ATTACHMENT OF TENDER ENQUIRY Letter No. 1414 / TENDER NOTICE /12-13 Date: 30.01.13 Index - Page No. 1 to 3 Details of Contents - Page No. 1 to 29 Guidelines/Performa for Factory inspection - Page No. 1 to 6 UTTARAKHAND JAL SANSTHAN ORIGINAL Tender Document With General Guidelines and Instructions OFFICE OF THE EXECUTIVE ENGINEER, CENTRAL STORE, UTTARAKHAND JAL SANSTHAN, JAL BHAWAN, 'B' BLOCK, NEHRU COLONY, DEHRADUN-248001 Tender document for: Annual Rate Contract for Supply of ISI marked Pre-cast concrete Manhole Covers conforming to IS: 12592:2002 with M.S. Frame (M.S. Frame for square and rectangular shall be made from hot rolled steel flat iron 5 mm. thick with arrangement for hold fast 10 cm. long at each corners) of suitable size, quality and load bearing, for placing of M.H. Covers. Purpose of Tender:- In Uttarakhand there is a network of manhole spread all over the State. These manholes required to be covered with covers to avoid any miss-happenings/accidents. To cover these manholes, the tender for supply of ISI marked Pre-cast concrete Manhole Covers conforming to IS: 12592:2002 with M.S. Frame of suitable size, quality and load bearing, for placing of M.H. Covers is invited on the basis of annual rate contract. Cost of tender document : Rs. 300.00 + 41.00 Earnest money to be deposited with the tender : Rs. 50,000.00 in the shape of (FDR/CDR/NSC/BG) Last Date of Sale/Downloading of tender document : 23.02.13 Date of opening tender : 25.02.13 at 4:00 p.m. Tender document issued to : M/s ................................................. ................................................. Dated: Executive Engineer Note: - 1. Tender document can be purchased on cash payment mentioned above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.
Transcript
ATTACHMENT OF TENDER ENQUIRY
Letter No. 1414 / TENDER NOTICE /12-13 Date: 30.01.13
Index - Page No. 1 to 3 Details of Contents - Page No. 1 to 29Guidelines/Performa for Factory inspection - Page No. 1 to 6
UTTARAKHAND JAL SANSTHANORIGINAL
Tender Document With
General Guidelines and Instructions OFFICE OF THE EXECUTIVE ENGINEER, CENTRAL STORE,UTTARAKHAND JAL SANSTHAN, JAL BHAWAN, 'B' BLOCK,
NEHRU COLONY, DEHRADUN-248001Tender document for: Annual Rate Contract for Supply of ISI marked Pre-cast
concrete Manhole Covers conforming to IS: 12592:2002 with M.S. Frame (M.S. Frame for square and rectangular shall be made from hot rolled steel flat iron 5 mm. thick with
arrangement for hold fast 10 cm. long at each corners) of suitable size, quality and load bearing, for placing of M.H. Covers.
Purpose of Tender:- In Uttarakhand there is a network of manhole spread all over the State. These manholes required to be covered with covers to avoid any miss-happenings/accidents. To cover these manholes, the tender for supply of ISI marked Pre-cast concrete Manhole Covers conforming to IS: 12592:2002 with M.S. Frame of suitable size, quality and load bearing, for placing of M.H. Covers is invited on the basis of annual rate contract.
Cost of tender document : Rs. 300.00 + 41.00Earnest money to be deposited with the tender : Rs. 50,000.00in the shape of (FDR/CDR/NSC/BG)
Last Date of Sale/Downloading of tender document : 23.02.13
Date of opening tender : 25.02.13 at 4:00 p.m.
Tender document issued to :
M/s ..................................................................................................
Dated:Executive Engineer
Note: - 1. Tender document can be purchased on cash payment mentioned above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.
2. If, the tender document is required by post in India, cost of tender document mentioned above and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay.3. This tender document (in original) issued by the Executive Engineer, Central Store, Dehradun duly filled in and signed by tenderer should be submitted with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.4. Downloaded tender document from website http://ujs.uk.gov.in, duly filled in and signed by tenderer should be submitted along with cost of tender document mentioned above has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun and with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.5. Cost of tender document is not refundable and tender is not transferrable.
CONTENTS
S.No.
Description Page No.
Tender Notice. 1
Terms and Conditions for Tenderers, Technical Bid, Specifications and Commercial Bid.
2-8
Declaration Part – I 9
Declaration Part – II 10
Memorandum 11
Form of Experience 12
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS 13-24
1. Definitions 13
2. Deposit 14
3. Security Clause 14
4. Encash of a Bank Guarantee 14
5. Mode of Submitting Tender 14-15
6. Submission of Documents 15
7. Signing of Tender 15-16
8. Important Notes 16
9. Vague Offer 16
10. Import License 16
11. Period for which Offer shall be Valid 16
12. Expiry of Validity of Documents 17
13. Validity 17
14. PAN 17
15. Papers Relating to Sales/Trade Tax 17
16. Cancellation of Tender 17
17. Withdraw of Tender 17
18. Rejection of Defective Material 18
19. Supply 18-19
20. Date of Completion of Supply 19
21. Rates 19
22. Price Variation 20
23. Mode of Transportation 20
24. Transit Insurance 20
25. Octroi Charges 20
26. Bank Charges 20
27. Guaranteed Quantity 20
28. Force Majeure 20
29. Orders 21
30. Cancellation of Supply 21
31. Transfer of Agreement 21
32. Payment 21
33. Liquidated Damages etc. 21-22
34. Parallel Contract 22
35. Arbitration Clause 22
36. Applicable Law 22
37. Specification General 23
38. Marking 23
39. Third Party Inspection 23
40. Test Certificate to be submitted by the Firm 24
41. Address of the Tenderer Firm 24
Schedule 'A': Rates 25-26
Annexure-1: Undertaking 27
Performa for B.G. Bond 28-29
Annexure-2 - Guidelines/Performa for Factory inspection 1-6
-1-Office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan,
Tender NoticeFor and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e.
Technical Bid & Commercial Bid for procurement of materials detailed below.Tender
No.EMD in Rs. Cost of tender + VAT
@ 13.50% in Rs. Last date of
Sale/Downloading of tender
Tender receiving upto 3:00 pm and opening at 4:00 pm on same date
(1) (2) (3) (4) (5)Annual Rate Contract for Procurement of following material:-
23Supply of ISI marked Pre-cast concrete Manhole Covers conforming to IS: 12592:2002 with M.S. Frame of suitable size, quality and load bearing, for placing of M.H. Covers.
50,000.00 300.00 + 41.00 23.02.2013 25.02.2013
58 Supply of ISI marked Stable Bleaching Powder Grade-I, conforming to IS: 1065:1989 with its latest amendments.50,000.00 300.00 + 41.00 23.02.2013 25.02.2013
Basic Eligibility:- Only those manufacturers having BIS license for ISI mark are allowed to take part in the above tenders no. 23 & 58. Without ISI certification, the tender will not be issued/considered by the department in any case.
59Supply of Self Closing Taps (Aluminium Alloy)/push button type/ C.I. Bib cock for water works purpose and G.I. Nipple made from G.I. Pipe Medium class conforming to IS: 1239 (part-1)/2004 or its latest amendment(s).
50,000.00 300.00 + 41.00 23.02.2013 25.02.2013Basic Eligibility:- Only those manufacturers having ISO certification are allowed to take part in the above tender no. 59. Without ISO certification, the tender will not be issued/considered by the department in any case.
52Supply of laboratory furniture for setup of water quality testing laboratories in various districts of Uttarakhand State for chemical and bacteriological testing of water quality as per IS: 10500 on turnkey basis.
