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Using eForms Students - Northeast Iowa Community College ·  · 2015-07-13Enter your Xpress Login...

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Using eForms Welcome to eForms
Transcript

Using eForms

Welcome to eForms

You can access eForms from Xpress

under the Student Records heading

using either the Financial Aid or

eForms option.

Make sure you allow “Pop-ups”

before accessing eForms

Note: First Time users please look at the

Students_First_Time_Logon.pdf for

information on your initial password and

where to find your Student I.D.

The Using_eForms.pdf provides answers to

the most commonly asked questions.

Enter your Xpress Login ID and eForm

Password you set after initial logon and the

last four digits of your Student I.D.

When this screen appears, you

have logged into your eForms

account.

DoceFill is the software provider of

eForms.

To exit eForms, click on the word

logout.

DO NOT exit by using the “X”

button to close the page or tab!

If you exit by any means other

than clicking the word “logout”

and try to get back in the system,

you may see the following image

rather than the logon screen.

If this is the case there are 3 fixes:

� Open a new browser (Firefox,

Chrome, etc.)

� Close and reopen your

current browser

� Clear the cache of your

current browser

To access the Library

of Forms,

Click on the “Book

Shelf Icon”

When you click on the “Book Shelf Icon” the

Library of Forms is listed on the left.

Forms are broken up into Form Groups.

To complete an eForm, click on the name of

the form

The form you selected appears on the right side of the screen.

Certain fields are pre-populated on the

form such as your name, student ID and

today’s date.

Complete the form by following the

directions on each form and providing

the requested information.

There is a COMMENTS box provided on each eForm

Use this area to share any additional information

that is relevant to evaluating your request or

processing the form.

On the bottom of certain forms, there

may be a routing box. Choose the

destination that corresponds to your

campus (Peosta or Calmar).

Online Only students, please select the

Calmar campus

If you wish to submit additional documentation, you may do so by clicking on the Attachment

button at the bottom of the eForm (must be a PDF file).

You may also submit additional documents by:

� Emailing as an attachment to [email protected] or [email protected] Attachments must

be a PDF file.

� Faxing to 563-557-0347 (Peosta) or 563-562-4369 (Calmar)

� Bring the document to the Financial Aid office on your campus (Peosta or Calmar)

� Mail the document(s) C/O Financial Aid to:

o 8342 NICC Drive Peosta, IA 52068 (Peosta Campus)

o 1625 Hwy 150 South P.O. Box 400 Calmar, IA 52132 (Calmar Campus)

“Draft Icon”

Click to view any

form saved as a draft.

Save Draft -

Saves a form as a draft

document to complete later

“Inbox/Received Documents Icon”

Contains all eForms that have been returned for

your review or sent to you as a follow-up document

“Submitted Icon”

Displays forms that you have submitted,

but are still in a processing phase.

You may check the current status of the

form by looking at the “History” box

located at the bottom of any form

opened from the “Submitted Icon.”

“Completed Icon”

Saves a copy of every eForm you have

submitted that has been archived.

You may check the processing history of

the form by looking at the “History” box

located at the bottom of any form

opened from the “Completed Icon.”

FAQ’s about eForms

WHAT IS AN eForm? eForms are electronic forms available for student use. Some eForm fields are pre-populated with the

student's information.

DOES THE STUDENT PRINT THE

eForm?

No. eForms are electronic forms and designed to be completed and routed electronically. There is a print

option if you would like to keep a paper copy for your records but you do not need to print the form for our

office.

HOW IS THE eForm APPROVED BY

THE DEPARTMENT?

Once the student completes the eForm, the student clicks the 'SUBMIT‘ or ‘SEND” button. Once the Financial

Aid office receives ALL of your requested forms, your file will be reviewed.

IS ANY SPACE PROVIDED ON THE

eForm FOR COMMENTS?

Yes. eForms provides an area that allows the student and the department to comment, ask questions, or

provide additional clarification.

IS THE eForm THE SAME AS A

PAPER FORM?

No. eForms are designed to be used on a computer and utilize series of skip logic, drop-down boxes, radio

buttons, and forced-fill areas to guide the student through the form and help simplify completing the form.

CAN STUDENTS STILL USE THE

PAPER FORMS?

Once a form has been redesigned to an eForm, the 'paper' form is eliminated and students use the eForm.

HOW DOES A DEPARTMENT LOOK

AT THE eForms?

The department receives an exact copy of what you completed.

HOW IS THE eForm FILED? Once the eForm is completed, it is routed to the student's file. There is a nightly batch job run that moves all

completed eForms into the student's file.

Please call the Helpdesk at 800.728.2256 ext. 555 for additional help.


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