Planning a Training @ CDCI: The Logistics BEFORE Would you like help with organizing the training? For project-sponsored training, inquire to project coordinator/director for availability of support from the project’s staff. For CDCI-sponsored training, limited support may be available on a case-by-case basis. Inquire to the Interdisciplinary Training Coordinator. The UVM Conference Events and Services is available to help you plan in-person training for a fee (http://www.uvm.edu/conferences/). Who is providing the training? For CDCI project and CDCI sponsored trainings insure that the direct supervisor is aware of the training planned. For ‘contracted’ training to a specific organization or agency, follow the procedure in the Consultation Agreement document. For registrants’ paid training, follow the procedure in the Consultation Agreement document. How much should you charge for the training? Be realistic in estimating the cost to organize, prepare and provide the training. Use the Calculation of Training Cost form (Appendix A) to estimate the minimum cost to participants. Below are the CDCI suggested fee: 1 day workshop = $125 per participant Training (in person or online) = $30 for 2 hours Please review the deposit instructions document for receiving payment located here: http://www.uvm.edu/~cdci/employees/files/Deposit_instructions.pdf Accessibility Ensure that your training is accessible to all. Use the CDCI accessibility document for tips. (http://www.uvm.edu/~cdci/employees/?Page=accessibilityresources.html) Choosing a Location: Scheduling on-campus location Scheduling a space using the EMS System (https://emsweb.uvm.edu/virtualems/). Planning a training takes time! Make sure to start the planning at least 3 months prior to the training date. Where is the Consultation Agreement document? http://www.uvm.edu/~cdci/employees/files/ConsultationAgreementProcedure09.2012.pdf
Transcript
Planning a Training @ CDCI: The Logistics BEFORE
Would you like help with organizing the training? For project-sponsored training, inquire to project coordinator/director for availability of
support from the project’s staff. For CDCI-sponsored training, limited support may be available on a case-by-case
basis. Inquire to the Interdisciplinary Training Coordinator. The UVM Conference Events and Services is available to help you plan in-person
training for a fee (http://www.uvm.edu/conferences/).
Who is providing the training? For CDCI project and CDCI sponsored trainings insure that the direct supervisor is
aware of the training planned. For ‘contracted’ training to a specific organization or agency, follow the procedure in
the Consultation Agreement document. For registrants’ paid training, follow the procedure in the Consultation Agreement
document.
How much should you charge for the training? Be realistic in estimating the cost to organize, prepare and provide the training. Use the Calculation of Training Cost form (Appendix A) to estimate the minimum cost
to participants. Below are the CDCI suggested fee: 1 day workshop = $125 per participant Training (in person or online) = $30 for 2 hours Please review the deposit instructions document for receiving payment located
Choosing a Location: Scheduling on-campus location
Scheduling a space using the EMS System (https://emsweb.uvm.edu/virtualems/).
ü Planning a training takes time! Make sure to start the planning at least 3 months prior to the training date.
ü Where is the Consultation Agreement document? http://www.uvm.edu/~cdci/employees/files/ConsultationAgreementProcedure09.2012.pdf
Planning a Training @ CDCI: The Logistics
Center on Disability and Community Inclusion
The UVM Conference Events and Services can schedule a location for a fee (http://www.uvm.edu/conferences/) – inform the CDCI business office early in the planning process.
Scheduling off campus location: Location options: a binder with various locations used in the past is located in
the CDCI business office
Scheduling ‘Online’ Training: Below are some options but other choices exist Live (synchronous) training platform
• Adobe Connect CDCI has a license for faculty/staff o Use the CDCI Training and Event Survey to schedule meetings
and trainings: https://survey.uvm.edu/index.php/741452/lang-en o Contact [email protected] with questions
Food On campus this website contains the list of approved caterers
(http://www.uvm.edu/conferences/?Page=approved-caterer-list.html) Off campus keep your receipts and submit them to the business office within 20
days
Material o Handouts
Ensure that all handouts follow accessibility guidelines (http://www.uvm.edu/~cdci/employees/?Page=accessibilityresources.html)
Consider whether you have funding to print handouts or whether these will be shared with participants electronically
o Certificate of completion If you will provide participants a certificate of completion, remember to
select that when completing your NIRS data
Get the Word Out o Use the CDCI Training and Event Survey to schedule meetings and trainings and
to get the word out: https://survey.uvm.edu/index.php/741452/lang-en
ü Contracts larger than $24,999.00 must be give to the CDCI business office prior to the event and be approved by procurement.
