1 OFFICE OF THE EXECUTIVE ENGINEER, MAINTENANCE DIVISION UTTARAKHAND JAL SANSTHAN, NEGI BHAVAN, NEAR POLICE LINE GATE, KANDOLIYA ROAD, PAURI GARHWAL, UTTARAKHAND, PIN-246001 Letter No. 1122 / TENDER NOTICE / 74 /15-16 Date: 11-8-2015 Tender Notice For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two-bid system i.e. 'Technical' & 'Commercial' bids for the following works as detailed below. Tende r No. EMD in Rs. Cost of tender + VAT Last date of Sale of tender Tender receiving upto 3:00 pm and opening at 4:00 pm on same date Completion period 1 Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar Uttarakhand. Rs 85000.00 4767.00 27.08.201 5 28.08.2015 31.03.2017 Terms and Conditions : 1. Tender document can be purchased from the department only. 3. The work is up to 31.03.2017 for operation and maintenance, supply of various components as spares required for operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand. 6. Other terms and conditions shall be according to the tender document. 7. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained. Executive Engineer (Maintenance Division) Not for Publication . Letter No. 1122 / TENDER NOTICE / 74 /15-16 Date: 11-8-2015
Transcript
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OFFICE OF THE EXECUTIVE ENGINEER, MAINTENANCE DIVISIONUTTARAKHAND JAL SANSTHAN, NEGI BHAVAN, NEAR POLICE LINE GATE,
For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two-bid system i.e. 'Technical' & 'Commercial' bids for the following works as detailed below.
Tender No.
EMD in Rs. Cost of tender +
VAT
Last date of Sale of tender
Tender receiving upto 3:00 pm and opening at 4:00 pm on same date
Completion period
1Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar Uttarakhand.Rs 85000.00 4767.00 27.08.2015 28.08.2015 31.03.2017
Terms and Conditions: 1. Tender document can be purchased from the department only. 3. The work is up to 31.03.2017 for operation and maintenance, supply of various components as spares required for operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.6. Other terms and conditions shall be according to the tender document.7. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained.
Executive Engineer (Maintenance Division) Not for Publication.
Copy to the following for information and necessary action:1. General Manager, Uttarakhand Jal Sansthan, Pauri.2. Superintending Engineer, Uttarakhand Jal SansthanPauri.3. Notice Board.4. Copy to Dot Communication 46/2 Tagore Villa Chakrata Road Dehradun with the request to
publish this tender notice on 12 August, 2015 in Amar Ujala, Dainik Jagran & Pioneer at the Govt. rates. The payment shall not be made for misprinting or indistinctly printed or published after due date. The approved copy of DAVP/Govt. rates, R.O. and original copy of News Paper(s) published shall be submitted with the bill at the time of payment.
Executive Engineer (Maintenance Div.)
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CONTENTS
S.No.
Description Page No.
Tender Notice. 4
Introduction, Cause of Breakdown and Methodology 5-10
Terms and Conditions for Tenderers, Technical Bid, Technical Specifications and Commercial Bid
11-20
Scope of Work 21-25
Schedule ‘G’ 26-27
Declaration Part – I 28
Declaration Part – II 29
Memorandum 30
Form of Experience 31
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS
32-42
1. Definitions 32
2. Deposit 32
3. Security Clause 33
4. Encash of a Bank Guarantee 33
5. Mode of Submitting Tender 33
6. Submission of Documents 34
7. Signing of Tender 34-35
8. Important Notes 35
9. Vague Offer 35
10. Period for which Offer shall be Valid 35
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11. Expiry of Validity of Documents 35
12. Validity 35-36
13. PAN 36
14. Papers Relating to Sales/Trade Tax 36
15. Cancellation of Tender 36
16. Withdraw of Tender 36
17. Penalty for Maintenance 36-37
18. Rates 37
19. Insurance 37
20. Bank Charges 37
21. Completion Period 37
22. Orders 37-38
23. Cancellation of Order 38
24. Transfer of Agreement 38
25. Payment terms 38
26. Parallel Contract 38
27. Arbitration Clause 38
28. Applicable Law 39
29. Address of the Tenderer firm 39
30 Annexure-1 : Check List 40
31 Performa for B.G. Bond 41-42
32 Technical Datasheet Attached
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OFFICE OF THE EXECUTIVE ENGINEER, MAINTENANCE DIVISIONUTTARAKHAND JAL SANSTHAN, NEGI BHAVAN, NEAR POLICE LINE GATE,
For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two-bid system i.e. 'Technical' & 'Commercial' bids for the following works as detailed below.
Tender No.
EMD in Rs. Cost of tender +
VAT
Last date of Sale of tender
Tender receiving upto 3:00 pm and opening at 4:00 pm on same date
Completion period
1Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar Uttarakhand.Rs 85000.00 4767.00 27.08.2015 28.08.2015 31.03.2017
Terms and Conditions: 1. Tender document can be purchased from the department only. 3. The work is up to 31.03.2017 for operation and maintenance, supply of various components as spares required for operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.6. Other terms and conditions shall be according to the tender document.7. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained.
Executive Engineer (Maintenance Division) Not for Publication.
following for information and necessary action:1. General Manager, Uttarakhand Jal Sansthan, Pauri.2. Superintending Engineer, Uttarakhand Jal SansthanPauri.3. Notice Board.4. Copy to Dot Communication 46/2 Tagore Villa Chakrata Road Dehradun with the request to
publish this tender notice on 12 August, 2015 in Amar Ujala, Dainik Jagran & Pioneer at the Govt. rates. The payment shall not be made for misprinting or indistinctly printed or published after due date. The approved copy of DAVP/Govt. rates, R.O. and original copy of News Paper(s) published shall be submitted with the bill at the time of payment.
Executive Engineer (Maintenance Div.)
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NAME OF WORK : Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri)
Uttarakhand.INTRODUCTION:
OPERATION of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.
MAINTENANCE of STP is defined as the art of keeping the, plants, machinery and equipment, other facilities in an optimum working order and proper functioning without any interruption. There are two types of maintenance viz.:
Preventive or Routine Maintenance.
Corrective or Breakdown Maintenance.
