Vestibule Information for Graduate Assistants, 2009–2010

Agenda for today…

• 10:00–10:30—Reception & introductions

• 10:30–11:00—Review of elements of 6 Aug 09 memorandum

• 11:00–12:00—Discussion of technology tools & workflow

• 12:00–1:00—Lunch, photos & wrap–up

• Get ready for work! • Talk & ask questions!

REVIEW OF 6 AUG MEMO 10:30–11:00

WED Initiative-http://wedi.psu.edu

Organization of your assistantship

• Funded by Penn State Outreach• Assigned to Institute for Research in

Training & Development• Perform on tasks for the Penn State

Workforce Education & Development Initiative

• Report to Baker & Passmore

Office resources

Internet tools

• AOL IM• Oracle Calendar• e–mail• del.icio.us• Web site• Document server• Task assignment site• Time accounting

server

Business awareness

• You represent Penn State in all communications

• Business casual is the LCD for dress

Work hours & effort

• Monday – Friday, 8–5• In your work space with AOL IM connected• Attend WED Initiative team “stand up”

meetings• Don’t be idle• Don’t work off-task

http://OEWD-GA-notlong.com

• Account for time and effort weekly

• Account for week by no later than the Friday of the week

• Record daily time and weekly accomplishments and notes

Time & effort reporting

Performance assessments

• Appointment is, by contract you signed, for one year

• You must apply for any assistantship opportunities in any subsequent year

• Two assessments– November to decide continuation into Spring

2010– April as a summary assessment

Development• We will offer professional

development opportunities for you

• Some will be assigned on work time; others might occur off work time

Authorship• If you make a significant

and material contribution, you are a co-author

• If you make a marginal contribution, you are acknowledged

• All WED Initiative publications are released officially by Baker and/or Passmore

Professional development & authorship

DISCUSSION OF TECH TOOLS & WORKFLOW

11:00–12:00

How do you receive task assignments?

• Through http://my.huddle.net (the WED Initiative Task Assignment Server) that delivers assignments via e-mail and on web

• Through oral instructions from Baker or Passmore, which you must document on the WED Initiative Task Assignment Server

Be clear about details &deadlines!

When is a task complete and accounted for?

• Most tasks result in written products that are delivered digitally

• Tasks are closed by Baker or Passmore on WED Initiative Task Assignment Server

• Task completion should be part of your record on the WED Initiative Time Accounting Server (http://OEWD-GA.notlong.com)

LUNCH, PHOTOS, & WRAP–UP12:00–1:00

Vestibule Information for Graduate Assistants, 2009–2010