet been created in this website and therefore does not have assigned authorization privileges. Please contact a representative to assist you in the user creation process in order for you to gain appropriate access.”

If assistance is needed, contact the PARCC Support Center at 888-493-9888 or visit PARCC.Pearson.com/support/ and select Contact PARCC Support.

2

https://parcc.pearson.com/support/

User Role Matrix

Role Types Base Roles have been created with abilities that generally align to the organization level and title of the user (LEA/DTC, School Test Coordinator, etc.). A user account needs at least one base role to be functional. A user account generally only needs one base role but can be assigned multiple base roles if needed. For example, a school may have user who is the School Test Coordinator and Technology Coordinator. This user’s account would be assigned both the School Institution Test Coordinator Base Role and Technology Coordinator Base Role. List of Base Roles

State Role – Assigned to state-level user accounts.

LEA/District Test Coordinator Role – Assigned to LEA/District Test Coordinators user accounts.

School Institution Test Coordinator Role – Assigned to School Test Coordinator user accounts.

Test Administrator Role – Assigned to users that will administer computer-based tests.

Technology Coordinator Role – Assigned to users that will support technology for computer-based tests.

OnDemand Admin Report Access Role – Assigned to users that should access OnDemand Reports and setup limited access for other users.

OnDemand Teacher Report Access Role – Assigned to users that should have limited access to OnDemand Reports.

Published Report Role – Assigned to users that will be able to access published reports.

3

User Role Matrix

Add-on Roles have been created to enable states to continue with their current policies and abide to state specific laws. Add-on Roles enable additional functionality that can be assigned to a user account in addition a user’s base role assignment. List of Add-on Roles

Organization Add-on Role – Assigned to users that will create and modify organizations within PearsonAccessnext.

Enrollment Role – Assigned to users that will set an organization as participating in an admin and enter enrollment counts.

Request Additional Order Role – Assigned to users that will place an additional order.

Approve Additional Order Role – Assigned to users that will approve an additional order.

Delete Student Role – Assigned to users that will be able to delete students from PearsonAccessnext.

Sensitive Data Role – Assigned to users that will be able to view and edit Student Sensitive Data and import/export a student registration file.

Rejected Student Test Role – Assigned to users that will be able view and resolve rejected student test alerts.

Student Test Update Role – Assigned to users that will be able to update student data post testing including Not Tested Code/Reason and Void Test Score Code/Reason.

Summative Update Role – Assigned to users that will be able to import a summative data file.

Irregularity Resolution Role – Assigned to users to move a test attempt from one student record to another student record, un-submit completed test attempts and void a unit of a test.

4

User Role Matrix

User Role Conferrability

5

User Role Matrix

If the user has been granted this role… …then the user may grant these role(s) to others. Base Roles

State Role

State Role LEA/District Test Coordinator Role School/Institution Test Coordinator Role Test Administrator Role Technology Coordinator Role Enrollment Role Organization Role Request Additional Order Role Approve Additional Order Role Delete Student Role Sensitive Data Role Rejected Student Test Role Student Test Update Role Summative Update Role Published Report Role OnDemand Teacher Report Access Role OnDemand Admin Report Access Role Irregularity Resolution Role

LEA/District Test Coordinator Role

LEA/District Test Coordinator Role

School/Institution Test Coordinator Role

Test Administrator Role

Technology Coordinator Role

School/Institution Test Coordinator Role School/Institution Test Coordinator Role

Test Administrator Role

Technology Coordinator Role

Test Administrator Role Does not have ability to create other accounts

Technology Coordinator Role Does not have ability to create other accounts

OnDemand Admin Report Access Role OnDemand Admin Report Access Role* OnDemand Teacher Report Access Role*

OnDemand Teacher Report Access Role Does not have ability to create other accounts

Published Report Role Published Report Role * * Role must be paired with LEA/District Test Coordinator or School/Institution Test Coordinator role in order to grant role to others.

