VE AGENDATATIVE AGENDA The Jekyll Island Authority (JIA) committees met in Public Session on Monday, October 17, 2016 at the Jekyll Island Convention Center. Members Present: Richard Royal, Chairman Mike Hodges, Secretary/Treasurer Sybil Lynn Joy Burch-Meeks Bill Gross Bill Jones III Trip Tollison Via Teleconference: Bob Krueger, Vice Chairman Mark Williams Nancy Gallagher, Sr. Assistant Attorney General Meeting Summary Historic Preservation/Conservation Committee A.) Approved Acceptance of the Coastal Regional Commission – Coastal Georgia Greenway Grant Finance Committee A.) Approved Coastal Computer Consulting Proposal for Convention Center Wireless Upgrade B.) Approved Latitude 31 Lease Assignment to NV LNWA JIC Hotel, LLC – Subject to Legal Review C.) Approved Resolution Approving Transportation Enhancement Agreement, Georgia Department of Transportation (Island Hopper Trail) Personnel Committee A.) Approved Holiday Policy Update Committee of the Whole B.) Approved August 15, 2016 Board Meeting Minutes C.) Approved Letter to U.S. Army Corps of Engineers Regarding Waterway Maintenance, Jekyll Creek, in Support of Atlantic Intercoastal Waterway Association Workshop D.) Approved University of Georgia Selig Center for Economic Growth Study to Assess the Economic Impact of Jekyll Island on the State of Georgia and Glynn County E.) Approved Jekyll Club Residences, LLC, Ocean Oaks Design Development Plan
Transcript
VE AGENDATATIVE AGENDA The Jekyll Island Authority (JIA) committees met in Public Session on Monday, October 17, 2016 at the Jekyll Island Convention Center. Members Present: Richard Royal, Chairman Mike Hodges, Secretary/Treasurer Sybil Lynn
Joy Burch-Meeks Bill Gross Bill Jones III Trip Tollison
Via Teleconference: Bob Krueger, Vice Chairman Mark Williams Nancy Gallagher, Sr. Assistant Attorney General Meeting Summary
Historic Preservation/Conservation Committee
A.) Approved Acceptance of the Coastal Regional Commission – Coastal Georgia Greenway Grant
Finance Committee
A.) Approved Coastal Computer Consulting Proposal for Convention Center Wireless Upgrade
B.) Approved Latitude 31 Lease Assignment to NV LNWA JIC Hotel, LLC – Subject to Legal Review
C.) Approved Resolution Approving Transportation Enhancement Agreement, Georgia Department of Transportation (Island Hopper Trail)
Personnel Committee A.) Approved Holiday Policy Update
Committee of the Whole
B.) Approved August 15, 2016 Board Meeting Minutes C.) Approved Letter to U.S. Army Corps of Engineers Regarding Waterway
Maintenance, Jekyll Creek, in Support of Atlantic Intercoastal Waterway Association Workshop
D.) Approved University of Georgia Selig Center for Economic Growth Study to Assess the Economic Impact of Jekyll Island on the State of Georgia and Glynn County
E.) Approved Jekyll Club Residences, LLC, Ocean Oaks Design Development Plan
E
BOARD MEETING
Monday, October 17, 2016 Agenda
9:30 a.m. JIA Committee Meetings* Convention Center Rooms 1-3
*All applicable public comments will be heard during the appropriate committee meeting.
Chairman Richard Royal – Welcome Hurricane Matthew Recovery – Jones Hooks, Executive Director; Noel Jensen, Sr. Director of Facilities & Public Services
Historic Preservation/Conservation Committee – Section I
Bob Krueger, Chair
A.) Coastal Regional Commission – Coastal Georgia Greenway Grant – Ben Carswell, Director of Conservation
Finance Committee – Section II Mike Hodges, Chair
A.) Department of Audits and Accounts Report – Marjorie Johnson, Chief Accounting Officer B.) Budget Items – Marjorie Johnson, Chief Accounting Officer; Jones Hooks, Executive Director
1. Coastal Computer Consulting Proposal - Convention Center Wireless Upgrade C.) Business Leases – Daniel Strowe, Legal Associate
1. Latitude 31 Restaurant Lease Assignment D.) Resolution Approving Transportation Enhancement Agreement, Georgia Department of
Transportation – Daniel Strowe, Legal Associate
Personnel Committee – Section III Bill Gross, Chair
A.) Jenna Johnson, Director of Human Resources 1. Holiday Policy Update
Legislative Committee – Section IV
Richard Royal, Interim Chair
A.) No Report Marketing Committee – Section V Joy Burch-Meeks, Chair
A.) Marketing Update – Meggan Hood, Senior Director of Marketing
Committee of the Whole – Section VI Richard Royal, Chairman
A.) Proposed Letter to U.S. Army Corps of Engineers Regarding Waterway Maintenance, Jekyll Creek
- Jones Hooks, Executive Director; Brad Pickel, Executive Director, Atlantic Intercoastal Waterway Association
B.) Consideration of the University of Georgia Selig Center for Economic Growth Study to Assess the Economic Impact of Jekyll Island on the State of Georgia and Glynn County – Jones Hooks, Executive Director
C.) Island-Wide Transportation System Feasibility Report – Langford Holbrook, University of Georgia Carl Vinson Institute of Government
D.) Jekyll Club Residences, LLC, Ocean Oaks Design Development Consideration – Jones Hooks, Executive Director; Gary Wadsten, Managing Partner, Carolina Holdings Group; Jeff Homans, Landscape Architect, Land Design Associates, Inc.
