Video-conferencingVideo-conferencing

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Video conferencingVideo conferencing

Videoconferencing is a medium where two or more people at different locations can meet face-to-face in real time.

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Why Video Conferencing

1.Save money and time.

2.Build relationships.

3.Communicate “face to face” where it would otherwise be impossible.

4.Avoid travels.

5.Teach.

6.Collaborate.

Contents

1.Company profile2.Problem3.Solution4.Results and benefits5.Product cost6.Savings

• IFFCO is a leading player in the fertilizer industry in India and works closely with the Indian Government to increase food grain production in the country.

• They utilizing 40,000 cooperative outlets and 158 Farmers Service Centers in 29 states for the distribution of its products. • With a staff base of over 6,700 spread across five mega plants, 80 marketing offices, and the company’s Corporate Headquarters, effective communication and collaboration is a vital part of how IFFCO conducts its business.

• Particularly for the efficient management of employee relations and the execution of vital HR functions, such as the company’s annual employee appraisals process.

COMPANY DETAIL

•Travelling cost was huge as 1000 employees used to travel each year to Company’s Headquarters at New Delhi.

•Loss in Productivity.

•Everyone had to come at one state for Training purposes.

•Immediate Decision Making was not possible.

PROBLEMS

SOLUTION

A high-definition video-conferencing network operating from the five main plants across the company and corporate headquarters to enhance green IT practices & open the lines of communication between departments for more effective & streamlined business process.

RESULTS & BENEFITS

• Drastic reduction in travel costs saving $ US 4,00,000 per year .

• Achieved 200% ROI in loss than six months.

• More effective communication & streamlined business operations particularly in the HR dept.

• Enhanced productivity.

• Improved Green IT and Environmentally sustainable practices.

•Normally they use for effective communication between officials located at Corporate headquarters and the company’s five manufacturing plants.

• Annual employee appraisals

• Executing HR processes

• Company meetings

• Marketing and sales updates

•VC equipment: Rs. 200,000 •LCD TV: Rs. 20,000

•Camera: Rs. 10,000

•Room furnishing: Rs. 100,000

•Other charges: Rs. 20,000

Total Cost: Rs. 350,000

PRODUCT COST PER CENTRE

Savings To CompanySavings To Company

IFFCO has installed its video conferencing equipments at its 5 centers across India.

Total cost of installing at 1 center: Rs.3,50,000 ONE TIME

Total cost across 5 centers: Rs.17,50,000 INVESTMENT

Other expenses across 5 centers per year: Rs.12,00,000*5=60,00,000

Savings per year due to video conferencing: Rs.2,00,00,000

Hence total savings to company in one year: Rs.1,40,00,000

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COMPANY DETAILS COMPANY DETAILS

Telstra is a leading provider of telecommunication and managed services to large

enterprise and government organizations in Australia and around the globe.

Telstra serves more than 200 of the world’s top 500 companies through its international

operations that facilitate access to over 240 countries and territories.

Telstra’s solutions are developed and tested in close co-operation with partners such as

Cisco, Microsoft, Ericsson and Alcatel and designed and deployed for customers by one

of Australia’s largest and most qualified Network Services organization.

Telstra’s service to enterprise and government customers is internationally recognized for

its high quality, including full International Customer Service Standard (ICSS)

certification.

PROBLEMSPROBLEMS

Telstra has an ongoing commitment to improve productivity within both its own

organization and that of its customers.

Environmental responsibility was also a key focus.

Managing these far-flung activities required a high level of communication and

collaboration, not just within the organisation but also with suppliers, partners and

customers.

Telstra staff, in particular its executives and sales teams, need to travel long distances to

conduct business.

Costly, inefficient and not aligned with Telstra’s commitment to sustainability, avoidable

travel hampered the company’s ability to improve business performance .

And also the profitability in an increasingly complex environment was affected.

Executives round-trip drive many times of six to eight hours or domestic flights for meetings,

the result was high travel costs and lost productive time

SOLUTIONTelstra realized that video conferencing would promote both of these aims while delivering

cost efficiencies across a distributed enterprise.

Accordingly, Telstra enlisted the aid of Polycom to deploy its world-leading video

conferencing solutions.

so they replaced all off site meetings with onsite, where basically the 650 people in the

organization now meet by video conferencing.

BENEFITS $1 million per annum travel savings and an estimated 1100 tonnes carbon

emission reductions through increased productivity across a dispersed workforce of

650 people

$100,000 per annum travel savings was done by having off site meetings onsite.

This decision has delivered a rapid return on investment (ROI)through increased

productive output, reduced costs, enhanced work/life flexibility and environmental

sustainability.