25000.00 300.00 + 41.00 23.02.2013 25.02.2013Basic Eligibility:- Only those firms are allowed to take part in tender no. 52 who has already supplied laboratory furniture in any Govt./Semi Govt. department of India.
Terms and Conditions: 1. For full & further details kindly visit our website http://ujs.uk.gov.in. Tender document can be downloaded from our website. Cost of downloaded tender document mentioned in column (3) has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun. 2. Tender document can also be purchased on cash payment mentioned in column (3) above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun. 3. If, the tender document is required by post in India, cost of tender document mentioned in column (3) and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay. 4. The undersigned shall have authority to accept or reject any or all the tenders without giving any reasons thereof. 5. Other terms and conditions shall be according to the tender document.6. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained. Sd/-
Executive EngineerNot for Publication.Letter No. 1414 / Tender Notice /2012-13 Date: 30.01.13Copy to the following for information and necessary action:
1. Chief General Manager, Uttarakhand Jal Sansthan, Dehradun.2. General Manager, Uttarakhand Jal Sansthan, Dehradun/Pauri/Nainital/Pithoragarh.3. All Superintending Engineer, Uttarakhand Jal Sansthan, ................4. All Executive Engineer, Uttarakhand Jal Sansthan, ...............5. Notice Board.
Copy to the following with this request to publish this tender notice at the Govt. Rates on dated 31st or 1st
January, 2013. The payment shall not be made for misprinting or indistinctly printed or published after due date. The approved copy of DAVP/Govt. rates, R.O. and original copy of News Paper(s) published shall be submitted with the bill at the time of payment.
6. M/s Lehar Advertising Pvt. Ltd., 12/1, Old Survey Road, Dehradun (Tel: 0135-2740305, Mobile: 9927020012-Ms. Jyotsna) to publish this tender notice in Hindustan (Hindi), Delhi Edition once in 120 sq.cm space.
7. M/s Elevations Advertising Private Limited, 12/1, Old Survey Road, Dehradun (Tel: 0135-2740126, Mobile: 9412050459-Mr. Mahindra Kaushal) to publish this tender notice in The Pioneer (English), Delhi Edition once in 120 sq.cm space.
Sd/- Executive Engineer
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TERMS & CONDITIONS FOR TENDERERS
For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e. Technical Bid & Commercial Bid for procurement of material detailed below.
Tender No.
EMD in Rs. Cost of tender + VAT @ 13.50% in
Rs.
Last date of Sale/ Downloading of
tender
Tender receiving upto 3:00 pm and opening at 4:00 pm on same
date(1) (2) (3) (4) (5)
Annual Rate Contract for the procurement of following material:-
23ISI marked Pre-cast concrete Manhole Covers conforming to IS: 12592:2002 with M.S. Frame of suitable size, quality and load bearing, for placing of M.H. Covers.
50,000.00 300.00 + 41.00 23.02.2013 25.02.2013
Submission of Tender:1. Only those manufacturers having BIS license for ISI marking are allowed to take
part in this tender. Without ISI certification, the tender will not be issued/considered by the department in any case.
2. The tender should be submitted on the basis of two bid system, subscribed envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of Opening and Name of Article.
3. The last date for the submission of the “Tender" 25.02.13, in the official Tender document (in original) issued by the Executive Engineer, Central Store, Dehradun or downloaded through website http://ujs.uk.gov.in shall be duly filled in and signed by a duly authorized person and to be submitted to the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun. The cost of downloaded tender document to be paid in the form of demand draft issued from nationalized bank payable at Dehradun in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun at the time of submission shall be attached with the tender document.
4. The tenders without earnest money and concurrence to deposit security amount in the event of acceptance will not be entertained.
5. Earnest money in the following forms should invariably be put in a separate envelope along with separate envelopes of technical bid and commercial bid. All these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of opening and Name of Article”. It should be valid for 06 months from the date of opening of the tender. A photocopy of EMD can be retained by the tenderer for claiming the refund of the EMD after the entire procedure is completed. EMD of Rs. 50,000.00 in the form of F.D.R/ C.D.R/ N.S.C/B.G., issued from any Nationalised/ Scheduled Bank/ Post Office in India, duly pledged in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun shall be attached.
6. The tenderer shall ensure that the tender is positively received in the office of the Executive Engineer, Central Store before or on the date and upto the time of receipt or tenders as per schedule given in the tender notice. However, if any tender is received by post upto the scheduled date and time of opening of tender, the same shall also be considered. Uttarakhand Jal Sansthan will not be responsible for late receipt of tender in the office of Executive Engineer, Central Store on account of postal delay etc. and such tender(s) shall not be entertained. Document what-so-ever submitted after the schedule time of receipt of tender on the date of opening of the tender shall not be considered. All papers must invariably be submitted with the tender.
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7. Tenderers must note it carefully that the such forms, Declaration Part-I, Declaration Part-II, Memorandums, Form of experience, Schedule 'A', Annexure-1, Annexure-2 etc. attached with this tender document must invariably be filled up completely and duly signed by a person(s) authorized to do so. Other blank spaces, meant to be filled by tenderers, must also be filled up otherwise the offer will be treated incomplete and will be liable for rejection.
8. The tender document should be signed only by a person to whom the power is delegated by the competent authority and who is authorized in the name and on behalf of company/ firm to do so and become a party.
9. In case, the date of opening of tender is declared a public holiday, the tenders shall be opened on the next working day. If the last date for the sale of tenders is declared a public holiday, the tenders would be sold up to the next working day and the tenders would then be opened on the next working day thereto.
10. The tender document should be clear and without over-writing or corrections but in case if corrections are necessary they must be made by drawing a line over the wrong entry and writing the correct rate and the correction must be initialed by the tenderer. Rates shall be given clearly in figure as well as in words.
11. Rates shall be quoted in prescribed tender documents purchased from the department or downloaded from the website by the manufacturer or their authorized representative. If rate quoted in any other paper or a letter pad shall be in the format of schedule 'A' as per tender document.
12. Stamp duty will be borne by the tenderer according to Govt. rules and regulations.
13. Preference will be given to state units of Uttarakhand according to Uttarakhand Government Order No. 3396@VII-II(08)@143&m|ksx@2003 dated 30-06-09.
14. Sales/Trade tax shall be payable as per Govt. rules and Form-‘16’ shall be issued by the department on written request of the manufacturer or their authorized representative.
15. For confirmation of product according to BIS norms, the member(s) of Departmental Technical Committee or officer authorised by the department may visit the factory of the tenderer/manufacturer, before finalizing the technical bid submitted by the tenderer/manufacturer.
16. The quantity of materials can vary upto any extent on either side.
17. Third party inspection charges by DGS&D/RITES or any other agency nominated by the department from time to time will be borne by the supplier.
18. Supply of Pre-cast concrete Manhole Covers shall strictly be I.S.I marked and conforming to IS: 12592:2002.
19. Conditional/ Telegraphic/ Telephonic/ Fax/E-mail offer shall not be entertained.
Signature and Seal of the Tenderer
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20. TECHNICAL BID
The tenderer / manufacturer/ company is required to submit complete information about ISI marked Pre-cast concrete Manhole Covers conforming to IS: 12592:2002 and the following documents/certificates shall be enclosed along with his offer for which the rates are quoted in the part of Schedule 'A'. It shall be firmly attached in separate sheet in same order as given below with the Technical Bid.
(a) The complete following information must be filled in the following format by the tenderer in technical bid, otherwise the tender will be treated incomplete and will be liable for rejection.
Without cost of tender document and earnest money deposit, tender will be treated incomplete and will be rejected.