E.) Executive Director’s Report 1. Revitalization Update 2. RFP 326 – Limited Service Hotel Update
F.) Chairman’s Comments Adjournment
5 M i n u t e B r e a k
JIA Board Meeting Agenda Richard Royal, Chairman Action Items
A.) August 15, 2016 Board Meeting Minutes B.) Letter to U.S. Army Corps of Engineers Regarding Waterway Maintenance, Jekyll Creek C.) Coastal Regional Commission – Coastal Georgia Greenway Grant D.) Coastal Computer Consulting Proposal for Convention Center Wireless Upgrade E.) Latitude 31 Lease Assignment F.) Resolution Approving Transportation Enhancement Agreement, Georgia Department of
Transportation – Daniel Strowe, Legal Associate G.) Holiday Policy Update H.) University of Georgia Selig Center for Economic Growth Study to Assess the Economic
Impact of Jekyll Island on the State of Georgia and Glynn County I.) Jekyll Club Residences, LLC, Ocean Oaks Design Development Plan
Adjournment
Jekyll Island Authority Board of Directors Working Session immediately following JIA Board Meeting
Convention Center – Rooms 4/5
912-635-4000 | 100 James Road, Jekyll Island, Georgia 31527 | jekyllisland.com
Second FY17 Working Session Agenda October 17, 2016
In-Depth Departmental Initiatives
I. FY17 Studies – Jones Hooks, Executive Director
II. Master Plan Progress Report – Staff
III. Conservation Plan Progress – Ben Carswell, Director of Conservation IV. FY17 Historic District Priorities – Bruce Piatek, Director of Historic Resources V. FY17 Marketing Plan Overview – Meggan Hood, Sr. Director of Marketing VI. Identify Opportunities/Issues – Board Members
MEMORANDUM
TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE
FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION
SUBJECT: CONSERVATION UPDATE
DATE: 10/13/2016
Hurricane Recovery
• Director Ben Carswell oversaw a Georgia Department of Transportation crew which cut and removed the largest downed trees from the edge of the causeway.
• The two Conservation AmeriCorps members have been assigned to repair all damaged sand/dune-fencing.
• The rest of the team has been evaluating and documenting impacts and will continue providing this documentation to senior management as needed. We are also monitoring external channels for any information or resources that could help support Jekyll’s recovery.
• High resolution aerial imagery of most of Jekyll’s shoreline, taken post-storm is available from NOAA here: http://storms.ngs.noaa.gov/storms/matthew/index.html
• The bald eagle nest on the island appears to have made it through the storm unscathed. The adult eagle pair that uses the nest is back on the island and should begin preparations for nesting soon.
• Beach/Dune impacts from the storm are remarkable, but not catastrophic. Our initial take is that sea turtle nesting habitat has been negatively impacted. Shore-bird nesting habitat on the other hand may be somewhat improved. The dunes can be expected to recover and restore themselves naturally along much of the beach over a period of years. This is true for areas where we have had dune growth in recent years. In areas that were eroding previously, erosion can be expected to continue. (See photos below for a sample)
• We are in the process of conducting our annual camera-based assessment of the deer population. This survey was interrupted by the storm but is being resumed this week.
• Partners with the University of Georgia visited a few weeks ago to conduct research related to disease prevalence in raccoons on the island. This information is important to understand for public health and safety reasons.
• The UGA study looking at deer and other impacts on native plant communities is convening an expert advisory panel later this month to further dial-in study goals.
Management and Planning • Our efforts to apply for a Beach management permit, that would facilitate a variety of low-
impact, beneficial maintenance and conservation needs within the Shore Protection Area effort, is on hold as directed by DNR-CRD staff due to storm recovery efforts.
• We received three responses to RFP 327, regarding the rock revetment rehabilitation project. A review committee is being convened and will begin working towards a recommendation for the Board to be presented in November. The storm did not drastically alter the condition of the revetment itself, although it did increase the total area of eroded land shoreward of the revetment that will need to be restored.
MEMORANDUM
TO: PERSONNEL COMMITTEE
FROM: JENNA JOHNSON, HR DIRECTOR
SUBJECT: PERSONNEL COMMITTEE REPORT
DATE: 10/11/2016
JIA Workers Compensation Claims: (Target goal for FY17 = 9).
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total
FY17 2 0 3
FY16 4 1 1 0 0 1 1 1 0 1 1 3 14
JIA Employee Census: 397
Recognition:
o Pocket Praise Winners …..Thank you for going above and beyond!
o Johnny Epperson with Facilities o Phillip Kidney with Roads & Grounds o Tom Alexander with Museum
0
1
2
3
4
5
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FY17
FY16
Month Full time Part Time Seasonal Interns Total
Employees
Sept 2016 158 119 102 18 397
o Retirements:
o None
o Meet our October Featured Employee: Liz Downie
Liz has been with Jekyll Island Authority as our Life is Good Manager since September 4, 2015. Her main responsibilities are helping guests navigate the island and get the most of their vacations! She also supervises what she calls the very best team on the island (she might be slightly biased)!
Her favorite thing about working for JIA is the family-type atmosphere. She enjoys the smiles and encouragement she receives from her team and from other JIA coworkers. She also really enjoys finding out where guests are from, and how long they've been coming to Jekyll. Her family has been coming since the early 90's!
When she's not working, you'll find her cooking and doing crafty things! She has 3 goddaughters so she spends a lot of time being silly and making memories. We're lucky to have you, Liz! Keep up the great work!
MEMORANDUM
TO: COMMITTEE OF THE WHOLE
FROM: BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES
• The Jekyll Island Museum broke a record for Public Tour Revenue for the month of September, beating a prior record established in 2000.
• The museum also had the second strongest September on record for Total Revenue, and the third strongest on record in the Museum Store.
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
$140,000.00
JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE
Museum Revenue - FY2016 - FY2017
FY2016 FY2017
$22,079.00
$15,324.00
$23,061.00
Museum Revenue - September, 2016
Tour Revenue Group Revenue Shop Revenue
Special Events
• Shrimp and Grits Festival 2016 Museum staff managed public transportation and greeted guests at the festival
Curatorial/Research
• Completed design for Historic St. Andrews Beach Exhibit to be installed at Camp Jekyll. Made revisions following internal review and consultation with the DNR’s Historic Preservation Division, and submitted files to vendors for production.