Maintenance of Sewage Treatment Plant including Bar Screen, MBBR Tanks, Clarifier and Sludge Pumps & Sludge Dewatering System.a) PREVENTIVE MAINTENANCE OF SEWAGE TREATMENT PLANT
PREVENTIVE MAINTENANCE constitutes routine works and precautions to be taken periodically to prevent the system from mal-functioning by mechanical adjustments, repairs, corrective action and planned maintenance.Lack of preventive and timely maintenance or poor maintenance can cause undue wear and tear of fast moving parts, and premature failure of the equipment. Such premature failure or breakdown causes immense hardship to the consumers and staff, and avoidable increase in repair cost. The shortcomings in maintenance can also result in increase in hydraulic and power losses and low efficiency. Inefficient running of the pump increases burden of power cost. Importance of preventive maintenance, therefore, need not be over stressed.Appropriate maintenance schedule and procedure need to be prescribed for all electrical and mechanical equipment based on manufacturers' recommendations, characteristics of the equipment, site and environment conditions i.e. temperature, humidity, dust condition, etc. The maintenance schedule also needs to be reviewed and revised in the light of experience and analysis of failures and breakdown at the pumping station. The preventive maintenance schedule shall detail the maintenance to be carried out at regular intervals i.e. daily, monthly, quarterly, half yearly, annually etc. or operation hours. The schedule shall also include inspections and tests to be performed at appropriate interval or periodicity.General guidelines for maintenance schedules for Panels and associated electrical and mechanical equipment are enlisted below. The guidelines should not be considered as total, full-fledged and as characteristics of equipment and site conditions differ from place to place. For example, in dust laden environment or places where occurrence of storms is frequent, blowing of dust in Panel shall have to be done at lesser intervals than specified in general guideline.
b) CORRECTIVE MAINTENANCE involves carrying out works related to break down, which has actually occurred by replacements, correction of defects etc.
Preventive maintenance is more economical than corrective maintenance and it provides uninterrupted service and avoids the need for corrective maintenance.
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BRIEF DETAIL OF ITEMS FOR MAINTENANCE COVERED IN THIS TENDER
This tender is invited for Maintenance of following items for successful operation of STP.
1) Dosing Pumps
2) Bar Screen Chamber
3) Grit Chamber
4) MBBR-01 and MBBR-02
5) Sludge Sump
6) Filter Press feed Pumps
7) Air Blower For MBBR
8) Mixture for DWPE dosing Tank
9) Filter Press
10) Clarisettler Mechanism
11) Knife gate Valves
12) Pressure Regulating Valves
13) Mechanical Bar Screen
14) Isolation Gates
15) Ultrasonic Flow Meter
16) Level Switch-Top Mounted
17) Rota meter
18) Pressure Gauges
19) Alarm annunciator
20) Electrical Actuator
21) Electrical Control Panel
1. CAUSES OF BREAKDOWNS
The Sewage Treatment Plant is subjected to breakdown due to following reasons:
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a) ELECTRIAL FAULTS IN THE SYSTEM:
The Sewage Treatment Plant is an Electro-Mechanical system constituting of sophisticated devices & instruments, which has to be in service round the clock year after year. The Pump panel comprises of a number of devices & a network of wiring. For electrical service it makes mechanical operations on an average eight times a day. Every component installed in STP has a defined Electrical & Mechanical operational life under standard circumstances. The power network available in our country does not allow a smooth & maintenance free operation of Electro-mechanical components. The following are the major power network faults which occur frequently & have the hammering effect on the STP.
High, low & Unbalanced voltages
Loss of phase due to breakage of power conductor or fuse blowouts.
Reverse phase sequenced power supply in the network from the Power Corporation.
Frequent breakdown of power supply
Effects of Short circuits occurring in the system network.
Electrical Noise in the Power network due to Power system harmonics.
Power network disturbance due to strong winds & storms
Lightning thunders
Voltage spikes
Misc. other faults
Due to above faults following major damages are made to the system
Chattering of Contactors
Burning of Solenoid coils of Contactors.
Nuisance tripping in the system
Failure of Power supplies
Disturbance of calibration of relays & instruments etc.
Over heating of components, cables & cable terminations
Mechanical wear & tear of Components
Disturbance of Calibration of Metering devices & Transducers
Failure of sensitive electronic components
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Fusing of Indicating devices
Burning of motors due to operation under unbalanced voltages.
Burning of motors due to operation under High & Low voltages.
Burning of motors due to operation under unbalanced current drawn.
b) ENVIRONMENTAL EFFECTS & NATURAL CALMATIES
Our Sewage Treatment Plant exposed to various Hazardous & No-hazardous environmental atmospheres as below:
The STP involves chlorination system. Chlorination system activates the corrosion of metal parts involved in the Plant. All of our system comprises of copper contacts & terminations. The traces of chlorine gas in the environment corrode the metal parts. The corrosion effected parts fail to operate as per specifications & become a cause of breakdown of machinery.
The terrain of Uttarakhand is subject to strong winds & storms, heavy & continuous rains. The effect of these is dust, humidity & moisture in the environment.
The dust, humidity & moisture have all ill effects on the STP collectively.
The deposit of dust decreases the natural cooling of the electrical current carrying paths & components. Due to insufficient cooling the components are subject to higher operating temperatures beyond the limits, which lead to the failure of the system. The failure to operate the system as per specifications leads to breakdown of the pumping machinery.
The humidity & moisture effects the insulating properties of the system. Due to high moisture content & humidity the insulation of the devices & systems get week & lead to short circuit & earth fault in the system. The short circuits & earth faults are major break downs of the system.
c) UNSKILLED LABOR & OPERATIONAL STAFF
The STP involves various operations in Pipe lines & valves. Our STP is not 100% automatic& many operations are to be carried out by field staff like operation of valves & stopping of pumping plant due to changes to be made in the pipe lines etc.
These pipe line activities are carried out by contractual field staff which occasionally operates the system panels etc for intermittent unscheduled operation. The lack of operational knowledge of these staff leads to breakage of operating knobs etc. & operation under poor supply conditions. These all lead to breakdown of the Sewage Treatment Plant.
OBJECTIVE:
Why maintenance is required:-
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Every moving component needs routine inspection, cleaning, greasing, alignment etc. to avoid occurrence of faults due to operational consequences in the panels
Timed Replacement of worn-out Components to avoid corrective maintenance
Cleaning of dust deposits due to natural environment & storms etc. to reduce wear & tear & avoid Component failure.
Chlorination system activates the corrosion of metal parts involved in the Plant. The corrosion effected parts are to be regularly cleaned & coated with anti corrosion material. This is to be performed as per schedule & observations made during the preventive maintenance visits.
The terminal connectors of switchgears & devices are to be replaced as per observations & tests to be performed during preventive maintenance visits.
Bus bars corroded by environment need to be refurbished & replaced timely during the preventive maintenance visits.
The fixed & moving switching contacts in the electric circuits continuously generates heat & hence Detroit the contact surface. Refurbishing of contacts is required periodically to enhance the life of system & avoid breakdowns.