S.No. Particulars Information to be filled by the tenderer1. Name of the Tendering Firm:
Correspondence address of tendering firm:
Phone No. (Landline/Mobile):
Name and Phone No. of Contact Person regarding any enquiry about this tender
(b) The following documents must be attached by the tenderer with the technical bid, otherwise the tender will be treated incomplete and will be rejected, submission of these certificate is mandatory. It is requested that the all following certificates shall be firmly attached with the technical bid in the following order.
S.No. Particulars Information to be filled by the tenderer
Proof to be enclosed by the
tenderer andRemark to be
written as Attached or
Not Attached1. Factory/ Industry Registration Certificate issued by registration
authority for manufacturing Pre-cast concrete Manhole Covers, Proof to be enclosed by the tenderer with the technical bid.Location and address of the factories where Pre-cast concrete Manhole Covers, are manufactured:
Category of Industry: Small Scale Industry (SSI) or Medium Scale Industry (MSI) or Large Scale Industry (LSI)Industry Registration No.:
Date of Issue:
Valid upto:
Name and address of industry registration authority
Licensed Annual Production Capacity for Pre-cast concrete Manhole Covers mentioned in Industry Registration Certificate:Brand Name of Product:
2. Pre-cast concrete Manhole Covers, Valid ISI License No.: Proof to be enclosed by the tenderer with the technical bid.Valid upto:
3. Central Sales Tax (CST) Registration No.: Proof to be enclosed by the tenderer with the technical bid.(if applicable)
4. Value Added Tax (VAT) Registration No.: Proof to be enclosed by the tenderer with the technical bid. (if applicable)
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S.No. Particulars Information to be filled by the tenderer
Proof to be enclosed by the
tenderer andRemark to be
written as Attached or
Not Attached5. Permanent Account Number
(PAN): Proof to be enclosed by the tenderer with the technical bid.
6. Turnover certificates.Minimum Turnover shall be Rs. 30.00 Lacs in each year, in any following three financial years in Indian Market. An Audited Balance sheet (only Turnover sheet) to be enclosed by the tenderer with the technical bid. Turnover sheet means- Profit & Loss A/c which reflects Sale of product. Year 2008-09 Rs.
Year 2009-10 Rs.
Year 2010-11 Rs.
Year 2011-12 Rs.
7. Performance Certificates. Performance certificate from those organization where the material has been supplied, a certificate shall be issued from Govt./Semi Govt./PSU, not less than the Executive Engineer/CEO rank to be enclosed by the tenderer with the technical bid.
8. Guarantee certificate for Pre-cast concrete Manhole Covers. An undertaking for two years Guarantee for Pre-cast concrete Manhole Covers to be enclosed by the tenderer with the technical bid.
9. Non-judicial Stamp paper. Rs. 100.00 Non-judicial stamp paper affixed of Rs. 1.00 Revenue ticket with signature to be enclosed by the tenderer with the technical bid.
(c) It is requested that following documents shall also be submitted with the technical bid by the tenderer.
S.No. Particulars Information to be filled by the tenderer
Proof to be enclosed by the
tenderer andRemark to be
written as Attached or
Not Attached1. Purchase order copies of Pre-cast concrete Manhole Covers.
Purchase order copies of Pre-cast concrete Manhole Covers, supplied to the Govt. departments/ Govt. Undertakings in last three financial years. Order copies to be enclosed by the tenderer with the technical bid (if applicable).
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S.No. Particulars Information to be filled by the tenderer
Proof to be enclosed by the
tenderer andRemark to be
written as Attached or
Not Attached2. List of equipments & machineries existing in the factory.
A List of equipments and machineries existing in the factory to be enclosed by the tenderer with the technical bid.
3. Brief description about quality control system followed in the factory. Brief description about quality control system followed in the factory to be enclosed by the tenderer with the technical bid.
4. An Undertaking about Blacklist.An undertaking shall be furnished that firm is not blacklisted by any govt. or semi govt. department/organization. An Undertaking to be enclosed by the tenderer with the technical bid.
21. Specifications: The technical specifications of ISI marked Pre-cast concrete Manhole Covers of all sizes (sizes specified in Schedule ‘A’) shall be as per IS: 12592:2002.
M.S. Frame for square and rectangular Manhole covers shall be made from hot rolled steel flat iron 5 mm. thick with arrangement for hold fast 10 cm. long at each corners and for facility of placing or removing the manhole cover, suitable gap + 5 mm. may be provided to the inner periphery of the frame.
Note: Whether the tenderer is able to supply the material as per above mentioned technical specifications:
(Yes/No)
Signature and Seal of the Tenderer
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22. COMMERCIAL BID
1. The tenderer are requested to quote firm and fix rates in Indian Rupees for the Supply of Pre-cast concrete Manhole Covers with M.S. Frame, as per details given in Schedule ‘A’.
2. The rates should be clearly mentioned in figures as well as in words.
3. The rates will not be subject to any escalation at a later stage.
4. The rates quoted in Schedule ‘A’ shall be F.O.R destination Central Store, Uttarakhand Jal Sansthan, Dehradun/ Haldwani including cost of materials, basic excise duty, insurance charges, third party inspection charges, freight charges (i.e. packing & forwarding, transit insurance, loading, unloading and octroi etc.) but are exclusive of statutory duties such as sales/trade tax without Form ‘C’ and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable. The rates should be quoted after taking into account the benefits accruing under MODVAT SCHEME. Any increase or decrease on the rate of Sales/Trade tax on the finished product shall be payable or recovered as the case may be.
5. No other document will be attached with the commercial bid.
NOTE:
Any enquiry regarding this tender can be obtained from the following officers.
Shri U.C. Naudiyal, Executive Engineer - Phone (O) 0135-2676260 (Extn-36)
(M) +91-9412058677
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DECLARATION PART-I
It is hereby declared that I/ We the undersigned have read and examined all the terms and conditions etc. of the tender document for which I/We have signed and submitted the tender under proper lawful power of attorney.
It is also certified that all the terms and conditions etc. of the tender document are fully acceptable to me/us except the following clauses/ sub-clause(s).
S.No.
Clause/ Sub-Clause No. Remarks
(i)(ii)(iii)
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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DECLARATION PART-II
I/We deposit herewith as earnest money Rs. ................ (Rs..............................) in following form as specified in terms and conditions of this tender.
The details of deposit of earnest money are given below.
S.No.
Description Amount Name of Issuing Bank/Post Office
1. FDR/CDR/NSC No. & Date of any Nationalized /Scheduled Bank/Post Office in India.
2. Bank Guarantee No. And date of any Nationalized/Scheduled Bank in India.
I/We also agree to deposit required security money as per terms and conditions of this tender.
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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MEMORANDUM
For Supply of Pre-cast concrete Manhole Covers with M.S. Frame
Should my/our offer is accepted, I/We hereby agree to abide and fulfill the terms and conditions annexed, hereto and within 15 days of the date of receipt of an information of acceptance of my/our offer from the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun we shall communicate in writing my/our acceptance of such offer and shall also execute an agreement embodying the conditions hereto attached. I/We also agree that the specifications, terms and conditions set forth in the offer from the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun together with its acceptance thereof in writing by me/us shall be the agreement.
I/We further agree that in the event of my/our failure to convey my/our acceptance of the offer from the said Executive Engineer, Central Store within 15 days (Fifteen days) of its receipt as above, it will be open to the said Executive Engineer, Central Store to withdraw the offer and forfeit the earnest money deposited by me/us.
Date: The .................... day of ......................20
TENDERER: SIGNATURE & SEAL :
NAME :
ADDRESS :
WITNESS: SIGNATURE :
NAME :
ADDRESS :
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FORM OF EXPERIENCE
(TO BE FILLED BY THE TENDERER)
I/We .................................................................................................................................. have supplied the materials noted below to various organizations to their entire satisfaction. We also enclose true copies of certificates of our experience.