• Welcomed a Museum Educator on staff • Retrieved a painting donation of a Jekyll Island Club Member from a gallery in South Carolina • Worked with GSTC to prepare Natural History Collection for accession • Provided materials and editorial assistance for JIA’s “31-81” Magazine • Responded to 8 internal, and 2 external research requests • Shredded 450 pounds of paper for recycling
Historic District/Preservation
• Post Office Relocation Following renovations, the Jekyll Island Post Office reopened for business in the Butler & Chauffeur’s Dormitory, a Club-Era historic building located along Pier Road.
• Faith Chapel Replaced protective glass on Faith Chapel’s Armstrong Window following Tropical Storm Julia.
• Mosaic A team of JIA staff participated in a charrette to envision the various needs of prospective guests to the Mosaic
• Jekyll Island Club Hotel Met with new hotel management regarding proposed updates to the Jekyll Island Club Hotel. Currently, reviewing proposed changes for historic appropriateness and compliance with state regulations and requirements. The Historic Preservation Division of the Georgia Department of Natural Resources will review all proposed changes.
• Mistletoe Porch Work began on repair and restoration of the front porch. Everything down to the floor jousts is being replaceed.
• Hollybourne Study A Request for Proposals was released to obtain bids on the structural study of the tabby walls.
• Marketing Partnership Partnering with Fort Frederica, Fort King George, Hofwyl-Broadfield Planation, and Ashantilly Center, on a joint promotion and marketing effort to encourage visitors to go to multiple historic sites in the Brunswick area. Project is underway.
MEMORANDUM
TO: COMMITTEE OF THE WHOLE
FROM: TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN, JOHN MARR, GSTC GENERAL MANAGER
SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – SEPTEMBER 2016
DATE: 10/01/2016
You have to go here. Do the behind the scenes tour if you have older kids, our daughter loved it. It was amazing to see everything so close. Everyone who worked there was fabulous!! Quote from Trip Advisor (September 2016) Summary Comparisons with Prior Year (September 2016 vs. September 2015) Concession sales continued to do better than last year (8% increase) and although less people visited the admissions sales were 5% better. Behind the Scenes, Independent tours, and Memberships were all lower by at least 50% compared to last year, however Guided tours were up about 50%. Revenue Categories*
• September total concessions $75,786.50 was $4,786.40 more than budgeted • September total admissions $41,051.61 was $1,051.71 more than budgeted • Adoption (Sea Turtle) 67 | $3,350 Bricks 10 | $2,000 • Donations (general) 8 | $900 GuidedTours(Groups) 132 participants | $1,161 • Independent Tours 0 participants | $0 Behind the Scenes 67 partic. | $1,139 • School Field Trips 0 students | $0 Distance Learning 0 ( students) | $0 • School Outreach 0 students Public Outreach people reached • Memberships 7 | $494 Daily Programs 118 • Scouts 0 particiants | $0 Gatorology 18 participants | $192
Sub-Total Education Reservations: Clients 643 | Revenues $1,179 *some online payments are received 2 weeks later
Marketing/PR/Events • Several news articles covered GSTC stories this month (archived by Marketing)
These numbers include select education activities including events and off-island outreach; does not include Eco-programs or Daily programs admissions.
• Social Media, Website and Communications Updates:
o Trip Advisor: 1,369 reviews, ranking GSTC #3 out of 26 Jekyll attractions o Facebook: Over 31,002 likes
Presentations, Publications & Grants • Jeannie Martin presented the marine debris program to the Lycoming County Chapter of the
Audobon society – 66 attendees, and to the Sunken Treasure Scuba Club – 42 attendees Education • Several of the new AmeriCorps Members have been trained in conducting education programs. • Exhibit upgrades have continued and planning for new exhibit designs are underway. The Distance
Learning Program has opened for the new school year. AmeriCorps Program, Volunteer Program, and Marine Debris Initiative
• 2016-2017 AmeriCorps orientation completed and all members were successfully enrolled in OnCorps and egrants
• The Georgia Sea Turtle Center hosted the Georgia Commission for service and volunteerism board for the quarterly meeting during orientation week.
• The board meeting and AmeriCorps orientation culminated in a swearing in ceremony attended the staff and volunteers of the JIA and GSTC, staff and board of the GCSV, a state representative, deputy state commissioner, and a state commissioner.
• All staff and members participated in Shrimp and Grits – 9/16-9/18 • Volunteer Jim Kirk received his 100 hour pin and lanyard 9/5 • Volunteer and GSTC employee Ray Emerson received 1000 hour pin 9/22 • Volunteer Spotlight: is Kyle Santerian.
