VA Housestaff Inprocessing

L. Chad Hood, M.D.Associate Chief of Staff, Education

Rose EganHousestaff Coordinator

(352) 376-1611. ext. 6645

Before Orientation

Trainees: complete necessary formscomplete online TMS training

Program: completes necessary formsschedules orientation with VA

Orientation

Forms collectedVA Police fingerprints traineesVA Human Resources swears in traineesPhotos taken for PIV badge

Before Rotation Begins

Trainees pick up PIV badgeVA service activates computer account

2 – 4 weeks

Before In-Processing (April/May)

UF Program (with sponsoring VA Service):• Sends Application Packet to trainees• Begins paperwork for VA processing• Collects certificates for TMS Mandatory

Training for Trainees• Schedules in-processing with VA Police and

Human Resources

Application Packet• Application for Health Professions Trainees

(VA Form 10-2850d)• Declaration for Federal Employment (OF-306)• Fingerprint Form

http://gme.med.ufl.edu/housestaff-orientationVA Hospital Requirements to Work

Keep Fingerprint Form for orientationbut send copy and original of other

forms to Rose Egan

Before In-Processing (April/May)Residency Program or VA service completes:

• RCVL (credentialing letter with list of residents)

• Individual appointment letters (mail-merge)

• IRM 1-B Form (for computer access)• TMS certificates of completion

(Examples of all forms will be shown on later slides)

Submit to Rose Egan

Submit to Human Resources at In-Processing

Submit to sponsoring VA service

* Trainees * will need to

send you proof of MTT

completion in TMS.

Orientation through sponsoring VA Service:• Policies• Training• Special Instructions• Documents/IDs/Swearing-in

In-Processing (end of June)Preparation:• Location!• Remind housestaff: required documents & IDs• Coordinate with VA staff: Human Resources

Police (fingerprints)

In-Processing (end of June)Documents/Swearing-In:• Appointment Affidavit (SF-61)

• Employment Eligibility Verification (I-9)

• Pharmacy Prescription Card

• CPRS Training

• PIV BadgeSchedule with Police.

* Must bring two forms ID. *Not required to start July 1st.

Fingerprints expire > 120 days.

After In-Processing

VA Service coordinates:• Pick up PIV Badge

• Link PIV Badge

• CPRS Training for electronic medical record

• Locked doorways (ER, OR, Psych, etc.)• Narcotic prescribing

Maintenance• MTT in TMS must be completed every year.

• Passwords expire > 90 days

• If > 1 year, needs Service Chief approval.

• Upgrade information and PGY level in VISTA.

• CPRS Refresher Training available(must reactivate expired accounts before arrival).

VA Help DeskExt 6901

(800) 863-9279

Points of ContactCPRS Training Renee Sperling (352) 548-7113

Renee.Sperling@va.gov

Fingerprints (scheduling)

VA Police (352) 376-1611ext. 7561

Fingerprints & Background (status)

Human ResourcesBryant Keister

(352) 376-1611ext.6159

Bryant.Keister@va.gov

PIV Badge(photos & pick-up)

VA Police (352) 376-1611ext. 7561

TMS (Mandatory Training)

TMS Supervisor for your service ORTMS Help Desk

(352) 339-2377vhanfltmshelp

@va.gov

VA Application & Swearing-In

Human ResourcesRick Serrano (352) 548-7131

Ricky.Serrano@va.gov

Anything Else!

L. Chad Hood, MDACOS, Education

Rose EganHousestaff Coordinator

(352) 379-7486

(352) 376-1611ext. 6645

Laurence.Hood@va.gov

Rose.Egan@va.gov