The strength of high definition video conferencing is that it facilitates true-to-life

meetings that allow participants to experience the same effect of human interactions as

in live meetings.

As a result, executives would had as many meetings as they did in the past, but they’re much

richer, shorter, sharper.

The power to do more work in less time.

They conducted numerous executive briefings that covered the latest trends going in market.

The first half of 2009/10, Telstra hosted over 1700 meetings in the Executive Briefing Centre

in Melbourne alone, of which over 40% were video conferences.

video conferencing is not just for large organizations. Telstra is trailing a range of tools

designed to help smaller organizations measure their own productivity benefits.

In Health Care In Health Care

1. Emergency Room/Intensive Care Unit Support

2. Consultations

3. Health Education

By 2001, advancements in video, computer, and robotics technology led to the first transatlantic tele-surgery, a gall bladder removal, from 4,300 miles away. The surgical procedure was conducted by a surgeon in New York City on a patient who was located in Strasbourg, France. The surgery was a technological breakthrough in many respects and marked the beginning of true clinical capabilities for these types of technologies.

ADVANTAGESADVANTAGES

Reduction in travel costs.

Time savings.

Reduction in carbon emissions. (green technology)

Services across many different hospitals.

Ill patients often benefit physically and emotionally

Improved communications. (ability to see “body language”, facial expression, etc.)

Long Distance Expert Advice

Other Field Other Field

Pathology

Radiology

Cardiology

Dermatology

Mental Health

Rehabilitation

Ophthalmology

Causes Now and BeforeCauses Now and Before

A Veterans Health Administration home telehealth program for vets with chronic conditions reduced hospital admissions by 19% and total bed days of care by 25%.(Source:-“Care Coordination/Home Telehealth: The Systematic Implementation of Health

Informatics, Home Telehealth, and Disease Management to Support the Care of Veteran Patients with Chronic Conditions.” Telemedicine and e-Health, Dec. 2008.)

A telemedicine burn patient assessment program reduced patient air transport from 100% of patients to 44% of patients.(Source:-"Telemedicine Evaluation of Acute Burns Is Accurate and Cost-Effective." The Journal of Trauma Injury, Infection and Critical Care, Aug. 2009.)

Telemedicine addresses the growing shortage of physicians in rural California, where 20% of all Californians live but only 9% of all physicians practice.

.(Source:-"About Rural—PRIME." University of California, Davis, School of Medicine, 2009)

Causes Now and BeforeCauses Now and Before

Sr.no. Causes Wait time in 2007 before Video Conferencing

Wait time in 2009 after Video Conferencing

1 cardiology 6monts to 1year On an avg. 11days

2 dermatology Approximate 6monts On an avg. 13days

3 orthopedics 6months to 1year On an avg. 12days

A 2007Survey of health care services in South Los Angeles by the California Endowment & in a 2009 physicians Merritt Hawkins & Associates found that

(Sources:-"2009 Survey of Physician Appointment Wait Times." Merritt, Hawkins & Associates, 2009. "Critical Condition: Examining the Scope of Medical Services in South Los Angeles." The California Endowment, 2007.)

Sr.No. causes Solution Conventional method Telehealth method

1 Skin Cancer Dermatology 48days 4days

2 Removing tissue Biopsies 57days 36days

3 Malignant Neoplasm(Cancer)

Cancer Removal surgery

125days 104days

(Source:-"The Impact of Store-And-Forward Teledermatology on Skin Cancer Diagnosis and Treatment." Journal of the American Academy of Dermatology, Aug. 2008.)

A 2008 study found that tele-dermatology is cost-effectiveness as well as quicker access to crucial medical services.

1.

2.

Some other Benefits Some other Benefits

Reduced costs. Transportation, parking, meeting room space, and wasted wage costs all fall.

Ability to meet at short notice. Wider involvement becomes possible as phone based conferencing increases the ability of your people to join key meetings.

Choice of location for meetings. e.g. straight after dropping the children off at school.

Reduced carbon footprint as travel decreases.

Freed-up meeting room facilities.

Record conference calls for those who cannot attend or for keeping a record of what actions where agreed.

Economical Benefits Of VCEconomical Benefits Of VC

Saving in travelling cost by 70-80%

Saving in meeting place by 90%

Saving in allowance by 80%

Reduce cost of managing chronic patient populations

$1,600 spent per patient/annum for patients using telehealth to support their chronic conditions, as compared to $13,121 per patient/annum for those using home-based primary care services, and $77,745 per patient/annum for those using market nursing home care services²

Review Review

“Videoconferencing allows for earlier meetings and therefore quicker care, it can also improve treatment by permitting more consultations which, in the past, may have been impossible.”