MEMORANDUM
TO: COMMITTEE OF THE WHOLE
FROM: DION DAVIS
SUBJECT: FOUNDATION UPDATE
DATE: 10/13/2016
Executive Committee: The Executive/Finance Committee held its regularly scheduled meeting via conference call on Thursday, October 13, 2016. Agenda items included: Annual Audit, Capital Campaign, Marketing Reports, and October 21 Board Meeting Agenda. Board of Director’s Meeting: The Board will hold its regularly scheduled quarterly meeting on Friday, October 21, 2016 at the Jekyll Island Club Hotel. Agenda items include: Audit Report, Capital Campaign Update, Nominating Committee Recommendations, JIA Update, and Executive Director’s Report. Jekyll Island Mosaic Campaign Update – as of 10/13/16
October 5, 2016 September Financial Review Jekyll Island Convention Center SEPTEMBER FY2017 FY2016 FY2015 FY2014 FY2013
Unfortunately, we didn’t make revenue this month. We had ACCG Fall meeting as we did last year. We budgeted $101,811 based on last year. But, due to election year their attendance was down (they knew it would be but we didn’t!) so we were $30K short in that one event. That alone resulted in lower revenue. FUTURE Contracts Issued – 15 estimated revenue -$411,750 Conventions –7– Anticipated rev of $347,000 Meetings –3 –Anticipated revenue $2750 Banquet –3 – Anticipated revenue $47,000 Weddings –1 – Anticipated revenue $8500 Public Event –1- Anticipated revenue $6,500 PROPOSALS CVB – 10 Westin – 8 Cvent- 7 Combined sites and planning meetings with all staff - 31
Number of Events 18 22 15 13 19 Event Days 22 41 18 23 26 Attendance 4424 7426 3249 7676 3606 Revenue $224,600 act
Colonel Marvin Griffin Commander, Savannah District U.S. Army Corps of Engineers 100 W Oglethorpe Ave Savannah, GA 31401 Dear Colonel Griffin, Greetings from the Jekyll Island Authority. On behalf of the Authority’s board of directors, I am writing you today to ask your assistance in addressing the lack of waterway maintenance in the Jekyll Creek section of the Atlantic Intracoastal Waterway (AIWW). As you are aware, the Savannah District has been working with stakeholders over the past few years to develop a Dredged Material Management Plan. We are hopeful that this means that dredging will commence; however, previous studies and the District’s AIWW fact sheet call out the need to identify environmentally sound solutions to address Jekyll Creek. In July, we were visited by representatives from the Atlantic Intracoastal Waterway Association (AIWA). The AIWA is a non-profit organization that advocates for the maintenance of the AIWW from Virginia to Florida. In our meeting, we discussed the viability of dredging the Jekyll Creek section as it is a focus of the AIWA due to the limited water depths. Mr. Pickel, Executive Director of the AIWA, expressed his concern to us that this area is not likely to be dredged in the near future due to the high costs of offshore disposal of dredge material, and lack of nearby approved dredged material management areas. He also shared with us information from a previous dredge material management study by Taylor Engineering for the U.S. Army Corps of Engineers that showed that the Savannah District was facing a volume shortage of 79.7 million cubic yards over the next twenty years, and 54 million cubic yards was due to Jekyll Creek alone. During the discussion, Mr. Pickel mentioned that Jekyll Creek may be a good candidate for a new approach that has been used successfully in the North Atlantic Division by the U.S. Army Corps of Engineers after Hurricane Sandy. It is called thin-layer placement and involves a thin-layer of dredge material to be placed over an existing marsh area with temporary protective measures installed to limit negative environmental impacts such as the dredge material flowing back into Jekyll Creek and impacting other species. The marshes then grow up through the placed material and have the added benefit of leading to marsh resiliency. We are interested in this beneficial use approach as a possible solution and are requesting that the Savannah District work with us to hold a workshop on Jekyll Island to discuss this technology as a pilot project for Georgia. The AIWA would facilitate this workshop. The AIWA recently met with BG C. David Turner and his staff at the South Atlantic Division and he is supportive of alternative efforts that may lead to better management of the waterway. Moving forward, we would like to work with the AIWA to invite others from the U.S. Army Corps of Engineers, Georgia Department of Natural Resources, Georgia Department of
DRAFT
Transportation and other non-federal stakeholders to participate in our proposed workshop. We know that involvement by the Savannah District leadership and staff is critical, and we hope that you can support us in developing this workshop. Please let us know if you are amenable to participating in this workshop, or if I can answer any additional questions. Respectfully, Jones Hooks Executive Director Jekyll Island Authority CC: BG C. David Turner, Commander, South Atlantic Division
Dylan Davis, South Atlantic Division Jason Okane, Savannah District Roger LaFond, Savannah District
Mark Crosley, Chair Florida Inland Navigation District Paul Barger, Vice-Chair Colonial Group, Inc.
Stephen Furlough, Treasurer Dann Marine Towing, LC David Kennedy, Secretary Boat Owners of the United States (BoatUS) David Dickerson
National Marine Manufacturers Association Suzi DuRant National Marine Manufacturers Association– South Carolina Barry Holliday Dredging Contractors of America
Vance Hull Colonna’s Shipyard, Inc. Richard Jaques, Jr. Cross State Towing James Marino
Taylor Engineering, Inc. Benjamin “Bos” Smith Stevens Towing Brad Pickel, Executive Director
1
FACT PAPER Project Name: Atlantic Intracoastal Waterway (O&M) Georgia, South Carolina Project Purpose: Operation and Maintenance (O&N) of the Atlantic Intracoastal Waterway for safe and efficient passage of barge traffic Project Description: The Atlantic Intracoastal Waterway is a continuous sheltered waterway used by commercial and private shallow draft vessels. The waterway extends from New Jersey to Florida. The Savannah District's authorized maintenance project is the 161-mile stretch between Port Royal Sound, South Carolina and Cumberland Sound at the Georgia - Florida border. The AIWW is authorized to 12 feet deep with widths of 90 feet through land cuts and 150 feet in open water areas. The local sponsors are the Georgia Department of Transportation for the State of Georgia and the South Carolina Office of Ocean and Coastal Resources for the State of South Carolina. Dredging is scheduled on a biennial cycle to make maximum use of limited funds. The channel is deficient in many locations for the majority of the period between dredging events. Typical dredging sites are Rockdedundy River, South River, Little Mud River, Buttermilk Sound, Jekyll Creek, Umbrella Cut, Dover Cut, Hells Gate, and Floyds Creek. Project Sponsor: The Georgia Department of Transportation Appropriation: 96X3123 O&M General Status: The annual shoaling rate is approximately 1.5 million cubic yards with the average annual maintenance dredging volume being roughly 1 million cubic yards. The materials are mostly pumped into open marshes sites along the waterway. Additional Information: Our major challenges are:
(1) Adequate annual funding of the AIWW to properly maintain the project.
SUBJECT: Atlantic Intracoastal Waterway (O&M) Georgia, South Carolina (2) Jekyll Creek cannot be dredged until an environmental solution to the problem of the
dredged sediments flowing into the minor tidal creek during dredging.
