Using Microsoft Office on the Pocket PC

Nancy Clark, M.Ed. Director of Medical Informatics

EducationFlorida State University College of

Medicine

Objectives

• Effectively utilize Office tools on Pocket PC – Word– Excel– Outlook

• Transfer files to and from Desktop• Select interface to Pocket Access

Resources

• http://www.med.fsu.edu/informatics– Computer Literacy– PDAs

• Tutorials– http://www.microsoft.com/windowsmobile/ – Help and How to

Pocket Word

• Documents• Procedures• Guidelines• Checklists• Take notes

Tour of Screen

• Menu Bar• Toolbar

Writing Options• Keyboard – tap tap

tap• Block Recognizer

– Graffiti

• Letter Recognizer– Grade school

• Transcriber– Write on the screen– Install from CD

Writing Options

Keyboard Block Recognizer Letter Recognizer

Block Recognizer

• Graffiti (Palm)

Aa 123

Letter Recognizer

• Jot (Palm)

ABC abc 123

Existing Word Documents

• Transfer to PDA– Put in Synchronize Files folder– Drag and drop into Mobile Device in

My Computer

• Formatting loss– Tables don’t work– Shorter is better

Pocket Excel

• Uses– Calculations– Tables of

information– Calculators– Tracking

numerical data

Tour of Screen

• Menus• Tool bar• Keyboard

numeric key pad

Create Desktop

• Keep small format in mind

• What needs to be mobile

• Keep simple

Outlook Calendar

• Create appointments

• Edit appointments

• Recurring appointments

• Set notifications• Views

Contacts

• Create contact• Beam Contact

Inbox: Email on the PDA

• Wireless • Create• Send• Reply• File• Delete

New Message

• Pick from contacts• Record audio• Quick (my) text• Send• Signatures

Email Cautions

• Very memory intensive• 64 M main memory +• POP only• Leave copy on server• Store attachments on memory card• Clean out old mail• Empty deleted items

Task List

• How OC are you?• Create task• Edit task• Set priority• Set reminder

o o o o

Sync Settings

• Active Sync• Options• Pick applications

you will use• Turn off all the

rest