USI Transcript Service Trial - Webinar€¦ · USI Transcript Service Trial What?-Trial of...

USI Transcript Service Trial - Webinar

6 December 2016

USI.GOV.AU

USI.GOV.AU USI.GOV.AU

Agenda

I. Transcript Service – Trials

II. USI Transcript – Live Demonstration of the USI Transcript Service

III. ‘USI Transcript Update Tool’ – How to make corrections/updates to student data if required? (NCVER)

IV. Questions and Answers

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjR5saNxLDOAhXKn5QKHeBjAR0QjRwIBw&url=http://hickoryhillslake.com/lmg/lmg-meeting-agenda-june-24-2015/&bvm=bv.129391328,d.dGo&psig=AFQjCNEXNxSI8MAbcnvR4qdGYieJNEfRRg&ust=1470701514845316


Submit your questions throughout the webinar by using the

chat function

We will answer as many questions as we can

We will also conduct Polls throughout the webinar and your responses will help inform website and future webinar content - so get involved!

Questions and Polls


USI Transcript Service Trial

What? -Trial of Transcript Service and NCVER USI Transcript Update Tool

When? -9 December to 22 December 2016

Who? – USI account holders who completed a full qualification (training certificate or diploma) in 2015.

Which data? – 2015 training data only. (2016 data will become available next year).

RTOs may be contacted by the USI Office to request a correction.

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjR5saNxLDOAhXKn5QKHeBjAR0QjRwIBw&url=http://hickoryhillslake.com/lmg/lmg-meeting-agenda-june-24-2015/&bvm=bv.129391328,d.dGo&psig=AFQjCNEXNxSI8MAbcnvR4qdGYieJNEfRRg&ust=1470701514845316


USI Transcript Service

Anita Mills Director, USI Digital and Finance


USI Transcript The USI enables account holders to have a password protected online record of nationally recognised training undertaken by them since 1 January 2015

What will it include?

Qualifications Units of Competency Outcomes Funding sources; and Training Providers

A student’s Transcript is populated based on AVETMISS reporting to

NCVER


USI Transcript Service

Undertook User Experience Testing across various student cohorts

Updates have been made to text and functions based on User Experience Testing feedback

Demonstration User Acceptance Testing (UAT) environment Test data Student Portal Organisation Portal


Student Portal

Unique Student Identifier

NCVER’s USI Transcript Update Tool

Presented by: Rhetta Chappell

From: National Centre for Vocational Education Research (NCVER)

Date: 6 December 2016

Presenter

Rhetta Chappell - Client Support

Officer

National Standards Branch

NCVER

NCVER is an independent,

not-for-profit body owned

by the Australian, and

state and territory ministers

responsible for training.

Established in 1981,

Australia’s authoritative

source of VET data

Located in Adelaide, ~100

staff

Who we are What we do

Presentation outline

• Roles and responsibilities in the

USI Scheme

• What is a USI transcript

• How to register for AVS

• Includes USI Transcript

Update Tool

• Using the USI Transcript Update

Tool

• Tips & Tricks

• Questions

Roles & responsibilities

What is a USI transcript

Register for AVS USI Transcript Update Tool

Tips & Tricks Questions

Roles & responsibilities of various agencies in

the USI Scheme

National Centre for Vocational Education

Research (NCVER)

• Provides AVETMISS data for the USI Transcript Service

• Supports RTOs to meet their AVETMISS reporting obligations

• Supports RTOs in the use of the USI Transcript Update tool

Unique Student Identifier (USI) Office

• Provide support for the USI Transcript Scheme

• Manages the USI Registry system where USIs can be obtained and

verified, and from which USI transcripts will be requested

• Manages queries from students and RTOs about USI transcripts

Australian Skills Quality Authority (ASQA)

• Ensures RTOs comply with the Standards for RTOs, including

verification of a USI prior to submission of AVETMISS compliant

data (Standard 3, clause 3.6), and the submission of AVETMISS

compliant data (Standard 7, clause 7.5).