The protective relay devices, field instruments & transducers need regular calibration & testing to be done. The Electrical network faults leads to change in the characteristics of the various operating parameters, hence the testing & calibrations activity is a scheduled & observations based.
Noting the parts to be replaced in next schedule.
In the absence of regular greasing & spraying of insulating compounds the mechanical fitments get choked up & in turn may lead to failure of components.
Poor O&M practices have, on many occasions largely contributed to decreased utility or even to an early failure of newly constructed water supply facilities. Thus the health and social benefits for which the facilities were designed and implemented have not been realized, capital investment have been wholly or partially lost and scare resources are expended on the premature replacement of equipment or for the rehabilitation of facilities before they have been in operation for the full span of their useful lives.
Hence, proper Maintenance is absolutely essential for deriving the benefits continuously from the investments made.
METHODOLOGY
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It is presumed that contractor will provide minimum qualified staff at the site, which will be adequate to perform the routine maintenance & operational functions. Also maintenance staff has to be available round the clock round the year even on holidays. However strength may vary during day & night shifts.
In case of faults beyond the capacity of the staff provided as above, contractor shall immediately provide extra specialized work force so as to attend to the fault in minimum reasonable time.
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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Terms and Conditions for Tenderers
For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two-bid system i.e. 'Technical' & 'Commercial' bids for the following works as detailed below.
Tender No.
EMD in Rs. Cost of tender + VAT Rs.
Last date of Sale of tender
Tender receiving upto 3:00 pm and
opening at 4:00 pm on same date
Completion period of work
1Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar Uttarakhand.Rs 85000.00 4767.00 27.08.2015 28.08.2015 31.03.2017
Submission of Tender:
1. The work is up to 31.03.2017 for operation and maintenance including supply of various components as spares required for sewage treatment plant.
2. The tenders will be sold to the bidders having experience of maintaining sewage treatment Plant based on MBBR Technology in Govt./Public Sector.
3. The tenderer should quote the rate keeping in view the topography and geography of the State.
4. The tender should be submitted on the basis of two bid system, subscribed envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Name of the work", Tender Notice No. and Date with all relevant documents, certificates duly certified and attached firmly with the tender document, duly sealed. All necessary credential documents, tender document duly filled (Except financial bid) should be kept in Envelope A.
5. The last date for the submission of the “Tender" in the official Tender Form (in original) issued by Office of The Executive Engineer, Maintenance Division, Uttarakhand Jal Sansthan, Pauri Gharwal (Uttarakhand) shall be duly filled in and signed by a duly authorized person to the Office of The Executive Engineer, Maintenance Division, Uttarakhand Jal Sansthan, Pauri Gharwal (Uttarakhand)
6. The tenders without earnest money and concurrence to deposit security amount in the event of acceptance will not be entertained.
7. Earnest money in the following forms should invariably be put in a separate envelope along with separate envelopes of technical bid and commercial bid. All these three envelopes shall be put in a single envelope subscribed "Tender Notice No. and Date, Name of the work”. It should be valid for 6 months from the date of opening of the tender. A photocopy of EMD can be retained by the tenderer for claiming the refund of the EMD after the entire procedure is completed. EMD of Rs 85000.00 value for O&M of otwo years, in the form of F.D.R/ C.D.R/ N.S.C/B.G., issued from any Nationalized/ Scheduled Bank/ Post Office in India, duly pledged in the name of Office of The Executive Engineer, Maintenance Division, Uttarakhand Jal Sansthan, Pauri Gharwal (Uttarakhand)shall be attached.
8. The tenderer shall ensure that the tender is positively received in the Office of The Executive Engineer, Maintenance Division, before or on the date and upto the time of
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receipt or tenders as per schedule given in the tender notice. Uttarakhand Jal Sansthan will not be responsible for late receipt of tender in the Office of The Executive Engineer on account of any delay etc. and such tender(s) shall not be entertained. Document what-so-ever submitted after the schedule time of receipt of tender on the date of opening of the tender shall not be considered. All papers must invariably be submitted with the tender.
9. Tenderers must note it carefully that the such forms, DeclarationPart-I, DeclarationPart-II, Memorandums, Form of experience, Schedule 'G,Annexure-1etc. attached with this tender document must invariably be filled up completely and duly signed by a person(s) authorized to do so. Other blank spaces, meant to be filled by tenderers, must also be filled up otherwise the offer will be treated incomplete and will be liable for rejection.
10. The tender document should be signed only by a person to whom the power is delegated by the competent authority and who is authorized in the name and on behalf of company/ firm to do so and become a party.
11. In case, the date of opening of tender is declared a public holiday, the tenders shall be opened on the next working day. If the last date for the sale of tenders is declared a public holiday, the tenders would be sold up to the next working day and the tenders would then be opened on the next working day thereto.
12. The tender document should be clear and without over-writing or corrections but in case if corrections are necessary they must be made by drawing a line over the wrong entry and writing the correct rate and the correction must be initialed by the tenderer. Rates shall be given clearly in figure as well as in words.
13. Rates shall be quoted in prescribed tender documents purchased from the department. If rate quoted in any other paper or a letter pad shall be in the format of Schedule 'G’ as per tender document.
14. Stamp duty will be borne by the tenderer according to Govt. rules and regulations.
15. The envelope "A" shall be first opened and if it is found in order as per terms and conditions of the tender document, then the envelope 'B' containing the bids shall be opened and rates announced otherwise the bid will be rejected.
16. The tenderer must have expertise in preventive maintenance at site and repair of instruments/equipments Control Panel, trouble shooting of all equipments, Actuated Valves, Flow Meters, level and pressure sensors etc.
17. Training has to be provided by the successful tenderer to the concerned officers/staff about the working.
18. During the operation and maintenance, if any equipment Completely replaced by the tenderer, such equipment and spare part shall cover the guarantee period of one year from the date of commissioning and testing. No payment will be made for any defective instrument/equipment full or part. It will be the responsibility of the tenderer that he will replace or rectify the defect at ultimate destination free of cost within the guarantee period. Regular spare parts of equipment required for maintenance of equipment/ Instruments shall be replaced by contractor with in bond amount.
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19. Spare required for proper operation shall be made available by the contractor within the bond amount.
20. If any damage to the structure and any equipment take place due to natural calamity, expenditures of restoration shall be reimbursed by the department.
21. Firm having experience at least one year of maintaining STP based on MBBR Technology in Government ,semi government, Government undertaking department can participate in the tender . Since, there are very few contactors/ firms working in the field of O&M work of STP in Uttarakhand. Therefore new firm with experience in private sectors of maintaining STP based on MBBR Technology at least for one year are also allowed of take part in the tender; however the performance shall be evaluated in every two months, failing which contract can be resigned.
