18
Date: 01 st April 2020 REV:02 Page 1 of 18 Vendor Management Sytem (FlowChart) Step 1 : Click below Tab to for Vendor/Contractor(Consultant) Registration process.
Date: 01st April 2020 REV:02
Page 1 of 18
Vendor Management Sytem (FlowChart)
Step 1 : Click below Tab to for Vendor/Contractor(Consultant) Registration process.
Date: 01st April 2020 REV:02
Page 2 of 18
Step 2: On Below page click the below button for Registration.
SUPPLIERS SHALL CLICK VENDOR SERVICE PROVIDERS SHALL CLICK CONTRACTOR.
Date: 01st April 2020 REV:02
Page 3 of 18
Step 3: On registration the following mail with Username and Password will be generated. This password
and username can be changed in my profile once logged in.
Step 4: On Login the following page shall appear. Click on the below tab for registration process.
Date: 01st April 2020 REV:02
Page 4 of 18
Step 5: Add your company details. Red Asterix Tabs are mandatory to fill.
Press Save after filling details
Press Save after filling details
Press Save Twice to Move
on Next page
Date: 01st April 2020 REV:02
Page 5 of 18
Step 6: Add Financial Details. All Attachments with Balance sheet copies are mandatory.
Mandatory Attachment
Mandatory Attachment
Mandatory Attachment
Mandatory Attachment
Mandatory Attachment
Press Save as Draft to move to next page
Date: 01st April 2020 REV:02
Page 6 of 18
Step 7: Fill Electrical License Details. All Attachments are Mandatory
Mandatory Attachment
Mandatory Attachment
Mandatory Attachment
Press Save as Draft to move to next page
Date: 01st April 2020 REV:02
Page 7 of 18
Step 8: Add List of Client Details. Download Format and upload format as per below given tabs
FORMAT Of List of Client.
Download Format as shown below in excel
Upload Filled in Format
Press Save as Draft to move to next page
Date: 01st April 2020 REV:02
Page 8 of 18
Step 9: Add Details of Manufacturing. All Attachments are Mandatory. (For Vendor only)
Mandatory Attachment
Mandatory Attachment Press Save after filling details
Press Save after filling details
Press Save after filling details
Press Save after filling details
Mandatory Attachment
Mandatory Attachment
Press Save as Draft to move to next page
Date: 01st April 2020 REV:02
Page 9 of 18
Step 10: Add Resources Details. Fill All details as available.
Press Save after filling details
Press Save as Draft to move to next page
Date: 01st April 2020 REV:02
Page 10 of 18
Step 11: Status of your registration can be checked in below Tab. Any pending points shall be shown in
remarks column as given below.
Step 12: Once the Vendor is approved, the following mail shall be received.
Date: 01st April 2020 REV:02
Page 11 of 18
Tenders:
Step 1: Tenders can be viewed from the below tab.
Date: 01st April 2020 REV:02
Page 12 of 18
Step 2: Tender Page shall look in this format where the tender file can be downloaded from below link.
Bid date shall mean E-RA date(For Special requirements). Tender Submission date shall be Offer
submission date. Other information shall be available in the tender file.
Date: 01st April 2020 REV:02
Page 13 of 18
Step 3: For Uploading the offer file. Please follow the registration process to login and upload the offers.
Please note offers can be uploaded without registration also but Bids and negotiations shall be
concluded with approved Vendors only.
Step 4: On Clicking the above green circule tab the below page will pop up where you can submit the
technical and commercial offer.
Press Save once
Uploaded.
Date: 01st April 2020 REV:02
Page 14 of 18
Step 5: If the project is under E-RA. The Following details of Bidding date etc shall be sent to vendor with
URL and Bid Username and Password. Please note, the Username shall be confidential and will identify
during the bid process and should not be shared with anyone.
Confidential
URL For Bidding Portal
Date: 01st April 2020 REV:02
Page 15 of 18
Bidding:
Step 1: Please enter your Username and Password as given in above mail. This user name will be active
only when the Bid starts, date and time of which will be given under the Tender copy.
Date: 01st April 2020 REV:02
Page 16 of 18
Step 2: click on the icon given below to enter the bid.
Date: 01st April 2020 REV:02
Page 17 of 18
Step 3: All information of the tender will be given on the right of the portal and target amount on the
top left. The lowest bidder matching the target price on first cum first basis (time wise) shall be awarded
the order. The Yellow box will be the only active column for entering the (TOTAL AMOUNT) which will be
shown in the panel given above.
Target Amount
Bid Amount to be
entered here Bid Details will be
given here
This will be a real time Bidding and updated as the
amount is changed with time a
Date: 01st April 2020 REV:02
Page 18 of 18
Step 4 : Bid winner shall get an automated mail as given below and further compliances shall be fullfilled
by the concerns from Powerica SCM team.