What is a USI transcript? AVETMISS data elements on USI Transcript:

• Activity start date

• Activity end date

• Funding source national source

• Outcome identifier national

• Training org delivery location identifier

• Training organisation identifier

• Training org name

• Subject Identifier

• Subject name

• Program Identifier

• Program Name

• Year program completed





Sample USI transcript

Collection Period

Client Name

RTO Name and RTO Identifier

Program Name and Program Identifier

Year Program Completed

Subject Name and Subject Identifier

Funding Source National

Outcome Identifier National

Activity Start Date and Activity End Date





How to register for the AVETMISS Validation Software (AVS)




















USI Transcript Update Tool





USI Transcript Update Tool





Type in client’s USI

To verify a USI go to:

https://www.usi.gov.au/training-organisations/using-usi-registry-system/verify-usi





Adding a new client (USI)

• USI (client) not

previously

reported





Updating existing USI transcript

• USI (client)

previously

reported





Adding a new subject enrolment





Adding a new subject enrolment Activity Start Date and

Activity End Date

• You cannot add training that

was completed before

01/01/2015

• You cannot add training to

any current (open) or future

AVETMISS collections

First day of class: 01/01/2015 Final exam: 31/10/2015





Adding a new program completion





Editing a USI transcript record





Deleting a USI transcript record





Deleting a USI transcript record





Pending transcript updates





Submitting a USI transcript update





Tips and Tricks

Which subject enrolments can you currently ADD to your client’s USI transcript via the USI transcript update tool:

USI transcripts currently only contain 2015 AVETMISS data because 2016 collections are open in AVS

Subject enrolment Activity Start Date

Activity End Date Outcome Identifier -National

Can subject enrolment be added to the USI transcript

Subject 1 01/01/2014 31/10/2014 20 - pass

Subject 2 01/01/2015 31/10/2015 61 - superseded

Subject 2A 01/01/2015 31/10/2015 20 - pass

Subject 4 01/03/2015 31/10/2017 70 - continuing

Subject 5 01/01/2016 31/09/2016 20 - pass

NO - completed in 2014

YES - started and finished in 2015

YES - must have 70-continuing outcome

NO - started in 2016 only

NO - subjects with superseded outcomes not included on USI transcript





Tips and Tricks

Which existing ( previously reported) subject enrolments can you currently EDIT on your client’s USI transcript via the USI transcript update tool:


Subject enrolment

Activity Start Date

Activity End Date

Funding Source -National Can subject enrolment be edited on USI transcript

Subject 1 01/01/2015 31/10/2015 11 – commonwealth and state general purpose programs

Subject 2 01/01/2015 31/10/2015 15 – state specific purpose programs

Subject 3 01/01/2015 31/10/2015 13 – commonwealth specific programs

Subject 4 01/01/2015 31/10/2015 20 – domestic client

YES – state/territory funded enrolment - once submitted you cannot edit funding source

YES – state/ territory funded enrolment - once submitted you cannot edit funding source

YES – commonwealth funded

YES – domestic FFS





Tips and Tricks

Which existing ( previously reported) subject enrolments can you currently DELETE from your client’s USI transcript via the USI transcript update tool:


Subject enrolment

Activity Start Date

Activity End Date

Funding Source -National Can subject enrolment be deleted from the USI transcript

Subject 1 01/01/2015 31/10/2015 11 – commonwealth and state general purpose programs

Subject 2 01/01/2015 31/10/2015

15 – state specific purpose programs

Subject 3 01/01/2015 31/10/2015 13 – commonwealth specific programs

Subject 4 01/01/2015 31/10/2015 20 – domestic client

YES – state/territory funded enrolment – notification will be sent to funding STA

YES – state/ territory funded enrolment – notification will be sent to funding STA

YES – commonwealth funded

YES – domestic FFS





Questions? Feel free to email me any questions:

[email protected]

08 8230 8400





mailto:[email protected]

Who to contact for support:

NCVER

• Questions related to data validation and

submission using NCVER’s AVETMISS Validation

Software (AVS)

• Assistance using USI Transcript Update Tool

USI Office

• Everything related to USI excluding USI related

validation errors triggered in AVS and using the USI

transcript update tool

ASQA

• Issues related to non-compliance, reporting

exemptions/extensions and RTO registration

linkedin.com/company/ncver

Stay connected

twitter.com/ncver or @ncver

Follow

Subscribe at www.ncver.edu.au

We offer a range of services including:

Research ► Analysis ►Evaluation

Contact:

Phil Loveder, Manager Stakeholder Engagement

T: 08 8230 8665 / E: [email protected]

Consultancy services

www.ncver.edu.au/consultancy.html



www.usi.gov.au

[email protected]

Open Trial RTO Support Team

Kathryn Smith 02 6240 9860

Bronnie Larkin 02 6240 2626

QUESTIONS?

http://www.innovation.gov.au/usi

http://www.usi.gov.au/





www.usi.gov.au

[email protected]


http://www.usi.gov.au/


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