Details about Pre-cast concrete Manhole Covers supplied by the firm with their value till date.
S.No.
Order No and Date.
Address by whom order placed Financial Year Order Value in Rs.
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS
Please carefully go through these papers and ensure compliance as non-compliance of any of these conditions may make your offer invalid.
1. DEFINITIONS
a. UTTARAKHAND JAL SANSTHANUttarakhand Water Supply and Sewage Department (herein called the "Jal Sansthan").
b. CHIEF GENERAL MANAGERChief General Manager of Uttarakhand Jal Sansthan, Incharge of Centralised purchase for Uttarakhand. (herein called the "C.G.M.").
c. GENERAL MANAGERGeneral Manager of Uttarakhand Jal Sansthan, means time being incharge of Uttarakhand Jal Sansthan, Uttarakhand for Technical, Research & Material/Head Quarter/Garhwal/Kumoun Region (herein called the "G.M")
d. SUPERINTENDING ENGINEERSuperintending Engineer, Uttarakhand Jal Sansthan, Uttarakhand means time being incharge of the stores (herein called “S.E”).
e. CONSIGNEE & PAYMENT AUTHORITYExecutive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun for Garhwal Region.Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Haldwani for Kumoun Region.
f. SUPPLIERThe party(ies) with whom the contract may be entered and order(s) for the supply be placed under this contract by the S.E.Note: 1. Jal Sansthan reserves the right to reject any or all the tenders without
assigning any reason thereof. 2. Jal Sansthan also reserves the right to split the tender among one or more
suppliers and any supplier can be asked to supply any item, full or part requirement as given in schedule-'A'
g. STORE Central Store, Dehradun for Garhwal Region and Central Store, Haldwani for Kumoun Region.Addresses of Central Stores:(1) Mothrowala Road, Near Bengali Kothi, Dehradun.(2) Khandelwal Park, Nainital Road, Near Sourabh Hotel, Haldwani.
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2. DEPOSITa. The tenderers shall deposit the amount as Earnest Money in the forms as specified
in terms and conditions of this tender. General Manager shall have the right to enhance the amount of Earnest Money as and when required for Supply of Pre-cast concrete Manhole Covers with M.S. Frame.
b. After the acceptance of the offer, earnest money deposited in the form of F.D.R/C.D.R/N.S.C/B.G will be refunded to the unsuccessful tenderers after completion of the entire tender procedure. No interest will be payable by the Jal Sansthan on the earnest money.
3. SECURITY CLAUSEThe required performance security money as and when required by the department shall be deposited successful tenderer in the form of FDR/CDR/N.S.C/B.G in the name of E.E (C.S) which would be released after 14 months from the successful completion of the contract period. The security money will be FDR/CDR/N.S.C/B.G of the aforesaid amount from any Scheduled/ Nationalised Bank/ Post Office in India on the prescribed performa of the department. Such security in the form of FDR/CDR/NSC/B.G shall be valid for 14 months from the date of expiry of the contract bond in the first instance but may have to be extended by the supplier which required and ordered by the S.E to cover the 14 months period from the date of last supply under the contract. However, if the S.E so desires, the value of security to be deposited may be increased at his discretion at any stage and at any time. No interest will be payable by the Jal Sansthan on the security deposit.
4. ENCASH OF A BANK GUARANTEEa. If the period of contract or supply is for any reason extended, the supplier shall
have the Bank Guarantee extended upto the period of 12 months after the date upto which the contract or the supply period is extended or he shall furnish a fresh Bank Guarantee for the same amount or as directed by S.E to cover a period of 12 months beyond the extended period and if the supplier fails to do so, it will amount to a breach of the contract thereby entitling the S.E to encash the Bank Guarantee.
b. The security money shall be released after 12 months from the date of satisfactory completion of all the supplies against the orders placed under this contract and after deductions of any liability against supplier.
5. MODE OF SUBMITTING TENDERa. The tender should be submitted on the basis of two bid system, subscribed
envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of Opening and Name of Article and last date for the submission of the Tender" in the official Tender document (in original) issued by the Executive Engineer, Central Store, Dehradun or downloaded from website http://ujs.uk.gov.in duly filled in and signed by a duly authorized person.
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b. In the event of space being insufficient for the required purpose, additional pages of the size: 22.5cm x 28.5cm may be added. Each such additional page must be numbered consecutively, bearing tender number and date and should be duly signed by the authority that has signed the tender document. In such cases reference of the additional pages must be made in the tender document.
c. All other pages, certificates or documents required to be submitted with the tender should also be certified duly and attached firmly with tender document. It should be properly sealed. The envelope should be addressed to the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.
d. The quantities, if any, in the tender notice shall be deemed to be only approximate and will not in any manner what-so-ever be binding on the department.
e. The tender must reach to the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, not later than 15:00 hours on the date of the opening of the tender. Tenders sent by hand delivery should be dropped in the Tender Box before the above time. The Tender Box will be kept in the room of the Executive Engineer, Central Store, Dehradun or any place indicated by Executive Engineer, Central Store, Derhadun on the date of the opening of the tender.
f. No document/ Correspondence will be entertained after the closing time of the tender.
g. Tenders shall be opened at the scheduled time on the date of opening (Date and time mentioned in the tender notice) in the presence of such tenderers or their any authorized representatives who choose to be present. In case the opening of tenders is to be attended by any representative of a firm, his name should be mentioned in the tender itself and the tenderer should also furnish to his representative a letter of authority bearing representative's attested signatures.
h. Rates, discount, rebates, sales/trade tax, excise duty or any other duties & taxes should be written both in figure as well as in the words and there should be no cutting or overwriting. In case any difference in rates written in word and figures, the rates written in words will be taken as correct.
i. Discount/ rebate offered should be valid for the full validity period of the contract.
6. SUBMISSION OF DOCUMENTSUntil & unless asked by the Executive Engineer, Central Store specifically, document whatsoever, submitted after the scheduled time of receipt of tenders on the date of opening of the tender shall not be considered. Please submit all papers with tender.
7. SIGNING OF TENDERa. The tender is liable to be ignored if complete information/certificates is not given
therein. Please note that conditions given in the tender documents shall govern the contract. It may please be noted carefully that till such time that a fresh agreement is drawn up embodying the agreed conditions, the conditions given in the tender document shall govern the contract. The tendering firms should note this carefully.
b. The individual signing the tender and/or other documents connected with the contract must write his name in BLOCK LETTERS under his signatures.
c. The individual signing the tenders and/or other documents should specify whether:He is the sole proprietor of the firm or constituted attorney of such sole proprietor.(ii) A partner of the firm, if it is a partnership firm, in such case he must have
authority to refer to arbitration dispute concerning the business of the membership by virtue of partnership agreement or a Power of Attorney.
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(iii) Constituted attorney of the firm, if it is a company under the meaning of Company Law, a certified photo copy of the power of attorney should be attached.
(a) Managing Director/President/Chairman/Company Secretary in case of Limited Co. having authorization for committing the company from its Board of Directors or as is required under Co. Law and
(b) President or Secretary in case of registered co-operative society having such powers through Laws/Bylaws or by special resolution.
8. IMPORTANT NOTES(i) In case of partnership firms, where no authority to refer disputes concerning the business of the partnership to arbitration has been conferred on any partner, the tender and all documents attached there-to must be signed by each and every partner of the firm.(ii) A Person signing the tender document or any documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind each other and if on inquiry it appears that the person so signing has no authority to do so, the General Manager may, without prejudice to other civil and criminal remedies, cancel the contract and hold the signatory liable for all costs and damages.(iii) In other cases, the resolution/ authorization/ attorney duly attested by NOTARY PUBLIC should be submitted with the tender if not already done.