6

User Role Matrix

If the user has been granted this role… …then the user may grant these role(s) to others. Add-on Roles

Organization Role Organization Role*

Enrollment Role Enrollment Role*

Request Additional Order Role Request Additional Order Role*

Approve Additional Order Role Approve Additional Order Role*

Delete Student Role Delete Student Role*

Sensitive Data Role Sensitive Data Role*

Rejected Student Test Role Rejected Student Test Role*

Student Test Update Role Student Test Update Role*

Summative Update Role Summative Update Role *

Irregularity Resolution Role Irregularity Resolution Role*

* Role must be paired with LEA/District Test Coordinator or School/Institution Test Coordinator role in order to grant role to others.

7

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

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ole

Tech

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Ro

le

On

Dem

and

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min

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po

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On

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and

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Pu

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d R

ep

ort

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le

Org

aniz

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n R

ole

Enro

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lete

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Sen

siti

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ata

Ro

le

Re

ject

ed

Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes

Organizations

1

File Import / Export -

Organizations -

Import/Export

n ** ** ** n

A user account assigned LEA/District Test

Coordinator Role, School Institution Test

Coordinator Role, or Technology

Coordinator Role must also be assigned the

Organization Role to import or export an

organization file.

2 Organizations - View n n n n

3Organizations -

Create/Deleten ** ** ** n





Organization Role to create or delete an

organization.

4 Organizations - Edit n n ** ** n

A user account assigned the School

Institution Test Coordinator Role or

Technology Coordinator Role must also be

assigned the Organization Role to edit an

organization.

5Organizations - Edit -

Closedn

6Organizations - Contacts -

Create/Edit/Deleten n ** ** n




assigned the Organization Role to create,

edit, or delete an organization contact and

shipping/mailing information.

*A User account with Base Role assigned will also need an Add-on Role assigned to access all data.

**A User account with an Add-on Role assigned will also need a Base Role assigned to perform ability.

Base Roles Add-on RolesAdd-on Roles are used for specific tasks or actions and must be assigned in

addition to Users' Base Role to function.

Base Roles contain core abilities for each user type. User

accounts must be setup with at least one base role in order to

properly function.

User Role Matrix 8

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

Co

ord

inat

or

Ro

le

On

Dem

and

Ad

min

Re

po

rt A

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ss R

ole

On

Dem

and

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Pu

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ep

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Enro

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le

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lete

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siti

ve D

ata

Ro

le

Re

ject

ed

Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

7


Organizations -

Participation -

Import/Export

n ** ** ** n n





Organization Role or Enrollment Role to

import or export a participation file.

8Organizations -

Participation - Viewn n n n

9Organizations -

Participation - Edit n n ** ** n n




assigned the Organization Role or

Enrollment Role to set an organization as

participating in an admin.

10Organizations - Enrollment

Counts - Viewn n n n

11Organizations - Enrollment

Counts - Editn ** ** ** n





Enrollment Role to edit enrollment counts.



User Role Matrix 9

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

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ord

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or

Ro

le

On

Dem

and

Ad

min

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po

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ole

On

Dem

and

Te

ach

er

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po

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ss R

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Pu

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ep

ort

Ro

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Enro

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Ro

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siti

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ata

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le

Re

ject

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Stu

den

t

Test

Ro

le

Stu

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nt

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Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

Users

12File Import / Export - Users

- Import/Exportn n n

13

Users -

View/Create/Delete/

Edit/Enable/Assign Roles,

Reset Password

n n n

Students

14 Students - View n n n n n

15Students - View Detail Pop

Upn ** ** ** ** n n

A user account assigned the LEA/District

Test Coordinator Role, School Institution

Test Coordinator Role, Test Administrator

Role, or Technology Coordinator Role must

also be assigned the Sensitive Data Role or

Student Test Update Role to view student

details pop up window.

16 Students - Create/Edit n n* n* * *

A user account with LEA/District Test

Coordinator Role or School Institution Test

Coordinator Role assigned can create or edit

students but will be limited* to enter all

demographic information unless also

assigned the Sensitive Data Role or Student

Test Update Role.