(3) Confined disposal areas are not required for the AIWW in Georgia; however, the State of Georgia has been encouraging the Corps of Engineers confine disposal in certain areas where silt is present. We are working with the state on this problem. Construction and maintenance of the containment areas will increase our costs to maintain the waterway. Project Manager: Roger E. Lafond, Jr.
Maintaining the Stream of Commerce: Issues Facing the Atlantic Intracoastal Waterway
Kelie Moore Ga. Federal Consistency Coordinator
National Working Waterfronts & Waterway Symposium: November 16-19, 2015
Regional DMMP: Norfolk – St. Johns River
16 Reaches: CriticalExpand Disposal Areas
Wilmington District = 4Charleston District = 10Savannah District = 2
22 Reaches: Super CriticalNew Disposal Areas
Norfolk District = 1Wilmington District = 8Savannah District = 10Jacksonville District = 1
Critical
Super Critical
20-Year Storage Volume Shortages by District
Percentage of Shortage by River Mile by District
Jekyll Creek: 54 Million CY Storage Shortage
An aerial photo shows the results of a marshrestoration demo project. In the summer of2014, the U.S. Army Corps of Engineers’Philadelphia District partnered with state,local and non profit organizations to
Photos
Related ContentRelated Video Marsh restoration pilot project
Army Corps partners with state, local, non-profits on dredging and marshrestoration demo project
Posted 8/29/2014
Release no. 14-018
ContactSteve Rochette 215-656-6515
The U.S. Army Corps of Engineers’ Philadelphia District has partnered with state,local, and non-profit organizations on a marsh restoration demonstration projectalong the New Jersey Intracoastal Waterway near Stone Harbor and MiddleTownship, N.J.
The U.S. Army Corps of Engineers, New Jersey Division of Fish & Wildlife, theNature Conservancy, and the Wetlands Institute joined efforts in the past year onthe initiative. The ongoing project is designed to beneficially use dredged materialto restore marsh and create habitat on marsh land owned and managed by the NewJersey Division of Fish & Wildlife.
Dredging and placement activities are funded by the Disaster Relief AppropriationsAct of 2013 (Public Law 113-2, also referred to as the Hurricane Sandy Relief Bill)through an existing U.S. Army Corps of Engineers’ Philadelphia District contractwith Barnegat Bay Dredging Company.
USACE contractors began dredging the federal channel of the New JerseyIntracoastal Waterway on Aug. 11 and have removed approximately 7000 cubic yards of fine-grain sand from a critical shoal in thewaterway near channel marker 421.
“We’re working to find ways to improve coastal navigation and use the dredged material in a beneficial and cost-effective way,” saidUSACE Project Manager Monica Chasten. “This is an example of the Regional Sediment Management approach – we balance the needfor dredging for navigation purposes with the fact that sediment can be a resource for ecological and shore protection purposes."
"We have also consulted with the Army Corps' Engineering Research and Development Center and with experts from our BaltimoreDistrict who have built restoration projects with similar objectives."
"Our hope is the project can serve as a model for future efforts in NJ.”
Dredging is necessary along the New Jersey Intracoastal Waterway to ensure safe maritime navigation. When the dredged material isclean and suitable sediment, USACE looks for opportunities to reuse the material. In the past, dredged material was pumped into confineddisposal sites cut off from coastal processes.
“We’re trying to keep clean sediment in the system when appropriate,” said Chasten. “This project is a win-win because we’re addressinga public safety issue along the waterway and restoring critical habitat and building system resilience.”
Coastal marshes have been degraded by a combination of subsidence and sea-level rise, making them more vulnerable to erosion, loss ofmarsh grasses and loss of nesting habitat for birds such as the state-endangered black skimmer.
When the project is complete, partner organizations will provide monitoring and analysis of both ecological and economic benefits of theprocess.
In addition to restoring habitat, USACE will continue demonstration efforts and conduct thin-layer placement along marsh adjacent to theNew Jersey Intracoastal Waterway through early September. Thin-layer placement involves pumping several inches of clean fine-grainedsediment onto the marsh, providing a foundation for marsh grasses to take root. This method can be a sustainable solution when dredgingsmall quantities of sediment.
“Barnegat Bay Dredging Company has been innovative and resourceful in finding ways to construct the project and accomplish thegoals,” said Chasten.
USACE and partner organizations are planning future efforts to beneficially reuse dredged material along other stretches of the NewJersey Intracoastal Waterway.
CONTRACT BETWEEN THE COASTAL REGIONAL COMMISSION AND THE
JEKYLL ISLAND AUTHORITY, GEORGIA This contract is made by and between the Coastal Regional Commission, hereinafter referred to as the “CRC,” and Jekyll Island Authority, hereinafter referred to as “the JIA.”
Witnesses that: WHEREAS the Coastal Georgia Greenway is a 155-mile trail system which will connect South Carolina to Florida through Georgia’s six coastal counties; and, WHEREAS, GA Legislature passed SR730 encouraging the CRC to support implementation of the Coastal Georgia Greenway; and, WHEREAS, the Jekyll Island Authority applied for funds from the Coastal Regional Commission (CRC) to initiate Phase 1 of the Island Hopper Trail along the north side of Jekyll Island Causeway; and WHEREAS, Federal TE-Grants are secured to construct 1,998 liner feet of this trail beginning near the western base of the bridge over Jekyll Creek; and WHEREAS, the Jekyll Island Authority has completed all regulatory requirements, permitting, construction documents, and procurement is in place; and, WHEREAS, the Jekyll Island Authority identified federal in the amount of $250,000 and local match in the amount of $62,500 used to fund the design and regulatory components and for construction costs of 1,198 linear feet. WHEREAS, the Jekyll Island Authority is the recipient of Coastal Georgia Greenway DCA funded project identified above in the amount of $17,800; and WHEREAS, the Coastal Regional Commission is the designated agency to render certain project management, reporting and support services in connection with Coastal Georgia Greenway grant funds. THEREFORE, it is distinctly understood and mutually agreed as follows: I. SCOPE OF SERVICES: The Coastal Regional Commission (CRC) shall provide the
following scope of services: A. Project Management
1. Record keeping consistent with DCA program guidelines.
2. Maintenance of the filing system.
3. Collect and submit required project reporting, including progress reports, qualified reimbursable expenses to DCA.
Coastal Georgia Greenway Funding
2
B. Process reimbursable grant expenses. JIA hereby agrees that its officials and employees shall cooperate with the CRC. JIA officials shall be responsible for ensuring that all required information including copies of qualified reimbursable expenses and other information shall be made available to the CRC.