9. VAGUE OFFERSOffers indicating a number of manufacturers shall not be considered and as such the tenderer must make SPECIFIC MENTION of the particulars of the manufacture on whose behalf the tenderer has quoted the rates. In case the tender is submitted by supplier and the Annexure-1 regarding undertaking from manufacturer is not enclosed duly filled up on prescribed performa, the offer will be treated as vague and will not be considered.
10. IMPORT LICENSENo assistance for the procurement of import license or raw materials will be given unless otherwise specified in the tender notice.
11. PERIOD FOR WHICH THE OFFER SHALL BE VALIDa. The tenders should remain open for acceptance for a period of 150 days from the
date of opening unless otherwise specified. Any tenderer is not allowed to offer the acceptance period less than 150 days. The validity period can be extended if the S.E and the supplier are both agreed mutually. In case, however, the day up to which, the offer is to remain opened, happens to be a public holiday/is declared a public holiday for Govt. offices, the offer shall remain open for acceptance till the next working day.
b. The offer/tender of the firm shall be, for all purposes, deemed to have been accepted and contract made the moment the acceptance latter is signed by the General Manager or S.E.
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12. EXPIRY OF VALIDITY OF DOCUMENTSWhen the validity of certain documents called for has expired and renewal has been applied for, but issuing authority has not issued the revalidated document/license, an affidavit on general stamp paper of Rs. 10.00 should accompany the tender. Please do not forget this as tender otherwise shall be liable to be ignored.
13. VALIDITYa. The contract shall ordinarily remain in force upto twelve calendar months from the
date of entering into contract but it can be terminated at any time and any stage by the S.E during the validity of the contract without assigning reason. No claim or damage on account of such termination of the contract shall be entertained.
b. The validity period can, however, be extended if the S.E and the supplier both agree mutually.
c. Orders received during the closing days shall be completed in due course in accordance with the conditions and terms of this contract even though, in some cases, supplies can not be arranged within the stipulated date of the currency of the contract.
14. PANAll tendering firms must write their PAN in the tender document.
15. PAPERS RELATING TO SALES/TRADE TAXa. Please mention sale/trade tax registration number of Uttarakhand or Central (Sales
Tax) in the tender.b. Firms registered with Sales/ Trade Tax department should enclose sales/ trade tax
clearance certificate (not older than 12 months) on the date of opening of tender in the form prescribed by sales/ trade department without which the tender shall be liable to be ignored.
c. Outside Uttarakhand firms who do not come within the purview of Uttarakhand Sale/ Trade Tax department should submit valid sales/trade tax registration certificate issued by the competent authority failing which tenders shall be liable to be ignored.
16. CANCELLATION OF TENDERa. Successful tenderers may be asked to deposit security by the date specified in the
acceptance letter. In case they fail to deposit the security by the specified date, the General Manager/S.E reserves the right to withdraw the acceptance letter without any prior notice to the party concerned and the earnest money will be forfeited.
b. The General Manager/S.E reserves the right to Quash/Reject all or any of the tenders, or to split up the contract without assigning any reason and in suppression of any of the conditions given herein or after.
17. WITHDRAW OF TENDER If a tenderer withdraws his tender before the expiry of the validity period, the General Manager/S.E may agree to allow such withdrawal but in such a case the earnest money may be forfeited. If the General Manager/S.E does not allow such withdrawal and accepts the tender and the tenderer fails to perform his part of the contract, the earnest money deposited shall be forfeited besides other consequences for breach of the contract.
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18. REJECTION OF DEFECTIVE MATERIALSa. Supplies out of any one lot not acceptable and rejected by any or more of the
consignee because of being of inferior quality shall be replaced with the materials of proper and acceptable quality as per laid down specification by the supplier at his own cost and risk within 30 days of receipt of notice to that effect. In addition to the replacement of the sub standard materials as aforesaid, the supplier shall be liable to pay to the department @ 2% of the cost of the materials so rejected and same shall be deducted from the bill of the supplier by the consignee.
b. In case of the supplies made in any subsequent lot by the same supplier is also found to be sub standard & is rejected by any one or more of the consignee, the supplier shall be required to replace the sub standard materials as aforesaid in para 18-a. above but for such rejections out of the IInd lot, the liability of the supplier shall be to pay @ 5% of the value of the rejected materials.
c. In case if the supplies are found to be sub standard & of inferior quality given in the IIIrd consecutive lot & the same be established after joint sampling in the presence of S.E or consignee & authorised representative of the supplier, not withstanding action being taken as per paras 18-a. & 18-b. above, supplier shall be taken to black list for next 3 years & his security money lying with the department shall be forfeited.
d. Subject to provision of this agreement, the supplier will have right to appeal before the General Manager of Uttarakhand Jal Sansthan, in case of action against him as per paras 18-a. & 18-b. provided that the appeal is filed within 10 days of the receipt of the notice & that the decision of General Manager shall be final in this respect. In case of rejection as per para 18-c. the appeal shall be filed before the Chief General Manger, Uttarakhand Jal Sansthan within 15 days of the receipt of the notice & the decision of Chief General Manager shall be final in the respect.
e. In the event of non-removal by the supplier as aforesaid within the said period of 30 days, it shall be lawful for the General Manager/S.E to authorise the Indenting Officer to sell by public auction any rejected materials in such case the supplier shall be credited with the sale proceeds thereof after deducting all cost incurred but will not be entitled to any loss or damage that may be occasioned by such sale.
19. SUPPLYa. The materials shall be dispatched to the consignee(s) at the place(s) stated in the
order or as desired by the consignee(s) duly insured against all risks during the transit.
b. For every dispatch of materials under this agreement dispatch advice and invoice (in duplicate) will be sent by the supplier to the consignee(s) directly under intimation to the S.E
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c. The materials ordered are to be dispatched by the supplier only after it has been checked that the materials fulfill all the tests and specifications referred to in this contract. The supplier will also furnish the following undertaking in writing along with each consignment to the consignee.The materials have been manufactured as per relevant standard specifications and dispatches have been made after checking that the materials supplied have successfully withstood all the tests required in the relevant IS standards and also in accordance with the terms and conditions of the contract. We also undertake to replace or rectify part or to take back the materials and remit cost thereof at the discretion of the S.E. If the materials are found defective before guarantee period, the cost of the defective materials, along with all liabilities, expenditure will be payable by us on receipt of necessary intimation from the consignee.
d. Materials rejected or refused by the consignee(s) on account of inferior quality or any other reason even after pre-delivery inspection, if any, shall have to be removed by the supplier at his own risk and expenses within 30 days from the date of issue on notice of such rejection or refusal. In the event of default/incompliance of the notice by the supplier it shall be lawful for the consignee to sell by auction any rejected materials and in such case the supplier shall be credited with the sale proceeds after the deduction of all the costs and expenses incurred on such sale and the materials rejected and auctioned.
e. In the event of any dispute between the supplier and consignee, the matter narrated in clause 19-d. above would be referred to the S.E and the decision taken by him is to be followed.
f. In case of any dispute not settled, the matter would be referred to General Manager who will act as an arbitrator and his decision would be final and binding on supplier and as well as on the S.E.
g. In case of non-compliance of supply order firm shall be taken to blacklist for next three years in addition to penalty imposed under clause 33 and earnest/security money laying with the department shall be forfeited.
20. DATE OF COMPLETION OF SUPPLYThe date of actual receipt of materials by the consignee shall be taken as the date of completion of supply.