----Mr. Richard Steyn – Consultant Thoracic Surgeon and National Clinical Lead Cancer Modernisation.

“Apart from saving consultants lots of time, the systems have enabled us to make more timely patient management decisions through improved liaison. It has meant, for example, better oncology input into management thereby helping us to meet the Cancer Peer Review Guidelines. In addition there has been more input from the specialists from other sites who might ordinarily been unable to attend.” –---Dr. Raji Ganesan – Consultant Histopathologist at The Women’s Hospital, Birmingham.

Video conferencing In Court & JailVideo conferencing In Court & JailA video-conferencing system that links county courtrooms to the county jail, have reduced inmate transportation costs and improved courthouse safety.

The county also is an affiliate of a video locator service which pays the county for use of the equipment, another source of revenue for the county

Video conferencing saves Montgomery County more than $1M

On August 27, 2012, in News, by Tim Hall

Video conferencing saves Montgomery County more than $1M

On August 27, 2012, in News, by Tim Hall

•In mid-2001 country saved $1,36,000 in inmate transportation costs.•In 2002, during the first full year of implementation, a total of 1,197 video conference hearings were held, saving the county just over $186,000 in transportation costs.

The number of video conference hearings has increased and savings have grown to a high of $1,123,612 in 2010, officials said. During 2010, the county scheduled a total of 2,365 video hearings.

Total savings, comes to $1,416,032, according to the statistics.

video technology saved the county $359,337 in transportation costs during 2011, officials said.

In 2011, there were 1,858 video hearings between the jail and the courthouse, an increase of 162 over 2010. By not having to transport inmates from the county jail to the courthouse, the use of video technology saved the county $359,337 in transportation costs during 2011, officials said.

Orissa government profileOrissa government profile

Orissa is a state in eastern India, about 600km by 400km at its widest points with a population of around 41 million. It has 30 districts and the state capital at Bhubaneswar.

ProblemsProblems

Government officials must engage in discussions on a whole variety of issues, and this has traditionally been done by physically moving those decision makers to a single location.

Given, India’s rather centralised model of government decision making, this has meant frequent car journeys for district officials to the state capital; given that a continuous source of CO2 emissions given that district headquarters lie up to 400 km from Bhubaneswar.

Every time at least 2 car full of personnel travelled from each district headquarters to Bhubaneswar.

The potential environmental value of the application has come to be recognised more over.

time, as concerns about climate change have grown.

Government officials had round-trip drive many times of six to eight hours or domestic flights for meetings.

Due to this number of meetings held were not sufficient to cope with the number of issues. Hence regular delays in many issues.

The result was high travel costs loss of productive time in Travelling & continuous CO2 emissions.

On average, district headquarters are 250km from the state capital, thus requiring each District Collector to make a 500km roundtrip in a diesel powered, air conditioned car per meeting .

Based on the typical fuel consumption of the Ambassador and related cars used (12 km per liter) and the cost of petrol (Rs.70per liter), then the fuel cost per roundtrip would be around Rs.3,000. It is the norm to estimate that total transportation costs (i.e. wear and tear, maintenance, depreciation) add the same amount again as the fuel costs. To this one can also add the additional costs (not salary) of the driver for two days of Rs.1,000. This therefore provides a direct cost figure of around Rs.7,000 per visit. (Of course, there are also the time costs of having senior officials out of station plus also costs for food and lodging in state facilities)

•Multiplying this up for all 30 District Collectors, the direct costs per meeting are something like Rs.210,000 = US$4,200. It is likely that the indirect costs of time, lodging, etc at least double this figure; with a reasonable estimate being US$10,000 per meeting.

BenefitsBenefits

They may do so only in a relatively small way but – if the assumptions above are close to correct then VC in Orissa reduces carbon emissions by the equivalent of the CO2 produced by a car travelling one million kilometres every year.

Assuming that the cars driven are somewhere around the Euro2 norms for emissions, that would indicate something like 200g/km of CO2 emissions. Given each main meeting involves 30 trips averaging 500km each, then the per meeting

saving is 3,000kg of carbon dioxide.

Figures provided by one of the District Collectors suggest that the pre-videoconferencing norm was for two visits per month to be undertaken to the state capital then the annual saving would be US$240,000.

Taking the past five years’ data, an average of 25 meetings per month are held in each of the videoconference facilities. Were those each to attract the savings attributed to meetings of all District Collectors, then total cost savings of US$250,000 per month – US$3 million per year would be attributable.

Thus, while it is not possible to put an exact financial figure on videoconferencing, it is highly likely that the system far more than pays for itself in terms of the savings generated. (Noting that the financial flow means the state government is paying NIC typically around Rs5,000 (.US$100) per meeting.)

THANK

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