C. The CRC shall consider the receipt of this contract, signed and executed, as the official notice to proceed.
II. TASKS PROVIDED BY THE Jekyll Island Authority (JIA): The Jekyll Island
Authority shall furnish data as follows: A. The JIA shall have a kick-off and notify the CRC of the project kick-off date.
B. The JIA shall invite the legislative delegation to groundbreaking.
C. The JIA shall include the legislative delegation in all press releases.
D. The JIA shall provide copies of press releases, photos and milestone events to the CRC.
E. The JIA shall use the wording, ‘Phase 1 of the Island Hopper Trail project is completed in part by a Coastal Georgia Greenway Grant provided by the Georgia Legislation, and the CRC in cooperation with DCA.”
F. The JIA shall provide monthly progress reports to the CRC.
G. The JIA shall provide inspection reports to the CRC.
H. The JIA shall provide the CRC documents relevant to this phase of construction.
I. The JIA shall provide documentation of qualified reimbursable expenses to the CRC.
III. SCHEDULE: This phase of construction funded by Coastal Georgia Greenway Grant shall be completed by June 30, 2017.
IV. PROJECT CONTACTS:
Allen Burns C. Jones Hooks Executive Director Executive Director Coastal Regional Commission 100 James Road 1181 Coastal Dr., SW Jekyll Island, GA 31527 Darien, GA 31305 912.635.4075 912-437-0800
Coastal Georgia Greenway Funding
3
Accepted and witnessed, by our hands on the _________ day of __________________, 2016
JEKYLL ISLAND AUTHORITY
Date Name: C. Jones Hooks
Title: Executive Director
Date Witness: Ben Carswell
Title: Director of Conservation
COASTAL REGIONAL COMMISSION
Date Name: Thomas J. Ratcliffe, Jr. Chair
Title: Chairman
Date Name: Allen Burns
Title: Executive Director
Date Witness:
Title:
Convention Center Wireless Upgrade
Proposal To:
Jekyl l Is land Author i ty381 Riverview DriveJekyl l Is land, GA 31527Phone 912.635.2236
Coastal Computer Consul t ing, LLC is p leased to present th is proposal to Jekyl l Is land
Author i ty. We propose th is professional serv ices project for the overhaul of wireless
Internet at Jekyl l Is land Author i ty ’s Convent ion Center providing guests a hospi ta l i ty
grade wireless network throughout the Convent ion Center.
Needs
Jekyl l Is land Author i ty expects to have cont inued demand for Wireless Networking
for convent ions and guests to the convet ion center. Jekyl l Is land Author i ty, among
other goals , would l ike to :
• Create a single wireless network that supports 802.11a/b/g/n/ac,d and i.• Create a single wireless network that support both 2.4 GHz and 5.2 GHz.• Implement a terms and conditions page on the guest network.• Implement a guest speaker network with dedicated bandwidth• Upgrade network infrastructure to support full gigabit speed.
Recommendations
To meet these requirements Coastal Computer Consulting recommends that Jekyll Island Authority:
• Purchase thirty-eight (38) indoor access points.• Purchase new switches for each closet supporting the wireless network.• Purchase full gigabit internet speeds at the convention center.• Run additional network cabling for the addition of more than double the access points.• Contract with Coastal Computer Consulting for the professional project implementation services
outlined below
Jekyl l Is land Author i ty ant ic ipates these upgrades wi l l provide improved ef f ic iency to
the convent ion center and i ts guests .
See Attachments for hardware and software quotations.
Jekyl l Is land Author i ty wi l l remit an advance deposi t of $4,487.50 or approximately
50% of the tota l serv ices pr ice plus hardware cost not less than one week pr ior to
project commencement . Payment for the balance of the project , $4,487.50 wi l l be
due wi th in f i f teen ( 15) days of the project ’s complet ion.
Acceptance Period
This SOW wi l l be wi thdrawn i f Coasta l Computer Consul t ing is not author ized by
October 31 , 2016 to perform these Serv ices. This proposal can be extended i f the
part ies mutual ly agree in wr i t ing to extend the proposal acceptance per iod.
MEMORANDUM
TO: FINANCE COMMITTEE
FROM: DANIEL STROWE
SUBJECT: SUMMARY OF PROPOSED LATITUDE 31 LEASE ASSIGNEMENT AND AMENDMENT
DATE: 10/13/2016
PROPOSED LEASE SUMMARY
TRADE NAME: Latitude 31 Restaurant ASSIGNOR: Crossover, Inc. ASSIGNEE: NV LNWA JIC Hotel, LLC Land Site: Restaurant located at the historic Jekyll Wharf Purpose:
• NV LNWA JIC HOTEL (“NV LNWA”), operator of the Jekyll Island Club Hotel, is currently under contract with Crossover, Inc. for the purchase of the Latitude 31 Restaurant. Following the closing of the transaction, NV LNWA intends to fully renovate and update the restaurant. However, the transaction is contingent upon NV LNWA negotiating the assignment of the lease for this property with the JIA. As such, representatives of the JIA and NV LNWA have agreed that, upon Board approval, the lease shall be amended and revised and restated subject to the terms as set forth below.