22. If bond goes beyond one year, contractor shall carry out complete painting work of all structures and boundary wall during second year of O&M.
23. The conditions of this tender can be changed in the benefit of department at the time of execution of agreement on mutual consent of department and the contractor.
24. It is the responsibility of the contractor to follow labour laws as applicable in Uttarakhand.
25. Conditional/ Telegraphic/ Telephonic/ Fax/E-mail offer shall not be entertained.
SIGNATURE & SEAL OF TENDERER
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TECHNICAL BIDThe tenderer is required to submit complete information related works with the following documents/certificates shall be enclosed along with their offer for which the rates are quoted in the part of Schedule ‘G,. It shall be firmly attached in separate sheet in same order as given below with the Technical Bid.
1. Name of the Tenderer Firm
2. Correspondence address
3. C.S.T. No.
4. Service Tax No.
5. Name of state T.T./VAT No.
6. PAN
7. EMD Reference
Rs.
Valid upto
Name of Bank
8. ISO certificate, if available.
9. Performance Certificates shall be attached with the tender from Govt. departments/ Govt. Undertakings/Companies where the O&M work of similar nature executed by the tenderer. Certificate from Govt. departments/ Govt. Undertakings shall not be signed lower than Executive Engineer rank Officer and in case of companies not lower than Director/C.E.O/authorized signatory otherwise the bid will be treated as irresponsive.
10. List of tools &equipments.
11. A certificate shall be furnished by the tenderer that
tendering firm is not blacklisted by any govt. or
semi govt. department/organization.
12 Non-judicial Stamp paper of Rs. 100.00 only
13. Detail list of employees who are working in the organization shall be furnished with the tender in the following format; otherwise the bid will be treated as irresponsive.
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S.No. No. of Employee Department
(1) (2) (3)
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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Technical specificationsPROCESS FLOW DIAGRAM FOR FAB BASED SEWAGE TREATMENT PLANT
OTHERS
RAW SEWAGE BY PUMPING
STILLING CHAMBER/BAR SCREEN(MECHANICAL-1W+1SB)
GRIT CHAMBER(MANUAL)
MBBR-01MBBR-02CLARITUBESETTLER
HYPO ADDTION
CHLORINE COTACT TANK
OTHERS
TREATED SEWAGE TO DISPOSAL
OTHERS
SLUDGE SUMP
FILTRATE COLLECTION SUMP
FILTER PRESS
DWPE DOSING
DEWATERED SLUDGE FOR DISPOSAL
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COMPONENTS OF SEWAGE TREATMENT PLANT
1) Dosing Pumps
2) Bar Screen Chamber
3) Grit Chamber
4) MBBR-01 and MBBR-02
5) Sludge Sump
6) Filter Press feed Pumps
7) Air Blower For MBBR
8) Mixture for DWPE dosing Tank
9) Filter Press
10) Clarisettler Mechanism
11) Knife gate Valves
12) Pressure Regulating Valves
13) Mechanical Bar Screen
14) Isolation Gates
15) Ultrasonic Flow Meter
16) Level Switch-Top Mounted
17) Rota meter
18) Pressure Gauges
19) Alarm annunciator
20) Electrical Actuator
21) Electrical Control Panel
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Components Details: Technical Data Sheet for all Equipments attached separately.
Reports
Following reports shall be prepared & submitted by the contractor:
MONTHLY REPORT ANNUAL REPORT
The Contractor shall provide the Employer by March 31 of the current year (n) with an annual report for the preceding year (n-1). This report shall include:
All technical statistics related to sewage treatment Plant
A statement of works carried out during the preceding year in connection with the contractor's obligations under these conditions.
TOOLS & PLANTS
All tools & plants required for carrying out various tasks relevant to operation & maintenance have to be arranged by agency at its own cost.
Daily/Weekly/Monthly Maintenance report to be send to the engineer in-charge of site and the same record shall be kept at STP sites in the following format.
Date ……………Month …………….. Division ………………. Sub-Division …………………
Site Name Date of Visit Observations Job done Service Persons
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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1. MAKES OF EQUIPMENT INSTALLED AT SITE
1. Dosing Pumps : Milton Roy
2. Filter Press feed Pumps : Roto Pumps
3. Air Blower For MBBR : Usha
4. Mixture for DWPE dosing Tank : Fibre& Fibre/Greaves
5. Filter Press : Purav Industries
6. Clarisettler Mechanism : Perfect Engg.
7. Knife gate Valves :Expert Engineering
8. Pressure Regulating Valves : Fainger Leser
9. Mechanical Bar Screen : Jash
10. Isolation Gates : Yasvant Industrial
11. Ultrasonic Flow Meter :Krone Marshall
12. Level Switch-Top Mounted :Pune Tectrol
13. Rota meter :Eureka
14. Pressure Gauges : Gluck
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
COMMERCIAL BID
1. The tenderer are requested to quote firm and fix rates in Indian Rupees for each article as mentioned in the tender document Schedule 'G,
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2. The tenderer shall quote the rates for all items shown in Schedule 'G, The work shall be evaluated on the basis of the total tendered cost and not on the basis of individual items of the tender.
3. The rates should be clearly mentioned in figures as well as in words.
4. The rates will not be subject to any escalation at a later stage.
5. The rates given in Schedule 'G’ shall be quoted F.O.R. destination at site in Srinagar, Uttarakhand for O&M of existing Bar Screen, MBBR Tanks, control panels, Actuated Valves, Flow Meter (per year basis) for up to 31.03.2017 include cost of all manpower, stationery and T&P, instruments, equipments required for proper completion but are exclusive of statutory duties such as sales/trade tax/VAT/Service Tax and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable.
6. However bifurcation of all should be clearly mentioned and the percentage of taxes, excise duties or any other statuary levy on the furnished product included in the rates should be clearly mentioned in the commercial offer.
PENALTY FOR MAINTENANCE
(a) If there is necessary to install new part to rectify the fault,contractorwill get the permission from engineer in-charge to install new part against defective part and defective part will handover to the Department after verification of site in-charge, the payment will be made for the same as approved by the department. Defect shall be removed within 4-6 hours, otherwise it shall be open to the Department to levy penalty @ Rs. 500/- per day per site of STP.
(b) The penalty may be recovered from the pending payments due to the contractor or through invoking the Performance Guarantee.
7. No other document will be attached with the commercial bid.
NOTE:
Any enquiry regarding this tender can be obtained from the following officers.
The Contractor shall be required to perform the following services under these Conditions: The Contractor shall be responsible for Preventive & Corrective maintenance of STP
The Contractor shall be responsible for carrying out regular servicing and lubrication of machines, complying with maintenance instructions as defined in the Operation and Maintenance Manual, and ensuring that electromechanical equipment and motors operate correctly at all times.