21. RATESThe rates for supply of materials as per attached specification and quoted in Schedule 'A' for each item are F.O.R destination Central Store, Uttarakhand Jal Sansthan, Dehradun/ Haldwani including cost of materials, basic excise duty, insurance charges, third party inspection charges, freight charges (i.e. packing & forwarding, transit insurance, loading, unloading and octroi etc.) but are exclusive of statutory duties such as sales/trade tax without Form ‘C’ and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable. The rates should be quoted after taking into account the benefits accruing under MODVAT SCHEME. Any increase or decrease on the rate of Sales/Trade tax on the finished product shall be payable or recovered as the case may be. The Form-'16' if necessary shall be furnished to the supplier/contractor by the consignee on written demand of the supplier/contractor.
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22. PRICE VARIATION(i) The prices as given in Schedule-'A' annexed hereto are firm and fixed.
(ii) The price will continue to operate even after the validity period of the Rate Contract till the date of delivery as mentioned under Clause 13-c. or as agreed between the S.E and the supplier.The nominal delivery period for the suppliers is 45 days, after receipt of dispatch instructions (D.I.) from S.E. or respective consignee(s). If any supplier does not supply the materials under any circumstances, within delivery period, but if the price of materials decreases, decreased rates will be given.
23. MODE OF TRANSPORTATIONThe materials are to be transported by road transport. However, unloading at the destination store, will be arranged by the supplier.
24. TRANSIT INSURANCEThe supplier will deliver materials at specified destination, at his own risk, in good condition.
25. OCTROI CHARGESIt will be the sole responsibility of the supplier to pay octroi charges if applicable.
26. BANK CHARGESBank charges, whatsoever, shall have to be borne by the supplier and shall not be paid by the Jal Sansthan in any case.
27. GUARANTEED QUANTITYAfter placing of firm order the supplies should be started within a week time if materials are available in ready stock otherwise within 45 days time positively.
28. FORCE MAJEUREThe contract shall be governed by the force majeure clause as specified below:If at any time during the acceptance of this contract the performance in whole or in part by either party of any obligations under this contract shall be prevented or delayed by reasons of any war, hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, strikes, lockouts, explosions, epidemics, quarantine restriction or other acts of God, King, Government Ruler (here-in-after reference to as eventualities) then provided notice of the happening of any such within 15 days from the date of occurrence thereof, neither party shall by reason of such eventuality be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance and deliveries under this contract shall be resumed as soon as possible after such eventuality has come to an end or ceased to exist, and the decision of the General Manager as to whether the deliveries have to be resumed or not shall be final and conclusive.
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29. ORDERSAfter the rates quoted by the supplier are accepted and the contract is executed, order/orders shall be placed under this contract by the S.E or his authorized representative.The order will be placed with the tenderer who successfully qualify technically and commercially. It should be noted that department is under no obligation or binding to place an order on the firm quoting the lowest rate.
30. CANCELLATION OF SUPPLYThe S.E shall have the right to cancel, modify, reduce or suspend the quantity or the materials ordered to any extent, at any time before the supply is completely effected without assigning any reason. The supplier will not have objection to this and will also not be entitled the any claim compensation for any cancellation, modifications, reduction or suspension of any order in part or full at any time and at any stage on the ground that such materials were manufactured.
31. TRANSFER OF AGREEMENTThe supplier shall not transfer or assign this agreement to any other person or firm without permission of the S.E. In the event of the suppliers transferring or assigning the order whole or part to anyone without permission, he shall be considered as having thereby committed a breach of agreement in question and shall make the supply order liable to be cancelled and the earnest money and security money shall be liable to be forfeited.
32. PAYMENTa. 100% payment will be made against receipt of the material as per relevant
specifications at Consignee(s) stores in full and good condition along with Inspection Certificate of third party inspection agency. No payment what ever will be advanced against in invoice or goods received etc.
b. Payment will be made only after satisfactory completion of complete supply of material ordered in particular supply order. Consignee may allow intermediate payment in view of quantity of material ordered and supplied under a particular supply order.
33. LIQUIDATED DAMAGES ETC.a. In the event of the materials not having been supplied in accordance with the order
and as per terms and conditions of the agreement and not supplied within stipulated period of 45 days after issuing of dispatch instructions (D.I.) by the S.E or consignees and supplied within 15 days beyond this supplied period of 45 days, but if the materials not having been supplied within this extended period of 15 days. The S.E/consignee shall recover from the supplier the amount of liquidated damages from any money due to the supplier or from the sum held as earnest/security money or dues pending in Jal Sansthan. This recovery shall be @ 1% per day of the value of materials remaining to be supplied at the end of due date for completion of supply upto a maximum of 25 days during which the supply is not completely affected.
b. Further on the expiry of 25 days after the due date for completion of supply it shall also the lawful for the S.E to purchase the required materials of any suitable quantity containable in the open market at the risk and cost of the supplier, who, in addition to the aforesaid liquidated damage shall be liable to pay loss or damage caused by the said purchase.
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c. The General Manager may allow additional time for completion of supply on consideration of circumstances beyond the control of the supplier to the extent considered justifiable and may decide to forego the whole or part of the aforesaid liquidated damage.
d. In case of non-performance in any form or shape of the terms and conditions of the contract, the General Manager shall have the power to annul, rescind or cancel this contract and upto his notice in writing that he has done so given by registered letter, the contract shall absolutely determine on the date of issue of such notice.
e. In case stipulated period of 45 days crosses the validity of contract bond any extension in supply period may be allowed by General Manager.
f. General Manager may for go the whole or part of the liquidated damage on the circumstances beyond the control of the supplier due to which supplied can not be completed.
34. PARALLEL CONTRACTThe General Manager's right to place parallel contract(s) at a later date is reserved. Parallel contract(s) for these materials with other firms will be arranged as and which needed. It will be the discretion of the General Manager to place supply order with such holders of contract as will be considered more convenient and suitable to meet the requirements during the currency of the contract.
35. ARBITRATION CLAUSEa. In case of any dispute between the supplier and the consignee the matter shall be
referred to the S.E for his decision and in case, where the supplier is not satisfied with the decision of the S.E, the matter shall be referred to the General Manager/Finance Director. Every dispute, difference or question which may at any time arises between the parties hereto or any person claiming under them, touching or arising out of or in respect of this deed or the subject matter thereof shall be referred to the arbitration of General Manager/Finance Director or any person nominated by him. In the event of the arbitrator to whom the matter is originally referred being transferred or vacation his office or being unable to act for any reason, he shall either enter upon the reference himself or appoint another person to act as arbitrator. Such person shall be entitled to proceed with the reference from the state it was left by his predecessor.
b. In all cases where the amount of the claim in dispute is Rs. 50,000.00 (Rs. Fifty thousand only) and above, the arbitrator shall give reasons for the award. The party invoking the arbitration shall specify dispute to be referred to arbitration together with this amount or amounts claimed in respect of each such dispute, subject to the provisions of the Arbitration Act 1940 or any rules made there under and for the time being in force shall apply to the arbitration proceeding.
c. The arbitrator may from time to time with the consent of the parties enlarge the time for marking and publishing the award. The decision taken by the arbitrator will be final and binding on both the parties in question and matters relating to this contract.
36. APPLICABLE LAW The parties to this agreement agree to Dehradun Courts alone shall the jurisdiction over all matters including arbitration matters arising out of this agreement.