User Role Matrix 10

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

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logy

Co

ord

inat

or

Ro

le

On

Dem

and

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On

Dem

and

Te

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ole

Pu

blis

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ep

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Ro

le

Org

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Enro

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Ro

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Ro

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lete

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Ro

le

Re

ject

ed

Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

17Students - View/Edit

Sensitive Datan ** ** n n

A user account with LEA/District Test

Coordinator Role or School Institution Test

Coordinator Role assigned can view student

records but with limited access to populate

and view all demographic information

unless also assigned the Sensitive Data Role.

18Students - Edit- Not Tested

Code/Reasonn ** ** n n


Test Coordinator Role or School Institution

Test Coordinator Role must also be assigned

the Sensitive Data Role or Student Test

Update Role to populate the Not Tested

Reason field.

19Students - Edit- Void Test

Score Code/Reasonn ** ** n

20 Students - Move Test n ** ** ** ** n





also be assigned the Irregularity Resolution

Role to move tests.



User Role Matrix 11

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

Co

ord

inat

or

Ro

le

On

Dem

and

Ad

min

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po

rt A

cce

ss R

ole

On

Dem

and

Te

ach

er

Re

po

rt A

cce

ss R

ole

Pu

blis

he

d R

ep

ort

Ro

le

Org

aniz

atio

n R

ole

Enro

llmen

t

Ro

le

Re

qu

est

Ad

dit

ion

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Ord

er

Ro

le

Ap

pro

ve A

dd

itio

nal

Ord

er

Ro

le

De

lete

Stu

den

t R

ole

Sen

siti

ve D

ata

Ro

le

Re

ject

ed

Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

21 Students - Delete n ** ** ** ** n





also be assigned the Delete Student Role to

delete student records.

22

Transfer Work Requests -

View/Create/Approve/

Reject

n n

23


Students Registration -

Import/Export

n ** ** ** n n



Test Coordinator Role, or Technology


Sensitive Data Role or Student Test Update

Role to import/export a SR/PNP file.

24


Students Registration

Delete - Import

n ** ** ** n





Delete Student Role to import a student

registration delete file.

25


Student Test Update File -

Import/Export

n ** ** ** n





Student Test Update Role to import/export

a student test update file.



User Role Matrix 12

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

Co

ord

inat

or

Ro

le

On

Dem

and

Ad

min

Re

po

rt A

cce

ss R

ole

On

Dem

and

Te

ach

er

Re

po

rt A

cce

ss R

ole

Pu

blis

he

d R

ep

ort

Ro

le

Org

aniz

atio

n R

ole

Enro

llmen

t

Ro

le

Re

qu

est

Ad

dit

ion

al

Ord

er

Ro

le

Ap

pro

ve A

dd

itio

nal

Ord

er

Ro

le

De

lete

Stu

den

t R

ole

Sen

siti

ve D

ata

Ro

le

Re

ject

ed

Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

26File Import / Export -

Summative File - Importn ** ** ** n





Summative Role to import a summative file.

27Rejected Student Tests -

View/Editn n ** ** ** n


Institution Test Coordinator Role, Test

Administrator Role, or Technology


Rejected Student Test Role to resolve

rejected tests.

28Student - Generate Sample

Student n n n ** n n n

(Training Site Only)

A user account assigned the Test

Administrator Role must also be assigned

the Sensitive Data Role or Student Test

Update Role to generate sample students.

Classes

29Classes -

View/Create/Delete/Editn n n



User Role Matrix 13

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

Co

ord

inat

or

Ro

le

On

Dem

and

Ad

min

Re

po

rt A

cce

ss R

ole

On

Dem

and

Te

ach

er

Re

po

rt A

cce

ss R

ole

Pu

blis

he

d R

ep

ort

Ro

le

Org

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dd

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nal

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Sen

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ve D

ata

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le

Re

ject

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Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

Orders

30 Orders - View n n n

31

Orders -

Create/Edit/Cancel

(pending order)

n n ** n


Institution Test Coordinator Role must also

be assigned the Request Additional Order

Role to place an additional order.

32Orders - Approve/Reject

Ordersn ** ** n




the Approve Additional Order Role to

approve an additional order.

33 Orders - Edit Address n ** ** n




the Approve Additional Order Role to edit

the shipping address of the additional order.