The Contractor shall ensure that measurement systems operate correctly at all times.
The Contractor shall be entitled to appoint a representative who shall together with UJS Representative on the last day of each month or if such day is not a working day on the following day,jointly carry out a reading of water meters and jointly certify the record of such readings.
For the duration of the maintenance period, the Contractor will be responsible for the supply and control of lubricants, spare parts and consumable materials excluding electrical power, necessary for the continuous operation of the works.
The Contractor will manage the consumables and utilities services to ensure their most economic consumption and to minimize wastage.
The quantities of all the unutilized spare parts and consumable materials will be fully handed-over to the Employer at the end of the maintenance period.
The store’s inventory, the issuing and recording of spare parts will be the responsibility of the Contractor.
The Contractor is also responsible for providing spare parts and material required for the operation and maintenance during the operation period, and shall bear the cost for the same, including the cost of storing and safeguarding.
The Contractor will make all necessary arrangements to ensure the continuous supply of spare parts and material for the works in such quantities and amounts as would ensure uninterrupted operation.
The Contractor will provide staff personnel for the full term of maintenance as per schedule of establishment.
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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(SCHEDULE- ‘G’ - RATES )
Rates for Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.
IMPORTANT NOTES1. Any inquiry regarding this tender, tenderer can contact Telephone No. 01368-222015
2. The rates shall be quoted F.O.R. destination at Srinagar Site in Uttarakhand for O&M of existing Sewage treatment Plant based on MBBR technology up to 31.03.2017 include cost of all manpower, stationery and T&P, instruments, equipments required for proper completion but are exclusive of statutory duties such as sales/trade tax/VAT/Service Tax and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable.
3. The quantity of work can vary upto any extent on either side.4. The work shall be done strictly be as per terms and conditions of the tender document.
S. No.
Description Qty Unit Rate/Unit in Rs. Amount in Rs.In Fig In Words
(1) (2) (3) (4) (5) (6) (7)1. Operation and maintenance of 3.5 MLD
Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.
A
FOR 1st YEAR (6 MONTHS)
1 per month
FOR 2nd YEAR (12 MONTHS) 1 per month
RATES ARE TO BE QUOTED BOTH IN FIGURES AND WORDS - F.O.R. destination at site in Srinagar Uttarakhand for O&M of existing Sewage Treatment Plants (per year basis) up to 31.03.2017 include cost of all manpower, stationery and T&P, instruments, equipments required for proper completion but are exclusive of statutory duties such as sales/trade tax/VAT/Service Tax and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable.
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If, Taxes/ Levies to be charged extra on the above quoted rates, shall be clearly mentioned in percentage.
1. Central Sales Tax/ VAT @
2. Service Tax @
3. Any other Central/ State Govt. levies charged @
4. Period for validity of offer …………
Signature and Seal of the Tenderer
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DECLARATION PART-I
It is hereby declared that I/ We the undersigned have read and examined all the terms and conditions etc. of the tender document for which I/We have signed and submitted the tender under proper lawful power of attorney.
It is also certified that all the terms and conditions etc. of the tender document are fully acceptable to me/us except the following clauses/ sub-clause(s).
S.
No.
Clause/ Sub-Clause No. Remarks
(i)
(ii)
(iii)
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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DECLARATION PART-II
I/We deposit herewith as earnest money Rs. ................ (Rs..............................) in following form as specified in terms and conditions of this tender.
The details of deposit of earnest money are given below.
S.No.
Description Amount Name of Issuing Bank
1. FDR/CDR/NSC No. & Date of any Nationalized /Scheduled Bank/Post Office in India.
2. Bank Guarantee No. And date of any Nationalized/Scheduled Bank in India.
I/We also agree to deposit 10% security money as per terms and conditions of this tender.
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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MEMORANDUM
For Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.
If my/our offer is accepted, I/We hereby agree to abide and fulfill the terms and conditions annexed hereto and within 15 days of the date of receipt of an information of acceptance of my/our offer from the Executive Engineer, Maintenance Division, Uttarakhand Jal Sansthan, Pauri Gharwal (Uttarakhand) we shall communicate in writing my/our acceptance of such offer and shall also execute an agreement embodying the conditions hereto attached. I/We also agree that the drawings, specifications, terms and conditions set forth in the offer from the Executive Engineer, Maintenance Division, Uttarakhand Jal Sansthan, Pauri Gharwal (Uttarakhand) together with its acceptance thereof in writing by me/us shall be the agreement.
I/We further agree that in the event of my/our failure to convey my/our acceptance of the offer from the said Executive Engineer, Maintenance Division, within 15 days (Fifteen days) of its receipt as above, it will be open to the said Executive Engineer, Maintenance Division to withdraw the offer and forfeit the earnest money deposited by me/us.
Date: The.................... Day of ......................20
TENDERER: SIGNATURE & SEAL :
NAME :
ADDRESS :
WITNESS: SIGNATURE :
NAME :
ADDRESS :
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FORM OF EXPERIENCE
(TO BE FILLED BY THE TENDERER)
I .................................................................................................................................. have been Maintaining MBBR based Sewage treatment Plant noted below to various organizations to their entire satisfaction. We also enclose true copies of certificates/ Orders/ Contract Bond of our experience.
S.No.
Name & Address of Organization
Period of AMC Details of Equipment Handled
DATED: SIGNATURE AND SEALADDRESS OF THE TENDERER
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UTTARAKHAND JAL SANSTHAN
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS
Please carefully go through these papers and ensure compliance as non-compliance of any of these conditions may make your offer invalid.
1. DEFINITIONSa. UTTARAKHAND JAL SANSTHAN
Uttarakhand Water Supply and Sewage Department (herein called the "Jal Sansthan").
b. CHIEF GENERAL MANAGERChief General Manager of Uttarakhand Jal Sansthan means time beingincharge of Uttarakhand Jal Sansthan, Uttarakhand (herein called the "C.G.M.").
c. FINANCE DIRECTORFinance Director of Uttarakhand Jal Sansthan means time beingincharge of Uttarakhand Jal Sansthan, Uttarakhand (herein called the "F.D").
d. GENERAL MANAGERGeneral Manager of Uttarakhand Jal Sansthan, means time beingincharge of Uttarakhand Jal Sansthan, Uttarakhand for Dehradun/Garhwal/Kumoun (herein called the "G.M")
e. SUPERINTENDING ENGINEER (MATERIAL)Superintending Engineer (Material), Uttarakhand Jal Sansthan, Uttarakhandmeans time being incharge of the stores and will operate the contract (herein called “G.M.(Pauri)
f. ENGINEERINCHARGE & PAYMENT AUTHORITYExecutive Engineer, Maintenance Division, Uttarakhand Jal Sansthan, Pauri Gharwal (Uttarakhand) for the time being in-charge (here in called “Executive Engineer”).
g. CONTRACTOR FIRMThe party(ies) with whom the contract may be entered and order(s) for the O&M work be placed under this contract by the Department.
h. SITE OF WORKThe site for For Operation and maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.
