Using Technology in Training

November 24, 2006

Overview

Today’s session will focus on using PowerPoint to develop training

materials.

Outcomes

At the end of today’s session, participants will begin to utilize PowerPoint to develop a short presentation using actual materials from the Literacy Trainer handbook.

Participants will begin to familiarize themselves with making a presentation using an LCD projector.

Top ten reasons to incorporate PowerPoint presentations in Tutor TrainingAddress different learning stylesMake a workshop more interestingEliminate use of overheadsGive trainers a breakBack-up resources for absent trainersTraining resource for missed segments by traineesRefresher materials always available on demandUpdate materials easilyShare materials easilyLooks really cool and professional!

The window that first opens in PowerPoint has a big working space in the middle, with smaller areas around it. That middle space is the slide area, officially called the slide pane. Working in this space, you type text directly onto the slide. The area you type into is a box with a dashed border called a placeholder. All the text that you type onto a slide resides in a box like this. Most slides include one or more placeholders for titles, body text such as lists or regular paragraphs, and other content such as pictures or charts.

Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298861033&CTT=6&Origin=RP011298731033

Starting Out

1. In the slide pane, type text directly onto the slide, within the placeholder.

2. On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides.

3. The notes pane. Type notes that you'll use when presenting. You can drag the borders of the pane to make the notes area bigger.

Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298861033&CTT=6&Origin=RP011298731033

Font Choice

Choose fonts that are easy to readOnly use 1-2 fonts in a presentationTry to keep font size relatively consistent

Click on:

•Format

•Font

Font Choice

Once your text is written, you can animate it using different animation schemes

Click on:

•Format

•Slide Design

•Animation Schemes

Font Choice

Choose fonts that are easy to readOnly use 1-2 fonts in a presentationTry to keep font size relatively consistentOnce your text is written, you can animate

it using different animation schemes

Adding New Slides

When PowerPoint opens, there's only one slide in the show. It's up to you to add the rest. Add them as you go or several at a time, as you prefer.

Two quick methods for adding a slide:1. On the Slides tab in the left of the

window, either click the slide thumbnail that you want the new slide to follow, and then press ENTER. Or:

2. Right-click the slide thumbnail that you want the new slide to follow, and then click New Slide on the shortcut menu.

Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298871033&CTT=6&Origin=RP011298861033

Adding Speaking Notes

As you put text on your slides, type your speaker notes (if you want any) in the notes pane, below the slide.

As the picture shows, you can enlarge the notes pane so that it's easier to work in. Your notes are saved in a notes page, which you can print before the show. 1. Notes pane in normal view.

2. Drag the split bar up to enlarge the notes pane, then type your note text.

3. The notes page layout as seen in notes view or when the notes are printed.

Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298901033&CTT=6&Origin=RP011298891033

Source: http://office.microsoft.com/training/training.aspx?AssetID=RP011298921033&CTT=6&Origin=RP011298911033

As you create slides, you'll confront the issue of where to place the things you want on them. PowerPoint tries to help you here by displaying slide layouts to choose from each time you add a slide.The layout, when applied, arranges content to fit into a specific combination of placeholders. For example, if you know you'll have text on the slide and you also want a picture or graphic of some kind, choose a layout that supplies the placeholder types and arrangement that you want.

Using different slide layouts

Click on:

•Format

•Slide Layout

Design TemplatesSeveral Templates are availableChoose a template that will be easy

to read.

Click on:

•Format

•Slide Design

•Design Templates

The design template determines the look and colors of the slides, including the slide background, bullet and font styles, font color and size, placeholder position, and varied design accents

TemplatesTemplates Several Templates are availableSeveral Templates are available Choose a template that will be easy to Choose a template that will be easy to

read.read.

TemplatesTemplates Several Templates are availableSeveral Templates are available Choose a template that will be easy Choose a template that will be easy

to read.to read.

TemplatesTemplates

Several Templates are availableSeveral Templates are available Choose a template that will be easy to Choose a template that will be easy to

read.read.

Note: When you apply different slide design templates your text may need to be adjusted.

Templates

If you like a particular template, but find the colors difficult to see, you can change your color scheme

Click on:

•Format

•Slide Design

•Color Schemes

Templates

If you like a particular template, but find the colors difficult to see, you can change your color scheme

Templates

If you like a particular template, but find the colors difficult to see, you can change your color scheme

Templates

If you like a particular template, but find the colors difficult to see, you can change your color scheme

Incorporating other resources

You can insert clip art, pictures, diagrams, movie clips, graphs, tables, charts – the sky is the limit!

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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

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Diagrams

Click on:InsertDiagramAdd your information!

Do the same for charts and tables.

Venn diagrams

Insert Pictures

Click on: InsertPictureFrom FileBrowse until you find it

and click on the file

Do the same for clip art. Once you have them in the presentation they can be modified. Simply click on the image and the option bar will appear.

For a great source of clip art:http://office.microsoft.com/en-us/clipart/default.aspx

Adding a sound clip

Click onSlide ShowRecord NarrationPress OKCurrent slide (or First slide if you want to start at the

beginning)Start talkingWhen finished click on the arrow button at bottom of

screen and click “pause narration”A sound button will appear at the bottom of the slide. You can simply “right click” on the sound icon and delete it if you want to redo.

What tools/resources do I need to do this?PowerPoint software Electronically available

resources/research/materials/files

A back-up or transfer device (e.g. jump disk, CD or DVD, Zip drive)

An LCD projectorA microphone (optional)Lots of time and patience! You can insert clip

art, pictures, graphs, tables, etc.

Help Resources

Use the Help menu if you are stuck!Use online tutorials at:

http://office.microsoft.com/training/training.aspx?AssetID=RC011298761033

The task

Divide yourselves into groupsChoose your training segment. You will find the

same segment in a folder on the laptop you will be working on. You will also find a folder with clip art.

Prepare a short PowerPoint presentation of your topic using the electronic/print materials that have been provided to you.

Save your presentation on the “jump” disk.Make your presentation using the LCD projector.

Required Elements

PagesTitle pageOutcome informationAt least 2 content pages

ElementsA design template One sound clipOne piece of clip artOne notes pageOne page with an

animation schemeOne page with a different

color scheme than that of the design template

One slide transition

You must try to include the following pages and elements in your presentation:

Use the Literacy and Trainer Handbook (LTH) as a guideline only!