Using Powerpoint effectively - M. E. Kabay · 2016-03-24 · Using PowerPoint Effectively M. E....

PowerPoint Tips 2016-03-02

Copyright © 2016 M. E. Kabay. All rights reserved.

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Using PowerPoint Effectively

M. E. Kabay, PhD, CISSP-ISSMP

Professor of Computer Information Systems

School of Business & Management

College of Professional Schools

Norwich University

2016-03-02 Copyright © 2016 M. E. Kabay. All rights reserved. 1

Topics

•Introduction

•Presentation Basics

•Home Functions

•Insert Menu

•View Functions

•Design Functions

•Transitions Menu

•Animations Menu

•Slide Show Controls

•Review

•Printing2016-03-02 Copyright © 2016 M. E. Kabay. All rights reserved. 2



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About this Course

•Definitely NOT theory

•PRACTICAL orientation

•TRY IT OUT

•No harm – Ctrl Z to UNDO

•If nervous, SAVE as version before radical experiment


Presentation Basics•NOT writing textbook

•NOT publication

•NOTES only – keywords!

•NO complete sentencesNO articles, verbsImages useful

•Look at AUDIENCE, not back at display!Can check own computer screen for notes




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Getting Used to Your PowerPoint User Interface•Backups – Working Copies & AutoSave

•Help

•Quick Access Toolbar

•Creating a New Presentation

•Outline Views

•Home Functions

•View Functions

•The Bottom-Right Toolbar2016-03-02 Copyright © 2016 M. E. Kabay. All rights reserved. 5

Backups: Working Copies

•Canonical version: no version #Always open to resume workAlways save at end of work

•Backups: version #sSAVE AS after saving canonical version




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Backups: AutoSave


Help

•Press F1 key




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Quick Access Toolbar (1)

•Above or below Ribbon


Quick Access Toolbar (2)

•Customize Which commands

Order of symbols




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Save Customizations

•Can also change Ribbon

•Save changesin file forbackup


Creating a New Presentation (1)




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•Adjusting the shape of the slidesUse Design | Slide Size


Outline Views


More later in View menu



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Home Functions

•Slides

•Font

•Paragraph

•Drawing

•Clipboard

•Editing


Adding a New Slide

•Home / Insert – both have New Slide

•Outline ViewPosition at current slide

PressEnter




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Slides

•LayoutChoose appearance you prefer from choices in your template

•ResetGo back to the standard you defined

•Sections – see HELP


Font

•BE CONSISTENT THROUGHOUT FILE

•Wide range of typefaces & point sizes

•Highlighting (bold, italic…)Use underlining ONLY for links

•Colors*Avoid stark contrasts such as


purple on black red on green

*This slide is in what Norwich students call “Kabay vomit-yellow;” Kabay prefers to call it “Pickett Slide-Rule Yellow” – the color at which the human eye sees most clearly. It is the color of sunlight filtered through green leaves.



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Paragraph (1)

•Add various bullet point styles

•Several numbering stylesMove text back or forward in depth of numbering or bullets (same as TAB or Shift-TAB)

•Change line spacing

•Left, center, right adjustDo not use JUSTIFY – short linesend up with big gaps.


Paragraph (2)


•Text Direction

•Align Text



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Paragraph (3)

•SmartArtPuts lines of text

Into different shapes

To create diagrams


Drawing (1)

•Some functions also in INSERT

Drawing Tools Appear when objects are in focus

Picture ToolsAppear when images are in focus




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Drawing (2)

•Moving objectsClick the edgeHold down left mouse buttonMove by discrete steps

•Moving continuouslyHold down Alt key while moving

•Align objects using Drawing Tools and Picture ToolsSelect more than one object using Ctrl key while left-clicking


Clipboard

•Cut = Ctrl X

•Copy = Ctrl C

•Paste = Ctrl V

•Format PainterHighlight text or object to pick up format

Click Format Painter brush

Apply




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Editing

•Find = Ctrl F

•Replace = Ctrl H


View Functions

•Presentation Views

•Master Views

•Show

•Zoom

•Color/Grayscale

•Window

•Slide Sorter

•Bottom-right Toolbar




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Presentation Views

•Also in lower right corner


Important: This symbol allows you to toggle from showing normal (images of slides) to showing outline (content as text).

Notes Pages

•Can add text below slide

•Generate notes for classes

•Use while lecturing

•Can see notes while projecting slide




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Master Views

•Modify patterns globally in file


• Add headers/footers to notes

• Arrange layout of handouts

Show

•Ruler

•Gridlines

•Guides




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Window

•Arrange PPTX windows on your screenUseful for multiple files

Or to see different parts of same file at once


Slide Sorter


• Ctrl Wheel-roller to change size/number of slides• Double-click any slide to open it



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Bottom-Right Toolbar


Hold cursor over each symbol in the lower right corner of your PowerPoint window to see its description pop up on screen.

Insert Menu

•Equations & Symbols

•Video & Audio

•Recording PowerPoint

•Hyperlinks

•Animations


•Tables

•Pictures

•Shapes

•SmartArt

•Charts

•Text Boxes

•WordArt

•Headers, Dates, Numbers, Objects



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Tables


Pictures


• Copy window using Ctrl Alt PrtScn

• Copy entire screen(s) using PrtScn

• Paste from buffer using Ctrl V



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Shapes

•Also use Drawing Toolsand Picture Tools(select shape)


SmartArt

•Diagrams of all sorts




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Charts


Text Boxes


This is a text box with its formatting defined as a default for new text boxes in this file.



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WordArt

•WordArt enhances text


Headers, Dates, Numbers, Objects




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Video


Audio




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Recording PowerPoint


Hyperlinks




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Transitions Menu

•Control Slide ShowAppearance of slides from one to next

How fast to change


Animations Menu

•Define Order appearance objects

Choose/modify decorative movements


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3



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Slide Show Controls

•Self-evident – try them!


Review Menu

•For collaborationComments, comparing versions




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Printing (1)

•Can use File | Print menu


Printing (2)

•Also can use Printer controlsPrint full page

Choose how many to show on page

Makes images bigger

See next page (screenshots too large for this slide)




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Printing (3)


Now go and study; i.e.,

TRY IT OUT!!!


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Using Powerpoint effectively - M. E. Kabay · 2016-03-24 · Using PowerPoint Effectively M. E....

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