Planning a Training @ CDCI: The Logistics
Center on Disability and Community Inclusion
Registration Options Doing registration yourself: Use the CDCI Registration Template (Appendix B) as a
PDF or electronically in LimeSurvey (http://www.uvm.edu/~cdci/employees/files/CDCIregistration.lss)
Step-by-step instructions for using the template in Lime Survey are in Appendix C For a Webinar, Adobe Connect has ‘registration’ option built in. Visit the CDCI
Employee Resources ‘How To’ Instruction webpage for information (http://www.uvm.edu/~cdci/employees/?Page=howtos.html) for additional information
Using UVM Conference Events for a fee (http://www.uvm.edu/conferences/) Using RegOnline for a per participants’ fee (http://www.regonline.com)
DURING
For CDCI-sponsored training, limited support may be available during the training on a case-by-case basis. Contact the Interdisciplinary Training Coordinator for inquiry.
Training Survey Template: the CDCI Training Template is available for your use as a PDF (Appendix E), on the CDCI Share Drive under Resources and NIRS, or electronically in LimeSurvey
Step-by-step instructions on using the electronic LimeSurvey version of the template is in Appendix F
Be sure to clearly outline all objectives of the training to participants. This will be important later when the participants are filling out the Training Survey for accurate data collection
AFTER
Bring/send all receipts to the CDCI business office within 20 days
Enter your NIRS data!!! Using CDCI Training Survey Template in
Planning a Training @ CDCI: The Logistics APPENDIX A - CALCULATION OF TRAINING COST Step 1 -‐ Calculate the daily rate for the time of each faculty/staff involved in the training: Example Your Calculation Fix Costs Annual Salary of the faculty/staff* $ 50,000 + Fringe Rate @ .418* $ 20,900 = Sub-‐total $ 70,900 + CDCI Business Rate @ .03* of sub-‐total $ 2,127 + UVM Admin Rate @ .15* of sub-‐total $ 10,954 = Total Base Cost: $ 83,981 To Calculate the Daily Rate to Charge for Faculty Time: Divide the ‘Total Base Cost’ by… 260 days (if 12 months appointment/employment) 216days (if 10 months appointment/employment) 195 days (if 9 months appointment/employment)
Daily Rate: $389.00 Note: * Verify these percentages with the CDCI business manager as they change yearly. Step 2 -‐ Determine the number of days required: Example Your Calculation Number of days of training 2 day Number of days of planning and preparation 4 days of
preparation/report
Total Number of days 6 days Step 3 -‐ Identify additional expenses: Example Your Calculation Speaker’s fee $1000.00 Travel Expenses 240 Miles @ .555/Mile: $133.20 Overnight Expenses Hotel: $100.00; Meals: $55.00 Supplies/Materials Folders and CDs: $120.00 CEU fee Meals for participants $1000.00 Total Expenses $2408.20
Step 4 -‐ Calculate the cost of the training (add Steps 1 through 3): Example
Faculty/staff: 6 days @ $389 = $2,334 + Additional expenses: $2408.20 = Total Cost: $4,742.20 Step 5 – Registration fee for participants
Example Total Cost (Step 4): $4,742.00 Expected number of participants: 100 Minimal* cost per participant: $47.42
The description of your workshop/webinar/conference should go here. This should be similar to the information you sent Michaella in the Getting-the-word-out document(http://www.uvm.edu/~cdci/employees/files/GetWordOutForm2013.pdf)
Topic:
Date/Time:
Location:
There are 19 questions in this survey
Registration Information
1 [2]Please check only one box that BEST describes you:
*
Please choose only one of the following:
Individual with a disability
Family member, guardian, or other authorized to represent an individual with a disability
Professional or Representative in the field of Education
Professional or Representative in the field of Employment
Professional or Representative in the field of Health, Allied Health and Rehab
Professional or Representative in the field of Community Living
Professional or Representative in the field of Technology
[]Please check only the box that BEST describes you:�
Please choose only one of the following:
Individual with a disability
Family member, guardian, or other authorized to represent an individual with a disability
Professional or Representative in the field of Education
Professional or Representative in the field of Employment
Professional or Representative in the field of Health, Allied Health and Rehab
Professional or Representative in the field of Community Living
Professional or Representative in the field of Technology
Legislator or Policymaker
Member of the general public
[]How many individuals with developmental disabilities receive services or supports from you (if this is applicable)?
Please write your answer here:
[]Please write the name of the COUNTY where you live:
Please write your answer here:
Planning a Training @ CDCI: The Logistics
Center on Disability and Community Inclusion
Quality of Training, Course, or Lecture
[]Please rate the quality of the training, course, or lecture on a scale of Strongly Disagree to Strongly Agree.
Please choose the appropriate response for each item:
Strongly disagree Disagree Agree Strongly agreeThe objectives of the activitywere achieved.The presentation materials (e.g.,media used, examples andhandouts) were of high quality.The presentation materials (e.g.,media used, examples andhandouts) were accessible.The activities (e.g., lecture,small group activity, large groupdiscussion, hands-on practice)were effective.The delivery method (e.g., inperson, phone, internet) wasappropriate.There were opportunities foractive participation fromparticipants.