TestNav Configurations

34TestNav Configurations -

Create/Edit/Deleten n

Sessions

35 Sessions - View n n n n n

36 Sessions - Create/Delete n n n



User Role Matrix 14

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

Co

ord

inat

or

Ro

le

On

Dem

and

Ad

min

Re

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rt A

cce

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ole

On

Dem

and

Te

ach

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cce

ss R

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Pu

blis

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ep

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Stu

den

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Test

Ro

le

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Ro

le

Sum

mat

ive

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e

Ro

le

Irre

gula

rity

Re

solu

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n R

ole

Notes





properly function.

37 Sessions - Edit n n n n

38Sessions - Edit - Form

Group Type/Read Aloudn n n

39Sessions - Edit - Custom

TestNav Settingsn n

40 Sessions - Edit - Test Code n n n

41Sessions - Precache Test

Contentn n n n

42Students in Sessions -

Preparen n n


Viewn n n n n

44

Students in Sessions -

View/Refresh Student

Progress

n n n n

45


Download Resources -

Proctor Testing Ticket

n n n n

46


Download Resources -

Student Testing Tickets

n n n


Start/Stop/Restart Sessionn n n n



User Role Matrix 15

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

Co

ord

inat

or

Ro

le

On

Dem

and

Ad

min

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po

rt A

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ss R

ole

On

Dem

and

Te

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Re

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cce

ss R

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Pu

blis

he

d R

ep

ort

Ro

le

Org

aniz

atio

n R

ole

Enro

llmen

t

Ro

le

Re

qu

est

Ad

dit

ion

al

Ord

er

Ro

le

Ap

pro

ve A

dd

itio

nal

Ord

er

Ro

le

De

lete

Stu

den

t R

ole

Sen

siti

ve D

ata

Ro

le

Re

ject

ed

Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

48


Add/Move/Remove

Students

n n n


Resume Testn n n n


Mark Test Completen n n

51Students in Sessions - Set

Section Startn n n n


Undo Test Submissionn ** ** ** ** n






Role to unsubmit a test.

53Students in Sessions - Void

Unitn ** ** ** ** n






Role to void a unit of a test.

Customer Service Support Requests

54Support Requests -

Create/View/Edit /Deleten n n n n

55Support Requests - View

Alln n n



User Role Matrix 16

User Role Matrix

# AbilitySt

ate

Ro

le

LEA

/Dis

tric

t Te

st

Co

ord

inat

or

Ro

le

Sch

oo

l In

stit

uti

on

Test

Co

ord

inat

or

Test

Ad

min

istr

ato

r R

ole

Tech

no

logy

Co

ord

inat

or

Ro

le

On

Dem

and

Ad

min

Re

po

rt A

cce

ss R

ole

On

Dem

and

Te

ach

er

Re

po

rt A

cce

ss R

ole

Pu

blis

he

d R

ep

ort

Ro

le

Org

aniz

atio

n R

ole

Enro

llmen

t

Ro

le

Re

qu

est

Ad

dit

ion

al

Ord

er

Ro

le

Ap

pro

ve A

dd

itio

nal

Ord

er

Ro

le

De

lete

Stu

den

t R

ole

Sen

siti

ve D

ata

Ro

le

Re

ject

ed

Stu

den

t

Test

Ro

le

Stu

de

nt

Test

Up

dat

e

Ro

le

Sum

mat

ive

Up

dat

e

Ro

le

Irre

gula

rity

Re

solu

tio

n R

ole

Notes





properly function.

Operational Reports

56Organization Reports -

viewn n n n

57Students & Registration -

viewn n n n n

58 Online Testing - view n n n n n

59Orders & Shipment

Tracking - viewn n n

60 Users - view n n n

Published Reports

61 Published Reports - View n n

OnDemand Reports

62 OnDemand Reports - View n ** ** ** ** n n

A user account assigned the OnDemand

Teacher Role will only have access to

student tests that have been assigned to

classes the user has been assigned to.

63

OnDemand Reports -

Create, Edit, Delete, Assign

Tests, and Assign Users to

Reporting Group

n ** ** n




the OnDemand Admin Report Access Role to

create/update Reporting Groups.



User Role Matrix 17

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