Using excel 2013 as a power user

Ali Abdollahi

Spring, 2014

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Ali Abdollahi

Industrial engineer

Computer software developer for over a decade, expert in Java.

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http://abdollahi.info

Overview

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What is Excel used for?

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Storing

Organizing

Manipulating

1. Getting Started with user interface

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More option on menu

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Add to Quick Access Toolbar

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More on Quick Access Toolbar

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Play with Worksheet! + Column and rows

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(1) Be Happy with Shortcut!

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Move on cells with arrow keys

Use Ctrl+Arrow to get the last column

Hmm, address your cell!

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Formula bar

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Status bar

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Copy, move, Resize the cell

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(2) Be Happy with Shortcut!

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Use Ctrl+Page Down to switch your worksheet

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DON’T Forget about HELP!

LETS DO IT!

1. More option menu

2. Quick access toolbar, add, delete, reset!

3. Play with worksheet

4. Check status bar

5. Play with cells, copy cells

6. Check formula bar

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2. Entering Data

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- Keyboard is your friend- Don’t highlight for editing

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Smart aligning

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Make it with care!

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Easier life with auto fill!

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* Tips : use short style, like “JAN” or sequence of numbers or time and see what happening.

What's your birth day?

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UNDO

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Documentation is important!

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This habit will “SAVE” your life

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LETS DO IT!

1. Enter some dummy data

2. Enter Date and Time and check type!

3. See alignment of number and text

4. Use auto fill

5. Check undo panel

6. Make comments and show it forever

7. Save your file, somewhere in C:\

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3. Formula & Functions

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Save more time

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* Tips = use mouse or keyboard, to get access to your desire cell.

Easier life with built-in functions

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“copy” your formula, and see how excel is smart!

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Do it your self

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Watch out!

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()^

* /+ -

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Change cell style!

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Absolute Reference with F4 key

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AutoSum is awesome!

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Over 300 functionscheck Google for more!

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LETS DO IT!

1. Play with functions, use mouse or keyboard

2. Use built-in functions like SUM()

3. Copy your formula over columns or rows

4. Make percent cell and style it

5. Use absolute reference in formula

6. Use auto sum feature

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4. Formatting

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Control Your Font

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Format your cell

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Don’t add special character, use formatting for numbers

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Make custom number formatting is good!

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Check this link, to learn more:http://a-ab.ir/g/excel_custom_number

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Example with functionsFormat minute into time

=Time(INT(A1/60),MOD(A1,60),0)

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Persian CalenderOfficial Webpage: http://a-ab.ir/g/excel_persian_cal

Download Pirate version: http://aliab.ir/excel/persian_date_excel.zip

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Some good function

• =J_TODAY()

• =J_DIFF(JDATE1,JDATE2)

• =J_NORMDATE(JDATE)

• =ABH(NUMBER)

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CONDITIONAL FORMATING

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Use table

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• Tips : add new column, insert some formula in it, see what happening.• Tips: see how excel calculate total in a table! ( see design view! )

Shape is better!

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LETS DO IT!

1. Change font and style of it

2. Format your cell

3. Use number format type and create custom one

4. Use adds-in

5. Use conditional formatting

6. Make table and add new column with formula

7. Make a shape

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4. Database tools

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Sort data

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Filter data

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Convert text to columns

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LETS DO IT!

1. Make table of data and sort it

2. Filter some data

3. Use convert text to column feature

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What's next?

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There are tones of things to learn out there!

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Head First Excelhttp://a-ab.ir/g/excel_book

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Thank you.

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