Usefulness of Training, Course, or Lecture (As pertains to your work)
[]Please rate the usefulness of the training, course, or lecture on a scale of Strongly Disagree to Strongly Agree.
Please choose the appropriate response for each item:
Strongly disagree Disagree Agree Strongly agreeThe content and activities wererelevant to me.I am confident that what Ilearned in this training, course,or lecture will result in changesin my work or community.I am confident that theinformation gained through thistraining, course, or lecture willresult in better outcomes forindividuals with developmentaldisabilities with whom I workand/or interact.
Level of Satisfaction
[]I am satisfied with the training received.
Please choose only one of the following:
Strongly agree
Agree
Disagree
Strongly disagree
Outcome of Training
[]As a result of this training, my knowledge of the topic increased.
Please choose only one of the following:
Strongly agree
Agree
Disagree
Strongly disagree
Planning a Training @ CDCI: The Logistics
Center on Disability and Community Inclusion
Pre/Post Test
[]
How would you describe your level of knowledge of the training topic? Please rate your level of knowledge of the topicBEFORE the training and AFTER the training on the following scale: "1" being "none at all" and "4" being "proficient inthe topic."
Please choose the appropriate response for each item:
BEFORE AFTERNone at all = 1 2 3 Proficient = 4 None at all = 1 2 3 Proficient = 4
My level of knowledge and understanding of the training topic.
[]How would you describe your skill level in putting the training topic into use? Please rate your skill level on the topic�BEFORE the training and AFTER the training on the following scale: "1" being "none at all" and "4" being "proficient in�the topic."
Please choose the appropriate response for each item:
BEFORE AFTERNone at all =
1 2 3Proficient =
4None at all =
1 2 3Proficient =
4My level of skills or preparedness to put the training topic intouse.
Suggestions
[]What was the most beneficial aspect of this training/course/workshop?
Please write your answer here:
[]What changes do you suggest to improve this training/course/workshop?�
Please write your answer here:
Planning a Training @ CDCI: The Logistics
Center on Disability and Community Inclusion
APPENDIX F - STEP-BY-STEP INSTRUCTIONS FOR USING THE CDCI TRAINING SURVEY TEMPLATE Go to: https://survey.uvm.edu/admin/
Enter your UVM ID and password
Click on Create/Import Survey (black arrow)
Click on Import
Locate the CDCI Share Drive files CDCI_TrainingSurveyTemplate.lss:
cdci>>Resources>>NIRS>>LimeSurvey>>CDCI_TrainingSurveyTemplate.lss and download it to your desktop.
Click “Browse” and locate and click the CDCI_TrainingSurveyTemplate.lss file on your desktop.
Click “Import survey”
Select the survey from the ‘Surveys’ drop down menu:
Click on the icon for ‘Survey Properties’ and then ‘Edit Text Elements’
You must change the Survey title so that it will be easy to distinguish within the ‘Surveys’ drop down
menu from future training surveys.
Under ‘Welcome Message’ enter the training topic, date and presenter. You can include any other message you want to share with participants. Than click ‘Save’ at the bottom of the screen.
Click ‘Survey Properties’ and click ‘General Settings’
Planning a Training @ CDCI: The Logistics
Center on Disability and Community Inclusion
Under ‘Notification & data management’ put your email address under ‘Send basic admin notification email to.’ You will now receive an email whenever a training participant responds to your survey.
You will also need to add ‘cdcilime’ as a user to your surveys. To do this click on the ‘Survey Properties’ icon again. Now click ‘Survey Permissions’
o Under ‘User:’ choose [email protected] from the drop down menu and click ‘add user’
To activate the survey so that training participants can fill it out, click here:
o You will be provided with a link that you can then email to training participants
Once everyone has responded to the survey you can access the data by clicking the ‘Respones’ icon and ‘Responses & statistics’:
You can then export this data to a .csv file for easy entering into NIRS by clicking on the ‘Export
results to a R data file’ icon:
The response data you will need to enter into NIRS as part of your Training Activity comes from the following questions:
o Question 1: Demographic Information
o Question 6: Level of Satisfaction
o Question 7: Outcome of Training (for ongoing frequent trainings that occur 3 or more times)
‘Outcome Measure’ question number 7:
Planning a Training @ CDCI: The Logistics
Center on Disability and Community Inclusion
• For ongoing trainings ie: 3 or more consecutive trainings on the same topic with the same participants, the ‘Outcome Measure’ question data is needed for NIRS. If this is a one-‐time training, you can disregard this data.