Key Terms:
• NV LNWA will operate the property as a restaurant through the term of the lease. • The term of the lease shall expire on January 7, 2089. • Rent shall consist of the following:
o Percentage Rent: 3% of Gross Food and Beverage Revenue 4% of Alcoholic Beverage Revenue Once Gross Revenue equals $1.2M then the 4% rate shall applies to all
categories of revenue even if Gross Revenue drops back below $1.2M in succeeding years.
• NV LNWA shall expend 2% of annual Gross Revenue upon repair and maintenance items.
AUTHORIZING RESOLUTION Resolution authorizing Jekyll Island – State Park Authority (hereinafter referred to as “SPONSOR”) and the Georgia Department of Transportation (hereinafter referred to as “DEPARTMENT”) to contract for funding under the Transportation Equity Act for the 21st Century (hereinafter referred to as “TEA-21”). WHEREAS, the Secretary of the United States Department of Transportation (hereinafter referred to as “US DOT”) and the Commissioner of the DEPARTMENT are authorized to contract for Transportation Enhancement Projects; and WHEREAS, the contract for financial assistance imposes certain duties upon SPONSOR including but not limited to the provision of its local share of the project costs; and WHEREAS, SPONSOR guarantees that it will comply with Title VI of the Civil Rights Act of 1964, all other pertinent directives and all US DOT requirements; and WHEREAS, to complete the project, SPONSOR will use Disadvantaged Business Enterprises to the fullest extent possible and will implement and administer procedures to ensure that minority businesses are competitive for contracts and purchase orders when procuring services including but not limited to construction contracts, supplies, equipment contracts or consultant contracts. NOW, THEREFORE, BE IT RESOLVED BY SPONSOR THAT: 1. C. Jones Hooks, Executive Director, is authorized to execute the contract on behalf of SPONSOR with the DEPARTMENT for aid in financing construction, and all other activities incidental thereto, of Transportation Enhancement Activity pursuant to Public Law 105-178 (1998); and all other provisions as set forth in the contract with DEPARTMENT. 2. C. Jones Hooks, Executive Director, is authorized to execute and file as assurance or any other document required by the US DOT and the DEPARTMENT certifying compliance with Title VI of the Civil Rights Act of 1964. 3. C. Jones Hooks, Executive Director, is authorized to furnish any and all additional information that may be required by US DOT or the DEPARTMENT in connection with the application for the Transportation Enhancement Activity project and budget. 4. That C. Jones Hooks is authorized to set forth and execute affirmative disadvantaged business policies in connection with the participation goal established by the Georgia Department of Transportation.
CERTIFICATION The undersigned duly qualified and acting as Chairman of the Jekyll Island State Park Authority certifies the following: The Jekyll Island State Park Authority has contributed to date the sum of $_________ towards preliminary engineering for this project. The Jekyll Island State Park Authority has identified sufficient resources to complete the Scope of Work for this project and make all payments not covered by the federal Transportation Enhancement Activity funding contribution. The foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Jekyll Island State Park Authority held on October 17, 2016. __________________________________ ________________________________ A. Richard Royal Michael D. Hodges Chairman Secretary <<IMPRESS OFFICIAL SEAL HERE>>
JEKYLL ISLAND-STATE PARK AUTHORITY POLICY MANUAL
Revision Dates: 4/25/83, 1/31/85, 4/30/90, 4/1/00
Original Date: 5/25/81 Subject: Holidays Effective Date
Section: 4.4 Section: Human Resources Standards of Practice
STANDARD The Jekyll Island-State Park Authority recognizes 10 holidays. These holidays are recognized nationally and are not chosen based upon any religious uniqueness. Due to the nature of some services provided by the Authority, some employees may be required to work on holidays. PRACTICE GUIDELINES 1. Recognized Holidays:
(1) New Year’s Day (2) Martin Luther King Jr. Birthday (3) Memorial Day (4) Independence Day (5) Labor Day (6) Columbus Day, or “Floating” Holiday (see #5 below)
(7/8)Thanksgiving Day and the Friday after (9/10) Christmas Day and Day before/after Christmas.
2. Observing the Holiday: Regular, full time status employees are eligible to receive holiday pay.
A. The Executive Director will determine the dates of observance of holidays. B. Holiday Pay consists of 8 hours pay at regular time and is not used for computation of
over time. C. If a holiday falls on Saturday, it will generally be observed on the preceding Friday. If
the holiday falls on Sunday, it will generally be observed on the following Monday. D. Employees whose scheduled day off falls on a recognized holiday shall receive another
day off within the pay period, or an additional day of pay, to be determined by the manager.
E. Holidays which occur during an employee’s sick leave or annual leave shall not be charged as sick or annual for such days off.
3. Working on Holidays:
A. Nonexempt, regular employees required to perform work on a designated holiday shall receive eight (8) hours holiday pay and normal hourly rate of pay for hours actually worked or will receive equivalent time off within the same pay period of the holiday. Employees whose normal time off falls on a holiday will receive equivalent time off within the same pay period of the holiday, or receive holiday pay, to be determined by the manager.
JEKYLL ISLAND-STATE PARK AUTHORITY POLICY MANUAL
Revision Dates: 4/25/83, 1/31/85, 4/30/90, 4/1/00
Original Date: 5/25/81 Subject: Holidays Effective Date
Section: 4.4 Section: Human Resources Standards of Practice
B. Exempt, regular employees who are regularly scheduled to work on a designated holiday shall receive another day off within the same pay period of the holiday OR shall earn up to eight (8) hours of compensatory time, where the balance does not exceed the maximum set forth in the policy. (See section 4.1 Attendance and Hours Worked.)
4. Unauthorized Leave: An employee scheduled to work and is absent without authorized leave
on the work day preceding and/or the work day following a day observed as holiday, shall not receive compensation for the holiday.
5. Leave without Pay: An employee who is on Leave without Pay (LWOP) when a designated
holiday occurs shall not receive compensation for the holiday. 6. “Floating” Holiday: Columbus Day holiday may be substituted for a personal holiday the
employee wishes to recognize. An employee who wishes to substitute Columbus Day for a different day of observance must notify his or her manager at least two weeks’ in advance of both Columbus Day and the preferred holiday. An employee who does not notify his or her manager timely may be denied the request to change the day of observance.