2. DEPOSITa. The tenderers shall deposit the amount as Earnest Money in the forms as specified in terms
and conditions of this tender. General Manager shall have the right to enhance the amount of Earnest Money as and when required for the work.
b. After the acceptance of the offer, earnest money deposited in the form of F.D.R/C.D.R/N.S.C/B.G will be refunded to the unsuccessful tenderers after completion of the entire tender procedure. No interest will be payable by the Jal Sansthan on the earnest money.
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3. SECURITY CLAUSEThe security money 10% as and when required by the department shall be deposited by successful tenderer in the form of FDR/CDR/N.S.C/B.G in the name of E.E (Maintenance Division) which would be released after 24 months from the successful completion of the contract period. The security money will be FDR/CDR/N.S.C/B.G of the aforesaid amount from any Scheduled/ Nationalised Bank/ Post Office in India on the prescribed performa of the department. Such security in the form of FDR/CDR/NSC/B.G shall be valid for 24 months from the date of expiry of the contract bond in the first instance but may have to be extended by the contractor which required and ordered by the GM(Pauri) to cover the 12 months period from the date of last O&M work under the contract. However, if the GM(Pauri) so desires, the value of security to be deposited may be increased at his discretion at any stage and at any time. No interest will be payable by the Jal Sansthan on the security deposit.
4. ENCASH OF A BANK GUARANTEEa. If the period of contract or work is for any reason extended, the contractor shall have the
Bank Guarantee extended upto the period of 12 months after the date upto which the contract or the O&Mwork period is extended or he shall furnish a fresh Bank Guarantee for the same amount or as directed by Executive Engineer to cover a period of 12 months beyond the extended period and if the contractor fails to do so, it will amount to a breach of the contract thereby entitling the Executive Engineer to encash the Bank Guarantee.
b. The security money shall be released after 12 months from the date of satisfactory completion of all O&M work against the orders placed under this contract and after deductions of any liability against contractor.
5. MODE OF SUBMITTING TENDER
a. The tender should be submitted on the basis of two bid system, subscribed envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No. and Date, Name of Article and last date for the submission of the Tender" in the official Tender document (in original) issued by the Executive Engineer, Maintenance Division, Pauri(Uttarakhand)
b. In the event of space being insufficient for the required purpose, additional pages of the size: 22.5cm x 28.5cm may be added. Each such additional page must be numbered consecutively, bearing tender number and date and should be duly signed by the authority that has signed the tender form. In such cases reference of the additional pages must be made in the tender form.
c. All other pages, certificates or documents required to be submitted with the tender should also be certified duly and attached firmly with tender form. It should be properly sealed. The envelope should be addressed to the Executive Engineer, Maintenance Division, Uttarakhand Jal Sansthan, Pauri
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d. The quantities, if any, in the tender notice shall be deemed to be only approximate and will not in any manner what-so-ever be binding on the department.
e. The tender must reach to the Executive Engineer, Maintenance Division, Pauri, not later than 15:00 hours on the date of the opening of the tender. Tenders sent by hand delivery should be dropped in the Tender Box before the above time. The Tender Box will be kept in the room of the Executive Engineer, Maintenance Division or any place indicated by Executive Engineer, Maintenance Division on the date of the opening of the tender.
f. No document/ Correspondence will be entertained after the closing time of the tender.
g. Tenders shall be opened at the scheduled time on the date of opening (Date and time mentioned in the tender notice) in the presence of such tenderers or their any authorized representatives who choose to be present. In case the opening of tenders is to be attended by any representative of a contractor firm, his name should be mentioned in the tender itself and the tenderer should also furnish to his representative a letter of authority bearing representative's attested signatures.
h. Rates should be written both in figure as well as in the words and there should be no cutting or overwriting. In case any difference in rates written in word and figures, the rates written in words will be taken as correct.
i. Rates offered should be valid for the full validity period of the contract.
6. SUBMISSION OF DOCUMENTSUntil & unless asked by the Executive Engineer, Maintenance Division specifically, document whatsoever, submitted after the scheduled time of receipt of tenders on the date of opening of the tender shall not be considered. Please submit all papers with tender.
7. SIGNING OF TENDERa. The tender is liable to be ignored if complete information is not given therein. Please note
that conditions given in the tender documents shall govern the contract. It may please be noted carefully that till such time that a fresh agreement is drawn up embodying the agreed conditions, the conditions given in the tender document shall govern the contract. The tenderer should note this carefully.
b. The individual signing the tender and/or other documents connected with the contract must write his name in BLOCK LETTERS under his signatures.
c. The individual signing the tenders and/or other documents should specify whether:(i) He is the sole proprietor of the firm or constituted attorney of such sole proprietor.(ii) A partner of the firm, if it is a partnership firm, in such case he must have authority to
refer to arbitration dispute concerning the business of the membership by virtue of partnership agreement or a Power of Attorney.
(iii) Constituted attorney of the firm, if it is a company under the meaning of Company Law, a certified photostate copy of the power of attorney should be attached.
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(a) Managing Director/President/Chairman/Company Secretary in case of Limited Co. having authorization for committing the company from its Board of Directors or as is required under Co. Law and
(b) President or Secretary in case of registered co-operative society having such powers through Laws/Bylaws or by special resolution.
8. IMPORTANT NOTES(i) In case of partnership firms, where no authority to refer disputes concerning the business of the partnership to arbitration has been conferred on any partner, the tender and all documents attached there-to must be signed by each and every partner of the firm.(ii) A Person signing the tender form or any documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind each other and if on inquiry it appears that the person so signing has no authority to do so, the General Manager may, without prejudice to other civil and criminal remedies, cancel the contract and hold the signatory liable for all costs and damages.(iii) In other cases, the resolution/ authorization/ attorney duly attested by NOTARY PUBLIC should be submitted with the tender if not already done.
9. VAGUE OFFERSOffers indicating a number of firms shall not be considered and as such the tenderer must make SPECIFIC MENTION of the particulars of the firm on whose behalf the tenderer has quoted the rates. In case the tender is submitted by authorized by firm and the Annexure-1 regarding undertaking from firm is not enclosed duly filled up on prescribed performa, the offer will be treated as vague and will not be considered.