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37. SPECIFICATIONS GENERALa. All the materials shall be supplied strictly be conforming to I.S. Specifications with
its/their latest amendment(s) upto validity period of agreement.
b. The supplier should have adequate testing facilities in their factories to carry out tests as laid down in the I.S Specifications.
c. The factories of the suppliers are likely to be inspected by the S.E or his authorized representative to verify that the supplier manufactures quality materials conforming to the I.S. Specifications and they have necessary testing facilities as specified in Clause 37 above. The supplier will have to give the following undertaking with this tender:-I/We ....................................................................................... hereby certify that I/We manufacture/supply all the materials for which we have offered rates in this tender/contract conforming to latest I.S Specifications. I/We further certify that I/We have all necessary equipment's/facilities for producing quality materials conforming to I.S. Specifications and have all necessary facilities to carry out various tests as specified in the relevant I.S. Specifications.
d. In the event of the suppliers not being found to qualify as per requirements laid down in Clause 37 above, the earnest money or security money deposited by him/them shall be liable to be forfeited.
e. If the S.E or consignee desires that the materials shall be dispatched and supplied after due test and inspection at works before his or his authorized representative the supplier will have to make compliance of these instructions and will extend all necessary information at his own cost.
38. MARKINGPre-cast Concrete Manhole covers conforming to IS: 12592:2002 shall have cast, stamped or indelibly painted on it the following appropriate marks:- (a) Manufacturer's Name, (b) Brand name of production, (c) Class & Size and (d) Last two digits for the Year of Manufacture. Material shall also be marked with ISI certification.
39. THIRD PARTY INSPECTIONPre-cast Concrete Manhole covers shall be dispatched only after proper inspection, testing, certification and marking as per relevant specifications by DGS&D/RITES or any other third party inspection agency nominated by the department. The charges of third party inspection agency shall be borne by the supplier. Inspection certificate issued by inspecting officer from time to time shall invariably be attached with dispatched documents of each consignment.
The sample of supplied Manhole covers can be tested randomly from any lot by the department conforming to testing procedures of IS: 12592:2002 at any laboratory by the department. The cost of testing will be borne by the department, if the sample testing report found satisfactory. If the sample is found unsatisfactory then the expenditure on testing shall be recoverable from the supplier, as the Department may deem fit.
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40. TEST CERTIFICATE TO BE SUBMITTED BY THE FIRMA test certificate of Pre-cast Concrete Manhole covers shall be submitted bearing signature of authorised employee of the firm with the dispatched documents of each consignment.
41. ADDRESS OF THE TENDERER FIRMThe address of the tenderer/ supplier mentioned as under will be deemed to be relevant for all correspondence that the S.E/Consignee may enter into with supplier. All letters sent on the aforesaid address will be deemed to have been delivered to the tenderer/supplier.
(SCHEDULE-'A' RATES )Rates of Supply of Pre-cast Concrete Manhole covers with M.S. Frame (M.S. Frame
for square and rectangular shall be made from hot rolled steel flat iron 5 mm. thick with arrangement for hold fast 10 cm. long at each corners)
IMPORTANT NOTES1. The rates shall be quoted F.O.R destination Central Store, Uttarakhand Jal Sansthan,
Dehradun/ Haldwani including cost of materials, basic excise duty, insurance charges, third party inspection charges, freight charges (i.e. packing & forwarding, transit insurance, loading, unloading and octroi etc.) but are exclusive of statutory duties such as sales/trade tax without Form ‘C’ and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable.
2. The quantity of materials can vary upto any extent on either side.3. Pre-cast Concrete Manhole covers shall strictly be I.S.I marked and conforming to IS:
12592:2002.4. Third party inspection charges by D.G.S.&D. /R.I.T.E.S or Any other agency nominated
by the department from time to time shall be borne by the supplier.
S.No.
Description of Item Sizes of M.H. Cover Unit Rate/Unit F.O.R destination Central Store, Dehradun/ Haldwani in Rs.Figures In Words
(1) (2) (3) (4) (5) (6)Pre-cast Concrete Manhole covers conforming to IS: 12592:2002 ISI marked of suitable size, quality and load bearing, for placing of M.H. Covers.
(1) Light Duty-2.5a Square with M.S. Frame 450 x 450 Each
b Square with M.S. Frame 400 x 400 Each
c Circular with Precast Concrete Frame 370 Each
d Circular with Precast Concrete Frame 450 Each
e Circular with Precast Concrete Frame 500 Each
f Circular with Precast Concrete Frame 560 Each
(2) Medium Duty-10a Rectangular with M.S. Frame 450 x 600 Each
d Circular with Precast Concrete Frame 450 Each
e Circular with Precast Concrete Frame 500 Each
f Circular with Precast Concrete Frame 560 Each
g Circular with Precast Concrete Frame 600 Each
(3) Heavy Duty-20a Rectangular with M.S. Frame 900 x 450 Each
b Square with M.S. Frame 560 x 560 Each
c Circular with Precast Concrete Frame 450 Each
d Circular with Precast Concrete Frame 500 Each
e Circular with Precast Concrete Frame 560 Each
f Circular with Precast Concrete Frame 600 Each
Signature and Seal of the Tenderer
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S.No.
Description of Item Sizes of M.H. Cover Unit Rate/Unit F.O.R destination Central Store, Dehradun/ Haldwani in Rs.Figures In Words
(1) (2) (3) (4) (5) (6)(4) Extra Heavy Duty-35a Rectangular with M.S. Frame 900 x 560 Each
b Square with M.S. Frame 560 x 560 Each
c Circular with Precast Concrete Frame 450 Each
d Circular with Precast Concrete Frame 500 Each
e Circular with Precast Concrete Frame 560 Each
f Circular with Precast Concrete Frame 600 Each
Note: M.S. Frame for square and rectangular Manhole covers shall be made from hot rolled steel flat iron 5 mm. thick with arrangement for hold fast 10 cm. long at each corners and for facility of placing or removing the manhole cover, suitable gap + 5 mm. may be provided to the inner periphery of the frame.
RATES ARE TO BE QUOTED BOTH IN FIGURES AND WORDS - F.O.R destination Central Store, Uttarakhand Jal Sansthan, Dehradun/ Haldwani including cost of materials, basic excise duty, insurance charges, third party inspection charges, freight charges (i.e. packing & forwarding, transit insurance, loading, unloading and octroi etc.) but are exclusive of statutory duties such as sales/trade tax without Form ‘C’ and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable.
If, Taxes/ Levies to be charged extra on the above quoted rates, shall be clearly mentioned in percentage.
1. Sales/Trade Tax without Form ‘C’ @ ……….%
2. Any other Central/ State Govt. levies charged @
3. Period for Validity of offer 150 days:
Signature and Seal of the Tenderer
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ON NON-JUDICIAL STAMP PAPER OF Rs. 10/-
ANNEXURE-'1'
UNDERTAKING
Whereas M/s .................................................................................................... who are our authorized dealer have tendered to supply the materials manufactured by us to Jal Sansthan and the Jal Sansthan have required us to guarantee the quality, quantity and delivery schedule of our manufactured materials to be supplied by the above authorized dealer, we hereby guarantee as under:-1. That we shall be responsible for the quality and standard of materials supplied by
the above authorized dealer in the same way as if it was supplied by us.2. That the materials will bear ISI/ISO Certification mark (wherever applicable)
according to the license issued to us vide letter no. ................... dated .................. which is valid upto .......... a photocopy of which will be supplied towards Jal Sansthan.
3. That in case any materials is found sub-standard or defective the same will be immediately replaced by the above authorized dealer failing which we ourselves undertake to replace such materials free of cost.
4. That we guarantee to supply the quantity guaranteed by the above authorized dealer so that the Jal Sansthan is able to get the required quantities according to the delivery schedule given by the Jal Sansthan. In case of failure of the authorized dealer we ourselves undertake to supply the materials at the prices quoted by the authorized dealer. The necessary adjustment in prices, if any, will be settled by us with the authorized dealer directly.
