Utah Youth In Custody Utah Youth In Custody MIS System OverviewMIS System Overview

File MenuFile Menu• YIC Start PageYIC Start Page – This is the first page the user – This is the first page the user

sees. On this page will appear important notices sees. On this page will appear important notices of interest to the users of the system. Each of interest to the users of the system. Each individual user will also see the names of those individual user will also see the names of those students for whom they are responsible who are students for whom they are responsible who are lacking an SSN or State Juvenile Justice Numberlacking an SSN or State Juvenile Justice Number

• Change PasswordChange Password – Each user must – Each user must periodically change their password. They will periodically change their password. They will start receiving nag screens 7 days prior to the start receiving nag screens 7 days prior to the expiration date. They may elect to change their expiration date. They may elect to change their password at any time or will be forced to the password at any time or will be forced to the appropriate screen when it expires.appropriate screen when it expires.

• Print PagePrint Page – Self explanatory. – Self explanatory.• ExitExit – Self explanatory. – Self explanatory.• Active User ListActive User List – Each user may see at any – Each user may see at any

time all the users currently logged into the time all the users currently logged into the systemsystem

File MenuFile Menu

Student Maintenance (1)Student Maintenance (1)• EnrollEnroll – Used to enroll a student into the system. – Used to enroll a student into the system.

A student may be enrolled in only one school A student may be enrolled in only one school district and one school at a time.district and one school at a time.

• ReleaseRelease – Used to release a student when they are – Used to release a student when they are released to return to main stream, transferred to released to return to main stream, transferred to another location, etc.another location, etc.

• AddAdd - Add a student who has not been previously - Add a student who has not been previously enrolled in the system.enrolled in the system.

• SearchSearch – Used to determine if the student has – Used to determine if the student has been previously enrolled in the system before been previously enrolled in the system before adding.adding.

• MergeMerge – Used to merge the records of a student – Used to merge the records of a student who have been added to the system more than who have been added to the system more than once.once.

• DeleteDelete – Used to delete the records of a student – Used to delete the records of a student who was entered into the system be error.who was entered into the system be error.

Student Maintenance (1)Student Maintenance (1)

Student Maintenance(2)Student Maintenance(2)• Enrollment MaintenanceEnrollment Maintenance – Used to maintain the – Used to maintain the

enrollment records of a student. A user can only enrollment records of a student. A user can only modify or delete the enrollment records of a modify or delete the enrollment records of a student in their district.student in their district.

• Enrollment AttendanceEnrollment Attendance – Used to enter daily – Used to enter daily attendance for a student.attendance for a student.

• Course Hours Maintenance (M)Course Hours Maintenance (M) – Used to enter – Used to enter hours of attendance in a subject when a credit has hours of attendance in a subject when a credit has not been earned but some classroom time in that not been earned but some classroom time in that subject has been clocked.subject has been clocked.

• Course Hours Maintenance (MM)Course Hours Maintenance (MM) – Another – Another version of C above.version of C above.

• Enter Credits (M)Enter Credits (M) – Enter credits for a student. – Enter credits for a student.• Enter Credits (MM)Enter Credits (MM) – Another version of E – Another version of E

above.above.

Student Maintenance (2)Student Maintenance (2)

Student Maintenance(3)Student Maintenance(3)• Assign Student CreditsAssign Student Credits – Not Used – Not Used• Transfer Credits and HoursTransfer Credits and Hours – Used to flag student – Used to flag student

hours and credits as having been used by a district in hours and credits as having been used by a district in their transcript for this student.their transcript for this student.

• DemographicsDemographics – Used to maintain student demographic – Used to maintain student demographic data such as birth date, address, etc.data such as birth date, address, etc.

• Course HistoryCourse History – Used to monitor all the courses in – Used to monitor all the courses in which a student has participated while in a Youth In which a student has participated while in a Youth In Custody school.Custody school.

• Testing Maintenance (WRAT)Testing Maintenance (WRAT) – Used to maintain the – Used to maintain the test history of a student. WRAT is current standard for test history of a student. WRAT is current standard for measuring progress a student.measuring progress a student.

• Health MaintenanceHealth Maintenance – Used to maintain health – Used to maintain health demographics such as shot record, vision tests, hearing demographics such as shot record, vision tests, hearing tests, etc. for a student.tests, etc. for a student.

• Testing Maintenance (Non WRAT)Testing Maintenance (Non WRAT) – Used by some – Used by some districts to track student progress using tests other than districts to track student progress using tests other than WRAT.WRAT.

Student Maintenance (3)Student Maintenance (3)

Misc. MaintenanceMisc. Maintenance• District CalendarDistrict Calendar – Used to maintain the basic calendar – Used to maintain the basic calendar

for each school year. Can be used by each school a for each school year. Can be used by each school a template for their calendar.template for their calendar.

• School CalendarSchool Calendar – Calendar used to control membership – Calendar used to control membership and attendance for each student enrolled in that school.and attendance for each student enrolled in that school.

• Verifies School CalendarVerifies School Calendar – Provides a summary of the – Provides a summary of the number of scheduled school days in each month for a number of scheduled school days in each month for a school for a school year.school for a school year.

• School School – Used to maintain the basic demographics such – Used to maintain the basic demographics such as address, phone, fax, etc. for each school.as address, phone, fax, etc. for each school.

• User User - Used to maintain the basic demographics such as - Used to maintain the basic demographics such as phone, assignment, etc. for each user.phone, assignment, etc. for each user.

• TeachTeach – Used to maintain subject currency for each – Used to maintain subject currency for each teacher in the district.teacher in the district.

• Advance Student GradeAdvance Student Grade – Can be used to advance the – Can be used to advance the current grade level of each student enrolled in a school.current grade level of each student enrolled in a school.

Misc. MaintenanceMisc. Maintenance

Reports (1)Reports (1)• Various canned reports that the users have Various canned reports that the users have

requested at one time or another.requested at one time or another.

Reports (2)Reports (2)

• Various canned reports that the users Various canned reports that the users have requested at one time or another.have requested at one time or another.

• Internal Messages – YIC exclusive Internal Messages – YIC exclusive internal messaging system. internal messaging system.

Reports (2)Reports (2)

Reports (3)Reports (3)• Various canned reports that the users have Various canned reports that the users have

requested at one time or another. requested at one time or another.