10. PERIOD FOR WHICH THE OFFER SHALL BE VALIDa. The tenders should remain open for acceptance for a period of 60 days from the date of
opening unless otherwise specified. Any tenderer is not allowed to offer the acceptance period less than 60 days. The validity period can be extended if the GM(Pauri) and the contractor firm are both agreed mutually. In case, however, the day up to which, the offer is to remain opened, happens to be a public holiday/is declared a public holiday for Govt. offices, the offer shall remain open for acceptance till the next working day.
b. The offer/tender of the contractor firm shall be, for all purposes, deemed to have been accepted and contract made the moment the acceptance latter is signed by the General Manager or G.M.(Pauri)
11. EXPIRY OF VALIDITY OF DOCUMENTSWhen the validity of certain documents called for has expired and renewal has been applied for, but issuing authority has not issued the revalidated document/license, an affidavit on general stamp paper of Rs. 10.00 should accompany the tender. Please do not forget this as tender otherwise shall be liable to be ignored.
12. VALIDITYa. The contract shall ordinarily remain in force upto eighteen calendar months from the date
of entering into contract and it will be extended for further year, continuously upto three
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years but it can be terminated at any time and any stage by the G.M.(Pauri) during the validity of the contract without assigning any reason. No claim or damage on account of such termination of the contract shall be entertained.
b. The conditions of this tender can be changed in the benefit of department at the time of execution of agreement on mutual consent of department and the contractor firm.
c. Orders received during the closing days shall be completed in due course in accordance with the conditions and terms of this contract even though, in some cases, O&Mwork can not be arranged within the stipulated period of the currency of the contract.
d. Operation and Maintenance will start after execution of contract bond and O&M contract remain enforce upto eighteen months from the date of start of O&M work.
13. PANAll tenderers must write their PAN in the tender document.
14. PAPERS RELATING TO SALES/TRADE TAX/VAT/SERVICE TAX
a. Please mention sale/trade tax/VAT/service tax registration number of Uttarakhand or Central (Sales Tax) in the tender.
c. Outside Uttarakhand firms who do not come within the purview of Uttarakhand Sale/ Trade Tax/VAT/service tax department should submit valid Sale/ Trade Tax/VAT/service tax registration certificate issued by the competent authority failing which tenders shall be liable to be ignored.
15. CANCELLATION OF TENDERa. Successful tenderers may be asked to deposit security by the date specified in the
acceptance letter. In case they fail to deposit the security by the specified date, the General Manager/G.M. reserves the right to withdraw the acceptance letter without any prior notice to the party concerned and the earnest money will be forfeited.
b. The General Manager/G.M.. reserves the right to Quash/Reject all or any of the tenders, or to split up the contract without assigning any reason and in suppression of any of the conditions given herein or after.
16. WITHDRAWL OF TENDER If a tenderer withdraws his tender before the expiry of the validity period, the General Manager/G.M (Pauri) may agree to allow such withdrawal but in such a case the earnest money may be forfeited. If the General Manager/G.M. does not allow such withdrawal and accepts the tender and the tenderer fails to perform his part of the contract, the earnest money deposited shall be forfeited besides other consequences for breach of the contract.
17. PENALTY FOR MAINTENANCE(a) If there is necessary to install new part to rectify the fault,contractorwill get the permission
from engineer in-charge to install new part against defective part and defective part will handover to the Department after verification of site in-charge, the payment will be made for the same @ approved by the department. Defect shall be removed within 4-6 hours, otherwise it shall be open to the Department to levy penalty @ Rs. 500/- per day.
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(b) If the contractor fails to preventive maintenance of STP once in a month, it shall be open to the department to levy penalty @ Rs. 2000/- per month.
(d) The penalty may be recovered from the pending payments due to the contractor or through invoking the Performance Guarantee.
18. RATES1. (a) The rates given in Schedule 'G, shall be quoted F.O.R. destination at site anywhere in
Uttarakhand for Operationand maintenance of 3.5 MLD Sewage Treatment Plant based on MBBR Technology at Srinagar (Pauri) Uttarakhand.for eighteen calendar months include cost of all manpower, stationery and T&P, instruments, equipments required for proper completion but are exclusive of statutory duties such as sales/trade tax/VAT/Service Tax and any other Central, State Govt. levies which are to be shown separately and shall be payable as applicable.
(b) The tenderer is requested to quote the rates of spare parts separately with their make for instruments and equipments maybe required during the AMC. The rates shall be valid for three years. The rates shall be quoted F.O.R. destination including all taxes. The rates will not be subject to any escalation at a later stage.
During the operation and maintenance, if any instrument or equipment’s spare part or full instrument/equipment replaced by the tenderer, such instrument/equipment and spare part shall cover the guarantee period of one year from the date of commissioning and testing. No payment will be made for any defective instrument/equipment full or part during the warranty period of one year. It will be the responsibility of the tenderer that he will replace or rectify the defect at ultimate destination free of cost within the guarantee period. Contractor will handover the replaced spare part to the Department and it will be stored by the contractor as per direction of engineer in-charge of site.
19. INSURANCEThe Contractor will provide everything at site which is necessary to execute the maintenance work like machinery, T&P, testing and safety equipments, technical staff and labours and will arrange the necessary accommodation at their own cost. It will be the sole responsibility of the contractor to transport the machines and equipments at site at their own cost. Department will not be responsible for any loss due to accident during the transportation or during the execution of the work.
20. BANK CHARGESBank charges, whatsoever, shall have to be borne by the contractor and shall not be paid by Jal Sansthan in any case.
21. COMPLETION PERIODAfter receiving of order, the work should be completed within stipulated period as stated in the order.
22. ORDERSAfter the rates quoted by the contractor are accepted and the contract is executed, order/orders shall be placed under this contract by G.M of Jal Sansthan. After technical evaluation, price bid, of those tenderers who qualify technically, will be opened. The order will be placed with the tenderer who successfully qualify technically and commercially. It should be noted that department is under no obligation or binding to place an order on the firm quoting the lowest rate.
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23. CANCELLATION OF ORDERThe engineer in-charge shall have the right to cancel, modify, reduce or suspend the quantity ordered to any extent, at any time before the work is completely affected without assigning any reason. The contractor will not have objection to this and will also not be entitled the any claim compensation for any cancellation, modifications, reduction or suspension of any order in part or full at any time and at any stage on the ground that such work(s) were executed.
24. TRANSFER OF AGREEMENTThe contractor shall not transfer or assign this agreement to any other contractor without permission of the G.M. (Pauri). In the event of the contractor’s transferring or assigning the order whole or part to anyone without permission, he shall be considered as having thereby committed a breach of agreement in question and shall make the order liable to be cancelled and the earnest money and security money shall be liable to be forfeited.