5. That Jal Sansthan will have the right of pre-delivery testing and inspection in our factory of the materials to be supplied through the authorized dealer in the same way as it was supplied by us.
M/s ..............................................................................................
This guarantee made this .................................................... day of ................................. month of ..................................... 20......... by ........................................... (hereinafter called the bank which expression shall, unless repugnant to the contract include its successors and assignees) of the one part in favour of the Uttarakhand Jal Sansthan, a company within the meanings of the companies act 1956 (herein after called the corporation on which expression shall unless repugnant to the context include its successor and assignees) of the other part.
Whereas M/s ............................................................................................. (hereinafter called the suppliers) have agreed to participate in the tender for the supply of ....................... invited by the Jal Sansthan vide their tender notice no. ............................. dated .............
And Whereas in accordance with the tender notice the supplier have to furnish earnest money in the form of Bank Guarantee in the sum of Rs. ................................... and whereas the Bank has accordingly at request of the supplier agreed to furnish this guarantee.
NOW THIS DEED WITNESSES AS FOLLOWS: -
1. In consideration of the premises the bank hereby undertakes to pay on demand to the Jal Sansthan the sum of Rs. ...............................(Rs. .............................................. only).
2. The bank shall pay to the Jal Sansthan on demand the sum under clause above without demur and without requiring the Jal Sansthan to invoke any legal remedy that may be available to it, it being understood and agreed Firstly that the Jal Sansthan shall be the sole judge of and as together the suppliers have committed breach or breaches, if any, of the terms and conditions of the said tender documents/contract and the extent of losses, damages, cost, charges, expenses caused to or suffered by or that may be caused to or suffered by the Jal Sansthan from time to time shall be final and binding on the bank and Secondly that the right of the Jal Sansthan to recover from the bank any amount under this guarantee shall not be effected or suspended by reason of the fact that any dispute or disputes have been raised by the suppliers with regard to their liability or the proceedings are pending before any tribunal, arbitrator quote with regard there to or in connection there with, and thirdly that the bank shall immediately pay the summoned clause to the Jal Sansthan on demand and it shall not be open to the bank to know the reasons of or to investigate or to go into the merits of the demands or to question or to challenge the demander to know any facts effecting the demand and lastly i.e. shall not be open to the bank to require proof of the liability of the supplier to pay the amount before paying the sum demanded under clause above.
3. The guarantee is in addition to and not in substitution for any other guarantee executed by the bank in favour of the Jal Sansthan on behalf of the suppliers.
4. The suppliers and the Jal Sansthan will be at liberty to vary and modify the terms and conditions of the tender document/contract without effecting this guarantee, notice of which modifications to the bank hereby waived.
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5. This guarantee shall not be affected by any change in the constitution of the bank or of the suppliers nor shall the guarantee be affected by any amalgamation or absorption with any other body corporated and this guarantee will be available to or enforceable by such body corporate.
6. The neglect or forbearance of the Jal Sansthan in enforcing any payments of money, the payment thereof is intended to be hereby secured or the giving of time by the Jal Sansthan for the payment thereof shall in no way release the bank from its liability under this deed.
7. This guarantee is irrevocable except with the written consent of the Jal Sansthan.8. This guarantee shall come into force from the date hereof and shall remain valid till
............. but if the period of the tender/contract is, for any reason, extended and upon such extension if the suppliers failed to furnish fresh or renewed guarantee for the extended period, the bank shall pay to the Jal Sansthan the said sum of Rs. ........................ or such lesser sum as the Jal Sansthan may demand.
IN WITNESS WHEREOF
For and on Behalf of the Bank have signed this Deed on the day and year above written
WITNEESS: -
1.
2.
Signed by for and on behalf of the Bank
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Please remove this format and fill-up to put-up before Officer during the factory inspection.
UTTARAKHAND JAL SANSTHAN
FACTORY INSPECTION PERFORMA/GUIDELINES
Executive Engineer, Uttarakhand Jal Sansthan,
Dehradun
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INFORMATION FILLED-UP BY THE MANUFACTURER
1. Name of the tenderer firm. _____________________
2. Addresses of the offices/ branch offices, if any. __________________________________________________________
Tel. No…………………………
Fax. No…………………………
Email …………………………
Website…………………………
Place of business……………………..………………………
3. Location and addresses of manufacturing works/factory/factories __________________________________________________________
Tel. No…………………………
Fax. No…………………………
4. In case you do not own, the factory but utilize the factory of some other firm for the manufacture/fabrication of the stores, indicate the name of the firm whose factory is being put at your disposal.
11. Details and stocks of raw material held, state whether imported or indigenous against each item. Also mention source(s) of supply and quantity procured during last one year.
18. Whether the manufacturer or any of his partners or shareholders member(s) are member of state legislature?
Name _____________________________Portfolio_____________________________
19. Has the manufacturer or any of his partners or shareholders been blacklisted, or demoted to a lower class or orders passed banning/suspending business etc. by the any department in the past.
20. Whether the firm is private or public limited concern or undivided Hindu family, individual or a register partnership firm ? __________________________________________________________
21. Whether the firm comes under the scope of Industries (Development and Regulation) Act 1951 and if so, the no. and date of registration of license held under the Act. __________________________________________________________
22. Name of person holding the power of Attorney.__________________________________________________________
23. Name of partners with their liabilities.__________________________________________________________
24. Whether stores were tested to any standard specification, if so, mention detail.__________________________________________________________
Date: SIGNATURE & SEAL OF MANUFACTURER
Address: NAME
DESIGNATION
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ORIGINAL DOCUMENTS TO BE SHOWN TO THE MEMBER OR MEMBERS OF THE DEPARMENTAL TECHNICAL COMMITTEE OR PERSON AUTHORISED BY THE DEPARTMENT TO INSPECT
THE FACTORY
1. Name of person holding the power of Attorney Power of Attorney or certified copy thereof.
2. Ownership documents or certified copies thereof.
(i) Original or photocopies of rent receipts of the premises.
(ii) Cash vouchers for plant and machinery.
(iii) Proof regarding ownership of stocks.
3. Income Tax Clearance certificate/ PAN Card.
(i) Applicant firm.
(ii) Proprietor.
(iii) Individual partners.
4. Central Sales Tax Registration certificate.
5. Value Added Tax Registration certificate.
6. Registration with Excise Department
7. A copy each of.
(i) Memorandum.
(ii) Articles of association.
(iii) Certificates of incorporation
(iv) Entry in form ‘A’ from the Registrar of firms
8. List of sitting Directors.
9. Certified copy of the partnership deed.
10. Declaration authorizing Branch Manager or any other person to enter into
contractual obligations.
11. The copy each of the following.
(i) The last annual report.
(ii) Profit and Loss account and balance sheet for last three years.
(iii) Statement indicating results of operation and financial position of the
firm.
12. Certificate of registration with DGS&D, if any.
13. Certificate of Director of Industries.
14. IS : licenses.
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15. Evidence regarding purchase of raw material.
16. Details supplies of similar materials made to Government Organizations during
the past 3 years, certified copies of supply orders or other documentary evidence.
17. Performance certificates.
18. Whether the firm is private or public limited concern or undivided Hindu family,
individual or a register partnership firm?
Deeds or articles of association.
19. Whether the firm comes under the scope of Industries (Development and
Regulation) Act 1951 and if so, the no. and date of registration of license held
under the Act.
20. Partnership deed.
21. Whether stores were tested to any standard specification, if so,
Original test certificates.
22. Any other document.
(i)
(ii)
(iii)
Photocopies of above documents self attested shall be handed over to the Member(s) or officer of the Departmental technical committee at the time of factory inspection
