UW Managed Print Services
MPSMEASURE / MANAGE / SAVE
Katy Folk-Way, Creative Communications, [email protected] Helm, Procurement Services, [email protected]
MPS website: http://f2.washington.edu/mps/home
History
• Initial “Printopia” Lean Team formed in 2010 to address challenges:
• Numerous suppliers/invoice problems• 1,600 copiers/16,000 printers• No standardization• Unmanaged devices• Paper reduction mandate from state• Obsolete toner cartridges • Energy costs
• RFP issued 2012• Contract awarded to Ricoh Feb. 2013
UW Goals
• Reduce number of devices on campus
• Reduce environmental impact
• “Hard” cost savings by leveraging UW’s volume
• “Soft” cost savings by simplifying process
• Strategic relationship with single supplier
• Campus-wide program
How the Program Works• Contact MPS team MPS website• Set up time to perform assessment of
printing/copying environment Gather data
• Ricoh sends proposal based on assessment• Dept reviews proposal • Dept signs order form (4 year term)• “Cost per copy” program – no more leases• Bill monthly through ISD process (no p.o.)
Benefits to Campus Departments• Lower cost over traditional lease (25% savings)• Standardized models• Ricoh manages devices• No more obsolete toner cartridges• Simpler process – no P.O. needed!• Fewer devices to manage (consolidation)• Improved data security• Flexibility to make changes if situation changes
Progress Made• MPS Website
• Intake process through website
• Billing process through MPS – no need to create PO’s
• 50+ department assessments completed
• 180 devices placed
• Measurable “hard” cost savings of 30%
Before…
After...
ResourcesMPS website: http://f2.washington.edu/mps/
Contacts:• MPS Team email: [email protected] phone: 206-543-3233 • Carla Helm, Contract Manager [email protected] phone: 206-543-8056 • Armand Bulaoro, MPS Administrator, [email protected] phone: 206-543-3233• Becky Monette, Ricoh Account Executive,
[email protected] phone: 253-686-1459