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Introduction to v- Introduction to v- kreta kreta …an online tendering software ...The way to effective and optimized sourcing All Rights Reserved © GeoTech Informatics 2009
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Introduction to v-kretaIntroduction to v-kreta…an online tendering software
...The way to effective and optimized sourcing
All Rights Reserved © GeoTech Informatics 2009
Target Audience
Introduction to e-sourcing
About v-kreta
v-kreta: Sample Screens
v-kreta: Benefits
v-kreta: Implementation Models
Agenda
Target Audience
All companies who perform transactions of any kind through tenders.
v-kretav-kreta is also the choice for those who perform purchase transactions.
Agenda
Target Audience
Introduction to e-sourcing
About v-kreta
v-kreta: Sample Screens
v-kreta: Benefits
v-kreta: Implementation Models
Introduction to e-sourcing
"e-Sourcing" is web based purchasing which leverages Internet technologies to make the sourcing process faster and more efficient, and promotes increased supplier competition for your business.
Industry experience has shown e-sourcing can dramatically reduce a firm's annual costs of purchasing.
Firms using sourcing technology saved 10 to 15 percent in direct goods and 20-25% in indirect goods and services, when using e-sourcing tools.
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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Lowering Purchasing cost
Agenda
Target Audience
Introduction to e-sourcing
About v-kreta
v-kreta: Sample Screens
v-kreta: Benefits
v-kreta: Implementation Models
v-kreta … your solution to e-sourcing
v-kreta is a totally web based procurement solution with its new concept of “strategic purchase management system”.
It fits into any industry for which purchasing is the backbone. v-kreta enables the buyer to efficiently conduct tenders within all relevant product
categories and award business accordingly. The tool also mirrors the complete
tender life cycle and ends at that point when a tender has been awarded to a vendor.
v-kreta comes from the house of Developers who had won the prestigious
Retail Application Developer (RAD) Awards
in November, 2004, for the best European retail application in the supply
chain category. In association with Inverto AG
v-kreta … your solution to e-sourcing
v-kreta easily integrates with your current purchasing system, if any. It can import/export your product and vendor data from external
sources. There is no need to recreate data you already have. The software can be easily branded with your company colors and
logo. This make you feel that it’s a private web portal for the company.
Technology ASP .Net 3.5
Ajax Atlas in built in dot net framework 3.5
Database SQL Server 2005
Web server IIS 6
Browser IE 6.0+ , FireFox 2.0+
Salient features of v-kreta
Tender Creation Vendor Creation and Management Specification & Proposal Forms creation Invitation of vendors for the Tender Vendor registrations & Submission of proposals through the
vendor portal Creation of the Tender Status Report, showing proposals you
want to compare Negotiations Tender Search
Increase your sourcing efficiency through tenders with v-kreta
v-kreta components ... ... support every step of the sourcing process
Tendermanagement
Query
Create tender
• Select participa- ting vendors• Create specifi- cation• Create proposal form
Submitproposal
vendors:• Register, entercontact data
• View specifi- cation• Submit proposal
Compareproposals
• Compare indivi- dual proposal• Assess price and quality • Prepare your decision
Negotiate,award contract
• Negotiations(alternative:
Online-auction)• Create contract• Create refusal letters
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Coordination
Automatic archiving of all supplier and tender data
Efficient coordination / controlling of sourcing activities by management
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Agenda
Target Audience
Introduction to e-sourcing
About v-kreta
v-kreta: Sample Screens
v-kreta: Benefits
v-kreta: Implementation Models
Tender Creation
Here the full product structure administration is done. All the products are shown in a structured hierarchial tree. All add, modify and delete operations on the products can be done from here.
Product Structure
Tender Creation
Tenders can be created with as many items as required by the sourcing team. The products can be directly chosen from the Product structure.
Vendor Management
Creating Vendors
Vendors can be imported, copied from other tenders or just manually added and associated with a tender.