7. Termination of Employment: If an employee terminates employment prior to an identified,
scheduled floating holiday and was actively employed on Columbus Day, the employee will be paid for the floating holiday. This is the only instance in which an employee may be paid for an unused holiday.
For additional information or assistance, please contact the JIA Human Resources office.
Mr. Jones Hooks Executive Director Jekyll Island Authority October 7, 2016 Re: Study to Assess the Economic Impact of Jekyll Island on the State of Georgia and Glynn County. Dear Jones: The Selig Center for Economic Growth is pleased to request funding to conduct a study of the economic impact of Jekyll Island on the state of Georgia and Glynn County. As always, the scope of the study and methods used will be data dependent. Deliverable: The Selig Center will prepare and deliver a study of the economic impact of Jekyll Island on Georgia and Glynn County. Component 1: The economic impact of spending by the Jekyll Island Authority. The Selig Center will be responsible for implementing the following activities: Activity 1: Obtain data from Jekyll Island Authority and other sources: The
Selig Center will identify the types of administrative data that are needed from the Jekyll Island Authority. For example, the Jekyll Island Authority will be asked to provide data regarding the Authority’s total employment, total annual spending on personnel, total annual spending on operations (non-personnel services), and total annual capital expenditures. The Selig Center also will use other relevant information that is identified and can be provided by the Jekyll Island Authority. The Selig Center will be responsible for obtaining data from official government sources. The Selig Center will endeavor to make reasonable assumptions and/or use suitable proxies to include impacts where data limitations might otherwise prevent inclusion in the study.
Activity 2: Develop the economic models and calculate the economic impacts for Jekyll Island Authority spending. The Selig Center will use the IMPLAN Professional Version 3.0 modeling system and TYPE SAM multipliers to build a regional economic model to estimate the total economic impact of each category of direct (initial) spending by the Jekyll Island Authority on output, value-added, labor income, and employment.
Component 2: The economic impact of spending by (1) residents, (2) attendees of events at the Jekyll Island Convention Center, and (3) visitors. The Selig Center will endeavor to make reasonable assumptions and/or use suitable proxies to include impacts where data limitations might otherwise prevent inclusion in the study. Activity 1: Estimate Spending by Residents. The Selig Center will estimate
spending by residents via an email survey of residents and an analysis of administrative and secondary data. In consultation with the Jekyll Island Authority, the Selig Center will write the survey. The Jekyll Island Authority will provide contact information for residents, so that the Selig Center can administer the email-based on-line survey. The Jekyll Island Authority will provide logistical support in administering the survey. The Jekyll Island Authority will assist in obtaining data regarding the number of full-time and part-time residents, cost of rentals, and estimates of the number of days per year properties are rented. The Selig Center will analyze the survey responses, the administrative data, and the secondary data.
Activity 2: Estimate Spending by Attendees of Events at the Jekyll Island Convention Center. The Selig Center will estimate spending by attendees of events at the Jekyll Island Convention Center via a on-line survey and an analysis of administrative and secondary data. In consultation with the Jekyll Island Authority, the Selig Center will write the survey. The Jekyll Island Authority will provide logistic support in administering the survey and will assist in obtaining administrative data, including email addresses of attendees. The Selig Center will analyze the survey responses, the administrative data, and secondary data.
Activity 3: Estimate Spending by Visitors (with breakouts for two special events – the Turtle Crawl and Shrimp & Grits. Selig Center will use an email-based on-line survey, administrative, and secondary data to estimate spending by visitors. The Jekyll Island Authority will assist the Selig Center in provided email addresses and obtaining administrative data (e.g., visitor passes issued at the gate). The Selig Center will analyze the administrative data, and secondary data.
Activity 4: Calculate the economic impacts of spending by (1) Residents, (2) Attendees of Events at the Jekyll Island Convention Center, and (3) Visitors (with breakouts for the Turtle Crawl and Shrimp & Grits. The Selig Center will use the IMPLAN Professional Version 3.0 modeling system and TYPE SAM multipliers to estimate the total economic impact of each category of initial spending on output, value-added, labor income, and employment.
Component 3 Economic impact of sales generated by businesses located on Jekyll Island. The Selig Center will endeavor to make reasonable assumptions and/or use suitable proxies to include impacts where data limitations might otherwise prevent inclusion in the study.
• Activity 1: Conduct a survey of Jekyll Island businesses, generate an estimate of annual sales. With the assistance of the Jekyll Island Authority, Selig Center will conduct a short survey of Jekyll Island business to assess their impact on the economy.
• Activity 2: Calculate the economic impacts of business sales. The Selig Center will use the IMPLAN Professional Version 3.0 modeling system and TYPE SAM multipliers to estimate the total economic impact of each category of initial spending on output, value-added, labor income, and employment.
Component 3. Prepare a paper that summarizes the findings. An easily understood executive summary of the study’s findings and a more detailed technical description of both the methodology and findings will be produced. The Selig Center will deliver the report electronically as a MS-Word file and/or as a PDF file. The Selig Center is not responsible for commercial design work, printing, or disseminating the final report. Approximate timeline for completion: The work will begin on November 14, 2016. An initial draft of the report will be completed on or before May 15, 2017 and a final draft will be completed by July 31, 2017. This schedule takes into account other projects and activities that the Selig Center performs on a routine basis. Cost of components 1-3: As consideration for performing the project, the Jekyll Island Authority shall pay the University of Georgia $24,177.
Jones, if we agree on the basic terms of this letter of agreement, we will contact our grants administrator at the University of Georgia who will draft the formal paperwork regarding a contract.
With kindest regards,
Dr. Jeffrey M. Humphreys & Ms. Beata D. Kochut, Director and Research Professional, respectively.