25. PAYMENT FOR O&M
(a) O&M charges will be paid on monthly basis after deduction of Penalty, if any; after submission of monthly Preventive/Emergency Maintenance Report to the Executive Engineer,Maintenance Divisionby the Executive Engineer concerned division subject to satisfactory performance.
26. PARALLEL CONTRACTThe General Manager's right to place parallel contract(s) at a later date is reserved. Parallel contract(s) for O&M work with other firms will be arranged as and which needed. It will be the discretion of General Manager to place work order with such holders of contract as will be considered more convenient and suitable to meet the requirements during the currency of the contract.
27. ARBITRATION CLAUSEa. In case of any dispute between the contractor and the engineer in-charge the matter shall be
referred to the G.M. (PAURI) for his decision and in case, where the contractor is not satisfied with the decision of the G.M.(PAURI), the matter shall be referred to the General Manager/Finance Director. Every dispute, difference or question which may at any time arises between the parties hereto or any person claiming under them, touching or arising out of or in respect of this deed or the subject matter thereof shall be referred to the arbitration of General Manager/Finance Director or any person nominated by him. In the event of the arbitrator to whom the matter is originally referred being transferred or vacation his office or being unable to act for any reason, he shall either enter upon the reference himself or appoint another person to act as arbitrator. Such person shall be entitled to proceed with the reference from the state it was left by his predecessor.
b. The arbitrator may from time to time with the consent of the parties enlarge the time for marking and publishing the award. The decision taken by the arbitrator will be final and binding on both the parties in question and matters relating to this contract.
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28. APPLICABLE LAWThe parties to this agreement agree to Dehradun Courts alone shall the jurisdiction over all matters including arbitration matters arising out of this agreement.
29. ADDRESS OF THE TENDERERFIRMThe address of the tenderer/ contractor mentioned as under will be deemed to be relevant for all correspondence that the G.M. (PAURI)/engineer in-charge may enter into with contractor. All letters sent on the aforesaid address will be deemed to have been delivered to the tenderer/contractor.
NOTE: - Tenderer should check the enclosed certified photocopies before submitting the tender as per technical bid& high light their important points by Marker.
1. C.S.T. No.
2. Service Tax No.
3. Name of state T.T./VAT No.
4. PAN
5. EMD Reference
6. ISO certificate, if available.
9. Detail list with work order of similar nature of
work.
10. Performance Certificates.
11. A certificate shall be furnished by the tenderer for
work experience.
12. List of tools & equipments.
13. A certificate shall be furnished by the tenderer that
tendering firm is not blacklisted.
14. Addresses of service support centre.
15. Non-judicial Stamp paper of Rs. 100.00 only
16. Detail list of employees.
SIGNATURE AND SEAL OF THE TENDERER (S)
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PERFORMA FOR BANK GUARANTEE BOND
This guarantee made this .................................................... day of ................................. month of ..................................... 20......... by ........................................... (hereinafter called the bank which expression shall, unless repugnant to the contract include its successors and assignees) of the one part in favour of the Uttarakhand Jal Sansthan, a company within the meanings of the companies act 1956 (herein after called the corporation on which expression shall unless repugnant to the context include its successor and assignees) of the other part.
Whereas M/s ............................................................................................. (hereinafter called the service provider firm) have agreed to participate in the tender for the contract of ....................... invited by the Uttarakhand Jal Sansthan vide their tender notice no. ............................. dated .............
And Whereas in accordance with the tender notice the service provider firm have to furnish earnest money in the form of Bank Guarantee in the sum of Rs. ................................... and whereas the Bank has accordingly at request of the service provider firm agreed to furnish this guarantee.
NOW THIS DEED WITNESSES AS FOLLOWS: -
1. In consideration of the premises the bank hereby undertakes to pay on demand to the Uttarakhand Jal Sansthan the sum of Rs. ...............................(Rs. .............................................. only).
2. The bank shall pay to the Uttarakhand Jal Sansthan on demand the sum under clause above without demur and without requiring the Uttarakhand Jal Sansthan to invoke any legal remedy that may be available to it, it being understood and agreed Firstly that the Uttarakhand Jal Sansthan shall be the sole judge of and as together the service provider firm have committed breach or breaches, if any, of the terms and conditions of the said tender documents/contract and the extent of losses, damages, cost, charges, expenses caused to or suffered by or that may be caused to or suffered by the Uttarakhand Jal Sansthan from time to time shall be final and binding on the bank and Secondly that the right of the Uttarakhand Jal Sansthan to recover from the bank any amount under this guarantee shall not be effected or suspended by reason of the fact that any dispute or disputes have been raised by the service provider firm with regard to their liability or the proceedings are pending before any tribunal, arbitrator quote with regard there to or in connection there with, and thirdly that the bank shall immediately pay the summoned clause to the Jal Sansthan on demand and it shall not be open to the bank to know the reasons of or to investigate or to go into the merits of the demands or to question or to challenge the demander to know any facts effecting the demand and lastly i.e. shall not be open to the bank to require proof of the liability of the service provider firm to pay the amount before paying the sum demanded under clause above.
3. The guarantee is in addition to and not in substitution for any other guarantee executed by the bank in favour of the Uttarakhand Jal Sansthan on behalf of the service provider firm.
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4. The service provider firm and the Uttarakhand Jal Sansthan will be at liberty to vary and modify the terms and conditions of the tender document/contract without effecting this guarantee, notice of which modifications to the bank hereby waived.
5. This guarantee shall not be affected by any change in the constitution of the bank or of the service provider firm nor shall the guarantee be affected by any amalgamation or absorption with any other body corporated and this guarantee will be available to or enforceable by such body corporate.
6. The neglect or forbearance of theUttarakhand Jal Sansthan in enforcing any payments of money, the payment thereof is intended to be hereby secured or the giving of time by the Uttarakhand Jal Sansthan for the payment thereof shall in no way release the bank from its liability under this deed.
7. This guarantee is irrevocable except with the written consent of theUttarakhand Jal Sansthan.
8. This guarantee shall come into force from the date hereof and shall remain valid till ............. but if the period of the tender/contract is, for any reason, extended and upon such extension if the service provider firm failed to furnish fresh or renewed guarantee for the extended period, the bank shall pay to the Uttarakhand Jal Sansthan the said sum of Rs. ........................ or such lesser sum as theUttarakhand Jal Sansthan may demand.
IN WITNESS WHEREOF
For and on Behalf of the Bank have signed this Deed on the day and year above written