Search Vendors
Vendors can be searched from an internal database by supplier name/ product/ tender title.
Specification and Proposal creation
Proposal form creation
Proposal form is also created for each tender item. Vendors fill this form and submit it. There are also options for giving alternative proposals.
Create Specification
Each tender item contains the detailed Specification. The vendors view this and know what to deliver. Images can also be attached with the specification.
Inviting Vendors
Inviting Vendors
Vendors are invited byEmails or postal mail. V-kreta provides for sending invitation mail to vendors and also saving a customised mail as an invitation template.
Vendor registration and proposal submission through Vendor Portal
Vendor Registration
Vendors will have to register with v-kreta to make themself eligible for submitting Proposals.
Submission of Proposals
Vendors view the specification and then submit the proposal by filling in appropriate values in the tender proposal form. He can also submit alternatives for his quotes from here.
Creation of the Tender Status Report
Choose vendors
While creating the report the user also has the flexibility to choose the vendors as well as the proposal parameters based on which the report should be created.
Tender Status Report
The proposals from those selected vendors are then displayed in an excel sheet. This can be easily saved as an excel file and later uploaded for future reference within the tool.
Tender Negotiations
Negotiations
All negotiations with the vendors can be easily stored with date and time.Then all these can be viewed through an extremely user friendly interface.
Tender Search
Tender Search
The sourcing team users can search all types of information regarding Closed and running tenders through the flexible Search module.
Target Audience
Introduction to e-sourcing
About v-kreta
v-kreta: Sample Screens
v-kreta: Benefits
v-kreta: Implementation Models
Agenda
Benefits of v-kreta
Standardisation of the sourcing processBy defining a process forthe tender life cycle, the sourcing process can be standardised
Improves tender quality Improves quality of submitted proposal
Simple repetitionDue to automatic, structured archiving, tenders can be repeated at the push of a button
products are tendered more often better knowledge of current market price level
Transparency for managementDue to unified data storage in a single sytem, all sourcing activites can be reviewed at any time
improved controlling and coordination
Increase your speedBy partial automatization, time consuming manual activities of the buyer are reduced to a minimum
more products can be tendered simultaneously Entire product range closer to market price
Cost Benefit Analysis
Parameters Manual Process v-kretaEfficient Procurement -1 +1Controlled quotation cycle
-1 +1
Efficient data from Quotes
-1 +1
Data transparency -1 +1Digital data assimilation
-1 +1
Historical data availability
-1 +1
Established process +1 +1Paperless Office -1 +1Training +1 -1Total effort of tenders -7 +2 = -5 8 -1 = 7Effort of Repeat tenders
(-5 x 2) (7 x 2)
Total Rating 10 14
Target Audience Introduction to e-sourcing About v-kreta
v-kreta: Sample Screens v-kreta: Benefits v-kreta: Implementation Models
◦ ASP Model◦ ESL Model
Agenda
Implementation Models
Depending on customer requirements, v-kreta is offered in two different implementation models. A comparison matrix has been given below:
ASP Model Enterprise Server License Model
Term Definition In the ASP (Application Service Providing) Model, the entire purchasing organization and their vendors access v-kreta via the internet using a standard browser interface.
Also known as the Enterprise Clients model, the customer operates its own v-kreta platform on their web server in this model.
Infrastructure By GeoTech By Client
System security By GeoTech By Client
Maintenance By GeoTech By Client
Support By GeoTech / Client By GeoTech / Client
Corporate design By GeoTech By Client
Pricing Monthly payment per user license One time payment
ASP Model
ESL Model
For more information please contact:
GeoTech Informatics Private LimitedInfinity Building, Tower II, 13th Floor,Sector V, Salt Lake City,Kolkata, West Bengal, India. Pin - 700091.Phone : +91 33 2357 0331/2619/2621Fax : +91 33 2357 0334 Email : [email protected]: www.geotechinfo.net
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